THE ROYAL BRITISH LEGION JOB DESCRIPTION
POSITION: RESPONSIBLE TO: RESPONSIBLE FOR:
Treasury Accountant Financial Controller
Treasury Team
Principle Responsibility: Leading Treasury Team responsible for: • Monitoring daily cash flows • Controlling all interfaces with operating systems and banking, reconciling bank accounts, managing money transmission systems. • Managing the relationship with the Legion’s bankers. • Managing short term funds investment and recording of longer term investments. PRIMARY TASKS 1. Responsible for daily management of team. Ensure that tasks are completed within deadlines and all members of the team contribute to team objectives, that the workload is spread evenly, allocated on a flexible basis and each function is self-covering during absence of any member. 2. Ensure that interfaces between fundraising, poppy appeal, membership (incl. clubs), homes and welfare are regularly imported into Sun Accounts to meet reporting deadlines. 3. Ensure that all the Legion’s bank accounts (including Ireland, central County Manager and Homes accounts) are reconciled on a monthly basis and that outstanding items are followed up and cleared. Bank Reconciliations may be allocated to other staff for training purposes or balance peak workloads, however jobholder retains responsibility. 4. Ensure posting of entries from bank accounts where not covered elsewhere. This will always include transfers, direct debit rejects and collections, bank charges, but may also include funds received from overseas, unsolicited receipts, property transactions etc. Co-ordinate with operating divisions to ensure that they are informed of such incoming funds and that action is taken in the appropriate system to allow correct accounting action and reconciliation. 5. Manage day to day relationship with the Legion’s main bankers. Ensure that mandates correctly reflect the current authorities and that the Legion is aware of current banking practices to improve efficiency of the function. 6. Promote the use of efficient money transmission systems for receipts and payments. Review cash balances and ensure that funds are banked in appropriate accounts to optimise efficiency and return on short term funds. Ensure an efficient transfer of information between the Legion and its bankers, that statements are electronically downloaded and that filling or archive storage is properly organised.
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7. Prepare weekly cash flows and cash forecast to ensure efficient cash management and sufficient funds for revenue items, capital budgets and major project plans. 8. Keep under review, and recommend changes where necessary, providers of short and medium term investment/deposits, to ensure security and maximise revenue from placement of these funds. 9. Review the reports received from the Legion’s Investment Managers, incorporating the results of the portfolio (£70m approx) into the nominal ledger ensuring that the capital values and income are correctly apportioned between RBL, Women’s Section and IEST. 10. Ensure that databases such as Small Business Loans or Clubs licences where funds are collected primarily by direct debit are reconciled, that funds are collected and allocated, and that balances are reviewed for collectability in conjunction with Operating Department Managers. 11. Ensure all interfaces recording income are interfaced on regular basis and reconciled with Sun accounts. 12. Write and maintain written procedures for inclusion in the Finance Procedures Manual concerning all aspects of the Treasury Procedures. 13. Develop reports on income, costs, balances and investments for incorporation into reports to the Trustees and Management. 14. Promote team working and advocate tasks sharing ensuring Treasury functions are met on day to day basis. 15. Lead projects sponsored within the Strategic Plan, or represent finance as a team member, ensuring that all financial issues are properly considered and strategic objectives achieved. 16. Responsible for own word processing, filing and general administration and clerical duties in support of the section objectives. Any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the line manager or Head of Department/Division. Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder. GENERAL: To implement the Equal Opportunities policy into your daily activities wherever possible. To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work act (1974) and relevant EC directives, including reporting any health and safety hazard immediately you become aware of it. To work in accordance with the Data Protection Act (1998) and to ensure all new systems are reported to the Data Protection Officer.
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Meetings Attended: Lead team meetings and take part in departmental, project and review meetings both as project manager and team member. Conditions: Office environment with travel to other Legion locations which may involve an overnight stay.
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CRITERIA QUALIFICATIONS Degree Accounting qualification (minimum level - part ACCA) EXPERIENCE Proven accounting experience Substantial experience of managing a team Knowledge of charity reporting Charity VAT Preparing final accounts Banking procedures Use of an accounting system Excellent IT skills (including IT data manipulation, spreadsheets) COMPETENCIES Communication & influencing Mental agility & decisiveness Embracing and managing change Planning and organising Advice & guidance PERSONAL ATTRIBUTES Empathy and understanding of the Legion
ESSENTIAL / DESIRABLE
HOW TO BE MEASURED
APPLICATION FORM / INTERVIEW / TEST / OTHER
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Application Form Application Form plus check with Institute
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Application Form / Interview Application Form / Interview Application Form / Interview Application Form / Interview Application Form / Interview Application Form / Interview Application Form / Interview Application Form / Interview
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Interview Interview Interview Interview Interview
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Interview
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