JOB DESCRIPTION JOB TITLE: DEPARTMENT: REPORTS TO: SUPERVISES: STATUS: HOURS: Accounting Specialist I Finance/Accounting Accounting Director None Non-exempt (hourly) Full Time, Monday through Friday; some flexibility required
POSITION SUMMARY: The Accounting Specialist I position is responsible for performing the day to day activities of accounts payable, accounts receivable and related activities using computerized accounting software. Create spreadsheets using Excel software. Duties are to be performed in an accurate, timely and complete manner. PRIMARY DUTIES: ACCOUNTS PAYABLE • Ensure that payable documentation is properly approved. • Enter accounts payable transactions in accounting system software from vendor invoices and other documents. • Write accounts payable checks and prepare for mailing. ACCOUNTS RECEIVABLE • Enter payments from agencies and others. • Prepare deposits. OTHER • Research AP inquiries from employees and vendors and resolve basic billing or payment issues. Escalate those that cannot be resolved to the Accounting Director. • Provide backup support to other Finance department members. • Assist in annual audit. • Filing. • Other duties as assigned. BEHAVIORAL EXPECTATIONS • Customer Service - demonstrate the ability to respond with a high degree of urgency to the needs & requests of others, internally and externally. Understand the impact of their work on others. • Understand safety policies and act in a safe manner. • Maintain constructive relationships and demonstrate respect for everyone contacted. • Deal constructively with conflict and focus on the situation, issue or behavior and not on the person by diffusing situations before conflicts arise, resolving conflicts directly and actively promoting and gaining cooperation from others. • Accurately provide and receive information in oral and written communications. Consistently provide ideas, opinions, or information in an articulate, professional way. Actively listen to others and demonstrate understanding of other points of view.
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Willingness and ability to adjust to changing conditions or priorities. Take the initiative to identify and act on problems and lead by example. Consistently make decisions that resolve problems. Maintain confidentiality of personal information of employees, donors and others. Perform job requirements in a timely, accurate and complete manner.
QUALIFICATIONS: • Some post secondary accounting education preferred. • One year in a related field, preferred. • Hands on detail oriented. • Good number aptitude. • Basic math skills. • Basic Microsoft Office and 10 key skills. • Comfortable with culturally diverse communities. PHYSICAL DEMANDS • Ability to use hands, reach, talk, and hear. • Ability to sit at a desk and work on a computer for long periods of time. ORGANIZATION CONTACTS • All employees. • Vendor representatives.
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