UG 012 Extenuating Circumstances by xiuliliaofz


									Undergraduate Information Sheet UG 012

Extenuating circumstances

If something major happens to you that you think seriously affects your performance in an assessment
or examination (including non-submission), you can ask the Academic Board to consider this as
Extenuating Circumstances when they decide your results. They will only do this if you make a
submission to them – via the Extenuating Circumstances Panel – in writing.

What you need to know

   Extenuating Circumstances are defined as being:
     unforeseen, unexpected, significantly disruptive and beyond your control
     relating to a specific piece of assessment or examination.

    Circumstances likely to be accepted include serious personal accident / injury to yourself or a
    close family member; death of a close family member (eg partner, parent, child); major household
    problem (eg fire); major hazard / natural disaster / civil disruption (eg major breakdown in transport
    system); relationship breakdown; major, unplanned and verified changes in work commitments.

    Circumstances unlikely to be accepted include personal injury / disability for which special
    arrangements are in place; colds or known conditions such as hay fever; normal exam stress /
    anxiety (unless corroborated by medical evidence as a chronic condition and undergoing treatment);
    domestic / personal disruptions such as moving house, changing job, weddings, normal job
    pressure, failed travel arrangements, financial difficulties, oversleeping; study-related circumstances
    such as equipment failure (unless during an exam), failure to take back-up copies of work, bunching
    of deadlines / exams, missing books, poor time management, misreading exam timetables.

   You must submit:
    1. an Extenuating Circumstances Form (Form EC1, available from a Faculty Student Adviser or
       from the Academic Registry web site at, explaining your
    2. supporting documentary evidence, eg a medical certificate. This should explain the nature of
       your difficulty and how it has affected your studies (see below).

    Wherever possible your submission should be made in advance of an assessment, but if your
    circumstances make this impossible it must be as close as possible to the deadline of the affected

   The Extenuating Circumstances Panel will consider your submission and advise the Award Board
    on any action to be taken. The panel meets several times a year (contact your Faculty for details).

   The Board will decide what effect your difficult circumstances have had on your performance.

    If they decide in your favour, they may:
     allow you to re-sit a module where the regulations would not normally permit it
                                                                                           UG 012 /Last updated Aug 2011
             This information sheet gives a brief summary only. For more details, please check other sources of information.

       waive the £50 administrative fee payable for a resit
       permit you an exceptional retake and second resit at a module
       permit the mark from a resit or exceptional retake to be uncapped
       where a module has been marginally failed (37-39%), recommend condonation
       where modules have been failed, recommend awarding a degree based on 80% of the 360
        credits normally required.

   If extenuating circumstances submitted for a ‘sit’ continue and thereby affect a resit (eg a
    September resit following a June ‘sit’), you should make another submission for the period
    concerned. This could simply confirm that your earlier circumstances have continued, but it must
    be accompanied by documentary evidence covering the new period.

You should also know

   Extenuating circumstances are dealt with by your own Faculty (which may not be the Faculty
    running the module concerned). If you are on a joint award your application should go to the
    Faculty with which you are registered.

   If you’re given an exceptional retake of a module following a September resit, you’ll usually have to
    attend and study it in full – ie all components – the following year, even if your Extenuating
    Circumstances are accepted.

   The Extenuating Circumstances panel has no power to change your mark or exempt you from
    module fees payable for an exceptional retake, even if your extenuating circumstances are

   You’ll usually be notified in writing of the decision of the Extenuating Circumstances Panel unless
    the panel takes place close to an Award Board – then the results will be available on MyUWE.

Documentary evidence supporting your submission

   It is your responsibility to obtain evidence (and to pay any fees required), which could be:
     a doctor’s certificate / letter
     correspondence from a hospital / dentist / solicitor / counsellor
     a copy of a death certificate accompanied, where necessary, by a letter from an appropriate
         individual explaining your relationship to the deceased.

Where it is not possible to obtain professional documentation, the panel may consider a letter from a
parent / guardian, verifying your circumstances and explaining why professional evidence was
unobtainable. For guidance on suitable evidence, contact a Faculty Student Adviser or relevant

   When requesting evidence, you should explain that the Panel will be seeking to establish:
     the nature of your circumstances
     the extent to which they are likely to have affected your studies
     the exact period of time concerned – details of significant dates are very useful.

See also
Undergraduate Information Sheet 004: Assessments; Undergraduate Information Sheet 005: Resits
Academic Registry website: Regulatory Framework 2010/11 – Section F17, G2.3R: Condonation


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