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Peace Corps RFI Medical

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Peace Corps RFI Medical Powered By Docstoc
					                                  REQUEST FOR INFORMATION
                                    PURSUANT TO FAR 15.202

MEDICAL SCREENING SYSTEM
RFI-12-1-001

BACKGROUND

The Peace Corps traces its roots and mission to 1960, when then Senator John F. Kennedy challenged
students at the University of Michigan to serve their country in the cause of peace by living and working
in developing countries. From that inspiration grew an agency of the federal government devoted to world
peace and friendship.

Since that time, nearly 200,000 Peace Corps Volunteers have served in 139 host countries to work on
issues ranging from AIDS education to information technology and environmental preservation.

The Peace Corps' mission has three simple goals:

    1. Helping the people of interested countries in meeting their need for trained men and women.
    2. Helping promote a better understanding of Americans on the part of the peoples served.
    3. Helping promote a better understanding of other peoples on the part of Americans.

Today's Peace Corps is more vital than ever, working in emerging and essential areas such as information
technology and business development, and committing more than 1,000 new Volunteers as a part of the
President's Emergency Plan for AIDS Relief. Peace Corps Volunteers continue to help countless
individuals who want to build a better life for themselves, their children, and their communities.

To meet its mission, the Peace Corps relies heavily on electronic processing and information technology
(IT) resources. The Peace Corps is currently in the process of implementing a Volunteer Lifecycle
Management System (VLMS) and Volunteer Electronic Health System (VEHS) named DOVE to provide
new and innovative ways to recruit, place and support Volunteers worldwide. Medical screening of
Applicants is a key need of the new system which the Office of the Chief Information Officer (OCIO) is
responsible for implementing. The OCIO is seeking Microsoft Consulting Services to implement a new
medical screening system.


DESCRIPTION OF INFORMATION REQUESTED

        System Requirements:

            •   Provide the ability to create a standard medical chart in an electronic format
            •   Provide a billing module capable of exporting a completed “superbill” to a separate
                claims data warehouse. The “superbill” includes PCV identifier, date of service,
                provider, provider type, diagnosis (some variant of an ICD code), service provided (CPT
                code), and time or cost; for services provided in house, time spent will be recorded; for
                external services, the invoiced cost will be documented, which with the other information
                will provide an audit trail for individual expenditures, medical costs for specific
                conditions, and “bottom-up” medical budgeting
            •   Allow the electronic transfer of information from the pre-service medical screening
                system built using Microsoft Dynamics CRM 2011 in a way that enables several specific
                EMR queries



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                               REQUEST FOR INFORMATION
                                 PURSUANT TO FAR 15.202

         •   A searchable problem list with each diagnosis a discrete field; the initial problem list
             must be electronically imported from the pre-service medical screening system and
             enable subsequent editing by the PCMO
         •    A searchable medication list with each medication a discrete field; the initial medication
             list must be electronically imported from the pre-service medical screening system and
             enable subsequent editing by the PCMO
         •   A searchable allergies list with each diagnosis a discrete field; the initial allergies list
             must be electronically imported from the pre-service medical screening system and
             enable subsequent editing by the PCMO
         •   A searchable vaccination record with each vaccination and its expiration date a discrete
             field; the initial record must be electronically imported from the pre-service medical
             screening system and enable subsequent editing by the PCMO
         •   A clinical notes section in SOAP format that allows free form narrative entry by PCMOs
             for each clinical encounter
         •   A lab and imaging section that allows test results to be scanned and pasted into the
             record; this does not need to support discrete field queries, i.e. it can be a collection of
             PDFs
         •   A consultation section that allows consultation results to be scanned and pasted into the
             record; this can also be a collection of PDFs
         •   HIPPA and Hi Tech compliant



      System Specification/Existing Infrastructure:

         •   Peace Corps has a low bandwidth, high latency world-wide network due to the
             challenging conditions of procuring affordable Internet connectivity in the developing
             world
         •   OpenEMR will be used at Post (77 developing countries world-wide) for practice
             management and customized to meet the requirements as described above
         •   Microsoft Dynamics 2011 will be used for reporting and case management at HQ in
             Washington, DC to meet the requirements as described above; an existing system used to
             screen all applicants to Peace Corps was built on the Dynamics platform
         •   Microsoft BizTalk is used as the agency’s enterprise service bus and will be used to
             synchronize information from Open EMR at Post to Dynamics CRM at HQ
         •   A laptop or mobile device will be used at Post to record basic medical information and
             synchronize to the OpenEMR instance at Post
         •
      High Level Project Schedule/Milestones:

         •    Planned development, proof of concept and limited pilot end of FY12
         •    Planned deployment to all Peace Corps Posts in FY13
         •    Operations and Maintenance in FY14 and beyond


VENDOR QUESTIONS

  •   How would you staff the project to meet the suggested timeline?

  •   What would be the cost of the project based on your staffing model?

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                                  REQUEST FOR INFORMATION
                                    PURSUANT TO FAR 15.202


    •   Does your company have experience with electronic medical records and if so, in what capacity?

    •   Do you have experience implementing systems in low-bandwidth environments?

    •   What experience does your company have integrating new systems with existing systems?


DISCLAIMER

This RFI is issued solely for information and planning purposes and does not constitute a
solicitation. In accordance with FAR 15.202, responses to this notice are not offers and cannot
be accepted by the Government to form a binding contract. Respondents are solely responsible for all
expenses associated with responding to this RFI. Respondents needing confidential treatment for any
proprietary information they furnish must comply with the SEC’s confidential treatment regulations at 17
C.F.R. 200.83. Responses to this RFI will not be returned. Respondents will not be notified of the result
of the review.


HOW TO RESPOND

Please submit your response to this RFI via email to Ms. Adrianne Wells, awells@peacecorps.gov ,
(202)692-1624, by 27 JANUARY 2012 at 12:00pm EST.




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