nqf presentation by v5nOx6DW

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									National Quality Framework
    information session




9 NOVEMBER 2011
Presentation overview
1. Where are we up to?

2. National Regulations
1. Where are we up to?

Reform Agenda – National Quality Framework
• The National Quality Agenda was
  endorsed by COAG in December 2009

• Through this Agreement, the
  Commonwealth and the States and
  Territories will work together to
  implement the National Quality
  Framework (NQF) for early childhood
  education and care commencing from
  1 January 2012

• Implementation is being led nationally
  by the Ministerial Council Working
  Groups and by DET for Queensland
1. Where are we up to?

• NQF begins for in-scope services on 1 January 2012
• Consulted on draft National Regulations in
  March/April 2011
• National Law passed in Victoria and New South Wales
• Bill to apply the Education and Care Services National
  Law Act was introduced into Queensland Parliament
  on 6 September 2011
• National Regulations approved by Australian Ministers
  on 14 October 2011
1. Where are we up to?

• Service assessment and rating visits will begin
  mid 2012
• New services - Approved Providers must develop
  their Quality Improvement Plan within three months
  of the service approval
• Existing services - will be given at least four months to
  develop their Quality Improvement Plan from 1
  January 2012 to 30 April 2012
1. Where are we up to?
•   13 member ACECQA board announced which includes state and
    territory representatives from across Australia
•   My Time, Our Place: Framework for School Age Care in Australia
    has been released
•   Building Code of Australia considering feedback –
    New code expected May 2012
•   Procedures, documentation, transition arrangements and IT
    systems are being developed to ensure an effective introduction of
    the new system
•   QLD services will receive an information pack in December 2011
    detailing transitional information including forms which need to be
    completed and sent back to DET
•   Revision of services out of scope in progress – Child Care Act 2002
    continues to apply for licensed services out-of-scope of the
    National Law
1. Where are we up to?

New names of quality ratings
• Excellent (highest level)
• Exceeding National Quality Standard
• Meeting National Quality Standard
• Working towards National Quality Standard
• Significant Improvement Required (lowest level)
Updated NQS (in Regulations)
• Minor amendments to the NQS include:
   - Revised elements in Quality Area 1
   - Sustainable practices and environmental responsibility
      now in Standard 3.3, moved from Quality Area 6
   - Refinements to Quality Area 7
1. Where are we up to?

Key messages
• NQF is focused on quality outcomes for children
• A phased implementation to support transition
• Regulatory standards support the implementation
  of the NQS
• The NQF is a move to promoting continuous quality
  improvement
• DET will support services to implement the new
  standard, processes and resources
1. Where are we up to?

Legislation and Regulations

      IN-SCOPE                OUT-OF-SCOPE



National Law              Child Care Act 2002

National Regulations      Child Care Regulations

QLD Regulations (CGBs)
2. National Regulations


Chapter 1   Preliminary – including definitions
Chapter 2   Approvals and certificates
Chapter 3   Assessment and ratings
Chapter 4   Operational requirements
Chapter 5   Review, enforcement and compliance
Chapter 6   Information, records and privacy
Chapter 7   Jurisdiction-specific and transitional and
            saving provisions
    – CHAPTER 1 –
Preliminary: Definitions
Preliminary
Definitions

In-scope services of the National Law
• Any service providing or intending to provide
  education and care on a regular basis to children
  under 13 years of age (other than those specifically
  excluded)

Out-of-scope services of the National Law
• A range of services are specifically excluded from
  the National Quality Framework, either through
  the National Law or through Regulation
Excluded by the National Regulations
•   A disability or early childhood intervention service
•   In a child’s home
•   Hotel or resort care
•   Conference, sport facility or shopping centre care
•   Provided or shared by parents
•   Mobile services
•   Transition to school programs
•   College or secondary school student’s children
•   Vacation care offered for not more than four weeks per year
•   Stand alone care services
•   Ad hoc or casual
•   Commonwealth Budget Based Funding Program services
•   Services funded by the Queensland Government to provide limited hours care
     – CHAPTER 2 –
Approvals and Certificates
Approvals and certificates
A quick recap
• A new robust but streamlined approval system with
  three interrelated approvals:
                                           Provider
                                          Approvals



                                           Service
                                          Approvals



                                                        Other educators
               Nominated Supervisor
                                                             with a
               (Supervisor Certificate)
                                                      Supervisor Certificate


• Under the new system provider and supervisor
  approvals will be ongoing and nationally recognised
Approvals and certificates
Responsible persons
Responsible person
A ‘responsible person’ is defined in the National Law as:

• The Approved Provider—if the Approved Provider is
  an individual—in any other case, a person with
  management or control of the service; or

• The Nominated Supervisor of the service; or

• A Certified Supervisor who has been placed in
  day-to-day charge of the service
Approvals and certificates
Nominated Supervisor
• Is a Certified Supervisor who consents to be Nominated
  Supervisor

• Services may employ several staff who are Certified
  Supervisors

• Only one Nominated Supervisor required for each service

• Responsible for day to day operation of the service, and its
  compliance with the legislation, for instance:
     - Adequate supervision of the children
     - Protecting them from harm and hazards
     - Meeting relevant educator-to-child ratios
Approvals and certificates
Certified Supervisor

New applicants for Supervisor Certificates
• Certificate deems individual as capable of being in day to day
  charge of a service
• Certificate is nationally portable from service to service
• Must hold Blue Card (in QLD) or be a registered teacher
• Minimum age: 18 years
• Adequate knowledge and ability to effectively supervise a service
• Have at least one of the following:
   - at least 3 years experience working as an educator OR
   - an approved Diploma level qualification in education and care OR
      - an approved early childhood teacher qualification
-   Without these, may apply only for school-age settings
Approvals and certificates
Declared approvals
Declared Provider Approvals for 1 January 2012
• From 1 January 2012, existing licensed operators will be
  taken to be Approved Providers
• Provider Approvals will be issued by DET by 30 June 2012
• Transition information packs will be mailed to services in
  December 2011

Declared Service Approvals for 1 January 2012
• From 1 January 2012, existing in-scope services will be taken
  to be Approved Services
• Service Approvals will be issued by DET by 30 June 2012
Approvals and certificates
Declared supervisors
Declared supervisors for 1 January 2012
•   From 1 January 2012, all qualified (or working towards) Directors,
    Coordinators and Group Leaders who are staff members of a licensed
    service or nominees, will be declared as Certified Supervisors and
    Nominated Supervisors
•   DET will issue certificates by 30 June 2012
•   Nominated Supervisors must be confirmed in writing
•   Providers will be asked to nominate their Nominated Supervisor
•   Persons declared as Nominated Supervisors can advise DET if they do
    not consent to be the Nominated Supervisor for the service. The advice
    to DET will cancel their status as a Nominated Supervisor, but they will
    continue to be a Certified Supervisor
Approvals and certificates
Application for Provider Approval

New Provider Approval applicants
• Apply in the state/territory of residence or principal office
• Ongoing and recognised/accepted in all states/territories
• Fitness and propriety can be reassessed at any time
• Bankruptcy/insolvency public register will be checked
• Will be published on the Approved Provider register by
  ACECQA
• In QLD, must hold a Blue Card/positive exemption notice or
  be a registered teacher
• Application fee: $200 (new services only)
Approvals and certificates
Application for Service Approval
New applications for Service Approval
• Service Approval is about the premises
• Applications by Approved Providers
• Will be processed by DET regional offices
• Application fee varies according to size ($400-800)
• Annual fee varies according to size ($185-365)
Approvals and certificates
Application for Service Approval
What is different for QLD centre-based services?
• Nominated Supervisor

• No maximum capacity - approved number of places
  determined by available space

• Associated children’s service – out-of-scope service
  located at the same premises (e.g. Limited Hours Care)
Approvals and certificates
Application for Service Approval
What is different for Queensland?

• Family day care schemes can operate
  across the country

• Centre-based service approval applications
  must include:
     - Soil assessment or equivalent
     - Lease agreement or equivalent
        Waivers
Service Waivers - Temporary Waivers
Approvals and certificates
Waivers
• Service waiver – provides a waiver on an
  ongoing basis

• Temporary waiver – provides a waiver for a
  fixed period (up to 12 months)

• Both waivers apply to physical environment
  and staffing requirements only
Approvals and certificates
Waivers
Service waiver
     •   Exemption from a physical environment and staffing
         requirement
     •   No impact on ratings
     •   Can apply with Service Approval application
     •   Service Waivers will be specified on the Service Approval

Example of service waiver
If unable to fence in accordance with National Regulations and Building
Code of Australia, but can demonstrate ability to maintain children’s
safety through alternative means
Approvals and certificates
Waivers

Temporary waiver
     •   Apply for up to 12 months
     •   Can apply with Service Approval application
     •   Temporary waivers will be specified on the
         Service Approval


Example of temporary waivers
In the event of flooding, a service may apply for a Temporary Waiver for
Regulation 112 in relation to requirements to have natural features, until
the grounds have been cleaned/replanted.
   – CHAPTER 3 –
Assessments & ratings
Assessment and ratings
Quality Improvement Plan

Quality Improvement Plan
• Includes a self assessment
• Identifies areas for improvement
• Contains a statement of philosophy of the service
• Is updated at least annually

Timing
• Existing services: must be developed by 30 April 2012
• New services: must submit within three months of being
  granted a Service Approval
Assessment and ratings
Quality Improvement Plan

Guide to developing a Quality Improvement Plan
(www.acecqa.gov.au)
 • Background information
 • Tips for undertaking a self assessment
 • Examples of plans

Quality Improvement Plan template
 • Service details
 • Strengths and areas for improvement: 7 Quality Areas and related
   Regulations
 • The Plan: goals, priorities, steps, measures of success, tracking
Assessment and ratings

A quick recap
Assessed against the 7 Quality Areas of the NQS
   1. Educational program and practice
   2. Children’s health and safety
   3. Physical environment
   4. Staffing arrangements, including educator-to-child ratios
      and qualifications
   5. Relationships with children
   6. Collaborative partnerships with families and communities
   7. Leadership and service management
Assessment and ratings

A quick recap

Until first assessment and rating, must display:

• A prescribed provisional rating (s65)
        “Provisional – Not Yet Assessed under the
        National Quality Framework”

• National Childcare Accreditation Council rating
    – CHAPTER 4 –
Operational requirements
Operational requirements

1. Educational program and practice

 Approved learning frameworks

 • Belonging, Being and Becoming –
     The Early Years Learning Framework (birth - 5 yrs)

 • My Time, Our Place –
     Framework for School Age Care (6 - 12 yrs)
Operational requirements
2. Children’s health & safety
Health, safety and wellbeing of children (s77 – 84)
•   Adequate health and hygiene practices
•   Safe practices for handling, preparing and storing food
•   Meet children’s sleep and rest needs
•   Environment is free from use of tobacco, illicit drugs
    and alcohol

Incident, injury, trauma and illness (s85 – 89)
• Parent of child must be notified as soon as practicable
  – no more than 24 hrs
• Record of incident
Operational requirements
2. Children’s health & safety
First Aid kits (s89)
• Appropriate number of First Aid kits that are
  suitably equipped, easy to find and accessible

Medical conditions policy and medication
procedures (s90)
• Similar to current Child Care Act 2002
• Services must develop a risk-minimisation plan
Operational requirements
2. Children’s health & safety
Administration of medication (s93-95)
• Must ensure administration is authorised by
  parents and in accordance with prescription
  unless in an anaphylaxis or asthma emergency
• If an emergency occurs, parents and emergency
  services to be notified as soon as practical
Operational requirements
2. Children’s health & safety
Excursions (s100 – 102)
• Must do a risk assessment and seek authorisation
  from parents
• Only an initial risk assessment is required for
  regular outings unless circumstances change
• Movement to other areas in a school is not an
  excursion
Operational requirements
3. Physical environment
Space requirements – indoor (s107), outdoor (s108)
• Unencumbered space per child:
     − Indoor: at least 3.25 square metres
     − Outdoor: at least 7 square metres
• Verandah may be included in indoor space with
  written DET approval (cannot also be included as
  outdoor space)
 Operational requirements
 3. Physical environment
 Building Code arrangements for new services
                 Until 31 December       1 January - May 2012      May 2012
                 2011
Queensland       • Applies to licensed   • Applies to out-of-      • Applies to out-of-
Development        centre based            scope services            scope services only
Code               services              • Applies to in-scope
                                           services (excluding
                                           OSHC & FDC)
National         • N/A                   • Applies to all in-scope • Applies to all in-scope
Regulations                                services                  services
under National
Law (Physical
Environments)
BCA              • Continue to meet      • Continue to meet        • BCA amended to
National           current                 current                   incorporate specific
Building           arrangements            arrangements              standards for in-scope
Legislation                                                          services (excluding
                                                                     OSHC & FDC)
Operational requirements
4. Staffing requirements
Staffing qualifications
• All educator qualifications will be approved and
  determined by the new national body, ACECQA
• This includes First Aid certificates and overseas
  qualifications
• Transitional qualification lists are expected to be
  published by ACECQA
Operational requirements
4. Staffing requirements
Applying ratios under the NQF
• The education, health, safety and wellbeing of children are
  paramount
• Minimum educator to child ratios apply at all times
• Ratios apply across an entire service, not necessarily by room
• Educators must be working directly with children to be
  included in ratios
• Adequate supervision needs to be maintained at all times
• Educator-to-child ratios alone do not determine what is
  considered adequate supervision
Operational requirements
4. Staffing requirements

Centre-based (long day care & kindergarten)

2012 qualification requirements
• All educators must hold (or be studying towards) at
  a minimum a Certificate III qualification; and
• The first of every two educators must hold (or be
  studying towards) a Diploma qualification or above
• There is no legislative requirement for a teacher
  until 2014
Operational requirements
4. Staffing requirements

Centre-based (long day care & kindergarten)

2012 ratios
• Most current educator to child ratios will apply for
  Queensland services until end 2015
• Services need to apply by 31 March 2012 to
  continue using the 1:5 ratio for 15-24 months until
  31 December 2017
• DET will contact eligible services in December 2011
  to apply
  Operational requirements
  4. Staffing requirements
   Centre-based ratios from 2012 to 2020
   2012 – 2015     RATIO        2016 – 2017      RATIO           1 JAN 2018+          RATIO
    0-24 mths        1:4         0-24 mths         1:4
                                                                  0-24 mths            1:4
   15-24 mths*       1:5        15-24 mths*        1:5
   >24-35 mths       1:6
                                >24-35 mths        1:5           >24-35 mths           1:5
   >30-35 mths       1:8
   3 yrs <7 yrs     1:12      36 mths <school     1:11
                                                             36 mths <school age      1:11
                                   age
   4 yrs <7 yrs     1:13
   4 yrs <14 yrs    1:12                          1:15
                                School age**                    School aged**         1:15
  School age**      1:15
‘<‘ means less than and ‘>’ means more than
* Eligible services need to apply to continue using 1:5 ratio from 2012 until 2018
**Means a child enrolled in schooling (Prep onwards) and attending anytime the same
  calendar year
Operational requirements
4. Staffing requirements
Mixed age ratios under the NQF
• A specific mixed age group ratio no longer exists
• For each educator, the relevant ratio for each child needs to
  be maintained
• Older children can be included in the ratio of younger children
                       KNOWN GROUP                      ADDITIONAL GROUP
 1 Educator          1 x 26 mth child and        3 x 25 mth to prior to Prep aged children
                     2 x 32 mth children


              :                             +                     OR
                                                         1 x 0-24 mth child



In the above scenario, the youngest child falls into the >24-35 months category, so
the ratio of 1:6 applies for children in the same age group or above. However, if a
younger child were included, then the lower ratio would apply (1:4).
Operational requirements
4. Staffing requirements

Centre-based (outside school hours care)

2012 qualification requirements
• Continue current requirements

2012 ratios
• Continue current requirements
Operational requirements
4. Staffing requirements

Family day care

2012 qualification requirements
• Educator – no change until 2014
• Coordinator – no change until 2014

2012 ratios
• No change – current ratios apply until 2016
Operational requirements
4. Staffing requirements

Additional requirements for ALL services - 2012

• Must appoint an educational leader

• At least one person with First Aid qualifications
   – Asthma management
   – Anaphylaxis management
Operational requirements
5. Relationships with children

Interactions with children (s155)
• Respectful and equitable relationships are
  developed with each child

Relationships in groups (s156)
• Each child is supported to build and maintain
  sensitive and responsive relationships with other
  children and adults
• Must have regard for composition and size
  of group
Operational requirements
6. Collaborative partnerships

Access for parents (s157)

• Required to allow parent of child to visit at any
  time

• Can disallow parent’s entry if it will pose a risk
Operational requirements
7. Leadership & service management
Administration

Attendance and enrolment records (s158 – 162)
• Attendance, child enrolment, health information
   kept by Approved Provider or FDC educator

Other adults at FDC residence (s163 – 166)
• Approved Provider of FDC must take reasonable
  steps to ensure a person over 18 who resides at,
  or is a FDC assistant is fit and proper
Operational requirements
7. Leadership & service management
Administration

Record of FDC visitors (s165)
• Must take all reasonable steps to ensure a record
  is kept of all visitors
• Record of visitors must include signature of
  visitor and the time of the visitor’s arrival and
  departure

Children not to be left alone with visitors (s166)
  – CHAPTER 5 –
Review, enforcement
  and compliance
Review, enforcement and compliance
The approach

• Health, safety, wellbeing and education of
  children is paramount

• Risk-based approach

• Focus on continuous improvement
Administration
Fees

• Some applications are subject to a fee
• Fees will be reinvested in the NQF
• Annual service fee payable by 1 July each year
• Centre based and family day care services have
  different fee structures
Administration
Fees
Current requirement                  New equivalent
Fees levied by the Department        Application fees for:
• $500 licence application fee (up to • $200 Provider Approval
 3 yrs)
                                      • $400 - $800 Service Approval
• $100 provisional licence
                                      • $30 Supervisor Certificate
• $300 licence renewal (up to 3 yrs)
• $75 licence amendment              Annual fee
                                       $185 - $365 annual fee
• $50 lift a suspension
• $300 transfer a licence            • No NCAC fee
• $50 to replace a licence
                                     • Range of fees levied for other
                                       transactions, for example – notice to
NCAC annual fee
                                       transfer Service Approval, waiver,
• $178 - $237
                                       rating re-assessment
– CHAPTER 6 –
Administration
REQUIRED POLICIES AND PROCEDURES ALL SERVICE TYPES (Reg 168)
Content                                             Reference            Existing QLD Child Care legislation                   National Childcare Accreditation
                                                                                                                               Council
Health and safety

Delivery and collection of children                 Reg 99; 168(2)(f)
                                                                                                 
                                                                         Linkages to record keeping requirements.

Excursions                                          Reg 100 to 102;
                                                    168 (2)(g)                                   
                                                                         Linkages to information to parents, record keeping.

Refusal of authorisations for a child               Reg 168(2)(m)
                                                                                                 
to leave the service                                                     Linkages to record keeping about collection of
                                                                         children and parent access requirements.

Dealing with infectious disease                     Reg 88; 168 (2)(c)
                                                    NQS 2.1                                                                                          
                                                                         Aligns                                                Policy on child and staff immunisation and
                                                                                                                               infectious diseases.

Dealing with medical conditions                     Reg 90; 168(2)(d)
                                                    NQS 2.1                                                                                          
                                                                         Linkages to record keeping requirements.              Process for developing and implementing health
                                                                                                                               management plans for children with specific
                                                                                                                               medical needs.

Emergency and evacuation                            Reg 97; 168(2)(e)
                                                    NQS 2.3                                                                                          
                                                                         Aligns                                                Emergency procedures to be displayed.

Health and safety                                   Reg 168(2)(a)
                                                    NQS 2.2                                                                                          
including matters relating to nutrition, food and   NQS 2.3              Some linkages to information for parents and          Policies on food and nutrition, food safety and
beverages, dietary requirements; sun protection;    NQS 2.3              record keeping requirements.                          hygiene and sun protection.
water safety; and administration of first aid       NQS 2.1

Child safe environment                              Reg 168(2)(h)
                                                    NQS 2.3, 7.1                                                                                     
                                                                         Linkages to health and safety matters provisions.     Policies on child protection, use and storage of
                                                                                                                               dangerous products, safety checks and
                                                                                                                               maintenance of buildings and equipment,
                                                                                                                               occupational health and safety.

Incident, injury, trauma and illness                Reg 85; 168(2)(b)
                                                    NQS 2.1                                      
                                                                         Aligns with current except for trauma and incident.
REQUIRED POLICIES AND PROCEDURES ALL SERVICE TYPES (Reg 168)


Content                                        Reference         Existing QLD Child Care legislation       National Childcare Accreditation Council
Staffing arrangements

Staffing                                       Reg 168(2)(i)                        
Including code of conduct; determining the     NQS 4.2           Aligns with current except for
responsible person present; participation of                     determining responsible person and
volunteers and students
                                                                 code of conduct.
Relationships with children

Interactions with children                     Reg 155 to 156;                                                               
                                               168(2)(l)         Linkages to guiding principles            Policy on positive behaviour guidance
                                               NQS 5.1, 5.2
Service management

Governance and management                      Reg 168(2)(a)                        
of the service                                 NQS 7.3           Linkages to confidentiality of records.
Including confidentiality of records

Enrolment and orientation                      Reg 168(2)(k)                        
                                               NQS 6.1           Linkages to record keeping
                                                                 requirements.

Payment of Fees                                Reg 168(2)(n)
                                               NQS 7.3

Dealing with Complaints                        Reg 168(2)(o)                                                                 
                                               NQS 7.3           Aligns                                    Documented procedures for grievance
                                                                                                           and complaints handling.
ADDITIONAL POLICIES AND PROCEDURES FOR FAMILY DAY CARE SERVICES (Reg 169)
Content                                                Reference            Linkages to existing QLD Child Care legislation

Assessment, approval and reassessment of approved      Reg 116; 169(2)(a)                              
family day care residences and family day care         NQS 2.3              Broadly links to coordinator functions
venues
Recruitment of family day care educators               Reg 169(2)(b)                                   
                                                       NQS 7.1              Broadly links to coordinator functions

Keeping a register of family day care educators        Reg 153; 169(2)(c)                              
                                                                            Linkages to record keeping requirements

Monitoring, support and supervision of family day      Reg 169(2)(d)                                   
care educators                                         NQS 4.2              Linkages to coordinator functions.

Fit and proper assessment of family day care           Reg 163; 169(2)(e)                              
educators, assistants and adults residing at family    NQS 7.1              Linkages to Act requirements/CCYPCG requirements
day care residences
Visitors to family day care residences and venues      Reg 165; 169(2)(f)                              
                                                                            Linkages to coordinator functions and requirements

Provision of information, assistance and training to   Reg 169(2)(g)                                   
family day care educators                              NQS 4.2, 7.2         Linkages to coordinator functions

Engagement and registration of family day care         Reg 154; 169(2)(h)                              
assistants                                                                  Broad linkage to coordinator functions
Next Steps - NQF
Where to from here?
• QLD Parliament debate and passage of the Bill
• Services will receive a transition information pack in
  December 2011
• Commencement of the Law and Regulations 1 January 2012
• National IT system commences in January 2012
• Assessment and Ratings process to be finalised
• Services to be assessed in mid 2012 will be contacted in
  March/April
• Assessment and rating training and support
      Resources

            Education and Care Services                                 1
                                                     Guide to the
            National Law                             National Quality
                                                     Framework
                                                                            Support
                                                                            Documents
                                                     Guide to the       2
            Education and Care Services              National Law
                                                     and National
            National Regulations
                                                     Regulations
Source
Documents
                                                                        3                      4
                                                     Guide to the            Guide to
            National Quality Standard                National Quality        Developing a Quality
                                                     Standard                Improvement Plan



            Early Years Learning
            Framework &
            Framework for
            School Age Care                             www.det.qld.gov.au/earlychildhood
            (or other approved learning framework)
                                                                      www.acecqa.gov.au
Thank you for your participation

								
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