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Entourage 2008 Quick Reference

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Entourage 2008 Quick Reference Powered By Docstoc
					Categories                                                                                                                                                                                                     Spelling                                                                                                                                           Entourage 2008
Organize your mailbox using Categories.
Select a mail message, then click
Categories to color code the message. Use the preset eight categories that Entourage provides, or click Edit
                                                                                                                                                                                                               As you type in the body of an email message, Entourage underlines
                                                                                                                                                                                                               possible misspellings.                                                                     S I M P L I F Y I N G       Y O U R     L I F E
                                                                                                                                                                                                                                                                                                                                                                  Getting Started




                                                                                                                                                                                                                                                                                                                                                                                                          QUICK REFERENCE
Categories to personalize your categories.                                                                                                                                                                     TIP: Right-click your mouse on a misspelled word to see a list of
                                                                                                                                                                                                               suggested words. If you don’t have a right-click on your mouse, then
                                 Filter just messages assigned to a specific category using the Quick Filter                                                                                                   press the CONTROL key on your keyboard while you click on the
                                 area of your screen.                                                                                                                                                          misspelled word; you will get the same list of suggestions.
                                                                                                                                                                                                                                                                                                                             Entourage Menus
                                                                                                                                                                                                                                                                                                                                                                         Quick Filter
                                                                                                                                                        Entourage can automatically Spell Check your
                                                                                                                                                        entire message for you as soon as you hit the
                                                                                                                                                                                                                                                                                                View
                                                                                                                                                        Send button. To enable this feature:                                                                                                  Buttons &
                                                                                                                                                             •    On the Entourage menu, select                                                                                                Toolbar
                                                                                                                                                                  Preferences.
                                                                                                                                                                  The Preferences window will appear.
                                                                                                                                                             •    Click Spelling.                                                                                                         Exchange
                                                                                                                                                             •    Select the option to Always check                                                                                     (Server Stored)
                                                                                                                                                                                                                                                                                            Folders
                                                                                                                                                                  spelling before queuing outgoing
                                                                                                               Inbox Icons                                        messages.
                                                                                                                                                                                                                                                                                                                                                                                            Message
                                                                                                                                                                                                                                                                                                                                                                                          Attachments
                                                                                                               Action                        Icon            •    Click OK.
                                                                                                               Unread Message                                                                                                                                                             Local (On My
                                                                                                                                                                                                                                                                                         Computer Only)
                                                                                                               Opened (read) Message                                                                                                                                                        Folders


                                                                                                               Replied to message                                                                                                                                                                                                                                                       Message Preview


                                                                                                               Forwarded message

                                                                                                               High Importance Message

                                             Favorite Folders                                                  Low Importance Message

                                             Keep folders that you access frequently a                         Attachment                                                                               Away Message                                                                                                                            Folder Contents
                                             single click away. Simply click on the folder
                                             from the Folder List and drag it to the bar                       Flag message for follow up                                                               Use the Out of Office message to alert your coworkers that you’re not in the
                                             below the toolbar. To access items within                                                                                                                  office to respond to their emails. To configure your message, click on the     Addressing
                                             that folder, click the link you just made.                        Edited Message                                                                           Tools menu and select Out of Office.                                           Messages
                                                                                                                                                                                                                                                                                       Drag contacts from your Global
                                                                                                                                                                                                                                                                                       Address List and drop them in the
Keyboard Shortcuts                                                                                                                                                                                                                                                                     To box, Cc box (for carbon copies),
                                                                                                               Help & Resources                                                                                                                                                        or Bcc box (for private carbon
                                                                                                                                                                                                                                                                                       copies).
 New Item                   N               Reply                       R
                                                                                                               www.cit.cornell.edu/services/entourage
 Close Window               W               Reply to All                SHIFT R
                                            Forward                     J                                      http://www.microsoft.com/mac/help.
                                                                                                               mspx
 Print                      P
 Cut                        X                                                                                  http://www.microsoft.com/mac/videos.
                                            Find/Search                 F                                      mspx
 Copy                       C
 Paste                      V
                                            Mark as Unread              SHIFT T

 Spelling                   OPTION L        Mark as Read                T
   Email Signatures
   Create signatures in Entourage to include consistent contact
                                                                                                                                                                        Entourage 2008                                                                                                                                                                                                                                                                                          Meetings
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Use Appointment to schedule recurrences,
   information in your emails.

   To create a signature, go to the Tools menu and select Signatures...
                                                                                                                                                                        Calendars                                                                                                                                                                                                                                                                                               reminders, and travel time.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Use Scheduling to view timelines of your
                                                                                                                                                                           Calendar                                                                                                                                                                                                                                                                                             meeting attendees’ calendars. The color
                                                                                                                                                                           Navigation                                                                                                                                                 Toolbar &
   Use the Signatures button in a new message to include one of your                                                                                                                                                                                                                                                                  Views                                                                                                                                     and pattern reflect the status of the event.
                                                                                                                                                                           Button
   signatures at the end of your message.
                                                                                                                                                                                                                                                                                                                                Quick Filter                                                                                                                                    Hover your mouse on the event, and you
                                                                                                                                                                                Date                                                                                                                                            Calendar Items
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                will be able to read the subject of the
                                                                                                                                                                                Navigator
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                attendee’s event provided that he has
                                                                                                                                                                                                                                                                                                                                    All Day Events
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                shared his calendar with you.



                                                                                                                                                                               Reminder
                                                                                                      TIP: If you would like your signature to stay above quoted text
                                                                                                      for replies and forwards, first go to the Entourage menu and                                                                                                                                                     Status
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Private Appointments
                                                                                                      select Preferences.... Then, in the Reply & Forward group,
                                                                                                      select the third choice under Mail Attribution.                                                                                                                                                                                                                                                                                                                           Through sharing, you may grant other
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Cornell Exchange users permissions to
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                your calendar.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                If you create an appointment that you
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                would like to keep private from others,
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                select or open your appointment and from
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                the Event menu, choose Private.
                                                                                                                                                                                                                                                           Recurring Event
                                                                                                                                                                                                                                                                                                                                                     Meeting Invitations
                                                                                                                                                                                                                                      Event with
                                                                                                                                                                                                                                      Travel Time
                                                                                                                                                                                                                                                                                                                                                     You will use Entourage meetings to organize and schedule appointments with other Cornell Exchange
                                                                                    Flagging Messages                                                                                                                                                                                                                                                users (either Mac or PC users).
                                                                                                                                                                        The Event Window
                                                                                                                                                                                                                                                                                                                                                     When you receive a meeting invitation, you will have options in the
                                                                                    Use the Flag Status column to mark                                                  Icon                           Description                                                                                                                                   message to Accept, Accept Tentatively, or Decline the meeting. Using
                                                                                    messages that need follow-up. Once
                                                                                                                                                                                          Invite       Schedule this event with other Cornell Exchange users.                                                                                        these buttons will let the meeting organizer know your intent, and will
                                                                                    flagged, Entourage automatically                                                                                                                                                                                                                                                                                                                 Sharing your Calendar with Others
                                                                                                                                                                                                                                                                                                                                                     also move the meeting to your calendar if appropriate.
                                                                                    places that message on your To-Do
                                                                                    List and the My Day widget.                                                                                                                                                                                                                                                                                                                      If you would like other members of the Cornell Exchange community to have
                                                                                                                                                                                          Status       Let others know that you are free, busy, out of the office,
                                                                                                                                                                                                       or have a tentative appointment. Your status will be visible                                                                                                                                                                  access to your calendar, follow these steps:
                                                                                                                                                                                                       on your calendar, and will also be visible to others who are
                                                                                                                                                                                                       looking to schedule meetings with you. Cornell Exchange
                                                                                                                                                                                                       users can always see your status, they cannot always see
                                                                                                                                                                                                                                                                                                                                                                                                                                     1       In the Folder List, select the calendar folder that you would like to share.

                                                                                                                                                                                                       the subject or details of your appointments.                                                                                                                                                                                  2       From the Edit menu, select Folder Properties....
                                                                                                                                                                                                                                                                             Creating Events
                                                                                                                                                                                          Print        Print the current event that you are viewing.
                                                                                                                                                                                                                                                                                                                                                                                                                                     3       Click the Permissions button.
                                                                                                                                                                                                                                                                             To create a new event on your calendar:
                                                                                                                                                                                                                                                                                                                                                                                                                                     4       Click Add User... and find the user(s) you would like to add.
                                                                                                                                                                                          Delete       Delete this event.                                                         •    Click New on the toolbar.
                                                                                                                                                                                                                                                                                                                                                                                                                                     5       Select the Permission Level for each user.
   Attachments                                                                                                                                                                                                                                                                    •    Double-click in the blank space for a day on your
                                                                                                                                                                                                                                                                                       calendar.                                                                                                                                     6       Click OK.
   You can easily send Word documents, Excel spreadsheets, images, and other                                                                                                              Categories   Color code and organize events on your calendar.                           •    Click, hold, and drag your
   common file types with your email message. To attach a file to a message, click                                                                                                                                                                                                     mouse over the time span                                      Creating Events from Email Messages
   Attach on the toolbar. Then, navigate to your file.                                                                                                                                                                                                                                 you would like to reserve for
                                                                                                                                                                                                                                                                                       your event.                                                   If you have an email message that is not a meeting request and you would like to                    To Open Another User’s Folder
                                                                                                                                                                                                                                                                                                                                                     use it to initiate a meeting or even just create an event for yourself, then with the
   At Cornell, the maximum size for a message is 50 MB, including all attachments.
                                                                                                                                                                                                               Reminders                                                                                                                             message selected, either:
                                                                                                                                                                                                                                                                                                                                                                                                                                                         1   From the File menu, select Open Other User’s Folder....
   Certain types of files are blocked because they pose a greater risk for viruses.                                                                                                                                                                                                                                                                         •   Press CONTROL E on the keyboard,
   Some examples are .bat, .exe, .vbs, and .js files. As a general rule, you should not                                                                                                                        Use reminders to alert yourself of important meetings.                                                                                  or                                                                                                2   Find the user whose calendar you would like to open.
   open attachments that are not from a trustworthy source.
                                                                                                                                                                                                               TIP: If you would not like to use reminders by default, go to the Entourage menu and select Preferences....
                                                                                                                                                                                                                                                                                                                                                            •   From the Scripts        menu select Create Event from Message.                           3   Click OK.
                                                                                                                                                                                                               In the Calendar group, uncheck the box Set default reminder to occur.

ID Entourage08 Quickstart w Calendars.indd 2                                                                                                                                                                                                                                                                                                                                                                                                                                                                    1/12/2010 4:43:46 PM

				
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