Categories Spelling Entourage 2008
Organize your mailbox using Categories.
Select a mail message, then click
Categories to color code the message. Use the preset eight categories that Entourage provides, or click Edit
As you type in the body of an email message, Entourage underlines
possible misspellings. S I M P L I F Y I N G Y O U R L I F E
Categories to personalize your categories. TIP: Right-click your mouse on a misspelled word to see a list of
suggested words. If you don’t have a right-click on your mouse, then
Filter just messages assigned to a specific category using the Quick Filter press the CONTROL key on your keyboard while you click on the
area of your screen. misspelled word; you will get the same list of suggestions.
Entourage can automatically Spell Check your
entire message for you as soon as you hit the
Send button. To enable this feature: Buttons &
• On the Entourage menu, select Toolbar
The Preferences window will appear.
• Click Spelling. Exchange
• Select the option to Always check (Server Stored)
spelling before queuing outgoing
Inbox Icons messages.
Action Icon • Click OK.
Unread Message Local (On My
Opened (read) Message Folders
Replied to message Message Preview
High Importance Message
Favorite Folders Low Importance Message
Keep folders that you access frequently a Attachment Away Message Folder Contents
single click away. Simply click on the folder
from the Folder List and drag it to the bar Flag message for follow up Use the Out of Office message to alert your coworkers that you’re not in the
below the toolbar. To access items within office to respond to their emails. To configure your message, click on the Addressing
that folder, click the link you just made. Edited Message Tools menu and select Out of Office. Messages
Drag contacts from your Global
Address List and drop them in the
Keyboard Shortcuts To box, Cc box (for carbon copies),
Help & Resources or Bcc box (for private carbon
New Item N Reply R
Close Window W Reply to All SHIFT R
Forward J http://www.microsoft.com/mac/help.
Cut X http://www.microsoft.com/mac/videos.
Find/Search F mspx
Mark as Unread SHIFT T
Spelling OPTION L Mark as Read T
Create signatures in Entourage to include consistent contact
Entourage 2008 Meetings
Use Appointment to schedule recurrences,
information in your emails.
To create a signature, go to the Tools menu and select Signatures...
Calendars reminders, and travel time.
Use Scheduling to view timelines of your
Calendar meeting attendees’ calendars. The color
Navigation Toolbar &
Use the Signatures button in a new message to include one of your Views and pattern reflect the status of the event.
signatures at the end of your message.
Quick Filter Hover your mouse on the event, and you
Date Calendar Items
will be able to read the subject of the
attendee’s event provided that he has
All Day Events
shared his calendar with you.
TIP: If you would like your signature to stay above quoted text
for replies and forwards, first go to the Entourage menu and Status
select Preferences.... Then, in the Reply & Forward group,
select the third choice under Mail Attribution. Through sharing, you may grant other
Cornell Exchange users permissions to
If you create an appointment that you
would like to keep private from others,
select or open your appointment and from
the Event menu, choose Private.
You will use Entourage meetings to organize and schedule appointments with other Cornell Exchange
Flagging Messages users (either Mac or PC users).
The Event Window
When you receive a meeting invitation, you will have options in the
Use the Flag Status column to mark Icon Description message to Accept, Accept Tentatively, or Decline the meeting. Using
messages that need follow-up. Once
Invite Schedule this event with other Cornell Exchange users. these buttons will let the meeting organizer know your intent, and will
flagged, Entourage automatically Sharing your Calendar with Others
also move the meeting to your calendar if appropriate.
places that message on your To-Do
List and the My Day widget. If you would like other members of the Cornell Exchange community to have
Status Let others know that you are free, busy, out of the office,
or have a tentative appointment. Your status will be visible access to your calendar, follow these steps:
on your calendar, and will also be visible to others who are
looking to schedule meetings with you. Cornell Exchange
users can always see your status, they cannot always see
1 In the Folder List, select the calendar folder that you would like to share.
the subject or details of your appointments. 2 From the Edit menu, select Folder Properties....
Print Print the current event that you are viewing.
3 Click the Permissions button.
To create a new event on your calendar:
4 Click Add User... and find the user(s) you would like to add.
Delete Delete this event. • Click New on the toolbar.
5 Select the Permission Level for each user.
Attachments • Double-click in the blank space for a day on your
calendar. 6 Click OK.
You can easily send Word documents, Excel spreadsheets, images, and other Categories Color code and organize events on your calendar. • Click, hold, and drag your
common file types with your email message. To attach a file to a message, click mouse over the time span Creating Events from Email Messages
Attach on the toolbar. Then, navigate to your file. you would like to reserve for
your event. If you have an email message that is not a meeting request and you would like to To Open Another User’s Folder
use it to initiate a meeting or even just create an event for yourself, then with the
At Cornell, the maximum size for a message is 50 MB, including all attachments.
Reminders message selected, either:
1 From the File menu, select Open Other User’s Folder....
Certain types of files are blocked because they pose a greater risk for viruses. • Press CONTROL E on the keyboard,
Some examples are .bat, .exe, .vbs, and .js files. As a general rule, you should not Use reminders to alert yourself of important meetings. or 2 Find the user whose calendar you would like to open.
open attachments that are not from a trustworthy source.
TIP: If you would not like to use reminders by default, go to the Entourage menu and select Preferences....
• From the Scripts menu select Create Event from Message. 3 Click OK.
In the Calendar group, uncheck the box Set default reminder to occur.
ID Entourage08 Quickstart w Calendars.indd 2 1/12/2010 4:43:46 PM