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10480_3_Week-4-Hand-in-Assignment

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					Week 4 Hand-in Assignment
Individual Project: Project Proposal

This week, you will begin work on your Final Project for this module. Your Final Project for this module will be
completed in three stages and submitted in Weeks 4, 6, and 8. This week, you will complete the first stage of
your Final Project—the Project Proposal. The purpose of the Final Project is to apply the concepts and
techniques of the module to the development of the following:

        Project scope statement
        WBS
        Project schedule
        Staffing (resource) management plan
        Cost estimates
        Risk management plan
        Communications plan
        Quality plan

Each of these will form a separate section of the Final Project.

Your task for Week 4 is to prepare a Project Proposal that covers the following:

    1. Description of how you plan to manufacture, deliver, and assemble the boxes.
    2. Information on how you will create a project plan. You can create your project plan using either
       Microsoft® Project or OpenProj™.
    3. Description of how you plan to address time, resources, and cost issues to execute tasks and
       complete the project effectively and efficiently.

The purpose of this week's submission is a proposal and not the solutions to the problems given in the case
study.

The case study on which the project is based is as follows:

Project Background: The Research and Development unit of the Property Development Department of the
Government (PDDG) is working on a program called the Seismic Zone Residential Construction Improvement
Program. PDDG is working to assess the effectiveness of the boxes of a particular dimension used in the
foundation of buildings.

PDDG has furnished the following specifications for the each box:

        The size must be 300 x 250 x 200 cm with a slot of 10 x 10 x 25 cm.
        The tolerance on outer dimensions must be +/-2 cm.
        The tolerance on dimensions of the slot must be 0 to -3 mm in width. In short, the slot cannot be more
        than 10 x 10 cm.
        It should be made of cardboard or metal sheet.
        It should be made of small cubes of dimensions 5 x 5 x 5 cm.
        It should be smooth in appearance.

The boxes should be delivered and assembled at the client's site.

Company Background: Your Company, Flexible Models (FM), develops to-the-scale industrial models. Your
principal clients are industrial construction companies and your projects include building manufacturing plants,
refinery process plants, and public usage buildings, such as halls and shopping malls.
FM also has clients in the residential construction business but deals in building complexes having more than
17,000 square meters of actual usable area. The model development skills of FM are well-known across
industries.

The key departments in FM are as follows:

        Designing and Drafting Department: This department is involved in understanding the client's
        design requirements. Generally, the client specifies the design of the product. The department
        prepares the detailed drawings for the Cutting Department. It also gives them the assembly drawings
        with guidelines on the assembly approach. The resources from this department are allocated
        exclusively to the project depending upon the project requirements. Roy Benjamin, general manager,
        heads the department. He needs alternate day updates on product design. He is also a man of detail
        and requires detailed analysis.
        Cutting Department: This department's staff is competent in cutting the parts and producing the units
        as per the drawings. The resources from this department are not allocated exclusively to the project.
        However, the project work is taken up by the department and then delivered back to the project.
        Michael Gartner, general manager, heads the department.
        Assembly Department: This department is responsible for assembling the parts based on the design
        drawings. The resources from this department are allocated to the project exclusively depending upon
        the project requirements. Philip Cloony, general manager, heads the department.
        Supply Chain Management (SCM) Department: This department is responsible for vendor
        management, market analysis, contracting, and procuring required resources. The department is a
        single point of contact for the supply chain. Jim Stanford, general manager, heads the department.
        New Model Development: John Morris is the vice president of this division. John is adept at using the
        Web-based project tracking system and insists on maximizing its use. He is a person of detail and
        prefers point-by-point communication. He is keen on regularly obtaining information on the progress of
        the project and the project management processes that are being implemented. Having realised the
        need for effective portfolio management, FM has initiated the organization restructuring efforts under
        John's leadership, who is also the project sponsor. He wants you to undertake this project and help in
        strengthening the organization’s initiative. You have been authorized by John to select people from
        various key departments for your project. These people shall directly report to you for the duration of
        the project.

The marketing chief, Caroline Smith, wants to keep the budget under control. Caroline is quite comfortable with
quick information and does not like details. She prefers one-on-one meetings or telephone calls for quick
updates.

FM primarily uses e-mail as the means of communication. The company also uses a Web-based project
tracking system to gather information.

The editorial team of a local journal, Construction Consortium Journal, is interested in your project. Joseph
Bukhmann, the chief editor, has full faith in FM's expertise. He wants to know more about the project to report it
in the journal.

Client Background: Paul Lee, the technical lead at the Research and Development unit of PDDG wants a
once-a-week update about the progress of the technical design. The Seismic Zone Residential Construction
Improvement Program Manager at PDDG would like to speak with you about the project progress on a
biweekly basis. However, he needs a short presentation on the project status update two days before the
biweekly call.

Assignment: You are accountable for the project costs, and hence, you are keen on developing realistic cost
estimates and a realistic project budget. You have already estimated the effort, which is given in the table
below:
        Task Name                                       Duration     Resource        Effort
        Boxes
        Requirements Analysis
        Interview client stakeholders                   4 days       Design          8 person days
        Product detail analysis                         6 days       Design          10 person days
                                                                     Assembly        6 person days
        Refinement of the final draft                   2 days       Design          4 person days
        Design and Concept
        High level design                               4 days       Design          4 person days
        Details with operation designs                  6 days       Design          12 person days
        Production
        Set up                                          4 days       Assembly        6 person days
        Cutting and parts development                   3 days       Cutting         9 person days
        Sub-assembly 1                                  6 days       Assembly        12 person days
        Sub-assembly 2                                  6 days       Assembly        12 person days
        Sub-assembly 3                                  4 days       Assembly        8 person days
        Assembly integration                            3 days       Assembly        6 person days
        Material
        Cardboard sheet                                              50 sheets
        Metal sheets                                                 50 sheets
        Cubes                                                        900 pieces
        Delivery
        Pre-delivery                                    2 days                       Will cost USD 3000
        Shipment/Delivery—delivery takes 2 weeks                     Outsourced      Will cost USD 6000
        by sea.
        Implementation                                  7 days       Design          11 person days
                                                                     Assembly        7 person days

'Product detail analysis' can start with 'Interview client stakeholders'. However, the final draft can be refined
only after both tasks are completed. The task 'Details with operation designs' starts with a 50% overlap with
'High level design'. The tasks 'Sub-assembly 1', 'Sub-assembly 2', and 'Sub-assembly 3' all start after the task
'Set up' is completed. 'Assembly integration' starts only after all sub-assemblies are completed. Pre-delivery
can start after set up, while shipment starts only after assembly integration. The last activity is implementation.

The 'Cutting and parts development' task requires skilled labor and is the most crucial task from a quality
perspective. A minor mistake can cause a lot of waste and escalation in the cost of the product. There are only
two skilled people in the company who can undertake this task and they are always extremely busy. The
probability that they will not be available for this work in the schedule mentioned above is 0.7. This has impact
on the schedule as the schedule gets pushed by 6 days for every day of delay in this task.

Traditionally, there has been a 0.3 probability of components getting damaged during shipment and the costs
should incorporate 30% of additional budgeting for these incidences.
In addition, factors such as a change in client requirements after the cutting stage, a delay in the arrival of raw
materials needed for each task or process, and the time wasted during incorrect set-up should be considered
when you draw the risk log and the risk management plan for the project.
Resource rates are as follows:




Material rate:

         USD 20 per industrial cardboard sheet of 300 cm x 200 cm x (4 mm thickness) dimensions
         USD 25 per metal sheet of 250 cm x 200 cm x (4 mm thickness) dimensions
         Standard cubes of 4 cm are available in the market at USD 10 each

Labour rate:

         Design department: USD 150 per day
         Cutting department: USD 90 per day
         Assembly department: USD 150 per day




For completing the project plan, additional information can be found at the following Web sites:

Example of project plan in Microsoft Project:

         Plutonic Power Corporation East Toba River and Montrose Creek Hydroelectric Project proposed
         construction schedule [Online]. (n.d.). Available from:
         http://a100.gov.bc.ca/appsdata/epic/documents/p245/d21140/1137607116785_57cca76fbbb94930bfb
         5cd42fc4020fb.pdf (Accessed: 15 September 2009)

Using OpenProj:
Getting started with OpenProj (2008) Available from:
http://openproj.org/wiki/index.php/Getting_Started_with_OpenProj (Accessed: 15 September 2009)
Note: Additional documentation can be accessed by clicking Next Tip of the Day within OpenProj and by
pressing F1, which will give you online help for the item underneath the cursor. Note also, as an open source
software package, documentation and support will be limited.
Examples of a project plan in OpenProj

         Example #1:

Gantt chart (2008) Available from: http://openproj.org/wiki/index.php/Gantt_Chart (Accessed: 15 September
2009)
Introduction
The Research and Development Unit of the Property Development Department of the Government (PDDG) has
commissioned to Flexible Models (FM) the supply of boxes to be used in the foundation of buildings. PDDG
has also provided the specifications for each box.

Cost estimate has been calculated on 97,080.00 USD as per below table

Task Name                            Duration    Resource                         Effort        Budget
Boxes                                  Days                                   Person Days
Requirements Analysis                                                                           15,900.00
Interview client stakeholders            4      Design           150.00             8            4,800.00
Product detail analysis                  6      Design           150.00            10            9,000.00
                                         1      Assembly         150.00             6              900.00
Refinement of the final draft            2      Design           150.00             4            1,200.00
Design and Concept                                                                              13,200.00
High level design                        4      Design           150.00             4            2,400.00
Details with operation designs           6      Design           150.00            12           10,800.00
Production                                                                                      35,130.00
Set up                                   4      Assembly         150.00             6            3,600.00
Cutting and parts development            3      Cutting           90.00             9            2,430.00
Sub-assembly 1                           6      Assembly         150.00            12           10,800.00
Sub-assembly 2                           6      Assembly         150.00            12           10,800.00
Sub-assembly 3                           4      Assembly         150.00             8            4,800.00
Assembly integration                     3      Assembly         150.00             6            2,700.00
Material                                                                                        11,250.00
Cardboard sheet                                 50 sheets    20 $/ sheet                         1,000.00
Metal sheets                                    50 sheets     25$/ sheet                         1,250.00
Cubes                                           900 pieces    10 $ each                          9,000.00
Delivery                                                                                        21,600.00
Pre-delivery                             2                                 Will cost USD 3000    3,000.00
Shipment/Delivery—delivery takes 2
                                                Outsourced                 Will cost USD 6000
weeks by sea.                                                                                    6,000.00
Implementation                           7      Design           150.00            11           11,550.00
                                         1      Assembly         150.00             7            1,050.00
TOTAL ESTIMATE COST                                                                             97,080.00
Project Duration




Description of how you plan to manufacture, deliver, and assemble the boxes

  i.    A meeting will be held with the following managers in order to define the project scope.
        1. Roy Benjamin general manager of Design and Drafting Department
        2. Michael Gartner general manager of Cutting Department
        3. Philip Cloony general manager of Assembly Department
        4. Jim Stanford general manager of Supply Chain Management Department
        5. John Morris vice president of New Model Development division
        6. Caroline Smith, marketing chief
        7. Paul Lee, technical led at the Research and Development unit of PDDG
  ii.   Resources: Cutting department has share and restricted resources. As per project data only two
        skilled people can undertake this task and as they are always busy there will be only 0.3
        probabilities that during project need they can be available. A risk plan and assessment has to
        be developed taking into consideration this constraint. Therefore a good planning has to be
        prepared. According with the attached Gantt Chart Cutting and & Parts Development will start 4
          weeks after the first task that means we should have enough time to coordinate the resources
          availability with other departments.
iii.      Communication plan has to be implemented as FM uses e-mail as a primarily means of
          communication.
iv.       Quality Plan and Risk Management Plan have to be developed taking into consideration PDDG
          specifications and the resources constraint for Cutting Department and the possible
          components getting damaged during shipment.
v.        A responsibility Matrix has been prepared in order to identify roles and responsibilities during
          the project
         Responsibility Matrix
          DDGM       Designing and Drafting Dept            General manager        Roy Benjamin
          CDGM        Cutting Dept                          General manager        Michael Gartner
          ASGM        Assembly Dept                         General manager        Philip Cloony
          SCMGM       Supply Chain Management               General manager        Jim Stanford
          NMDGM       New Model Dept                        Vice president         John Morris
          MC          Marketing Dept                        Marketing Chief        Caroline Smith
          CCJ         Construction Consortium Journal       Chief Editor           Joseph Bukhmann
          PDDG        Research & Devel. Unit                Technical Lead         Paul Lee
          PM                                                Project Manager        Cristiano Rossetto

          R-Responsible             A-Accountable           C-Consult               I-Inform

                                        DDGM CDGM ASGM SCMGM NMDGM            MC   CCJ PDDG     PM
       Activity
       Requirements Analysis
       Interview client stakeholders      A        C    C      C        C     C     I     C     R
       Product detail analysis            A        C    C      C        C     C     I     C     R
       Refinement of the final draft      A        C    C      C        C     C     I     C     R
       Design and Concept
       High level design                  R        A    C       I       C     C     I     C     C
       Details with operation designs     R        A    C       I       C     C     I     C     C
       Production
       Set up                             C        A    R       I       C      I    I     I     C
       Cutting and parts development      C        A    R       I       C      I    I     I     C
       Sub-assembly 1                     C        A    R       I       C      I    I     I     C
       Sub-assembly 2                     C        A    R       I       C      I    I     I     C
       Sub-assembly 3                     C        A    R       I       C      I    I     I     C
       Assembly integration               C        A    R       I       C      I    I     I     C
       Material
       Cardboard sheet                    I        C    A      R        I      I    I     I      I
       Metal sheets                       I        C    A      R        I      I    I     I      I
       Cubes                              I        C    A      R        I      I    I     I      I
       Delivery
       Pre-delivery                       C        C    R      C        I     A     I     C     C
       Shipment/Delivery                  C        C    C      R        C     I     I     I     A
       Implementation                     C        C    C      C        C     C     I     I     R

				
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