Project Approval Process

							                                              Project Approval Process
                                                       Stage 2
New procedures for the approval of projects were approved by Council in July 2008. Details can be found
at http://www.lboro.ac.uk/admin/ar/planning/projects/building/index.htm
Applications go through 4 stages and are considered by Operations Committee. Stage 2 is a detailed
proposal including capital and revenue costs and a supporting business plan.

Further advice can be obtained from:
     Facilities Management for major building projects and minor works
     Planning Office for collaborative proposals and major bids
     IT Services for IT Projects


                                                   Stage 2 Application
Project Title:                                                         Date of Operations Committee:

Project Sponsor:                                                       Department:
Type of Project (delete a appropriate)
     Major Building       Minor Works              IT Project            Collaborative         Major Bid for         Other (specify)
        Project                                                           Proposal           External Funding
1. UPDATED PROJECT DESCRIPTION
 Please provide an updated project description highlighting any changes from the Stage 1 submission.



Planned project start date                                         Planned project completion date:
2. ESTATES IMPLICATIONS

Is there any impact on Campus Biodiversity and do plans align with and contribute to the Biodiversity Action Plan?

Has an impact assessment been undertaken to determine the affect the works may have on other departments/Schools that may
use the space? Impact assessment should include checks with FM Room Bookings, Imago and with Schools and Services located
in the building

3. PERFORMANCE MEASURES

What are the critical success factors?.

Please indicate how the success of the project will be measured or assessed. Include any KPI’s



4. BUSINESS CASE

 1. Please provide a detailed options appraisal (and reliable outline designs if appropriate). This should cover:

  Implied cost of land for green field projects
  The reliability of the income streams associated with the project
  The key risks and their proposed mitigation measures.

 2. In the case of major building projects, please attach an investment appraisal of the recommended option.

5. BREAKDOWN OF FUNDING SOUGHT FOR STAGE 3

 Please provide a detailed description and breakdown of funding sought including, where appropriate:

     Internal costs / fees
     External fees
     Implementation costs
     Equipment
     Sponsors contingency
     Risk contingency




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6. OTHER INFORMATION

 Please provide any other supporting information including any implications for the University’s reputation, market position and
 partnerships with external agencies:



7. FINANCIAL SUMMARY - Capital Costs
                       Project cash flow up to project completion

                                       Previous        10/11 to            11/12        12/13           13/14           Total
                                        years        date (actual)          £k           £k              £k              £k
                                       (actual)           £k
                                          £k
Internal costs / fees

External fees

Implementation
Costs
Equipment: supply, installation and
commissioning
Sponsors contingency

Risk contingency

Total project outlay     A

Income –Grants & Donations

Income – In-kind donations

Total income / savings   (B)


Net cash flow            A + (B)

8. FINANCIAL SUMMARY - Revenue Implications

                                       Previous        10/11 to            11/12        12/13           13/14           Total
                                        years        date (actual)                                                       £k
                                       (actual)           £k                £k            £k              £k
                                          £k
Income

Teaching

Research

Consultancy

Total Income

Expenditure

Staffing

Non-Pay

Marketing

Space

Coma

Total Expenditure

Surplus/Deficit




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