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					Marion County Public Schools - Technology and Information Systems
ERP Requirements

General Requirements

                                                                                                          Third Party or
                                                                                              Built-in
                                                                                                           Other Tools
  #      Category     Requirement                                                            Capability                                                       MCPS Notes                                    Vendor Notes
                                                                                                              Req'd
                                                                                               Y/N
                                                                                                               Y/N

 1.     Scalability
            a.        Support for 500-1000 concurrent users
            b.        Support for database and application clustering
            c.        Vendor Provides Hosted Environment

 2.     Reliability
            a.        Support for database and application load balancing
            b.        Support for off-site failover

 3.      Security
            a.        Support for MS Active Directory integration                                                          Must authenticate with AD domain
            b.        Support for granular security for form fields                                                        Multiple security groups using the same form--some with restricted access

            c.        Support for granular security for report data                                                        Same report with data restricted to specific cost center
            d.        Ability to define custom security roles/profiles
            e.        Support for header/line level change auditing
            f.        Support for SSL/PKI Encryption for any web applications
            g.        Support for secure access in DMZ for external users to web
                      applications
            h.        Support limiting the maximum number of logons per server
            i.        Support limiting the maximum number of logons per user
            j.        Support for password expiration on a periodic basis
            k.        Support for security by:
            l.         -Individual user account
            m.         -Business area and function (roles)
            n.         -Date range
            o.        Support for GL chart of accounts security                                                            Users should only see accounting information for which they have been assigned
                                                                                                                           rights
            p.        Support for auditing account changes including a history of creator,
                      create date, last user to update, and last update date

            q.        Support for auditing security role changes including a history of
                      creator, create date, last user to update, and last update date

            r.        Support for secondary method to identify users                                                       Must connect a person's detail (name, phone, e-mail, etc) to the account

            s.        Support for identifying an account owner as an employee
            t.        Support for user monitoring including currently logged on users,
                      roles and forms and reports being accessed
            u.        Support for menu customization by role and user
            v.        Support for security policy alerts to system admins via e-mail


 4.      Support
        Programs
            a.        Support for creation, maintenance and management of batch
                      program processing
              b.        Support for simultaneous execution of batch programs whether in
                        foreground or background
              c.        Support for scheduling of batch programs
              d.        Ability to retain output for a specified timeframe from programs
                        executed
              e.        Ability to purge output by date and/or status
              f.        Ability to retain program status and internal logging info
              g.        Ability to schedule programs as a set, controlled in parallel or
                        sequential execution
              h.        Ability to restart programs in the event of program or system failure

               i.       Ability to deny execution of a program in the event that an
                        incompatible program is executing
              j.        Ability to specify program parameters entered in real-time by end-
                        users
              k.        Ability to specify program parameter default values
              l.        Ability to validate common parameter data                               i.e. common system date format, phone number, etc
              m.        Ability to access specific employee data elements to auto provision
                        Active Directory Accounts.

     5.   Integration
               a.       Provides a documented open/exposed database schema
               b.       Provides bulk data load/transformation utilities
               c.       Ability to share real-time data with SQL databases                      No batch loading--real time queries from server to the HR database
               d.       Support for XML publishing capabilities
               e.       Integration with Microsoft Office                                       Office 2010
               f.       Support for a variety of SMTP servers
               g.       Employee ID

     6.   Technology
              a.        Support for industry standard relational database management
                        system
              b.        Support for industry standard backup software
              c.        Support for Microsoft Windows clients                                   Prefer web-client
              d.        Support for virtualization
              e.        Compatibility with SAN
              f.        Support for Industry standard operating systems
              g.
                        Support for routine system cloning of database and application
              h.
                        Support for schedule system cloning of database and application
               i.       System-wide support for attaching documents (scanned PDFs, MS
                        Office docs, and images)
              j.
                        Support for SCCM client deployment for any deployed components

7.          Support
               a.       8x5 standard phone support (Eastern time)
              b.        24x7 critical issue support
               c.       Online trouble tickets and knowledge base
              d.        Online user forum
               e.       Regional user groups
               f.       K-12 specific user group
               g.       Ability to request enhancements
              h.        Ability to initiate a support request from the application

8.        Development
               a.       Provides complete API for integration projects
               b.
                     Provides abstracted metadata layer for ad hoc report development
               c.    Support for industry standard report development                                                    Crystal Reports, Cognos, etc.
               d.    Support for customer-developed form modifications                                                   Prefer forms configuration rather than form development
               e.    Support for industry standard development tools                                                     Microsoft .NET, etc
               f.    Support for customized output of standard reports                                                   W2, 1099, paychecks, deposit advice, etc
               g.    Support for industry standard source control
               h.    Provide full source on-site or in third-party vault

9.        Design
            a.       System designed for the K-12 environment
            b.       System built around fund accounting and encumbrance
            c.       System must provide an applicant tracking application designed to
                     eliminate dual data entry

10.       Training
             a.      Support train the trainer approach
             b.      Webinar Training
             c.      On-Site Training


      Notes:         1. Vendors are to complete the cells in Yellow.
                     2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
                     3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

HR Requirements


                                                                                                     Built-in
  #      Category   Requirement                                                                     Capability
                                                                                                      Y/N


  1.     Benefits
            a.      Ability to support insurance enrollment files in a fixed file format that can
                    be sent electronically to third party insurance vendors

            b.      Support integration and automatic updates of insurance enrollment files
                    with HR records and payroll files
            c.      Support customer-defined benefits accruals based on hire-date and years
                    of service
            d.      Ability to support an insurance table with multiple standard benefit
                    deduction amounts and maximum amounts to be paid by both employee
                    and employer within a school year or calendar year

            e.      Ability to enter total deduction amount and number of pay periods and
                    system will calculate withholding amount
            f.      Ability to perform Mass deduction of benefit elements or updates.

            g.      Ability for new employees to make benefit selections including flexible
                    spending accounts in a self service file once hired.
            h.      Ability for self service file to support an employees dependent
                    information for those dependents eligible to be enrolled in benefits

            i.      Ability for employees to make beneficiary changes into self service file

            j.      Ability for employee to perform what-if calculations when they want to
                    make benefit and Flexible spending account changes
            k.
                    Ability for employees to go into self service and make benefit changes
                    and to re-enroll in flexible spending accounts during annual enrollment
            l.      Ability for employees to go into self service and make benefit changes for
                    a qualifying event (family status change)
            m.      Ability for employee to make deduction changes to health savings
                    accounts
            n.      Ability for employee to perform what-if calculations when they want to
                    make benefit and Flexible spending account changes
        o.      Ability for e-mail notification to be sent to Benefit Specialist to approve
                benefit changes prior to a change in payroll deduction
        p.
                Ability for self-service to notify Benefit Specialist when an employee
                changes jobs, pay type and hours worked and benefits would be effected
        q.
                Ability for a notification to be sent to Benefit Specialist when a new
                employee has been entered into HR but have not enrolled in benefits
        r.      Ability for self service to be set up into separate sections for different
                benefits
        s.      Ability for self service to have links to on line benefit information and
                links to benefit applications
        t.      Ability for self service to highlight incomplete sections of mandatory
                enrollment forms and to prevent employee from moving forward until
                sections are complete
        u.
                Ability for insurance deduction amounts to be fed automatically into
                employees payroll screen once approved by Benefits Specialist
        v.      Ability for Benefits Specialist to override insurance deduction amount
                when needed.
       w.       Ability for Benefit Specialist to make adjustments to benefit premiums for
                employee and employer amounts
        x.      Ability for self service to notify an employee when a job change will cause
                a loss of benefits or an increase in deduction amounts
        y.
                Ability for the system to send a notification to Benefits Specialist if an
                employee goes on unpaid status, terminates employment, or retires.
        z.      Capability for Benefits Specialist to make changes in employee self service
                file
       aa.      Capability for Benefit Specialist to update benefits for all employees if a
                new element is created or changed
       bb.      Ability to record, track, and keep a history of insurance premium
                payments made by employees on leave of absence, by retired employees,
                and by employees on Cobra.
       cc.      Ability for Benefits Specialist to make changes to enrollment files for
                employees on leave, for retired employees, and for Cobra participants

       dd.      Support integration of enrollment files with payment files for employees
                on leave, for retired employees, and for Cobra participants


1A   Benefits
     Reports
        a.      Ability to create reports on specific needs of Benefit Specialist
        b.      Ability to run reports to show benefits an employee is enrolled in for a
                specific time period
         c.       Ability to create a report showing premiums an employee has paid for a
                  specific time period
         d.
                  Ability to create a report to show employees that are on unpaid status,
                  employees that have retired, and employees that are Cobra participants
         e.
                  Ability to create a report showing premiums paid by employees on leave,
                  retired employees, and Cobra participants in a fixed file format
         f.       Ability to create report showing active and retired employees over and
                  under the age of 65
         g.       Ability to create a report showing employee benefits changes for a
                  specific time period
         h.       Ability to create a report for those new hires who have not enrolled in
                  benefits
         i.       Ability to create a report for those employees who have enrolled into a
                  Flexible Spending Account
         j.       Ability to create a report showing employees making payroll
                  contributions into a health savings account.

2.   Risk Mgmt
          a.   Workers' Compensation Database - ability to upload and enter data from
               the third party administrator, to include reserves, amounts paid, ability to
               flag employees who receive settlement, ability to track non-employee
               injuries (volunteers), ability to generate reports. Reports to include:

                   - Accident/Injury data
                   - ILOD - In the Line of Duty Hours balance tracking
                   - File totals, grand, open and closed
                   - Amounts paid to include current, fiscal, groups of years, monthly,
                  quarterly, one time basis custom data
                   - Litigated vs. non-litigated claims - alpha and date order
                   - claims sorted by position code, location and pay type to include,
                  current, fiscal, groups of years, monthly, quarterly, one time basis custom
                  data
         b.       Liability Database - Ability to upload and enter data from third party
                  administrator, to include reserves, amounts paid, ability to generate
                  reports
                  Reports to include:
                   - Accident/Injury data
                   - File totals, grand, open and closed
                   -amounts paid to include current, fiscal, groups of years, monthly,
                  quarterly, one time basis custom data
                   - Litigated vs. non-litigated claims - alpha and date order
         c.       Database to upload, enter, retrieve data and run reports for tracking
                  property damage, vandalism and subrogation
         d.       Sick Leave Bank Database - ability to enter data and generate reports
                   Reports to include:
                    -eligibility
                    -exceptions
                    -employment status comparison
          e.       Motor Vehicle Report Database (MVR's) - ability to tie into Florida Dept.
                   of Education and Dept. of Highway Safety and Motor Vehicle to retrieve
                   data. Ability to add and remove people. Ability to run reports, i.e.
                   exception report
          f.       Drug Free Workplace - ability to maintain a database of random eligible
                   employees and upload data to the lab in a secure manner. Ability to run
                   report list of random eligible
          g.       Employee Assistance Program - ability to generate census report of total
                   eligible employees on a quarterly basis

3.   Self-Service
           a.     Provides an online portal for HR information workflow-enabled for
                  approvals
          b.      Ability for employee to change the following:
                  - Address and contact information
                  - Tax withholdings
           c.     Ability for employee to view the following online:
                  - Paystubs
                  - Tax forms
                  - Employee information (address, contact numbers, date of birth,
                  ethnicity/race, hire date, rehire date, primary position, pay grade, salary,
                  experience)
                  - Leave balances
          d.      Ability for employees to request a name change (requires updated social
                  security card copy in ESD)
          e.      Ability for employee to request time off
           f.     Ability for an employee to request a correction to an earlier leave request

          g.       Ability to notify HR/Payroll when changes in leave requests are necessary


4.    Employee
     Information
          a.     Ability for an applicant's information to stay populated when they
                 become an employee
          b.     Ability to update employee personal information
          c.
                 Ability to enter and update an employees pay type and contract status
                 Ability to assign DOE Job Code assignments to each employee
          d.     Ability to enter and update an employee's supplemental earnings and
                 deductions
          e.     Ability to enter and update increases and decreases in salary and hourly
                 rate of pay
f.   Ability to enter and update the account coding/costing of an employee's
     assignment
g.   Ability to enter multiple positions for an employee

     Ability to track the primary job plus additional job titles on an employee
h.   Ability to update an employee's status as needed
i.   Ability to create and update employee related date fields--Board Action
     Dates, Background Screening Dates, Effective Dates of specific
     transactions
j.   Ability to create an "alert" on employee records as well as applicant
     records (e.g., not eligible for hire)
k.   Provide for mass upload of elements for numerous employees (e.g.,
     contract dates, contract lengths, mass terminate temporary CTAE/Grant
     records)
l.   Ability to maintain "scheduled" annual salary in the employee record by
     year
m.   Ability to report and maintain a prorated annual salary amount in the
     employee record by year
n.   Ability to see an employees statement of earnings with drill down
     capability
o.   Ability to programmatically track employees on Workers Compensation

p.   Ability to pay a terminated employee any additional money due to them
     after their separation date
q.   Ability to create new fields to comply with additional requirements of
     DOE or Federal government
r.   Provide mass salary updates of employees receiving pay grade step
     increases
s.   Ability for employees tax and payment methods to be attached to the
     person, not the assignment
t.   Ability to terminate an employee at any time regardless of payroll and
     data being sent to Florida Retirement System
u.   Ability to delete an employee record due to incorrect SSN or non-
     acceptance of the job by the employee
v.   Ability to carryover approved balances for sick and vacation from year to
     year
w.   Ability to terminate an employee or change their status immediately once
     HR gets notification
x.   Ability to track employees on long term leave and send notification to
     personnel when employee return date is within a specified period of
     time.
y.   Ability to track years of professional experience (i.e. Florida DOE
     information database requirements, Volume 2: Automated staff data
     elements, pg. 30-1, element 204760)
z.   Ability to roll forward employee experience to include the capability of
     excluding specific employees due to not earning credit for the year
       aa.      Ability to add attachments or notes to an employees screen
       bb.      Ability to see a breakdown of an employees work history from year to
                year
       cc.      Ability to upload new salary tables into current pay level or grades as
                needed
       dd.      Ability to see a breakdown of how many days an employee has worked
                from year to year
       ee.
                Ability to view and maintain a history of all changes in the employee
                record or in audit file format with drill-down and query capabilities
       ff.      Ability to track employees change in location and/or position
       gg.      Ability to query employees by Last name, Maiden Name or previous
                names
       hh.      Ability to query large employee groupings by a major class code or
                employee category code (in addition to pay type)
        ii.     Ability to set up a supplemental earning and a deduction to not exceed a
                maximum amount
        jj.     Ability to track probationary contract teachers and move to annual
                contract status when all requirements are met
       kk.      Ability to handle records of alternative, charter, and contracted
                employees within same database as employees for update and state
                reporting
        ll.     Ability to create and maintain at least 20 different work calendars that
                are assigned to various employee or job titles

     Employee
5.    Reports
        a.      Ability to create a report of employees who had a change in their position
                or location in a given year
        b.      Ability to create a report or employees who went on an approved leave
                with effective and end dates
        c.      Ability to create a report of employees on a specific pay grade, pay type
                or union code
        d.      Ability to run a report on absences reported for each payroll
        e.
                Ability to create a report for an employee with work and salary history
        f.      Ability to create a report of employees who have specific earning and/or
                deduction elements
        g.      Ability to create a report of employees who are in a specific position or all
                positions at a specific location or district wide
        h.      Ability to create a report based on their Florida Retirement State code
                (HA, DP, QA…)
        i.      Ability to create a report based on account code/costing
        j.      Ability to create reports on specific needs of Personnel Specialist (e.g.,
                new hires by employee groups, retired employee with experience
                information, deceased employees)
        k.      Ability for reports to be exported into Excel
           l.        Ability to create a report based on "what if" scenarios (eq:
                     employee/employer increase in health insurance cost; costing out
                     projected salary increases
           m.        Ability to create employee reports "excluding" confidential/exempt
                     employees
           n.        Maintain a Hold/Pending Data file utility to allow for correction of
                     information prior to reporting to DOE Reporting
           o.        Ability to create reports reporting minority/majority data at each specific
                     location/school as well as at the district level
           p.        Ability to create survey reports for outside entities that can be retained
                     within the system (e.g., Bureau of Labor Stats, Comparability Report,
                     Worker's Comp Survey)
           q.        Ability to create seniority reports including all relevant information as
                     determined by negotiated agreements
           r.        Ability to create reports that pulls data from multiple years

5.   Certification
            a.       Provide a screen where certification and Vocational certification
                     information can be stored along with comments. Information to be
                     stored: Certification Status, DOE Number, Beginning / Ending Validity
                     dates and Subject Area(s) and Highly Qualified
           b.        Ability for banked points and unbankable points for In-service to be
                     visible on the certification screen
           c.        Ability to see the start dates of instructional staff on the screen where
                     certification information is added and updated
           d.        Ability to send an alert to certification specialist and staff member when
                     certification is within one year and six months of expiration

           e.        Provide a place to enter those instructional staff who are National Board
                     Certified along with their beginning and ending validity dates and Subject
                     Area(s)
           f.        Ability to track OOF status to include, but not limited to, Board Action
                     dates, subject codes, methods of compliance
           g         Ability to track, store, and monitor all data related to HQ status of
                     employees including, but not limited to, HOUSSE plans, HQ tracking
                     codes
           h.        Ability to enter requirements of Statement of Eligibility and include
                     comment field for notes for each (PEC, practical teaching, exams, and
                     coursework)
           i.        Ability to track exams passed including the test date and name of exam


     Certification
6.     Reports
           a.      Ability to run a report based on a date range for certification expiration

           b.        Ability to run a report on certification subject area
          c.       Ability to run a report on type of certification (Professional, Temporary 3
                   year, Statement of Eligibility and District Vocational)

          d.       Ability to pull instructional staff who are 1st year teachers with the
                   district
          e.       Ability to pull Certification Type, Certification number and Certification
                   End date
          f.       Ability to run reports on certification data elements (e.g., PEC, exams,
                   SOE requirements, positions)

      Substitute
7.     Teachers
          a.       Ability to track certified and continuous substitute assignments to include
                   position control
          b.       Ability to record the reason for a sub breaking employment with the
                   district e.g. moving out of state, administrative dismissal, moving in state,
                   accepted employment in district, etc
                   Ability to alert Substitute Specialist when changes are made to a teacher's
          c.       leave dates
          d.       Ability to create work flows for PSNs
                   Ability for school administrators to search or run report on current
                   substitute teachers and specific position criteria (degree, certification, HQ
          e.       status)
                   Ability to integrate with Sub Calling System (AESOP) for days
          f.       worked/locations/ect.

      Substitute
8.     Reports
          a.       Ability to run Substitute addresses for mailing labels
          b.       Ability to run a report on substitutes who have not earned an income in
                   two years or more for termination purposes
          c.       Ability to run a report of substitute payments by location or specific
                   account code elements
          d.       Ability to run reports based on substitute status (certified, continuous,
                   HQ)
          e.       Ability to pull work data from AESOP, add the data to the intent form, and
                   generate termination PSNs for those that did not meet the minimum
                   requirement

     Notes:        1. Vendors are to complete the cells in Yellow.
                   2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column
                   3. Notes are optional and allow for important information to be displayed about any item.
Third Party or
 Other Tools
                                          MCPS Notes
    Req'd
     Y/N




                 critical for FRS reporting and life insurance benefit
                 calculations




                 All self service entries must be workflow enabled to notify
                 authorized personnel of any changes
Specific reporting required by FRS


Specific reporting required by Medicare

Critical for annual enrollment




Excel Format




Currently done on Q @ A and AS400




currently done on the AS 400 and manually on excel
currently done on the AS 400




currently done on the AS 400
d if the previous column ("Built In, Y/N") is No.
out any item.
Vendor Notes
Marion County Public Schools - Technology and Information Systems
ERP Requirements

HR Requirements



    #     Category



   1.     Position
          Control
             a.


             b.

             c.
             d.

             e.
             f.
             g.
             h.

              i.

             j.

             k.
             l.
             m.
             n.


             o.


             p.
             q.
             r.

             s.
    t.




Notes:
County Public Schools - Technology and Information Systems


irements


                                                                                                             Built-in
           Requirement                                                                                      Capability
                                                                                                              Y/N




           Ability to create "what-if" scenarios within position control to automatically figure salary
           calculations and budget impacts

           Ability to freeze schools from requesting a change in positions if it would cause an over-hire

           Ability to notify finance is a schools actual salary budget exceeds the budgeted amount
           Ability for hiring authority to request approval to fill a position that is budgeted
           Ability to incorporate workflow approvals and position validation for positions that are
           requested
           Ability to create a position with multiple cost centers or funding sources
           Ability to make an update on an existing position
           Ability to add and delete positions
           Ability to create a position that is split between two employees that equal 100%
           (40 and 60, 20 and 80)
           Ability to create a workflow for an employee who is transferred from one position to another
           within the same cost center and see its impact on budget
           Ability to create a workflow for an employee who is reassigned to a different cost center and
           see its impact on budget
           Ability to create attachments to an employee for only payroll and HR to see
           Ability to freeze and unfreeze position as needed
           Ability to create a workflow associated with an employee who has resigned or has been
           terminated and see its impact on budget

           Ability to create a workflow associated with an employee going on a Leave of Absence that
           would go to HR administrators for approval so that dollars can be released
           Ability to create a workflow when an employee returns from a leave of absence to appropriate
           HR administrators
           Ability for position control to create job titles that link to positions as needed
           Ability to create a position and assign it to an employee for a certain timeframe and the
           position would then become inactive
           Ability to run a position control report by location and convert to Excel so school-based
           administrators can assign personnel by name and monitor units
Ability to run robust reports (school level and district level) by position/job code with related
salary information to include, but not be limited to, base salary, supplements, and funding
source.


1. Vendors are to complete the cells in Yellow.
2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
3. Notes are optional and allow for important information to be displayed about any item.
Third Party
     or
Other Tools   MCPS Notes
  Req'd
    Y/N
mn ("Built In, Y/N") is No.
Vendor Notes
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Payroll Requirements


                                                                                                         Third Party
                                                                                               Built in       or
  #   Category Requirement                                                                    capability Other Tools                           MCPS Notes                             Vendor Notes
                                                                                                 Y/N       Req'd
                                                                                                             Y/N

 1.    Payroll
         a.    Provide support for multiple payroll calendars                                                          Different classifications of employees are paid on different
                                                                                                                       schedules
         b.     Support for in-house check printing
         c.     Ability to print checks on demand
         d.     Ability to set-up and maintain numerous pay types                                                      10, 11, 12 month hourly and salary pay types
         e.     Ability to select which pay periods are no deduct payrolls during the
                payroll run
         f.     Ability for HR and Payroll to work in the system at the same time                                      Users should be able to continue their work while payroll
                                                                                                                       runs payroll and their processes.
         g.     Ability for employees to enter PTO into a web-based front end that will
                feed into the payroll system
         h.     Allow for web-based time entry which must have workflow for supervisor                                 Supervisor would be the final approval before submission
                approval                                                                                               into payroll system
         i.     Ability to track multiple leave types and which types are eligible for
                carryover
         j.     Ability to track time being transferred in matched to time accrued.

         k.     Ability to group employees into specific contract status's so that specific                            We currently use pay types that can accrue different types
                leave is attached to that contract status                                                              and amounts of leave
         l.     Ability to run What-if scenarios for employees or they run it themselves
                through self-service
         m.     Ability to maintain Check history with drilldowns to check detail
         n.     Maintain encumbrance balances for payroll and the ability to run it as
                needed
         o.     Ability to process Direct deposit with up to 2 bank accounts
         p.     Ability for employees to request changes to their ACH banking
                information and upload supporting documentation.
         q.     Provides for taxes and banking information to be attached to the
                employee and not the position or assignment
         r.     Ability to edit W-2s prior to printing
         s.     Ability to view W-2s from prior years
         t.     Ability to generate leave notification letters to notify employees of
                available leave
         u.     Allow for garnishment deductions by flat dollar amounts or multiple
                percentage of pay
        v.    Ability to calculate overtime programmatically from online timesheets
              from one or multiple jobs
       w.     Ability to make manual adjustments to employee balances
       x.     Ability to produce retro based on pay type
       y.     Ability to pay on a bi-weekly basis
       z.     Ability to pay overtime based on an employee working multiple jobs and
              charge out OT to specific account string
       aa.    Ability to handle different work schedules (e.g. Bus Drivers)
       bb.    Ability to handle multiple assignments for an employee
       cc.    Ability to attach pay method to an employee record
       dd.    Ability to pay by exception
       ee.    Ability to pay retro when an employee starts late, changes position,
              changes pay type (i.e. hourly to salary)
       ff.    Ability to void an employee check and resubmit as needed
       gg.    Ability to upload calendars each year
       hh.    Ability to run specific pay types during specific times of the year (Summer
              time)
        ii.   Ability to support self-service time sheets, validate by employees and
              approve by supervisors
        jj.   Ability to pay specific elements to certain employees as needed
              (Assignment set)
       kk.    Ability to update Florida Standards that pertain to annual and PTO leave

        ll.   Allow self-service for employees to pull their W-2 & electronic pay stubs.
              Allow inactive employees to access paystubs and W-2 information

      mm.     Ability to meet the requirements for electronic payments of Child Support

       nn.    Ability to track and follow the pay process from start to end including
              posting to GL
       oo.    Ability to create new earning and deduction elements as needed through
              out the year
       pp.    Ability to support child support garnishments and tax levy deductions

       qq.    Ability to view and track changes by user
       rr.    System supports a wide variety of alerts through e-mail
       ss.    Built-in capability to generate ad hoc reports
       tt.    Built-in capability to data mine
       uu.    Ability to pay third party payments through payroll
       vv.    Ability to change an employees pay selection at anytime without
              restrictions
      ww.     Ability to upload a list of employees 100+ who are subject to additional
              pay for a Bonus, Supplements and In-service
       xx.    Ability to exclude certain deductions for certain pay periods
       yy.    Support for multiple TSA's 403(b), 457,429,and 457 Roth Contributions

2.   Reports
       a.    Ability to create reports based on specific needs of the Payroll Manager
             and Specialist and export file to Excel
b.
     Ability to create reports and files for employees deductions and earnings
c.   Required reports:
         Quarterly Tax return for all quarters
         GRE totals reports as of 12/31
         Federal / State Tax Remittance Report
         US Gross to Net for the Year
         Invalid Address Report
         Unacceptable Tax Balance Report
         Over Limit Report
         Employee Periodic Detail Report
         State Quarterly Wage Listing
         Year End Negative Balance Report
         W-2 Register
         W-2 Exception Register
         Year End Pre Processor
         Employee W-2 Register
         Employee W-2 Report
         Retirement Listing for FRS
         Ability to make changes to month-end retirement file
         Deduction Reports
         EPARS File for TSACG
         Workman's Compensation Monthly Report
         FICA Alternative Plan Report for BENCOR
         BENCOR Files - Demographic file and Remittance File
         Leave of absence report for FRS
         Create monthly demographic file for TSACG
d.   Ability to create a report that breaks out each employee's earning by type
     of earning, FIT, social security, Medicare, all deductions and employer
     liabilities
e.   Ability to create a report that reports on individual costing using specific
     dates
f.   Ability to create a report that reports on the costing of individual liability
     accounts using specific dates
g.
     Ability to create reports on costing that will only pull those segments
     based on activity accounts, grant accounts center number
h.   Ability to create a report on the costing of entire payroll using specific
     dates
i.   Ability to make terminal leave payments to employees for vacation and
     sick leave. Ability to calculate terminal pay based on statute for
     administrative and confidential employees
j.   Ability to make five installments of leave to BENCOR for DROP
k.   Ability to track administrative and confidential secretaries leave in a
     special manner according to FL Statute
l.   Create file for the GTE Federal Credit Union
m.   Ability to run reports to balance payrolls
n.   Ability for specified users/supervisors to run attendance reports
   o.     Ability to create ACH files in addition to direct deposit, for instance, the
          Health Savings Plan
   p.     Create Positive Pay file for Regions Bank
   q.     Create New Hire Report for the State
   r.     Meet all requirements for staff wage and benefits reporting to the State
          of Florida
    s.    Ability to capture hours worked in addition to PTO
    t.    Ability to pay summer checks from employee calendar / employees that
          began late or went on leave
   u.     Generate email or letter to explain summer payment to instructional
          employee
   v.     Ability for the paystub to describe type of payment, for example, math
          workshop
   w.     Quick response time to payroll issues/problems
   x.
          Information entered into the current system be moved automatically to
          the new software, no need for duplicate data entry.
   y.     Integrate with KRONOS if it is determined that we stay with the program
          for Transportation
    z.
          Ability to make multiple payments, involving different rates of pay,
          different retirement processes and different account strings
   aa.    Ability to process a handwritten check on the system
   bb.
          Retain history for salaries and payroll activity for specified period of time
   cc.
          Ability to start and stop supplements based on specific periods of time
   dd.
          Ability to create perfect attendance reports allowing for hours used such
          as joining the sick leave bank or sharing sick leave with a family member.
   ee.    Ability to pay non-taxed allowances
   ff.    Ability to tax employee's for different fringe benefits
   gg.    Multiple fields for TSA 403(b) and 457
   hh.    Self-enrollment in voluntary deductions such as United Way
    ii.   Ability to pay employees non-taxed tool allowance
    jj.   Ability to charge employees for taxable fringe (Extended Day)
   kk.    Ability to project hours to be worked (Winter Break, etc.)


Notes:    1. Vendors are to complete the cells in Yellow.
          2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
          3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

HR Requirements

                                                                                                                   Third Party
                                                                                                       Built-in         or
  #        Category   Requirement                                                                     Capability   Other Tools   MCPS Notes   Vendor Notes
                                                                                                        Y/N          Req'd
                                                                                                                       Y/N
  1.      Applicant
          Tracking
             a.       Provides online recruiting/application process
             b.       Ability to scan and upload resumes, references, and other documentation
                      required for employment visible to HR and hiring administrators

              c.      Ability to customize the information requested within each application
                      category and type.
              d.      Ability to edit lists within the application for new schools, new applicant
                      statuses, job statuses, etc.
              e.      Ability for a variety of application categories (instructional, non-
                      instructional, administrative) as well as application types (initial hire,
                      transfer application, summer school application)
              f.      Ability to create various user security levels for administrators
              g.      Ability to post a position for a given time-frame and have the capability to
                      change that time-frame as needed
              h.
                      Ability to have various Job Statuses (e.g., Requisitioned, Pending, Expired,
                      Filled) with capability for work flows to be created (e.g., automatically
                      begin on start date of posting if job status is Pending, change Applicant
                      status to Hired when Job is marked as Filled)
              i.      Ability for a notes section that is created and edited by HR staff and is
                      viewable only to hiring administrators and secretaries
              j.      Ability to sort and screen applicants who have applied for a posting based
                      on minimum job requirements as well as desired characteristics

              k.      Ability to set up different workflows for applicants who apply for certain
                      jobs (e.g., Administrative, instructional and non-instructional)

              l.      Ability to set up the workflow associated with security questions (e.g.
                      security questions answered one way would terminate the application, but
                      other answers would cause application to be sent to HR Administration for
                      review)
              m.      Ability to set up the workflow associated with American Disability Act
                      Accommodations
              n.      Ability to communicate via e-mail with applicants of a list of items that are
                      still pending completion
       o.      Ability to communicate with applicants via e-mail of job offer or denial

       p.      Ability to communicate with applicants of documents that are rejected by
               HR
       q.      Ability to communicate with applicants of certification approval
       r.      Ability to communicate with applicants when application is complete

       s.      Ability to create custom questionnaires in the application process (Gallup
               Teacher Insight and Experiential Knowledge questionnaires, etc.)

       t.      Ability for applicants to be matched, via system rules, for a job posting
               based on Certification area, skills, qualifications, training and other user-
               defined criteria's, and are alerted by e-mail
       u.      Ability for an applicant who has been matched to a job by system rules to
               indicate that they want to be considered for a job posting
       v.      Ability for the HR Administrator to see application components (resumes,
               references, certifications, etc.) while completing the application process

       w.      Ability to generate and send e-mails regarding new job postings to
               applicants in the applicant pool who meet minimum qualifications

       x.      Ability to sort and filter applicants who are qualified for a posting based on
               various criteria (e.g. certification, Gallup scores, job skills, years of
               experience)
       y.      Ability for hiring authority to make notes on those interviewed but not
               hired (eg., Veterans Preference and employees of the district)

       z.      Ability to send out rejection letters to all applicants not selected for the
               posting
       aa.     Ability for HR to cancel/modify applications
       bb.
               Ability for HR personnel to see where applicants are in the hiring process
       cc.     Ability to Archive applicants and restore them if needed
       dd.     Ability for applicant to copy information from one category/type of
               application to another

2.   Reports
       a.
               Ability for Hiring Authority to run a report of postings for their cost center
       b.
               Ability for Hiring Authority to run a report of applicants for each fiscal year
       c.      Ability for HR Administrative to run a report on all applicants who have
               applied for certain postings
       d.      Ability for HR Administrative to run a report on certification areas of
               applicants
       e.      Ability for HR Administrative to run a report on applicants who selected
               Veterans Preference
       f.      Ability for HR Administrative to run a report on applicants who Selected
               ADA Accommodations
Notes:   1. Vendors are to complete the cells in Yellow.
         2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
         3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Payables Requirements                                                                                                (see notes at the bottom of each page)


                                                                                                       Third Party
                                                                                                            or
                                                                                             Built-in
                                                                                                         Other
  #      Category    Requirement                                                            Capability                                    MCPS Notes          Vendor Notes
                                                                                                          Tools
                                                                                              Y/N
                                                                                                         Req'd
                                                                                                           Y/N

  1.     General
           a.
                     Ability to configure A/P entry window based on company needs
            b.       Ability to configure fields to:
                         - Pick from list
                        - Validate from list
                        - Be required
                        - Be free form
            c.       Ability to make notes on record - visible to everyone
            d.       Ability to open/close payable periods separate from GL and
                     Purchasing
            e.       Record history indicating actions performed as well as person
                     making changes and date changes made
            f.       Purchasing card module

  2.     Payments
            a.       Support for ACH Payments
            b.       Support for ePayables with Regions Bank
            c.       Support for Regions Bank positive pay and other iTreasury
                     products.
            d.       Support for on-demand check printing
            e.       Ability to change/create Payment terms (i.e. Net 45 or % discount if
                     paid within terms
            f.       Ability to set up multiple payment methods (i.e. check, ACH, E-
                     payables)
            g.       Ability to send automated notifications to vendors for ACH
                     payments with detail of payment information.
            h.       Purchasing Card

  3.     Suppliers
            a.       Ability for vendors to change contact information via self-service

            b.       Ability to classify vendors as employee, vendor, or ePayables

            c.       Ability to link employees to AP module for employee vendor
                     information and maintenance
          d.         Ability to merge or cancel vendors that are duplicated
          e.         Ability to automatically inactivate vendors after a specified period
                     of inactivity
          f.         Ability to apply changes to vendor records to open PO's and
                     invoices
          g.         Ability to attach electronic W-9's to vendor
          h.         Ability to set up multiple payment methods (i.e. Check, ACH, and E-
                     Payables)
           i.        Ability to set up multiple Vendor Classifications (i.e. Vendor, and
                     Employee)

4.     Banking
         a.          Ability to link bank information between AP and HR
         b.          Ability to assign multiple suppliers to one bank

5.     Invoices
          a.         Allow matching of PO/Invoices in whole or at line level
          b.         Ability to create invoices with multiple distribution lines
          c.         Ability to scan invoices and import into software program
          d.         Allow invoices to be edited before payment (invoice #, Invoice
                     Date, Invoice Amount, Distribution lines…)
          e.         Allow invoices to be edited after payment has been completed

          f.         Allow invoices to be put 'on-hold' so they are not processed in
                     current check run
          g.         Ability to cancel invoices matched to PO's for voided payment

          h.         Allow one invoice number per vendor (no duplicate invoice
                     numbers)
           i.        Ability to accept electronic invoices from vendors
           j.        Ability to override holds placed on invoices for receiving, funds, etc.

          k.         Ability to receive electronic invoices from vendors for import into
                     software system.

6.   Tax Reporting

          a.         Ability to flag vendors and payments as 1099 without having to
                     create additional vendor
          b.         Ability to print 1099 from program

7.     Purchase
        Orders
          a.         Allow for functionality to edit, cancel, or close PO's manually

          b.         Allow purchase orders to be altered after closing
          c.         Allow encumbered funds to be released from PO
          d.         Ability to clone requisition data for routine purchases
8.     Reports
         a.      Ability to create reports based on specific needs which can be
                 accessed by Payables employees
          b.     Ability to send notifications via e-mail to users (preparers of
                 requisition) when invoices are placed on hold for receiving

          c.     Ability to create vendor reports based on dollar volume
          d.     Ability to create Reports of payments by budget line (ie. how much
                 money was spent on local travel) based on specific account code
                 elements
          e.     Provide the following reports:
                    1099 Exceptions
                    1099 Payments Report
                    Invoice History
                    Invoice on hold
                    Trial Balance
                    Payment Register with G/L account string included                                            Include account string on report
                    Vendor payment history
                    Vendor paid invoice history
                    Employee Listing

9.     Expense
       Reports
          a.     Provide claims system (web-based) for employees to enter expense
                 reimbursement claims (cell phones, mileage, hotels, meals, etc.)

          b.     Allow for automated workflow notification as part of expense
                 claims processing


     Notes:      1. Vendors are to complete the cells in Yellow.
                 2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
                 3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Staff Development Requirements


                                                                                                            Third Party or
                                                                                                Built-in
                                                                                                             Other Tools
  #      Category   Requirement                                                                Capability                                    MCPS Notes   Vendor Notes
                                                                                                                Req'd
                                                                                                 Y/N
                                                                                                                 Y/N

  1.     General
           a.       The ability to notify employees, supervisors, and training staff of
                    upcoming certification expirations
            b.      Ability to create default training plans based on position
            c.      Automatically post scores or attendance to employee training
                    record.
            d.      Provide the ability to generate employee profiles for analysis
                    including education, experience, skills inventory, training and
                    history
            e.      Ability to track travel and other expenses related to
                    training/certification
            f.      Provide the ability to track cumulative training hours by type and by
                    calendar year, and by 5 year validity period for teach or
                    instructional administrator's educator validity period and/or entire
                    length of service
            g.      Ability to generate letters/e-mail notification to employees when
                    certification is nearing time of expiration with a list of points earned
                    to date
            h.      Ability to create payment file for Payroll from workshops




       Notes:       1. Vendors are to complete the cells in Yellow.
                    2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
                    3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

GL Requirements                                                                                                            (see notes at the bottom of each page)



                                                                                                             Third Party
                                                                                                 Built-in         or
  #       Category   Requirement                                                                Capability   Other Tools                        MCPS Notes          Vendor Notes
                                                                                                  Y/N          Req'd
                                                                                                                 Y/N

  1.       General
             a.      Ability to comply with state mandated chart of accounts. Currently up to
                     44 characters divided into 9 segments with 2 segments (8 characters)
                     reserved for future use
             b.      Supports Chart of Account segments to include:
                        Fund
                        Function
                        Project
                        Cost Center
                        Object
                        Grant Program
                        Capital Projects
                        Reserved for future use (2)
             c.      Provides full integration with other modules in system (A/P, A/R,
                     Purchasing, etc.) to create batches in G/L for review and posting

             d.      Ability to validate each costing line in whole as existing code
                     combinations
             e.      Ability to maintain each segment of the G/L independently for reporting
                     purposes (sorting, totaling)
              f.     Ability to maintain at least five years worth of detailed historical
                     transaction data
             g.      Ability to open and post entries to future periods
             h.      Provide both sides of the original journal entry when inquiring on
                     account detail
              i.     Ability to have multiple periods and multiple fiscal years open at the
                     same time
              j.     Ability to open/close Accounting periods so that at any given time Fund
                     Balance can be viewed without creating new year calendar

             k.      Hierarchy for Journal Entries as well as Cash Transactions to ensure
                     division of duties
              l.     Allow for validation of accounts. System should not allow entry of
                     account code combinations that are not valid
             m.      Ability to upload journal entries from Excel
             n.      Allow for automatic reversal of journal entry accruals
        o.      Ability to key in short description and long description (over 20
                characters) for a journal entry
        p.      Ability to indicate on account what the category is to determine what
                can be posted to it and how much
        q.      Ability to export data to Excel
        r.      Ability to inactivate account strings while still keeping history
        s.      Ability to sort by any segment of the account number when reporting or
                inquiring
        t.
                Ability to drill down on salary accounts to see individuals that were paid
        u.      Ability to drill down on each accounting line to view charges, transfers,
                and encumbrances
        v.      Ability to drill down on each accounting line to view requisitions,
                purchase orders, invoices, and payments
       w.       Allow for user-defined fields with user-defined lookups
       x.       Provide accounting software for Internal Accounts instead of using third
                party vendor
        y.      Upload from Data Futures/Lunchbox for food service revenues.
        z.      Ability to create a workflow approvals for journal entries.
       aa.      Ability to link comparable accounts between fiscal years.
       bb.      Provide job costing component to obtain real-time balances for
                construction projects

2.   Security
        a.      Provides detailed security setup to allow users to only access areas of
                system and accounts assigned to them
        b.      Provides perpetual audit trail for any edits or postings in the system
                (user, date, time, change made)
        c.      Ability to restrict user access by user to any of the segments of the
                account code combination

3.   Reports
       a.       Provide front-end Web based system for "non-system users" to be able
                to produce departmental expense reports
        b.      Ability to create Ad-hoc reporting, including sorting and subtotaling by
                any segment of the ledger
        c.      Ability to create Ad-hoc reporting that contains account level security

        d.      Ability to export reports from system to various formats (Excel, pdf,
                delimited)
        e.      Provide that all inquiries and reports are real-time with no delay in
                making data available for reporting
        f.      Ability to produce cash flow reports
        g.      Ability to produce State Reporting such as Cost Report, AFR, and FA-399)

        h.      Ability to report on current year, past year(s), or future years
        i.      Provide trial balance reports which show month-to-date, quarter-to-
                date, year-to-date, or fiscal year-to-date totals for accounts
              j.    Ability to define business rules for matching up account segments per
                    state's requirements or internal requirements for reporting

              k.    Ability to provide cash projections based on history
              l.    Ability to provide bank reconciliations
              m.    Provide the following reports:
                    Chart of Accounts
                    Expenditure Ledger Summary
                    General Ledger
                    Balance Sheet
                    Income Statement
                    Trial Balance
                    Reports by segment of code combination
                    Ability to print reports by fund or range of account codes
              n.    Ability to specify time parameters for reports (ie: real-time, closed
                    transactions, open transactions)
              o.    Ability to link comparable accounts
              p.    Ability to create a report comparing vendor bank account numbers to
                    employee bank account numbers
              q.    Ability to create a report comparing vendor addresses to employee
                    addresses
              r.    Ability to create a report comparing W-9 social security numbers to
                    employee social security numbers
              s.    Ability to create a report reflecting fluctuations in vendor activity over
                    multiple years
              t.    Ability to create a report of out of sequence checks

4.    Encumbrance
           a.     Ability to make encumbrance entries and maintain encumbered
                  balances for accounts
           b.     Support for payroll and payables encumbrance (fund accounting)




     Notes:         1. Vendors are to complete the cells in Yellow.
                    2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
                    3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Budgeting Requirements                                                                                                   (see notes at the bottom of each page)


                                                                                                           Third Party
                                                                                               Built-in         or
  #      Category   Requirement                                                               Capability   Other Tools                            MCPS Notes      Vendor Notes
                                                                                                Y/N          Req'd
                                                                                                               Y/N
  1.      General
            a.      Ability to use Excel format to retrieve, enter, or upload transaction
                    data
             b.     Ability to monitor budget lines for balances and excessive spending

             c.     Ability to create reports directly from system at specific points in
                    time
             d.     Ability for schools to create and run reports
             e.     Allow a sandbox for multiple 'what-if' scenarios for:
                       Budget preparation
                       Changes in employee wages and benefits
                       FTE changes
             f.     Ability to define account segments
             g.     Record history indicating actions performed as well as person
                    making changes and date changes made
             h.     Ability to "drill down" through screens, the details of available
                    funds
             i.     Ability to transfer funds at school level and require approval at
                    District level
             j.     Ability to adjust and/or amend budget daily to reflect actual totals
                    to date
             k.     Provide method of grouping accounts in categories to indicate
                    which accounts with remaining budget amounts can be carried over
                    to next fiscal year
             l.     Ability to carry forward purchase order encumbrances and available
                    balances from year to year
            m.      Ability to include logic to analyze only non-salary lines of budget for
                    comparisons to aggregate spent
             n.     Ability to choose whether payroll posts to General Ledger in detail
                    or summary
             o.     Ability to process payroll costing corrections automatically through
                    HR module via a selection of parameters.
             p.     Ability to define security
             q.     Ability to define budgetary control and modify at different
                    segments as needed.
             r.     Ability to inquire in other modules for transaction details
             s.     Ability to automate workflow for budget approval based on defined
                    hierarchy, access, and budgetary control.
              t.    Ability to maintain total budget amount for various budget
                    authorities, allowing user to change line item amounts, but not
                    exceed total
              u.    Ability to workflow budget amendment requests and required
                    approvals at district level.
              v.    Ability to automate individual detail budget amendments into one
                    combined budget amendment for Board approval.

2.   Encumbrance
          a.     Ability to encumber employee salaries and benefits, by employee,
                 taking into account pay grade step raises, anniversary raises, payroll
                 calendars, any supplemental earnings, and also must encumber
                 based on actual remaining salary of employee

              b.    Ability to calculate benefit amounts based on employee and
                    employer contributions in employees element screen
              c.    Provides integration to Payroll/HR system for pulling salary/benefit
                    amounts
              d.    Ability to re-encumber and capture any changes made to an
                    employee at any time


     Notes:         1. Vendors are to complete the cells in Yellow.
                    2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
                    3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Receivables Requirements                                                                                                         (see notes at the bottom of each page)


                                                                                                                   Third Party
                                                                                                       Built-in         or
 #    Category Requirement                                                                            Capability   Other Tools                           MCPS Notes       Vendor Notes
                                                                                                        Y/N          Req'd
                                                                                                                       Y/N
 1.   General
        a.    Ability to line-item invoice for either miscellaneous fees or established items

         b.     Ability to maintain service contracts for purposes of billing in pre-determined
                intervals (monthly, quarterly, etc.)Recurring contract billing

         c.     Ability to use Electronic Funds Transfer for 'customers' to automatically collect
                payments
         d.     Ability to produce aging reports in detail for user-defined aging periods

         e.     Ability to Auto-generate collection letters and invoice copies for past-due
                invoices.
         f.     Provides printed invoices displaying current customer aging at bottom.

         g.     Ability to process transactions in future fiscal years, even if current year is not
                yet 'closed'.
         h.     Ability to generate file labels for active customers
         i.     Provide security setup to allow for no access, view only, or view and update

         j.     Ability to scan checks for electronic deposits.
         k.     Provide invoicing templates to allow for recurring or similar type invoices

         l.     Ability to maintain multiple years of detailed history for reporting and inquiry
                purposes
        m.      Ability to enter credit memos
        n.      Ability to inquire on payments and drill down to see invoices applied against,
                or inquire on invoices and drill downs to see data and amount of payments.

         o.     Ability to customize screens to remove or hide fields not needed.
         p.     Ability to enter into and process multiple batches at one time
         q.     Provide Audit trails of who entered data into the system
         r.     Ability to print invoices immediately upon being entered into system

         s.     Medicaid Reimbursements (monthly)
         t.     Ability to track revenues and receipts by customer or agency number.


 2.   Reports
    a.   Provide a Web-based front-end for non-system users to be able to inquire and
         generate reports
    b.   Ability to generate ad-hoc reports
    c.   Provide Detailed Transaction Report which includes the following: Fund,
         Deposit Date, Batch Number, Check Number, Description of Payment,
         Payment Amount, Accounting Flex Field (Budget Line), Customer or Agency
         Number

Notes:   1. Vendors are to complete the cells in Yellow.
         2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
         3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Fixed Assets Requirements                                                                                            (see notes at the bottom of each page)



                                                                                                       Third Party
                                                                                           Built-in         or
  #      Category   Requirement                                                           Capability   Other Tools                        MCPS Notes          Vendor Notes
                                                                                            Y/N          Req'd
                                                                                                           Y/N

  1.      Asset
         Tracking
            a.      Ability to track the following information for each asset:
                      Number of Units
                      Insurance Grouping
                      Building location
                      Room Number
                      Date Purchased
                      Life Expectancy
                      Manufacturer
                      Ownership (for insurance purposes)
                      Model Number
                      Serial Number
                      Vendor Name
                      PO Number
                      Fund Source
                      Function
                      Notes (free form text)
                      User-definable fields
                      Assignment Name and Facility Number
            b.
                    Ability to track assets using RTID (Radio Frequency Identification)
            c.      Ability to print bar code labels for assets
            d.      Ability to track disposables by method or date of disposal
            e.      Ability to add notes to mass deletions such as date auctioned and
                    receipt information

  2.      GASB
           a.       Provide support for GASB 34
           b.       Ability to run monthly GASB 34 reports for additions, deletions and
                    depreciation
            c.      Ability to export GASB reports to Excel, PDF, Word, etc.
            d.      Track Assets individually - not as group
            e.      Ability to transfer expenses between funds
            f.      Ability to amortize adjustments
            g.      Set up Asset Key Codes
3.   Capital
       a.      Allow notification in system based on dollar amount or object code that
               purchase is a capital item.
       b.      Ability to automatically complete fixed asset information when a
               capital item is purchased

4.     CIP
        a.
               Ability to track construction-in-progress. (even over multiple years)
       b.      Ability to convert Asset to Bldgs from CIP

5.   General
       a.      Ability to enter and maintain factor for replacement costs of certain
               equipment. This new valuation would be used for inventory reporting
               purposes.
       b.      Ability to create an asset manually
       c.      Ability to create assets automatically
       d.      Ability to retire assets
       e.      Ability to reinstate assets
       f.      Ability to query assets by all fields of information.
       g.      Provide a means to query an asset , open record and change inventory
               date
       h.      Ability to create assets using Mass Additions
       i.      Ability to query "New " records in Mass Additions
       j.      Provide method to open mass additions, so that they can be updated
               and set to post
       k.      Ability to open invoice line, add to existing asset, set to post
       l.
               Means to merge one invoice line into another invoice line, set to post
       m.      Ability to open invoice line with multiple units, split invoice lines, set all
               to post
       n.      An automated means to "Post Mass Additions"
       o.      Provide templates for adding assets to speed-up data entry
       p.      Provide means for bar-coding and scanning of asset additions
       q.      Provide a method for linking assets together through a suffix or master
               asset ID
       r.
               Provide short description and long descriptions available for each asset
       s.
               Ability to allocate purchase of an asset to multiple funds by percentages
       t.      Ability to denote if an asset purchase was made with a grant, and the
               intended use based on the grant parameters
       u.
               Ability for depreciation calculations to integrate into General Ledger
       v.      Ability to import information into Fixed Assets
       w.      Ability to track warranty and repair information on a piece of
               equipment
       x.      Ability to inquire on the transaction history of an asset
          y.      Ability to search assets by multiple fields (fund, dollar amount,
                  description, etc.)
          z.      Allow for transferring of assets
         aa.      Ability to run Depreciation process without closing period
         bb.
                  Ability to Rollback Depreciation on period that has not been closed
          cc.     Ability to run Depreciation process to close period

6.      Invoice
           a.     Ability to track invoices from AP into FA
           b.     Ability to import scanned invoice information

7.    Reporting
         a.       Ability for all depreciation reports to be generated by fund
         b.       Ability to do Ad-hoc reporting using a single system for user generated
                  reports and seeded reports
          c.      Provide a Transaction History Report
          d.      Provide standard reports for Fixed Assets such as Inventory, Asset
                  Transfer, Depreciation, GASB, etc.
          e.      Ability to export results to Excel
          f.      Ability to print a Subsidiary Ledger by each Cost Center, Asset Key and
                  Asset Number

8.      Setup
          a.      Allow for certain fields to be shown/hidden when adding assets based
                  on user entering
          b.      Ability to maintain automatic asset numbering
          c.      Ability to set aside a group of numbers for manual asset numbering


9.      Other
         a.       Ability to upload annual inventory information (i.e. room number,
                  inventory date, assignment, location, etc) from Excel spreadsheet or
                  third party software
          b.      Ability to scan documents (invoices, surplus requests, transfers, etc) and
                  attach to asset record
          c.      Ability to update inventory date for all records without having to
                  manually update all records (automated process)
          d.
                  Ability to have journal entries that were created from Mass Addition
                  Posting Report to be imported to the GL from the Fixed Assets Module
          e.      Ability to 'drilldown' on each journal entry line to obtain asset number
                  being affected by transaction


     Notes:       1. Vendors are to complete the cells in Yellow.
                  2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
                  3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Purchasing Requirements                                                                                                   (see notes at the bottom of each page)


                                                                                                            Third Party
                                                                                                Built-in         or
  #       Category     Requirement                                                             Capability   Other Tools                           MCPS Notes       Vendor Notes
                                                                                                 Y/N          Req'd
                                                                                                                Y/N
  1.    Encumbrances
             a.      Allow for requisitions approved PO’s to create automatic
                     encumbrances against G/L accounts

  2.     Integration
              a.       Support for Requisition/PO work flow-Email Notification for
                       requisitions and Purchase Order changes
              b.       Allow Purchasing to transmit Purchase Orders by e-mail
              c.       Allow Purchasing to print Purchase Orders from transmittal.

              d.       Allow Purchasing to transmit Purchase Orders by Fax, HTML, EDI
                       and other electronic means
              e.       Ability to use digital signature on e-mailed purchase order
              f.       Ability to use attachments (all document types) and notes and have
                       them print when PO is printed
              g.       Ability to download and import purchasing card transactions from p-
                       card provider

  3.       General
             a.        Ability for approved requisitions to be created into PO’s in
                       accounting system
              b.       Ability to directly create PO’s in accounting system (no requisition)

              c.       Allow matching of PO Receipts/Invoices to original PO
              d.       Allow for changing of expense account during PO Invoicing
              e.       Provide functionality to edit, cancel or close PO’s manually as
                       needed
              f.       Allow audit trail maintained for any changes/edits to an existing PO

              g.
                       Ability to maintain at least five years worth of detailed PO and
                       payment history for inquiry and reporting, including legacy data
              h.       Provide an efficient manner for matching PO invoices to original
                       PO’s. This can be done for entire PO at once and not on a line by
                       line basis
              i.       Allow multiple remit-to-address per vendor
        j.       Ability to create different requisition and PO types, each with
                 unique matching requirements, ie "standard", "prepayment",
                 "blanket", "goods"
        k.       Ability to be able to assign default G/L accounts to vendors
        l.       Ability to perform searches by vendor invoice number, date ranges,
                 vendor ranges, bid reference number (including P-card
                 transactions) etc.
        m.       Provide means to add new supplier and end date supplier
        n.       Ability to add a new site to an existing supplier
        o.       Ability to add Employee to Hierarchy
        p.       Ability to set up standard items for purchase
        q.       Ability to reject/return requisitions

4.   Reporting
        a.       Ability to do Ad-hoc reporting using a single system for user
                 generated reports
        b.       Provide a Buyer's Requisition Action Required Report
        c.       Provide a Printed Purchase Order Report, by vendor, bid number,
                 etc.
        d.       Provide an Open Purchase Order Report
        e.       Provide a Hierarchy Report
        f.       Provide other standard reports for Purchasing
        g.       Ability to export results to Excel
        h.       Provide reports based on bid reference number

5.    Setup
        a.       Ability to setup approval hierarchies with automated e-mail
                 workflow for requisitions and POs.
        b.       Ability to have more than one period or one year open and
                 available for posting
        c.       Ability to set up an approval process through hierarchy or other
                 workflow mechanism
        d.       Ability to override predefined workflow/hierarchy (re-route the
                 document)
        e.       Ability to set up multiple approval authorities based on G/L Code
                 combination, amount, document type and other parameters,
                 including combinations of parameters

6.    Other
       a.        Ability to set up multiple approval authorities based on G/L Code
                 Combination, amount, document type and other parameters,
                 including combinations of parameters
        b.       Ability to set up an approval process through hierarchy or other
                 workflow mechanism
        c.       Ability to override predefined workflow/hierarchy (re-route the
                 document)
        d.       Ability to reject/return requisitions
        e.       Support P-Card(Purchasing Card) Transactions which integrates
                 with G/L
         f.   Provide means for set up of Alerts
         g.   Provide for Data Mining capabilities


Notes:        1. Vendors are to complete the cells in Yellow.
              2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
              3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

School-Based Accounting Requirements                                                                                           (see notes at the bottom of each page)


                                                                                                                 Third Party
                                                                                                     Built-in         or
  #       Category    Requirement                                                                   Capability   Other Tools                        MCPS Notes          Vendor Notes
                                                                                                      Y/N          Req'd
                                                                                                                     Y/N
  1.       General
             a.       Ability to create a separate chart of accounts
             b.       Ability to drill down from account lines to view receipts and expenses in
                      detail
              c.      Ability to record deposits for multiple events. Description field available
                      to list each individual event.
              d.      Ability to print checks
              e.      Provide history on changes made with date, time, person making
                      changes, and area changed
              f.      Ability to perform bank reconciliations.
              g.
                      Ability to create purchase orders and make payments based on PO.
              h.      Ability to import/export from Excel
              i.      Online payment module that will allow individuals to pay for school
                      activities using a credit card or electronic check.
              j.      Must be able to view and export at least three years’ of historical data.

              k.      Must have search function that will allow transactions to be located
                      based on payment or deposit amount, vendor/payee name, account
                      number, date, and/or transaction code number.
              l.      Must be able to generate and print school activity funds checks, official
                      receipts, purchase orders, and purchase requisitions.
             m.       Must be able to perform monthly bank reconciliation and reports.


  2.       Security
              a.      Ability to set user access for auditors and administrators

  3.      Workflow
             a.       Ability to route requests to appropriate approval authority

  4.      Reporting
             a.       Provide the means to create 1099's for qualified vendors
             b.       Bank Reconciliation
             c.       Transfers/Adjustments Journal
             d.       Outstanding Check Report
             e.       Trial Balance
             f.       Principal’s Monthly Report
          g.   General Ledger Report
         h.    Disbursements Register
          i.   Cash Receipts Register
          j.   Receipts Edit List
          k.   Disbursements Edit List
          l.   Transfer/Adjustments Edit List
         m.    Purchase Order Edit List
         n.    Voided Receipts
         o.    Skipped Receipts
         p.    Detail of Check
         q.    Voided Checks
          r.   Skipped Checks
          s.   Check Tolerance Level
          t.   Checks to Vendors
         u.    Vendor Invoices
          v.   Year to Date Payments to Vendors
         w.    Open Purchase Orders
          x.   Purchase Order Status
          y.   Voided Purchase Orders
          z.   Transfers/Adjustments Journal
         aa.   Account Ledger
         bb.   Encumbrance Report
         cc.   Monthly Report
         dd.   Year-To-Date Report
         ee.   Transaction Codes - Activity Accounts by Transaction Code
         ff.   Transaction Codes - Transaction Code Activity by Account
         gg.   Maintenance Lists: Chart of Accounts, Funds, Transaction Codes, List of
               Vendors, List of Sponsors/Teachers

Notes:         1. Vendors are to complete the cells in Yellow.
               2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
               3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

Business Intelligence Requirements                                                                                         (see notes at the bottom of each page)



                                                                                                          Third Party or
                                                                                      Built-in Capability Other Tools
  #      Category    Requirement                                                                                                                 MCPS Notes         Vendor Notes
                                                                                              Y/N             Req'd
                                                                                                               Y/N

  1.    Dashboards
            a.     Support for end-user customization (End-users can customize
                   locations and portlets used)
            b.     Support for role-based customization (Dashboards designed
                   for roles should have standard content that cannot be
                   modified)
            c.     Ability to specify thresholds for alerts
            d.     Ability to take action on portlets (Ability to drill-down to
                   functional screens from reports)
            e.     Ability to drill-down to underlying detail data
            f.     Provide a Dashboard for department heads and principals to
                   view 'at-a-glance' status of budget and pertinent fiscal
                   information at their centers.

  2.      Detail
         Reports
           a.        Ability to export data to Microsoft Excel

  3.    Technology
            a.     Ability to use information from other data sources:
                    -Excel
                    -Access
                    -SQL Server
            b.     Complies with application security model (Security for BI
                   should not be separate from standard application security)




       Notes:        1. Vendors are to complete the cells in Yellow.
                     2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
                     3. Notes are optional and allow for important information to be displayed about any item.
Marion County Public Schools - Technology and Information Systems
ERP Requirements

General Questions                                                                                                                         (see notes at the bottom of each page)



                                                                                                                        Third Party or
                                                                                                Built-in Capability
  #      Category    Requirement                                                                                      Other Tools Req'd                        MCPS Notes          Vendor Notes
                                                                                                        Y/N
                                                                                                                             Y/N

         Payables
            a.       Does your software support Positive Pay?
            b.       Can an alert be programmed to occur instructing that a vendor
                     can be inactivated due to a period of inactivity (timeframe to be
                     indicated by us)?
            c.       Will changes made to a vendor file (ie. Address, Payment Terms)
                     feed down to the PO and invoice level?
            d.       Is there a field designated at the vendor level stating whether or
                     not a W-9 is on file?
            e.       When voiding a payment, can the attached invoice(s) be
                     cancelled regardless of whether or not it is attached to a
                     Purchase Order?
            f.       When Purchase Orders are complete, is there a process that has
                     to occur in order to release any remaining funds?
            g.       Once all invoices are paid against a Purchase Order, does it
                     automatically go to a closed status?

         Applicant
         Tracking
            a.       How are alerts sent to applicants when their application has been open
                     for too long and about to be archived? Can the applicant extend the
                     expiration date?
            b.       If an application is archived, can the application be re-opened by an HR
                     administrator?

          Payroll
            a.       Can your system perform true-ups (manual system checks) when an
                     error is found and needs to be corrected? Can we date those checks
                     for that pay period or do they have to be dated for the next pay day?

            b.       When an employee's check is wrong what process will we follow? Can a
                     new check be dated for the pay period or do they have to be dated for
                     the next day?
            c.       Can the system allow for different pay types based on different union
                     codes and contract days?
            d.       How long from start to finish does it take to run a payroll with
                     approximately 6500 employees?
     e.      Does your system track workers' compensation codes and rates and
             create liabilities for these each pay period?
     f.      How does your system calculate overtime for those who have more
             than one assignment?
     g.      How is leave updated each pay period?
     h.
             Is there a form for leave in your system that can be submitted through
             self-service, validated (checks to see if there is leave available), if
             approved by their supervisor and then it flows over to payroll?
     i.      How is leave carried over from one fiscal year to another? How does
             your system capture nuances for each district policy pertaining to
             leave? For example, we have to use or lose 1/2 of our accrued vacation
             and anything over 500 hours?
     j.      How is leave maintained? in hours or days?
     k.
             Do third party deduction checks get paid directly from the payroll
             module or do they get paid through Accounts Payable module? If they
             flow to Accounts Payable how do the vendors get entered? Are they
             entered in both Accounts Payable and Payroll?
     l.      Does your system come with the capability to meet the requirements
             for Electronic Payments of Child Support?
     m.      How are tax balances done? How do those balances adjustments flow
             over to G/L and A/P if necessary?

  Position
  Control
     a.      Can your system allow for position control to create a holding position
             for those employees that are awaiting personnel action (termination,
             Administrator Leave) ?

 Employee
Information
 questions
     a.     How would you pay an employee that was terminated any additional
            compensation?
     b.     How would do you pay 100+ employees an earning element?
     c.     How would you make a correction to an employees salary?
     d.     How do you update multiple salary tables?
     e.     How would you enter an employees second and third jobs in addition
            to their primary position?


Notes:       1. Vendors are to complete the cells in Yellow.
             2. Column E , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N") is No.
             3. Notes are optional and allow for important information to be displayed about any item.
                                                                                                                                        (see notes below)
                               School Board of Marion County, Required Federal and State Reports                                                             State Reports used by MCPS
                                                                                                                                                                Third Party
                                                                                                                                                                     or
                                                                                                                                                 Built-in Report Other
                            Report Name                            Agency                Report Frequency      State Survey     MCPS Departments                               MCPS Notes
                                                                                                                                                       Y/N         Tools
                                                                                                                                                                  Req'd
                                                                                                                                                                    Y/N

                Staff Demographic Information           FLDOE State Staff Survey         Oct, Feb, Aug, Sep    S2, S3, S5, S6    IT - MCPS Staff
                Staff Payroll Information               FLDOE State Staff Survey             Oct, Feb,             S2, S3        IT - MCPS Staff
                Staff Additional Job Assignments        FLDOE State Staff Survey             Oct, Feb,             S2, S3        IT - MCPS Staff
                Staff Salary Supplements                FLDOE State Staff Survey             Oct, Feb,             S2, S3        IT - MCPS Staff
                Staff Benefits                          FLDOE State Staff Survey             Oct, Feb,             S2, S3        IT - MCPS Staff
Staff Reporting Staff Experience                        FLDOE State Staff Survey             Oct, Feb,             S2, S3        IT - MCPS Staff
  via Surveys In-service Education (Professional
                                                                                                                    S5           IT - MCPS Staff
                Development)                            FLDOE State Staff Survey          Aug - End of Year
                Staff Fiscal Year Benefits              FLDOE State Staff Survey          Aug - End of Year          S5          IT - MCPS Staff
                Staff Fiscal Year Salaries              FLDOE State Staff Survey          Aug - End of Year          S5          IT - MCPS Staff
                Teacher Exit Interview                  FLDOE State Staff Survey          Aug - End of Year          S5          IT - MCPS Staff
                   PRMN Reading 1st/Survey 6            FLDOE State Staff Survey               Annual          Staff Survey 6     IT - MCPS Staff
                Staff Multidistrict Employee            FLDOE State Staff Survey          Aug - End of Year          S5           IT - MCPS Staff
                State Quarterly Wage Listing                        State                    Quarterly               n/a             Payroll
                FRS/Retirement                           FL State Dept. of Retirement         Monthly                n/a             Payroll
                W2                                                 Federal                     Annual                n/a             Payroll
                W3                                                 Federal                     Annual                n/a             Payroll
                Social Security                                    Federal                     Annual                n/a             Payroll

                SATSY-Cost Report (written in Cobol
                                                                     DOE                       Annual               n/a              Finance
                for AS400, code is proprietary)


                FA399                                              DOE                   End of Grant Period        n/a              Finance
                Sales Tax Revenue                                  DOR                        Monthly               n/a              Finance
                Fuel Tax Refund                               DOR (Revenue)                   Quarterly             n/a              Finance
                Abandoned Property                        DOFS (Financial Services)            Annual               n/a              Finance
                Qualified Public Depository               DOFS (Financial Services)            Annual               n/a              Finance
                PECO                                               DOE                         Annual               n/a              Finance
                Indirect Cost Calculation                          DOE                         Annual               n/a              Finance
 Other Payroll, Distributive Aid                                   DOE                         Annual               n/a              Finance
HR and Finance 1099 Electronic Media                                IRS                        Annual               n/a              Finance
    related
   reporting    Annual Financial Report                              DOE                      Annual                n/a              Finance
                New Hire                                             DOE                      Monthly               n/a          HR/Instructional
                Auditor's General Report (specific to
                                                                                                                    n/a              Finance
                any findings)                           DOE - Auditor General's Office         Annual
         Cost Reporting - School Recognition
         Expenditure Survey - Collect Financial
         Data not collected in the Annual       DOE - Finance & Operations                   Annually                    n/a                 Finance
         Financial Report

         Personnel E-mail Information. Public
         school e-mail addresses for all           DOE - Accountability,                September 15 and
                                                                                                                         n/a              IT - MCPS Staff
         instructional and administrative          Research & Measurement             February 15 each year
         personnel.
         Elementary-Secondary Staff
         Information Report (EEO-5). Number
         of staff by racial/ethnic and gender
                                                   DOE - Accountability,
         categories and by job category for                                               Every two years                n/a                    HR
                                                   Research & Measurement
         each public school district. For the
         Equal Employment Opportunity
         Commission.



Notes:   1.   Vendors are to complete the cells in Yellow.
         2.   Column I , "Third party or other tools Req'd, Y/N" should only be answered if the previous column ("Built In, Y/N")
         3.   Notes are optional and allow for important information to be displayed about any item.
         4.   This is not a complete list of all state reports (related to HR/Payroll/Finance), but includes a majority of the state reports that apply to MCPS.
Vendor Notes
Pricing:

                                                                       Hosting, Software License, Annua
                                                           Extended License
                                                            Cost (based on
        List Module Name                 Module Unit       student count or    Implementation cost
  (include all business modules)         License Cost          budget)             by Module
example: HR                                $1/student              $50,000.00          $25,000.00
example: HR self-service                      included          included in HR           5,000.00




Vendor to fill in yellow cells




insert more lines if needed




                         Total Costs                                $50,000.00              $30,000.00




                                 Notes: 1.   Pricing should be based on our district size of 42,500
                                        2.   Please list all HR/Payroll/Finance/Purchasing/Assets/Contracts/Bids/Risk/BI/Self servic
                                        3.   If blocks or groups of modules are bundled then say "bundled" and show price of bund
                                        4.   If modules are priced based on other factors, then explain and show expected costs an
                         5. For annual software maint costs for years 2-5, show maximum value. For example if th
                         a 1% increase cost each year; if the annual main costs are fixed for the first 5 years, then s
                         6. Implementation costs include all conversion, data mapping, testing, configuration, setu
Vendor to complete (if   7. If vendor's implementation costs are calculated differently or offer multiple options, pl
applicable):             showing the methods of calculation and options available.
Vendor to complete:      8. Vendor to include training options and pricing on a separate sheet for Train the trainer
                         9. Implementation assumes a 6-8 month conversion period
                         10. Vendor to complete the yellow highlighted areas
                         11. If Vendor is willing to offer a longer period of annual software maint costs (fixed price
                         12. Implementation pricing includes conversion of existing data from 1992 to present, ma
Vendor to complete:
                         13. Vendor to include (on a separate sheet) a price for SW customizations, per hour and a
                         customization work that comes free with the initial software purchase based on # of hour
ftware License, Annual Support and Implementation Costs
               Annual SW                   2nd Yr       3rd Yr       4th Yr
              Maintenance 1st Yr Annual Annual Maint Annual Maint Annual Maint 5th Yr Annual
             support cost % Maint cost      cost         cost         cost      Maint cost
                     15.00%   $7,500.00     7,500.00     7,500.00     7,500.00       7,500.00
                   included        $0.00        0.00         0.00         0.00           0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                                   $0.00
                  N/A          $7,500.00   $7,500.00    $7,500.00    $7,500.00      $7,500.00




ssets/Contracts/Bids/Risk/BI/Self service/Benefits, etc. related modules and their corresponding price
n say "bundled" and show price of bundle
hen explain and show expected costs and basis for those costs
show maximum value. For example if the annual maint costs include a 1% increase cap, then show
osts are fixed for the first 5 years, then show the same amount.
ata mapping, testing, configuration, setup PM support
d differently or offer multiple options, please include a detailed pricing sheet (in addition to this sheet)
 vailable.
on a separate sheet for Train the trainer model.


 annual software maint costs (fixed price or same %), then please include that in the comments.
 existing data from 1992 to present, may vary based on specific business application.

e for SW customizations, per hour and any discounts if purchased in advance. Vendor to include any
al software purchase based on # of hours or other criteria.
Costs


                         Comments (if applicable)
        example, replace this row with actual pricing

				
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