Summer Sessions Fact Sheet

							Updated 4/13/09                                                                                                    DRAFT
                                  2009 Summer Session Fact Sheet for Academic Faculty

                      Session                         Dates                     # working days
                                                 Begin      End
                      Summer Research           5/11/09   8/21/09          up to 75 working days
                      First Field Session       5/11/09   6/19/09                    30
                      Summer Session            6/15/09    8/7/09                    40
                      Second Field Session      7/6/09    8/14/09                    30

Source viewed on 3/6/09: http://www.is.mines.edu/registrar/Calendars.shtm#Summer%20Semesters

Total number of days available to be paid over the summer are 75 (5/11/09 through 8/21/09).

Beginning in May 2008, if the instruction for First Field, Summer Session, and Second Field occurs over two
  or more months, paychecks are split evenly over the months worked.
Compensation for First Field will be charged to FY09.
Compensation for Summer Session is as follows: 33% (June) will be charged to FY09
  and 67% (July and August) will be charged to FY10.
Compensation for Second Field will be charged to FY10.

Position Numbers

The following position number suffixes are used during the summer to distinguish the types of work being done by
academic faculty, nine month employees. The following suffixes are used at the end of the academic year position
number as follows: 000111- F1.

F1 - First Field Session Duties (May and June)
SS - Summer Session Duties (June, July and August)
F2 - Second Field Session Duties (July and August)
PB - Plan B
CE - Short Course - Continuing Education
SR - Academic Faculty doing Summer Research
DH - Department Head
OR - Other Appointment (anything other than teaching, dates can fall anywhere between (5/11/09-8/14/09)
WS – Workshops
CA – Athletic Camps

Calculation of Compensation for Academic Faculty during the Summer Session

To calculate the salary amount that academic faculty are to be paid over the summer, we use a daily rate based
on the academic year. The daily rate is calculated in the following manner:

37 weeks in an academic year
37x40 hours per week = 1,480 hours in the academic year
1,480/8hours = 185 days in the academic year
1 day/185 = .00541

Example: Hector Martinez has an annual base salary of $70,000.
Calculation: $70,000 x .00541 = $378.70 per day
The $378.70 would then be multiplied by the number of days worked, and then by the percent of effort for the
 time period.

Percent of effort calculation for summer
During the summer, each credit hour = 0.167 (1/6).
6 credit hours = 100%
3 credit hours = 50%
3.5 credit hours X .50/3= .58
4 credit hours X .50/3 = .67
4.5 credit hours X .50/3 = .75
5 credit hours X .50/3 = .83
Note: Only two decimal places can be input into Banner HR.

Summer Start-up (Faculty Development
This is for a new-hire, full-time academic faculty member who is to receive summer start-up funds. Please use
21.66 as the average number of working days per month.

For instance - if a new faculty member is to receive 2 months of start-up pay:
Annual base salary X .00541x 21.66x/#of months (2) = total amount of start-up pay.
May      15
June     22
July     23
August   15
         75