2003-2004 TEACHER/STAFF HANDBOOK
Lowpoint-Washburn High School has a proud tradition as a school, largely in part of your hard work, dedication and
professionalism. These same attributes will help us meet our mission established by the Board of Education – “To
develop life-long learners to succeed in a changing world.”
The following pages contain policies, procedural guidelines and suggestions that will help us all to have another
successful year. Please take the time to become more familiar with this information.
Once again…thanks for all you do. HAVE A GREAT YEAR!
Attendance should be taken at the start of each class period. All absentees and tardies should be noted on the student
database management system. If a student reports late or if there is a mistake made when reporting an absence,
please make the correction and let the office know as soon as possible. The office calls parents on the basis of the
attendance information you provide. Please be accurate!
STUDENTS OUT OF CLASS
Students need to be in class. If a special need arises, students may be given permission by our staff to leave the
classroom. PLEASE USE DISCRETION IN YOUR DECISIONS! Keep track of your students.
Students are NOT to be given permission by members of the staff to:
1. Use the telephone.
2. Go to another teacher’s classroom without a pass from that teacher.
3. Use the copy machine(s).
Faculty members may honor passes that are issued by another faculty member if it is convenient for them to do so.
Normally, faculty members should make personal contact with you if they need to see a student assigned to your
class. Do not allow a student to go and see another faculty member without prior communication with that faculty
The daily announcements will normally be sent to you via email prior to 2 nd period. They are to be read to your
entire class during 4th period each day. All announcements must be given to the office by 3:00 pm the preceding day.
It is the responsibility of the teacher to make it possible for each student to hear all announcements.
Each teacher is responsible for all school money handled. All organization and class money will be deposited
through the LWHS Activity Fund. Please check with the office secretary as to the proper procedure for depositing
money and getting checks written. Each organization/class sponsor should keep track of their accounts and will need
to reconcile their “books” with the office secretary at the end of the school year. DO NOT KEEP SCHOOL
MONEY AND/OR FUNDRAISING MONEY IN YOUR POSSESSION/CLASSROOMS OVER-NIGHT!!!
Deposit all money in the main office before leaving school at the end of the day.
Teacher mailboxes are located in the office. Please check your mailbox regularly. Messages will be placed in your
mailboxes from time to time, as well as mail. Please do not ask students to get mail from your mailbox. The
principal must approve information for general distribution before it is placed in the mailboxes.
All accidents should be reported to the high school office in a timely manner. The staff person who was in charge
when the accident occurred must complete an accident report and submit it to the main office as soon as possible.
If you wish to be called at school, give the number 248-7521. We will not transfer a call to you during class unless it
is urgent. Encourage people to call you only during your prep time. Students should not be let out of class to use the
telephone. Telephones in classrooms do have direct access to outside phone lines, as well as a building wide
intercom system. To access an outside line, you must use your telephone code. Do not give your telephone code to
If there are any supplies you need, please ask in the office. Please do not take any supplies without clearing it with
office personnel first.
During the year, you may find it necessary to order supplies or equipment. Such orders must be on an order form
that can be obtained in the high school office and must be approved by the principal in advance. When the order has
been received, return the invoice to the principal so payment can be made. No purchase orders will be processed
until all items requested have been received, and money is available in the budget for the purchase.
Outgoing mail may be put in the outgoing box in the high school office. The unit office has a postage machine and
they will put the postage on. THE UNIT OFFICE WILL NOT HANDLE PERSONAL MAIL!
USE OF SCHOOL PROPERTY
Teachers are directly responsible for all school property under their supervision and indirectly responsible for all
school property. Check the furniture and equipment at the end of each period to make certain that it is still in good
Your room should be orderly. Create a good learning atmosphere. If there is a problem with your classroom, let the
We try to make the workroom comfortable, useful, and as attractive as possible. Please use and enjoy it, but keep it
neat. Students are not to be in the teachers’ workroom.
The copy machine is located in the library (copy center). Teachers may make their own copies. If you need the copy
center clerk to make copies for you, she must have 24 hours advance notice. Students should not be sent to the
Teachers may make personal copies for $.05 a copy. Pay the librarian.
Teachers are to be in the building and available between 7:45 pm and 3:24 pm. If you need to leave prior to 3:24 pm
or during your preparation period, please check with the principal. Teachers are asked to be in the hallway in front
of their room at 7:55 am each day.
PUBLIC INFORMATION PROCEDURES
The public relations representative of the school is the principal. All information originated in the school that is
designed for public consumption must be routed through the principal. If you are contacted by the news media,
please let the principal know.
OPEN HOUSE FUNCTIONS
Parent/Teacher conferences and/or open houses are valuable methods of interpreting our educational program to the
public. The school system can do an effective job of showing what is taught and how it is taught through
conferences and open house activities. All staff members are required to attend such functions.
Posters may be put up around the building to advertise coming school events, but after an event is over, please be
responsible for taking the posters down. Please be careful to use methods of hanging the posters that will not
damage the walls or other surfaces. Also, the content of posters is the responsibility of organization sponsors. Please
make sure it is appropriate.
Bus service is provided for high school students who live one and one-half miles or more from school. The buses
will pick up students in time for them to arrive for first period classes. Immediately after the close of school,
students are transported to their houses. It is necessary that all motor vehicles driven to school by students be
registered in the office. Students are not to use or be in their vehicles during the school day unless authorized by the
principal. If you notice any violations or problems in this area, please let the administration know immediately.
PAYMENT FOR LOST AND DAMAGED BOOKS AND EQUIPMENT
If a student textbook or library book is lost or damaged, we will charge up to the actual cost of replacing the book.
Please inform the office as soon as possible when a student owes for a book. The same rule applies to other school
REPORT OF THEFT
On the discovery of a school break-in or theft of school or personal property, you are to contact the principal. A
written report describing the time, place and details (identifying missing or damaged materials/equipment) should be
completed as soon as possible and given to the building administrator.
It is the policy of Lowpoint-Washburn High School to administer exams according to the exam schedule that will be
given to the staff near the end of the first and second semesters. All classes are to have a written examination.
Teachers do not have the right to deviate from the exam schedule. A senior student who has a “B” average for both
nine weeks with attendance and behavioral expectations being met may be exempt from taking first (seventh)
semester exams. Graduating eighth semester seniors do not have to take semester exams, unless it will help their
grades and they choose to take the exam(s). Graduating eighth semester seniors who do not meet attendance
requirements will take all second semester exams.
SUPERVISION BY TEACHERS
One of the primary responsibilities of every member of our staff is that of providing an environment and atmosphere
that is conducive to learning. In order to do this, the cooperation of the entire staff is necessary. Each member of the
staff shares in this responsibility. This responsibility starts before school and is with us all the time that we are here
or have students under our supervision. In addition to the responsibility for supervision of your classes, each
member of the staff is to supervise students in the halls before school, during all passing periods, and immediately
after school. All teachers are asked to step into the hallway during the three minutes between classes. Teachers may
also be asked to supervise in the lunchroom, hallways, parking lot and gym. In regard to classroom supervision,
never leave a class unattended. If you must leave your classroom for some reason, get another teacher or the
principal to cover for you. Teachers may be asked to help with the supervision of night-time activities and/or help
with ticket sales.
A main priority of our counselor is to talk with the students about a problem they may have. The counselor will
welcome faculty referrals concerning any student who might benefit from talking with him. Those referrals can be in
written form or verbal. Feel free to talk with the counselor about any problems you might encounter with students
throughout the year.
SPECIAL EDUCATION REFERRALS
If a teacher has a student that they feel needs special education services, they should contact the guidance
department who can help with the referral. The teacher may also want to consult the special education teachers.
Associated with the school program are many activities that involve students and staff. If you wish to sponsor an
activity, one of the first steps that you, as a sponsor, should take would be to check with the principal. In order to be
covered by the school liability insurance program, it is important that your activity appears on the official school
calendar. Even if this activity is to be held at some place other than LWHS, you must check with the principal or
building administrator. Please help us keep this calendar up to date by reporting any cancellation or change
regarding any school activity. No student activities are to be scheduled on Sunday without special consent of the
principal or building administrator. All student activities must be under the direct supervision of a faculty member.
ELIGIBILITY FOR EXTRA-CURRICULAR ACTIVITIES
To represent LWJH/ LWHS in any extra-curricular activity, a student must be eligible under the rules of the Illinois
Elementary School Association/Illinois High School Association and the rules of the Lowpoint-Washburn School
Board. Teachers will be asked weekly to report grades for the purpose of declaring eligibility. Eligibility sheets will
be distributed to teachers early in the week and will be due back to the athletic director by 3:30 pm on Thursday. If
you have any questions, please contact the athletic director or the principal.
Teachers should maintain a cumulative grading summary for each student on a weekly basis. A copy of the
summary for each student receiving a D or F will be sent to the parent or guardian at the mid-term of each nine-
week period. It is the responsibility of the teacher to contact parents/guardians via telephone at least every other
week regarding students who are failing or have shown a significant decrease in performance. Faculty members will
be encouraged and expected to fulfill their responsibility of contact with a parent/guardian concerning their child’s
academic or behavioral concerns. The principal will provide a schedule identifying when progress reports are due.
Staff members are required to make telephone calls to parents/guardians informing them of their child’s progress.
Staff members must document all telephone calls and contacts with parents/guardians. Keep parents/guardians
informed of positive and negative behaviors.
If you are teaching a class during the period an assembly will start, please follow this procedure:
1. Instruct students as to the nature of the assembly program and as to what you expect of them in regards to
courtesy and behavior.
2. Attend the assembly with your class.
3. Proceed with class work until notice is given for the dismissal of your class.
4. Send students who do not wish to attend the assembly to the office.
Teachers who do not have a class at assembly time are asked to assist with general hallway supervision of students
on the way to the assembly. All teachers are encouraged to attend all assemblies. Classroom attendance at activities,
concerts, etc. that are not of your grade levels will not be allowed unless approved by the principal in advance. (Ex.
– a high school class may not attend the elementary Christmas program held during school hours). A parent/
guardian may request that their son/daughter attend an activity as a family member.
Faculty or staff should not dispense any kind of medication to students. This includes aspirin or Tylenol. Under
certain circumstances, the school nurse or office personnel will administer prescription medicine.
Any NON-student must have permission from the administration to be on school grounds. Send all visitors to the
office to sign in. If a visitor is granted permission to be here, they will have a visitor’s pass issued to them from the
office. Let the principal or other building administrator know immediately if you have concerns about a visitor at
LWHS. Building safety and security is everyone’s business.
TORNADO AND FIRE DRILLS
Drills will be held periodically. Post the evacuation plan in your classrooms.
Report cards will be issued every nine weeks. The principal and guidance counselor will provide instructions and
SICK LEAVE/PERSONAL LEAVE/SUBSTITUTES
To obtain a personal leave day, the proper forms must be completed by the staff member and approved by the
principal. Requests for personal leave should be made as early in advance as possible, but no later than 2 days (48
hours) in advance. Forms are available in the office.
In case of illness that will prevent a teacher from attending school, the teacher should contact the principal at (309)
248-7877 no later than 6:30 A.M. so he can secure a substitute for the day. If the principal cannot be reached, please
call the high school secretary at (309) 248-7249. If a substitute teacher cannot be hired for the day, the
administration does reserve the right to use internal substitution.
Keeping a weekly lesson plan, with daily assignments, is essential for every teacher. It is particularly important if a
substitute is needed. The substitute teacher will be expected to do some teaching. Please encourage the substitute
teacher to leave a written report on what was accomplished. Each teacher should have seating charts, class rosters
and class rules readily available.
It is expected that learning situations will continue with the substitute teacher. Classroom discipline and decorum are
expected to be maintained. The regular teacher must establish an arrangement whereby a designated student can take
responsibility for checking attendance or provide the teacher with more definite classroom instructions. The
successful teacher will condition pupils of their responsibilities in the absence of the regular classroom teacher.
Each teacher will organize a “Substitute Folder”. This should have in it activities that can be completed and turned
in by the students each period. The assignments or activities should take the entire period. The Substitute Folder will
also contain class rosters, seating charts, schedules and other special instructions. Please keep your Substitute Folder
in your mailbox or other easily accessible place.
Teachers may be asked to “sub” for other teachers when a substitute cannot be secured. Teachers will be
compensated for this according to their contract.
FIELD TRIP PROCEDURE
A field trip is any school project involving a class, accompanied by the teacher, engaging in an educational activity
that takes place off the school premises. This may or may not mean students will be missing other teacher’s classes.
A. If you plan to use a school bus:
1. Arrange details with the principal and transportation director as early as possible.
2. The district transportation office will need your bus request by the end of the month preceding the
3. Call the transportation director – Parker Dietrich (Ext. 202) - on the day before the trip to confirm
arrangements - departure time, driver, etc.
B. Students not attending the field trip:
1. Make plans for students who are not going with you.
2. These students are not excused from school or class.
1. If a substitute teacher is needed for you and/or other teacher chaperones, notify the principal well in
advance (preferably a week).
1. It is recommended that you have at least one chaperone for every 20 students.
E. Notification to teachers:
1. A list of students attending the field trip should be in teachers’ mailboxes at least 5 days in advance.
2. Place a reminder of the trip and any changes in each teacher’s mailbox or the announcements.
3. Give the school office a copy of the list of the students who will be gone.
4. Use the ISBE transportation worksheet to list all students attending the field trip. Turn into the school
5. Please remember that eligibility rules apply to field trips in which students would miss other teachers’
6. Pass out and collect signed planned absence forms. Every student must turn in a signed form.
F. Student responsibilities – Please remind them!
1. It is the student’s responsibility to arrange with each teacher for make-up work prior to the field trip.
This is a planned absence.
2. All school rules and regulations are in effect throughout the entire trip.
3. The specific rules set up by the supervising teacher are to be observed.
4. Any violations may result in disciplinary action.
5. All students, on a field trip, represent Lowpoint-Washburn High School and should exhibit dignity,
respect and pride at all times.
6. Students must have a signed, planned absence form completed.
1. Any changes in plans should be reported to the principal as soon as possible.
ADVERTISEMENTS AND SOLICITATIONS
No teacher or other employee will permit any commercial advertisement to be read or distributed, nor give lists of
names of pupils to any commercial advertiser or vendor, nor collect any contributions of money from pupils unless it
directly pertains to necessary schoolwork, except upon authorization of the principal.
Each teacher is to register his/her teaching certificate in the Regional Superintendent’s Office. A copy also needs to
be on file in the Lowpoint-Washburn C.U.S.D. #21 Superintendent’s Office.
Certified personnel must have on file with the superintendent an official college transcript. Also, if additional hours
are earned, new transcripts need to be sent to the superintendent.
ISSUING OF EQUIPMENT/BOOKS
When teachers issue any school equipment or books, it is very important that they record the number, other
appropriate details and current condition, noting any problems. This is imperative in holding students accountable
for school equipment and books.
Teachers will be under the immediate supervision of the principal and subject to the general supervision of the
superintendent. They will cooperate with the administration at all times. Teachers will, in so far as practicable,
supervise all activities of their students. They will be responsible for the care of desks, books, equipment and all
school property in their respective rooms and will immediately report to the administration any damage done to
Teachers may be allowed days for attendance at professional meetings, workshops, and other professional
development opportunities in their related subject area, in support of the School Improvement Plan, or as approved
by the superintendent. The teacher may be reimbursed for necessary expenses in connection with such
GRADUATE COURSE WORK
All of our teachers are encouraged to take additional course work in their subject area. The Board of Education will
pay for pre-approved course work not to exceed the prevailing Illinois State University rate or the actual rate paid,
whichever is lower, for up to 12 credit hours earned per fiscal year.
REQUIRED ATTENDANCE FOR ALL TEACHERS
1. All faculty meetings
2. Parent-Teacher conferences
3. Institutes and in-service training
RECOMMENDED ATTENDANCE FOR TEACHERS
1. Student activities (games, dances, plays, concerts, etc.)
2. Graduation/promotion exercises
It is vital to keep detailed, accurate records for absences, tardies and grades.
Teachers are expected to follow the district grading scale, but have flexibility in deciding their own classroom
grading procedures. Develop a plan and make students aware of it from the start. Some general guidelines are:
1. The more grade opportunities, the better. Please have at least two per week.
2. Be consistent.
3. Be fair.
4. Be able to justify.
5. Ask students to record and keep their own grades, including a running total.
6. Make sure students know your grading expectations from the start of school.
7. IF A PORTION OF THE STUDENTS’ GRADE IS BASED ON EFFORT, YOU MUST BE ABLE TO
JUSTIFY HOW YOU MEASURED THE STUDENTS’ EFFORT.
LESSON PLANS/ASSIGNMENT SHEETS
Teachers are asked to turn in, by Monday morning, assignment sheets or lesson plans for the following week. In
order to be effective teachers, we must have a well thought-out plan. It is strongly suggested that these assignment
sheets are given to each student on a weekly basis.
It is very effective to write out long-range plans for students and their parents. This should include major due dates
CLASS POLICIES AND EXPECTATIONS
Please write out and distribute to your classes what you expect from students in your courses. This includes
behavior, homework, grading, etc. Also, please give a copy to the principal and guidance counselor.
COMPUTER USAGE AGREEMENT
All 7th – 12th grade students will be required to sign a computer usage agreement. The use of district technology is
allowed for the purpose of support and completion of work, assignments or projects that support the classroom
environment. Teachers and staff should be visibly conscious of monitoring student computer usage. All students
must have their ID cards visible when working on the Internet.
1. Use classroom technology at least 20 minutes per week as an instructional, lesson aid.
2. Games students are allowed to play should support on-task learning.
3. Games students have access to should be found only on district-approved software. Students should not
be allowed to browse the Internet, engage in chat rooms, send or check e-mail, etc.
LW STUDENT/PARENT HANDBOOK AND DISTRICT POLICY
All teachers will be supplied with copies of our student/parent handbook and are expected to be familiar with school
policy. Teachers will also be asked to go over the student/parent handbook with the students during the first week of
Please make sure you are familiar with the school tardy policy and follow it.
We have academic detentions, work detentions, teacher-supervised detentions and Saturday detentions. Remember
that teacher-supervised detentions are the only ones which may be assigned by teachers and usually the most
effective. Also, don’t forget to turn in the appropriate discipline referrals.
There are many views and uses of discipline. Involved are questions of classroom and building control, respect for
peers and adults, success and failure and societal mores. It should be clear that the chief goal in regard to discipline
at Lowpoint-Washburn High School is the development of individuals, who are self-sufficient, to have healthy self
concepts and know what is acceptable and appropriate behavior.
Approaches to student discipline may vary from one student situation to another. Normally, these thoughts should
be used as guidelines:
1. Say what you mean and mean what you say.
2. Be positive when correcting inappropriate behavior. Always avoid “Killer Statements”.
3. Have a reason for what you ask a student to do and when possible, take time to give the reason.
4. Be honest in what you say and do. A student’s faith in you is a great help.
5. Be fair. Usually, it isn’t punishment but perceived injustice that makes a student rebel against authority.
6. Be friendly. Always show an interest in what the students are doing. SMILE!
7. Praise and commend good qualities and actions.
8. Always try to be constructive when dealing with students.
9. Remember that a sense of humor is extremely important in teaching.
10. Never strike a student. It is indefensible.
11. Do not impose your personal feelings or prejudices on students.
12. Maintain poise at all times. Try not to lose your temper.
13. Listen for suggestions and complaints of students.
14. Look for good qualities-all students have them.
15. Be sincere in your work with students.
16. Set a good example.
17. Never hold a student up to public ridicule. It is the surest way to create a discipline problem.
18. Let students know what is expected of them. Distribute written rules and post them.
19. Expect all students to follow the rules—BE CONSISTENT!
20. Keep students on task the entire period. This is an extremely important element in classroom
management and discipline.
Teachers should give to each student a copy of their class rules and go over them with each class. In addition, class
rules should be posted in every teacher’s classroom. Students need to know what is expected and what the
consequences of noncompliance may be. TRY TO HANDLE CLASSROOM DISCIPLINE YOURSELF. Maintain
the status of disciplinarian in the classroom. If it becomes absolutely necessary to send a student out of class, have
them come directly to the office and report to the principal or office personnel. As soon as possible, the teacher
needs to complete a discipline referral form and deliver it to the principal.
We do expect our students to behave. NO STUDENT HAS THE RIGHT TO TAKE LEARNING
OPPORTUNITIES AWAY FROM OTHERS.
As educators, we all want to be treated as professionals by students, parents and staff. In order to gain that respect,
1. Dress in an appropriate manner.
2. Always be prepared.
3. Never criticize students, parents or peers.
4. Treat everyone with respect.
5. Remember that all school information (grades, attendance, conduct, discipline, etc.) is
CONFIDENTIAL – don’t gossip.
6. Turn in all requested forms and information on time.
7. Be open to new teaching methods, ideas and information.
8. Be a lifelong learner – go back to school.
SUGGESTED WAYS TO HANDLE EMERGENCY SITUATIONS
A. Do not ignore a fight situation.
B. Don’t leave the confrontation area.
C. Send a student for help.
D. Yell “stop it” several times. Keep repeating, if necessary.
E. Try to step in between fighters ONLY if you feel you can control them. You do not have to
2. Injury Emergency
A. Don’t ignore the situation.
B. Stay with the injured party.
C. Stay calm.
D. Send a student or another faculty member for help.
E. Use emergency first aid if needed.
This handbook is intended to be a resource guide for questions concerning building or district procedures. If you
have questions or possible suggestions for improvement, please note them so that we can review our handbook on an
annual basis. Again, HAVE A GREAT YEAR!