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Professional Development Handbook September 2011 Table of Contents Purpose and Philosophy …………………page 3 PD Committee ………….…………………..page 3 Individual PD Plans ………………………..page 4 PD Funds ………………………………………page 4 Professional Dues …………………………..page 5 Procedures ……………………………………page 5 Growth Incentives ………………………….page 7 Records ………………………………………..page 7 Forms: PD Prior Approval ………….……Attachment A Pre-Payment ………………………Attachment B Expense Reimbursement………Attachment C PD Post Approval…………………Attachment D Purpose The purpose of the professional development handbook is to provide the professional staff of Cheboygan-Otsego-Presque Isle Educational Service District with a reference guide regarding professional development. The handbook should answer most questions regarding professional development procedures at COP. This document will be reviewed each year and modified as needed by the PD Committee. When modifications are made, the professional staff will be notified. Please refer to the master contract for exact language regarding issues this document addresses. Philosophy Continued professional development is needed to improve staff expertise and to deliver better services to the districts and children we service. A professional development committee has been established by the master agreement to coordinate professional development activities. Professional Development Committee This committee consists of three professional staff representatives and two administrators from COP. The major duties and functions of this committee consist of the following: 1. Assist staff in developing growth activities. 2. Set policies that determine activities of PD plans and resolve concerns. 3. Establish parameters for PD plans. 4. Review, approve or assist in development of plans that propose an extra workday. 5. Evaluate the effectiveness of the COP professional development system. 6. Review plans and assist in their development when requested by staff. Individual Professional Development Plan Each professional staff member is encouraged to submit a professional development plan to the PD committee for approval. The plan can be submitted to the professional development coordinator or any other PD committee member. The plan should include the following: be related to your field or job responsibilities have goals that are both general and specific include a method of evaluation have a one to three year timeline of completion Appropriate activities to include in your plan may include: college courses conferences and workshops projects, case studies, and curriculum development specialized procedures or instructional practices New PD plans need to be updated and approved at least every three years. Individual Professional Development Funds All staff who have an approved PD plan will have $1,000 placed in an individual account to be used to support their planned activities. The balance in this account may carry over from year to year but may not exceed $3,000. For those staff members who have no approved plan, $350 will be available each year, but all activities must have administrative approval and no carry over is permitted. Expenditures for food is limited to meals only. Use of PD monies in the retirement year is to be prior to March and related specifically to job duties. 1. Staff is to consider the number of days student contact will be missed when deciding the importance of any particular activity requested. Rather than a set number of non-contact days, staff is to be reasonable in the amount of missed contacts with students. Staff should consider their absences, snowdays, meetings, and days of the week when considering attending professional development activities. The PD Committee considers reasonable as less than ten missed contact days with students. 2. Staff is expected to share transportation and lodging when appropriate when attending PD in the same location. The expectation is that staff will use COP fleet cars when possible. A calendar in webcal is available for use to add and view your PD. Fleet vehicles are available by contacting Andy Johnson at COP. Professional Dues Up to $300 is available to each professional staff member to pay for: professional dues (excluding union dues) subscription to professional publications certification Please see your supervisor about questions you might have about professional dues funds. Procedures to Access PD Funds The PD committee has outlined the following procedures to access individual PD accounts: 1. Complete and submit a PD Prior Approval Form This form is submitted to the PD Coordinator for review prior to the activity date. All activities must be related to the PD plan. If there are questions regarding the request the PD Committee will review the request. Upon approval of your request you will receive a PD Approval email. It is your responsibility to notify your supervisor of the activity and if an absence is necessary to attend an activity. 2. A Professional Development Registration Pre-Payment Form may be completed if you wish to have registration fees paid prior to your attendance. Please attach a completed registration form so that the registration and money are sent at the same time. Please submit this form at least three weeks prior to the activity deadline if you wish pre-payment of fees. Processing may take several days and checks are not written daily. Please call the PD coordinator if you would like an exception to the above deadline. Staff may elect to pay registration fees themselves and be reimbursed after the activity. 3. Post Approval Form Upon completion of the activity, you must submit a PD Post Approval Form to the PD coordinator. 4. Expense Reimbursement Request Form Upon completion of the activity please submit an Expense Reimbursement Form as needed. Detailed receipts must be attached for reimbursement. College courses will need grade verification and a tuition bill to be processed. Growth Incentives Growth incentives shall be available to professional staff who satisfy the following criteria: 1. Be at or above the MA or BA/BS + 45 level on the salary schedule. 2. Be at step 12 or above of credited service. 3. Have an approved Professional Development Plan. 4. Have completed 48 hours of professional development credit which is equal to 4 semester hours or 4.8 CEUs or a combination of semester hours, CEUs, and/or hours equal to 48 hours. (An equivalent Semester Credit Hour is defined as twelve (12) hours of instruction. Twelve (12) hours is equal to 1.2 CEUs) 5. Have 3 or more credited years between growth incentives. Once at step 12 will have 3 years to earn credit to move to step 15. 6. All credits taken for this purpose shall be approved by the Professional Development Committee using criteria established by the PD Committee and deemed relevant to individual’s professional responsibilities. Staff requesting a growth incentive must make application by August 1 to be eligible for the incentive. Applications must include all documentation of hours and credits and submitted to the coordinator of professional development by August 1. The PD Committee will meet in early August to make appropriate recommendations to the Superintendent. The Superintendent has final approval on all growth incentives and lateral moves on the pay scale as well as the additional paid day. The Superintendent determines staff eligibility for any growth incentive. Records The coordinator of professional development will keep a file on each staff member of professional development activities. This file is unofficial and may be incomplete. These files are kept for record keeping purposes only and are unofficial. Staff should keep a record of their own PD activities and include any professional development information they believe is important in the office personnel file. At the beginning of each school year a report will be available to each staff member outlining the past years PD activities and the balance in their PD account for the coming year.
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