"Patient Participation Group Letterhead"
P atient Falkland P articipation Surgery G roup An independent group of patients working in partnership with the surgery for the benefit of its patients Minutes of the Falkland Surgery Patient Participation Group Committee Meeting (No 79) held on Monday, 9th July 2007 at the Falkland Surgery commencing at 18.45 followed by an Open Evening. Present: Lynda Sharp (Chair) David Bartholomew (Vice-Chair) Lis Whittaker (Secretary) John Cooke (Treasurer) Mac Burley Carolyn Greenwood Sylvia Grimwood Peter Marshall Shannon Carr Sally Sutton (Practice Manager) Apologies for absence: Dr Patrick Brooke 1 Minutes of the previous meeting having been previously circulated were approved and signed. 2 Matters Arising from the Minutes (a) New Member – Ms Elizabeth Blackshaw had returned her application form. It was agreed by all present that she be asked to join the committee. Lynda to write to her to welcome her to the August meeting. (Lynda) 3 Correspondence (a) Letter received from Bernard Haines requesting details of Dr Chapman’s presentation. Lynda has written to him. An invitation had been received from Lisa Trimble inviting the PPG Committee to Dr Chapman’s retirement celebration from 7.30-9.30 on 3rd August. Individuals to reply directly to Lisa. Various comments had been received for inclusion in Dr Chapman’s Farewell Book. (b) Sally had received an e-mail from Judy McCulloch regarding another project planned by the PIP/Library Service. The general impression gained from this e-mail was that Falkland Surgery & the PPG would be excluded from giving any input to the project. To recap – in the not too distant past, Sally did a lot of research on for the Library Service into setting up an access point for patients to use at the Surgery including sending out a questionnaire. A grant had been offered but had not been accepted by the Surgery towards the cost of the EMIS information point due to concerns about its suitability and the cost which would involve finding additional money to cover the overall cost. It seems rather unfair therefore that having done a lot of work in the past we are now excluded. Lynda to write a letter voicing our concerns. (Lynda) 1 th Falkland PPG Minutes 9 July 2007 4 Financial Report (a) John reported that there was £3,834.53 in the bank. Of this, £544.40 is the fund of money donated by patients towards a leaving present for Dr Chapman. That leaves the PPG account with the sum of £3.280.13. The PPG account has been boosted by a refund from the Inland Revenue for our Gift Aid claim for the year 2006/2007 amounting to £582.56. Credit for this must go to John and David for gaining the PPG Charity Status and the investigating Gift Aid situation, and also to John Dawes who was very positive about the benefits of gaining Charity Status. (b) The Surgery is in the process of re-organising the available space and will be converting a room, which is relatively unused, into another consulting room which will require another treatment/examination couch. The cost will be £680 excluding VAT and John proposed, seconded by Shannon, that another couch should be ordered and this was agreed unanimously. Peter suggested that this could also be a good project to present to AWE with a request for funds as many of their employees are patients at the Surgery. 5 Fund Raising (a) Peter had nothing to report. (b) Walkathon. Shannon had contacted Greenham Common and they had asked for more details. The person in charge was on holiday at the moment so nothing had been heard. To be left until the next meeting. 6 Patient Panel The date of the Patient Panel meeting had been changed since the last PPG meeting. To be included on August agenda. 7 Surgery Initiatives & Development – deferred to August meeting. 8 Practice Based Commissioning – deferred to August meeting. 9 Website – deferred to August meeting. 10 Big Breakfast – deferred to August meeting. 11 Newsletter & Next Quiz - deferred August meeting. 12 Open Evening & AGM Topic Suggestions: “Pain Management”, Electronic Records and possibly a short15 minute talk on the Readibus. 10 Patient Feedback – deferred to August meeting. 11 Any Other Business – none. 2