The Society of St. Vincent de Paul
British Columbia and Yukon Regional Council Board Meeting
Vancouver SSVP Store Boardroom,
1738 East Hastings St, Vancouver, BC
Saturday, February 2, 2008
Present: Tom O'Flynn; Bill Clendinning; Dana Webster; Bernie Goold; Mary Spencer; Charles Paqueo; Claude
Bedard; Ron Tronson; Bill Yule; Sheila Coutu; Reg Humphries, John O'Flynn
Absent: Rosalie Wells (illness)
1. Opening Prayer and Spiritual Reading:
a. Bill Yule led the Opening Prayer and Tom O'Flynn followed this with a Hail Mary for the following
b. Irene Sims; Rose Beech; Kelly Little: Archie & Mary McNaughton; Henry Leland (client); Lloyd
c. .Bill presented a short spiritual reading from the writings of St Louise de Marillac and St Vincent de
Paul. St Vincent wrote that "Our Lord is a perpetual spiritual communion to the soul which does his
will. The soul filled with charity is a sanctuary where God delights to dwell. Those who have loved the
poor during life shall meet the approach of death without fear." St Louise wrote that God
communicates himself more fully to the soul deprived of human consolation."
2. Adoption of Agenda:
a. The Agenda was adopted as circulated by email. The motion moved/seconded by Dana and Bill
3. Adoption of Motions as Circulated:
a. Approval of the Constitution of the Regional Council"
i. That we approve the Constitution of the Regional Council of the Society of St.
Vincent de Paul of British Columbia as was circulated by email on January 8, 2008".
b. Moved Bill Clendinning. Seconded Bill Yule. Carried
c. Approval of Incorporation of the British Columbia and Yukon Regional Council.
i. "That the Society incorporates itself according to the laws of BC and the Yukon
under the above name".
d. Moved Bill Clendinning. Seconded Mary Spencer. Carried.
e. Approval for cheque signing authority
i. "That cheques written on behalf of the BC and Yukon Regional Council be signed by
two of the four following individuals - Thomas O'Flynn, President; Sheila Coutu,
Treasurer; Bill Yule, Vancouver Central President; Bill Clendinning, Second Vice-
f. Moved Bill Clendinning Seconded Mary Spencer Carried
a. Letter from Pat Bennetto, President of Western Regional re Arctic Conferences deferred to New
5. Financial Report:
a. Sheila requested that Annual Financial Reports from conferences be summarized at the Particular
Council level and these summaries sent on to Regional level.
b. Send these reports to Tom O'Flynn at his home address of 230 17th Ave East, Vancouver, BC V5V
1A7 by mid-March. Endeavour to complete Particular Council summaries by February 28
c. An Interim Financial Report to December 31, 2007 showed the following balances
i. Business chequing $243.85
ii. Real Saving $13,892.78
iii. Shares, etc $105.00
iv. Patronage Equity 5.00
d. A bequest from the Albert Sanvido estate will provide grants to requests made on behalf of battered
women and children service. Victoria should consider this funding source for their program need. The
bequest was given by Maria Sanvido, Trustee for Albert.
e. Report approval. Moved "That this interim and informal report be approved." Moved Sheila
Seconded Bill Clendinning. Carried (informally!!)
6. Betty O'Flynn Bursary:
a. Members were advised that no applications for this Bursary were received in 2007.
b. Some consideration should be given to broadening the terms of reference and some restrictive
c. Consideration should be given to building up the funds that are the basis of this bursary.
7. Councils/Conferences and Isolated Conferences Reports - Highlights:
a. Divine Mercy Isolated Conference at 100 Mile House
a. No report or contact in the last year.
b. Church of the Resurrection Isolated Conference, Fort St. John
a. No report but Betty Dvorak attended the National AGA. There is a new pastor in the
c. Our Lady of the Snows, Fort St. James
a. There are only two active members who help in a soup kitchen.
d. Okanagan Valley Particular Council
a. Dana presented a written report on behalf of the five conferences that make up this Particular
Council. A decline in overall requests for assistance has been noted in the last year. Kelowna
is becoming too expensive for families on marginal incomes.
b. Ozanam House is operating successfully and currently has fourteen residents. It should be
fully occupied in advance of its first anniversary. More programming is planned and 7/24/365
supervision is an objective.
c. Programs in effect are Kids Kapers; Sue Lemmerick Summer Camp Fund; Mass for the Shut
Ins slated for June; and Inn from the Cold designated as a Special Work of the Society.
d. Other activities include the Good News Bear campaign; Immaculata Regional High School fast
that raises over $5,000.00 annually for SVP; and 650 Christmas hampers.
e. National AGA surplus of $10,571.65 was sent up to National. A balance sheet breakdown was
e. Our Lady of Perpetual Help Isolated Conference, Kamloops
a. Ron Tronson provided a written report on behalf of this very active conference
b. Screening of the twenty full members is almost complete. Rosalie will have a volunteer to
assist her in screening auxiliary members. Volunteer numbers have caught them by surprise -
an increase from November 2006 to 2007 of almost 150!
c. Out of the Cold in 2006 averaged 12 patrons in the winter of 2006 but reached a peak of 35 at
the end of March 2006. St. Paul's Anglican Church volunteered their facility and it has proved
to be most fitting for the purpose. Average overnights are 22 with a peak of 34 in the current
winter. Kamloops United Church and St. John Vianney have indicated participation in the
2008-2009 winters. The program requires 16 volunteers over 4 shifts. 90 volunteers come
from varied churches.
d. Breakfast program is held every Mon, Wed and Friday coordinated by Bro Ron Mackenzie.
Volunteers come from all four CWL groups and average attendance is 100. Food comes from a
wide variety of sources as well as Costco and the Kamloops Food Bank. Toni Pate coordinates
a Saturday breakfast for women and children.
e. Leroy Wells is coordinating an auction that will raise funds for a newer and larger SVP
building. The City of Kamloops has donated a warehouse for item storage.
f. A truck has been purchased for moving donations. Two events are held yearly to show
appreciation for volunteers.
f. St. Francis of Assisi Isolated Conference, Prince George
a. Bernie Goold gave an extensive written report on activities in the north.
b. In 2007 there were 93,007 meals served from the Drop-In Centre and 4249 food hampers
were assembled and distributed to 127 adults and 184 children per month as well as 7,691 bi-
weekly fruit and vegetable hampers.
c. Their Social Concerns Office dealt with 654 clients and Orientation was provided for 39. Total
volunteer hours at the Centre were 9,973!
d. Their Thrift Store helps 114 singles and 9 families in an average month and clothing,
household items and furniture had a net value of $16,800.00
e. Community Dinners at Easter, Thanksgiving and Christmas served 2057 meals with great
support in volunteer time and donations of food. Christmas Hampers numbered 229 and a
further 57 hampers came from Our Adopt a Family Christmas Hamper program.
f. Financial help for travel assistance, utility costs etc was $5,006.00
g. An appreciation evening was held in April with Mass celebrated by Bishop Gerry Wiesner
followed by dinner for 108 people. Sr. Terrianne de Yonker facilitated an afternoon of
reflection at the Domano Renew Centre.
g. Vancouver Archdiocesan Central Council
a. Bill Yule presented the following points in an oral report.
b. Almost all the conferences report a drop in the number of home visits. This probably reflects
high employment with lots of work. Repeat visits are also down. Outreach calls for services
are up however.
c. Bill Clendinning and Mike McCormick are welcome additions to Vancouver Central from
Victoria. Bill has assumed the role of Treasurer of Central Council and Mike is the President of
the East-West Particular Council.
d. The Central Store is not doing as well as expected due to the limited walk-in traffic. The truck
does a run three times a week to hand out coffee and sandwiches and over $45,000.00 of
food and clothing was donated last year. Help is given to Ads Groups and the Sisters of
e. Bernie suggested using kids to deliver advertising flyers to people living in proximity to the
store to advertise its existence. Give them pizza in return for their service.
h. Victoria Particular Council:
a. Mary Spencer presented a very detailed report on Vancouver Island and Victoria activities and
this summary is just a fraction of their scope of activities.
b. All conferences are active in home visits, volunteering at the Social Concerns Office, and the
new Vinnies store. The Human Exchange Society operates several houses where self-
improvement of way of life is a goal. Breakfast clubs operate and a Home Visitor visits
patients at the Cancer Agency to offer support.
c. Queen of Peace conference is currently inoperative due to lack of Executive but talks are given
at Mass to solicit new members. There is a resurgence in membership for the northern
conferences and a meeting is held with the northern conferences four times a year.
d. The retail stores are doing well and the new Vinnies store, a voucher store only, has put new
life into the Yates Street store.
e. Advocacy Day, World Food Awareness Walk, and Home Visitors workshops were successful
activities. Over $15,000.00 worth of food was collected in the Food Walk.
f. A Youth Retreat is being planned and an extensive invitation to "To Serve in Hope" was
circulated to members. Planning is underway for the BC & Yukon Regional AGM and our input
was requested for the topics and the organization of the April weekend was solicited.
8. Committee Reports:
i. A written report from Nora was included with the agenda package.
ii. Contact has been made with Sacred Heart parish in Merritt and material has been sent
via the Knights of Columbus and Father Domingo Cedo
iii. Mike McCormack of St Nicholas Parish in Langley is interested in starting a conference in
the parish. Mike has become involved at the Particular Council level as the incoming
iv. Claude will also serve with Nora on the Extension committee.
i. Sheila outlined the framework of PIRC and its operating practice and code of conduct
ii. They have recently met by conference call.
i. Charles Paqueo circulated copies of a newsletter that he produced recently.
ii. He hopes to have another edition produced prior to the National Assembly
i. Claude asked conferences to report to him on who they are twinned with.
e. Website/Book of Remembrance/Membership:
i. Reg will continue to serve as Webmaster. The site has remained static for some time
now. Personal information is not included on the site as it is not password controlled.
ii. Bernie handed over the Book of Remembrance, which had been in Florence's possession
in Prince George. It included entries only as far back as 1999. Reg will work at updating
this in the Fall once he settles into his new home.
iii. Conferences are asked to have Membership reports and numbers in by April 15 to
Thomas. We need this information for insurance purposes.
i. John referred to the retreat and the contact for this event is Charles Hogg
ii. He will be going to National for a meeting in the near future
iii. Please send data on youth activities to John so that he can submit a current report to
g. Strategic Planning:
i. Particular Councils were handed back their submissions from last year as reference
points. Presidents may hear from Carol Horne
ii. It is important that Councils have a five-year strategic plan if they intend to apply to
levels of government for funding.
9. New Business
i. Members were given handouts from National on this topic as prior reading
ii. Further reading on this topic in The Art of Advocacy at www.habitat.ca
iii. Refer to the work of Joe Gunn on the criteria for advocacy
iv. A question was raised regarding the formation of the "Voice for the Poor" at the Regional
Council level - whose responsibility is this and when will it be done
b. Public Communication:
i. This policy from National goes hand in hand with Advocacy.
ii. There was considerable discussion on the chain of command that needs to be in place
and accepted when either opinions or facts are sought on the work of the Society.
c. Vincentian Family Collaboration in BC:
i. We should try to make connection with the various groups or members of the diverse
organizations that have links to St. Vincent de Paul
ii. Tom had a document produced by BC Catholic which has a list of the various religious
iii. There is a possibility that such a group could provide a spiritual director to a conference.
d. 2008 AGA in Victoria:
i. "To Serve in Hope" April 25th - April 26th, Victoria
ii. Mary Spencer chaired a discussion on various aspects of the AGA with particular focus on
the topics for presentations as well as budgeting and other considerations. It was felt
that attendance of 120 was too optimistic and that 80 might be more realistic.
iii. After discussion the following motion was passed.
iv. "That the BC and Yukon Regional Council provide $2000.00 in seed money
towards the cost of the 2008 BC and Yukon Regional Council AGM."
v. Moved Bill Clendinning Seconded Mary Spence. Carried
e. 2008 Regional Retreat:
i. Date set for September 12 - 14 at Cache Creek.
ii. Father Pat Monette is confirmed as the presenter and Kamloops will act as host. Booking
was made by Sheila.
f. Conference/Council Audit:
i. John O'Flynn is gathering this information to pass on to National.
ii. There is a total of 848 aggregated conferences in Canada.
iii. There are four active conferences in BC that are not aggregated. We have a total of 39
aggregated conferences, five particular councils, one central council. Three conferences
in Vancouver are non-aggregated.
g. Expansion by Western Regional into the Arctic - from Correspondence:
i. Pat Bennetto had written to Tom outlining the needs for conferences in the Arctic at
Tuktoyuktuk and Gjoa Harbour and outlining the cost of getting materials to the Far
North. Also time is a factor because the ice roads only are functional between February
and April. Estimated cost of the overall project is up to $70,000.00
ii. After discussion the following motion was passed.
iii. "That the BC and Yukon Regional Council donate $2000.00 towards the cost of
establishing and sustaining conferences of the Society of St. Vincent de Paul in
Canada's Arctic regions, This money will be managed by the Western Region on
iv. Moved Reg Humphries Seconded Charles Paqueo. Carried
h. Member's Insurance:
i. We need an accurate count of membership for this purpose.
ii. We also need a statement of income from conferences
iii. This information will be forthcoming from the financial summaries
iv. Victoria has a policy that covers members when they make home visits or deal with
clients at the Social Concerns Office.
v. We do not need a statement of assets for this purpose
vi. We have an estimate of 500 members in the Region.
i. Constitution of the Conferences:
i. Bill Clendinning would like to see the Constitution of the Society of St Vincent de Paul of
Central Okanagan -Ozanam House and the Okanagan Valley Particular Councils.
ii. Reg to secure same and send to Bill
j. 2007 National Budget:
i. Bill reviewed the figures in the National Budget, both projected and what was spent.
ii. In almost all areas National performed under budget.
k. Secretarial Vacancy:
i. Reg Humphries indicated to the meeting that he will be resigning from the position of
Secretary effective after the Fall meeting,
ii. Reg will have served as Secretary for almost five years and his resignation is a result of
iii. Claude Bedard has expressed an interest in filling the position when the resignation
comes into effect.
10. For the good of the Society:
a. Sheila spoke of a Vigil for the Homeless that will take place in Lent
b. Contact Sheila for details of time and place.
11. Secret Bag:
a. The Secret Bag collection was $58.10
12. Next Meeting:
a. The Annual General Meeting will probably take place on Sunday, April 27 in the a.m.
b. A Fall Meeting is slated for Saturday, October 18th at a location and time to be finalized.
a. The meeting adjourned at 3:44 p.m.
14. Expense Claims
a. Members were reminded to submit expense claims and receipts.
Reg Humphries, Secretary
March 4, 2012