Event Planner Actual Program Timeline Show Flow Run Through Thru for a Fundraiser Gala Show Flow TOP SELLING DOCUMENT

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Event Planner Actual Program Timeline Show Flow Run Through Thru for a Fundraiser Gala Show Flow TOP SELLING DOCUMENT Powered By Docstoc
					                                       PRINT ON LETTERHEAD OR INSERT YOUR COMPANY LOGO
                                                        [THIS DOCUMENT IS AN ACTUAL EVENT TIMELINE.
                                                   CUSTOMIZE WITH YOUR EVENT OR PROGRAM DETAILS.
                                                GREAT WAY TO SEE EXAMPLES, & OUTLINE EXPECTATIONS
                                              FOR CLIENTS, INCLUDE SPECIAL NEEDS, REQUESTS, AND USE
                                                     TO TROUBLESHOOT, TIME CRUNCH REVIEW, TRAFFIC
                                                      PATTERNS, ETC.]DISTRIBUTE TO VENDORS, CLIENTS,
                                                                        VOLUNTEERS, COMMITTEE, ETC.

INSERT EVENT LOGO
Or Insert Event Name, Title, Year, and Event Name

                                     Event Date: INSERT EVENT DATE

                                DAY OF PROGRAM TIMELINE Review

          2-Weeks Prior All Vendors Are Confirmed by INSERT EVENT MANAGER NAME
          Day prior     Pick up items from INSERT CLIENT/EVENT NAME for delivery to Hotel if
                        needed
          12: noon      Hotel opens for internal production staff
                        - Set Up Staff Prepares Auction Area
                        (arrange pre-delivery of items)

          4:00 pm       Request Co-Chairs arrive for final review of set up and Lighting.
                           Volunteer staff begins to arrive post programming at INSERT CLIENT/EVENT
                            NAME
          4:30 Ongoing set up and initial review. Test Screen AV loops.
                        Vendor Arrival Times- see checklist

          4:00 – 5:00   Vendor Arrivals and Check-In
          5:30          INSERT CLIENT/EVENT NAME Staff Arrives, balance of INSERT EVENT
                        MANAGER NAME Staff Arrives

                 EVENT PRODUCERS arrive and Hotel has parlor room with food set up for
                 them to eat in. 1 parlor room with food and 1 for volunteers = 2 total.

          RECEPTION AREA – 2nd Floor Balcony
          6:30 pm   Doors open to the public/will call

                        TV Set Up for VIDEO Footage to Run
                        Trio Plays in Reception Area
           
				
DOCUMENT INFO
Description: use this fully customizable Event Planner Actual Program Timeline Show Flow. THIS DOCUMENT IS AN ACTUAL EVENT TIMELINE. CUSTOMIZE WITH YOUR EVENT OR PROGRAM DETAILS. GREAT WAY TO SEE EXAMPLES, & OUTLINE EXPECTATIONS FOR CLIENTS, INCLUDE SPECIAL NEEDS, REQUESTS, AND USE TO TROUBLESHOOT, TIME CRUNCH REVIEW, TRAFFIC PATTERNS, STAR AND END TIME FOR ASPECTS OF THE ENTIRE PROGRAM, ETC. DISTRIBUTE TO VENDORS, CLIENTS, VOLUNTEERS, COMMITTEE, ETC.
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