PRINT ON LETTERHEAD OR INSERT YOUR COMPANY LOGO
[THIS DOCUMENT IS AN ACTUAL EVENT TIMELINE.
CUSTOMIZE WITH YOUR EVENT OR PROGRAM DETAILS.
GREAT WAY TO SEE EXAMPLES, & OUTLINE EXPECTATIONS
FOR CLIENTS, INCLUDE SPECIAL NEEDS, REQUESTS, AND USE
TO TROUBLESHOOT, TIME CRUNCH REVIEW, TRAFFIC
PATTERNS, ETC.]DISTRIBUTE TO VENDORS, CLIENTS,
VOLUNTEERS, COMMITTEE, ETC.
INSERT EVENT LOGO
Or Insert Event Name, Title, Year, and Event Name
Event Date: INSERT EVENT DATE
DAY OF PROGRAM TIMELINE Review
2-Weeks Prior All Vendors Are Confirmed by INSERT EVENT MANAGER NAME
Day prior Pick up items from INSERT CLIENT/EVENT NAME for delivery to Hotel if
12: noon Hotel opens for internal production staff
- Set Up Staff Prepares Auction Area
(arrange pre-delivery of items)
4:00 pm Request Co-Chairs arrive for final review of set up and Lighting.
Volunteer staff begins to arrive post programming at INSERT CLIENT/EVENT
4:30 Ongoing set up and initial review. Test Screen AV loops.
Vendor Arrival Times- see checklist
4:00 – 5:00 Vendor Arrivals and Check-In
5:30 INSERT CLIENT/EVENT NAME Staff Arrives, balance of INSERT EVENT
MANAGER NAME Staff Arrives
EVENT PRODUCERS arrive and Hotel has parlor room with food set up for
them to eat in. 1 parlor room with food and 1 for volunteers = 2 total.
RECEPTION AREA – 2nd Floor Balcony
6:30 pm Doors open to the public/will call
TV Set Up for VIDEO Footage to Run
Trio Plays in Reception Area