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2010 2011 Technology Plan (Excel download)

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					                                                                      Berea College                                                                                       Draft                                                                                                             Draft
                                                                      2010-2011 Technology Plan                                                                                 2010                                                                                                              2011
                                                                      Updated: 1/19/2010                                          1st Quarter              2nd Quarter                    3rd Quarter               4th Quarter               1st Quarter                    2nd Quarter                  3rd Quarter             4th Quarter        Project
                                                                                                             This Activity
                                                                                                              Supports…         Jan   Feb     Mar      April   May      June        July     Aug     Sept        Oct       Nov    Dec     Jan      Feb     Mar        April      May      June        July    Aug     Sept    Oct      Nov   Dec    Leader(s)
                                            1) Engaged and Transformative Learning
                                            Activities that align information technology resources around Scenario D's
                                            engaged and transformative learning objective
                                                                 Virtual Resources: (a) New faculty
                                                                 development resource center in                                                                                                                                                                                                                                                      Learning
                                                                 myBerea including an advisor                                                                                          (a) Work                                                                         (b) Work             (c ) Work                                               Commons
                                                                 dashboard channel (b) New portal             Scenario D                                                              Completed                                                                        Completed            Completed                                              Committee,
                                                                 resources to support student                                                                                                                                                                                                                                                       John, Cary
                                                                 progression/persistence including                                                                                                                                                                                                                                                     & Rob
                                                                 resources for pre and post major
                                                                 IS&S Reorganization: (a) Consolidate
                                                                 Media Services and Instructional                                                      (a) Complete                       (a)
                                                                                                                                                                                                                                                                                                                                                     John &
                                                                 Technology departments to develop            Scenario D                                   Review                     Implement
                                                                                                                                                                                                                                                                                                                                                      Kevin
                                                                 one support team dedicated to
                                                                 CIO Role Revised: (a) New media
                                                                 instructional, classroom, & role will                                                                                                                                                                                                                                                John
                                                                                                                                                                                                                (a) Revise Job
                                                                 include greater emphasis on faculty          Scenario D                                                                                         Description                                                                                                                        working
                                                                 development as it relates to the use                                                                                                                                                                                                                                              with Larry
                                                                 of technology to enhance teaching                                                                                                                                                                                                                                                   Shinn
                                                                 Moodle Courseware Transition: (a)
                                                                 Moodle will be fully integrated with                                           (a) Expanded Pilot Testing,
                                                                                                                                                                                                                           (a) Complete
                                                                 our myBerea portal. The transition                                               Training & Migration of                                                                                                                                                                            John &
                                                                                                              Scenario D                                                                                                     Transition
                                                                                                                                                          Courses                                                                                                                                                                                   Anthony
                                                                 will also generate $15,000 of annual
                                                                 savings that will support faculty
                                                                 development and new virtual
                                                                 Virtual Labs: (a) Adopt thin client                                                                                                                                                                                                                    (b) Pilot Project
                                                                 technology for general use Library                                   (a) Complete
                                                                                                              Scenario D                                                                                                                                                                                                    To Begin                  Kevin
                                                                 stations (b) Pilot virtual lab
                                                                 technology to deliver high-end
                                                                 Technology Across the Curriculum: (a)
                                                                 Develop new base standards for
                                                                 classroom technologies available                                                                                                                                         (b) Complete Initial
                                                                                                                                                                          (a) Complete Study                                                                                                                                                       Anthony &
                                                                 across disciplines (b) Support               Scenario D                                                                                                                         Study
                                                                                                                                                                                                                                                                                                                                                     John
                                                                 intentional strategies across the
                                                                 curriculum that incorporate
                                                                 new/emerging collaborative & social
                                                                 Hosted Services/Cloud Computing: (a)
                                                                                                                                                                                                                                                                                 (a) Complete
                                                                 Study available Web hosting services                                                                                                                                                                              Study and
                                                                 as a way to provide low-cost access                                                                                                                                                                                                                                                 Cary &
                                                                                                              Scenario D                                                                                                                                                              make
                                                                 to a variety of tools such as wikis,                                                                                                                                                                                                                                               Anthony
                                                                                                                                                                                                                                                                                   proposals
                                                                 blogs, forums, commerce solutions,
                                                                 community web sites and social
                                                                 Discipline Driven Teaching/Learning
                                                                 Initiatives: Examples include ground-
                                                                                                                                                                              Ongoing                                                                                                           Ongoing                                            Anthony &
                                                                 up initiatives including (a) Element K       Scenario D
                                                                                                                                                                                                                                                                                                                                                     John
                                                                 project for Business Department
                                                                 (b)Tablet Project (c ) Netbook Project
                                                                 (d) eReaderUpgrades(e) Smart Board
                                                                 Classroom Project (a) Upgrade                 Ubiquitous                                                 (a) Complete Work
                                                                  Nursing Classrooms/Lab and establish                                                                                                                                                                                                                                                 Rob
                                                                                                                Learning
                                                                  multi-media room in Theatre building.
                                            2) Ambient Intelligence (People centered end-user tools & applications)
                                            Promote a technology environment that is sensitive and responsive to the
                                            individuals in our campus community. Promote an environment where devices
                                            work in concert to support faculty, staff, and students in ways that are natural
                                            and intuitive. This involves effective integration of end-user devices with
                                            network and server infrastructure to deliver resources that are context
                                            aware, personalized, adaptive, and anticipatory.
                                                                 Blended Learning (a) Support new
                                                                 methods in academic programs,
                                                                 student life, and academic service
                                                                                                              Ubiquitous                                                      Ongoing                                                                                                                                                                Kevin &
                                                                 areas that extend and support the
                                                                                                               Learning                                                                                                                                                                                                                               Mike
                                                                 human interaction we value.
                                                                 Examples might include portal
                                                                 channels that offer additional
                                                                 Wireless: to augment counseling
                                                                 resources (a) Complete wireless
                                                                 rollout for remainder of campus to           Ubiquitous                                  (a) Completed                                                                                                                                                                              Kevin &
                                                                 support seamless accessibility to             Learning                                                                                                                                                                                                                               Mike
                                                                 learning resources anyplace…
                                                                 anytime… through various mobile
                                                                  VOIP: Continue convergence of
                                                                 voice/data communications                                                                                                                                                                                                                                                         Kevin, Mike
                                                                 capabilities (a) Set up VOIP pilot with     Ubiquitous                                                                                                                      (a) Pilot Begins                                                                                        Tucker,
                                                                 group of students that will evaluate      Communications                                                                                                                                                                                                                             Cary
                                                                 converged messaging features,                                                                                                                                                                                                                                                       & Bill R.
                                                                 wireless VOIP phones, new desktop
                                                                 Mobile Computing: (a) Cisco VoIP
                                                                 soft phone, integrated Explore the
                                                                 use of mobile devices as learning                                                                                                                                                                                                                                                 Kevin, John,
                                                                 tools that might include applications        Ubiquitous                                                                                                                                                           (a) Complete Study
                                                                                                                                                                                                                                                                                                                                                    Anthony &
                                                                 built for our portal, podcasts, and           Learning
                                                                                                                                                                                                                                                                                                                                                       Rob
                                                                 streaming media that turn these
                                                                 Trustees Room (with Video One
                                                                 devices into educational tools.
                                                                 Conferencing): (a) Update this room
                                                                 to a versatile setup that will support      Ubiquitous                                                             (a) Complete                                                                                                                                                   Rob, Kevin
                                                                 Board and Faculty meetings as well        Communications                                                                                                                                                                                                                            & Bill
                                                                 as classroom use. This would include
                                                                 web conferencing capacity to create
                                                                 Campus Communications Policy: (a)
                                                                 Finalize policy for AC approval on        Effective/Efficien
                                                                 new internal e-communications                      t                                                                                                                     (a) Complete
                                                                                                                                                                                                                                                                                                                                                   Bill & John
                                                                 strategies that include use of             Communications
                                                                 myBerea for targeted and group              with Students

                                                                 EDGE Restructuring:refinement of the
                                                                 announcements and Reduce annual
                                                                   budget to $450,000 while                                                             (b)
                                                                                                              Protects Core            (a)                               (c) Complete                                                                                                                                                              John, Bill R,
                                                                   maintaining a viable and effective                                                  Order
                                                                                                             Elements of an           Notif                                   Work                                                                                                                                                                    Judy &
                                                                                                                                                       Equi
                                                                   universal access program (a)             AmI Environment             y                                                                                                                                                                                                            Anthony
                                                                                                                                                        p.
                                                                   Notification to campus (b)purchase
                                                                   new "high-end" lab & computer
                                            3) Revenue Generation
                                            Activities primarily focus on the effective use of technology and e-
                                            communication strategies to support fundraising along with a priority to
                                            generate additional external revenue in IS&S to further reduce dependency on
                                                                 College Relations E-Communication
                                                                 Strategies: (a) literature research on                                   (a)              (b)
                                                                                                               Revenue                                                                                       (c) Ongoing                                    (c) Ongoing
                                                                 effective e-communication strategies                                  Completed        Completed                                                                                                                                                                                      John
                                                                                                              Generation
                                                                 (b) work through web team to
                                                                 College Relations Data Tunneling (c)
                                                                 propose consultant to Bill Laramee
                                                                 Strategies: (a) Projects include new
                                                                 utilities to tunnel data resources for        Revenue                                                        Ongoing
                                                                                                                                                                                                                                                                                                                                                     Heather
                                                                 potential planned givers, online             Generation
                                                                 donor mapping, visit assessment
                                                                 reporting, response tracking for
                                                                 BC Now Upgrade: (a) Complete
                                                                 conversion to WordPress system                                                            (a)
                                                                 which is an open source blog-like             Revenue
                                                                                                                                                        Completed                                                                                                                                                                                      Tom
                                                                 CMS. This will provide state-of-the-         Generation
                                                                 art customization & usability features
                                                                 for administrators & users alike which                                                                                                                                                                                     (b) Follow-up and
                                                                 Increase Revenue Generation in IS&S
                                                                 by 10%: (a) Study various revenue                                                                                                                                                                                               possible
                                                                                                               Revenue                                                        (a) Initial Study                                                                                                                                                    John, Bill R,
                                                                 generating potentials & technology                                                                                                                                                                                          implementation
                                                                                                              Generation                                                                                                                                                                                                                              Kevin
                                                                                                                                                                                                                                                                                                 activities
                                                                 related auxiliary enterprises that can
                                                                 assist in diversifying college revenue
                                                                 Web Site: (a) Complete website               Supports
                                                                                                                                                                                                  (a)
                                                                redesign to better address the needs          Revenue                                                                                                                                                                                                                              Cary & Web
                                                                                                                                                                                               Completed
                                                                of alumni/donors and prospective           Generation &                                                                                                                                                                                                                               Team
                                                                students                                     Enrollment
                                                                Expand Alumni Contacts: (a)              Maintain contact                                                       (a) Tentative                                                                                                    (a) Alternative                                      Kevin,
                                                                Implement Gmail for students which         with potential                                                     Implementation                                                                                                    Implementation                                        Mike,
                                                                is a free email service that allows        alumni donors                                                          Window                                                                                                            Window                                             Della
                                                                students to keep their account when
                                            4) Information Resource Management
                                            Improve access to various information resources that support planning, decision-
                                            making and operational effectiveness.
                                                                Major System Releases: Banner 8                                                                                                  (b) User
                                                                provides key features including new                                                                            (a) Test           Testing                                                       (d) NOLIJ                                                      (e) BiQuery
                                                                algorithmic packaging for financial         Operational                                                                                           (c)                                                                                                                                 Albert
                                                                                                                                                                              Instance         (f) Luminis                                                       Upgrade                                                         Ver. 10
                                                                                                           Effectiveness                                                                                         Live                                                                                                                                 & staff
                                                                aid. (a) Set up test instance (b) User                                                                                              4.2
                                                                 Testing (c) Go Live Upgrades will
                                                                 also includeExpansion: Continue
                                                                 Dashboard major releases of (d)              Planning &
                                                                 rollout of new features to track                                                                             Ongoing                                                                                                           Ongoing
                                                                                                              Operational                                                                                                                                                                                                                              John
                                                                 institutional health against                Effectiveness
                                                                 established performance metrics and
                                                                 Content Management System: Set
                                                                 up content management system for                                                                                                                                         (a) Set up test system
                                                                                                              Operational                                                                                                                                                                           (b) Implement
                                                                 www.berea.edu. This will allow                                                                                                                                              and pilot group                                                                                           Cary
                                                                                                             Effectiveness
                                                                 decentralized data input while
                                                                 maintaining centralized management
                                                                 Electronic Forms: (a) Includes e-forms
                                                                                                                 Green                                                                                                                                                      (a) Initiate Work
                                                                 initiative , implementing Banner                                                                                                                                                                                                                                                     Bill R.
                                                                                                               Initiative
                                                                 workflow/approval sequence features
                                                                 and a pdf creator for Banner reports
                                                                 Backup Process: (a) Convert to new
                                                                 backup process involving                     Operational                                                       (a) Complete                                                                                                                                                       Della, Mike
                                                                 snapshotting systems for improved           Effectiveness                                                                                                                                                                                                                           & Kevin
                                                                 backup and restoration capability.
                                                                 Banner Module & Major Functional              Operational
                                                                 Implementations (a) Continue follow-         Effectiveness
                                                                                                                                                                      (a) Follow-up Work                                                                                                                                                              Albert
                                                                 up activities associate with recent         (ACH payment
                                                                                                                                                                                                                                                                                                                                                      & staff
                                                                 implementations of the Endowment          feature is a green
                                                                 Management Module, Fixed Assets                initiative)
                                                                 Student and the Accounts Payable
                                                                 Module, Labor: (a) Complete rollout of
                                                                   automated time entry system to              Operational                             (a) Complete                                             (b) Complete                                                                                                                        Bill R. &
                                                                   enhance tracking and management of         Effectiveness                                                                                                                                                                                                                         Mike W.
                                                                   student labor resources (b) Complete
                                                                   labor evaluation and transcript
                                            5) Infrastructure Viability
                                            These initiatives will maintain a strong, viable, and reliable technology
                                            infrastructure.
                                                                 Next phase of switch replacement:
                                                                 Buildings to be upgraded include Ag
                                                                 Building, Bond/Strutt, Draper, Heat        Infrastructure                                                    Ongoing
                                                                 Plant, Jekyll, Knapp, Middle Town,                                                                                                                                                                                                                                                   Mike
                                                                                                               Viability
                                                                 New Art, Nursing, Old Art, Phelps
                                                                 Stokes, President's House, Science,
                                                                 TIA, Woodcraft, Eco Village, Estill,
                                                                 Server Virtualization: (a) Upgrade
                                                                 VMware ESXi to vSphere 4 Advanced          Infrastructure
                                                                                                                                   (a)                                                                                                                                                                                                               Kevin,
                                                                 and move 28 servers to virtual              Viability & a
                                                                                                                                Completed                                                                                                                                                                                                            Mike &
                                                                 environment with direct attached                Green
                                                                                                                                                                                                                                                                                                                                                      Della
                                                                 storage to SAN. Will reduce                   Initiative
                                                                 electrical consumption, server room
                                                                 Server Application Upgrades: (a)           Infrastructure                                                                                                                                                                 (a) & (b) Completed                                       Della &
                                                                 Exchange 2010 and (b) move 2003               Viability                                                                                                                                                                                                                              Mike
                                                                 servers to 2008 operating system.
                                                                 Spam Filtering: (a) Upgrade system         Infrastructure                                                                                                                                                                 (a) Complete
                                                                 to ensure effective filtering of spam                                                                                                                                                                                                                                                Mike
                                                                                                               Viability
                                                                 from campus email accounts
                                                                 Desktop Software: Roll out (a) new                                     (a) Snow
                                                                                                                                                                                     (b) Window                                                                                                       (c) Office 10
                                                                 Mac OS (Snow Leopard), (b) Windows                                     Leopard
                                                                                                              Scenario D                                                               7 Rollout                                                                                                         Rollout                                       Judy
                                                                 7, and (c) Office 10 as applicable to                                   Rollout
                                                                 student, faculty, staff computers
                                                                 Convert Filemaker Apps: (a) Convert                                                                                                                                                                              Work will take place in 2011
                                                               apps to ASP.net or find off-the-shelf                                                                                                                                                                                                                                               Tom House
                                                               software to replace aging home
                                                               Active Directory Cleanup: (a)               Network                                                                                                                                                                                                                                   Mike &
                                                                                                                                                                        (a) Completed
                                                               Necessary to create more stability in       Stability                                                                                                                                                                                                                                 Kevin
                                                               the delivery of network access and
                                            6) Budget Realignments and Collaborations that Promote Effectiveness
                                            Strengthen teamwork and collaboration within IS&S and inter-departmentally
                                            across campus.
                                                               IS&S Budget: (a) Consolidate/refine
                                                               IS&S operations to stabilize the 21%                                                                           Ongoing
                                                               overall reduction in personnel and         Scenario D                                                                                                                                                                                                                               John & Bill
                                                                 non-personnel expenditures in 2010-
                                                                 11 over the 2008-09 base budget.
                                                                 Tier One Support: Develop stronger
                                                                 tier 1 capacity in IS&S with more                                                                                                                                                                                                                                                  IS&S Labor
                                                                 structured front-line support capacity                                                                                                           Ongoing                                           Ongoing                                                                        Supervisors
                                                                                                              Partnership
                                                                 using student employees. Develop a                                                                                                                                                                                                                                                  , Kevin &
                                                                 more effective and blended tier 2                                                                                                                                                                                                                                                      John
                                                                 capacity when troubleshooting
                                                                 New Academic Collaborations:
                                                                 Explore potential collaborations                                                                                                                 Ongoing                                           Ongoing                                                                        Kevin, Bill R
                                                                 between Computer Science faculty             Partnership
                                                                                                                                                                                                                                                                                                                                                     & John
                                                                 and students and IS&S staff on
                                                                 various projects and in assigning
                                                                 Inter-department Collaborations:
                                                                 Examples may include greater
                                                                 collaboration with Institutional                                                                             Ongoing                                                                                                           Ongoing                                              John &
                                                                                                              Partnership
                                                                 Research (Administrative Systems                                                                                                                                                                                                                                                     Kevin
                                                                 staff and IR staff), with the Library,
                                                                 and with Public Relations given that
                                                                 Admissions: Expand use of portal and
                                                                 web presence to reduce the need for                                                                          Ongoing                                                                                                           Ongoing                                            Cary, Tom,
                                                                                                              Partnership
                                                                 three ROW weekends and streamline                                                                                                                                                                                                                                                 & Mike W.
                                                                 orientation processes with online




83cf52ef-b552-490c-90ee-934bc2bb0fdd.xlsx
                                            Berea College                                                                  Draft                                                                            Draft
                                            2010-2011 Technology Plan                                                          2010                                                                             2011
                                            Updated: 1/19/2010                            1st Quarter        2nd Quarter              3rd Quarter        4th Quarter       1st Quarter        2nd Quarter              3rd Quarter        4th Quarter      Project
                                                                        This Activity
                                                                         Supports…      Jan   Feb   Mar   April   May   June     July    Aug    Sept   Oct   Nov   Dec   Jan   Feb   Mar   April   May   June     July    Aug    Sept   Oct   Nov   Dec   Leader(s)




83cf52ef-b552-490c-90ee-934bc2bb0fdd.xlsx
                                            Berea College                                                                  Draft                                                                            Draft
                                            2010-2011 Technology Plan                                                          2010                                                                             2011
                                            Updated: 1/19/2010                            1st Quarter        2nd Quarter              3rd Quarter        4th Quarter       1st Quarter        2nd Quarter              3rd Quarter        4th Quarter      Project
                                                                        This Activity
                                                                         Supports…      Jan   Feb   Mar   April   May   June     July    Aug    Sept   Oct   Nov   Dec   Jan   Feb   Mar   April   May   June     July    Aug    Sept   Oct   Nov   Dec   Leader(s)




83cf52ef-b552-490c-90ee-934bc2bb0fdd.xlsx
                                            Berea College                                                                  Draft                                                                            Draft
                                            2010-2011 Technology Plan                                                          2010                                                                             2011
                                            Updated: 1/19/2010                            1st Quarter        2nd Quarter              3rd Quarter        4th Quarter       1st Quarter        2nd Quarter              3rd Quarter        4th Quarter      Project
                                                                        This Activity
                                                                         Supports…      Jan   Feb   Mar   April   May   June     July    Aug    Sept   Oct   Nov   Dec   Jan   Feb   Mar   April   May   June     July    Aug    Sept   Oct   Nov   Dec   Leader(s)




83cf52ef-b552-490c-90ee-934bc2bb0fdd.xlsx

				
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