deptlog_2010 by wanghonghx

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									                                   Purchasing Card Departmental Purchases Log
                                   Statement Date________________________


Purchase                                                                                     Account    Speed    Amount Use Tax
  Date           Purchaser               Vendor                      Item Description         Code      Type      Billed Due?   Total   Initial*   Notes
*To indicate receipt of each item, initial in the 'Initial' column                                                                 -
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          Cardholder Signature                                                               Approving Official Signature                                  2/29/2012
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Cardholder Signature                                    Approving Official Signature            2/29/2012
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___________________________________________   ___________________________________________
Cardholder Signature                                    Approving Official Signature            2/29/2012
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___________________________________________   ___________________________________________
Cardholder Signature                                    Approving Official Signature            2/29/2012
If you have a Purchasing Card you are required to keep tract of transactions as you make purchses. This
Departmental Purchase Log is provided as a sample for your convenience. You are not required to use this
specific form and it may be modified as you see fit.

End of Month Proceedure
At the end of the month, use the auto filter on the "Statement Date" field to filter out all transactions other than
the ones that appear on your Visa statement. For example, when you get May 2000 statement, select 5/28/00
from the drop down box in the "statement date" field. Print the results and return to Accounts Payable with your
receipts and bank statement.

When you are finished, you may want to select "blank" from the drop down box to filter out all that items that
you have already reconciled.

								
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