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Draft Statement of Work The Marine Corps Recruit Depot, San Diego, CA (MCRD) is required to provide washers and dryers for the use of the Recruits and the Permanent Personnel living in the barracks. The Government requires all appliances on MCRD be provided by the vendor. The vendor must also provide continual maintenance on the washers and dryers. A.2 DESCRIPTION/SPECIFICATIONS WORK STATEMENT A.2.1 Scope of Work. The contractor shall furnish all labor, supervision, tools, materials, equipment, and transportation necessary to provide and maintain the washers and dryers in accordance with manufacturer’s specifications, as shown below. The intent of this contract is a continually functioning washer and dryer system for Marine Corps Recruit Depot, San Diego, CA, for a period of 5 years. A.2.1.1. MINIMUM SPECIFICATIONS FOR 14 LB WASHERS A.184.108.40.206. Washers, non-coin operated, color shall be white. A.220.127.116.11. Front loading. A.18.104.22.168. Minimum 14 pound washer capacity, based on 14 pounds dry weight, consisting of Marine camouflage utilities and towels. A.22.214.171.124. Minimum 30 minute wash cycle to fully clean 14 pounds, dry weight minimum Marine camouflage utilities and towels. A.126.96.36.199. Minimum of 3 different wash cycles, 3 different wash/rinse temperature selections, and a drying spin cycle. A.188.8.131.52. 110 volt electrical system. Contractor to provide electrical connection between washer and wall. A.2.1.2. MINIMUM SPECIFICATIONS FOR 27 LB WASHERS A.184.108.40.206. Washers, non-coin operated. A.220.127.116.11. Front loading. A.18.104.22.168. Minimum 30 pound washer capacity. The load is based on 30 pound weight minimum Marine camouflage utilities and towels. A.22.214.171.124. Minimum of 3 different wash cycles and 3 different wash/rinse temperature selections. A.126.96.36.199. 220 volt electrical system. Contractor to provide electrical connection between washer and wall. A.2.1.3. MINIMUM SPECIFICATIONS FOR DRYER SINGLE ELECTRIC A.188.8.131.52. Dryers, non-coin operated, shall be white. A.184.108.40.206. Maximum drying time for a full load (Marine camouflage utilities and towels) will be 60 minutes. A.220.127.116.11. Minimum of 3 different drying cycles and 3 different drying temperature selections. A.18.104.22.168. Front panel accessible lint removal screen. A.22.214.171.124. Electric heating system dryers will operate on 220 volt electrical current. Contractor to provide connection between machine and wall. A.2.1.4. MINIMUM SPECIFICATIONS FOR DOUBLE STACKED GAS DRYERS A.126.96.36.199. Stacked Dryers, non-coin operated. A.188.8.131.52. Maximum drying time for a full load (Marine camouflage utilities and towels) will be 30 minutes. A.184.108.40.206. Natural gas heating system. A.220.127.116.11. Minimum of 3 drying cycles and 3 different drying temperature selections. A.18.104.22.168. Front panel accessible lint removal screen. A.22.214.171.124. Electric heating system dryers will operate on 110 volt electrical current. Contractor to provide connection between machine and wall. A.126.96.36.199. The stacked dryer will be 2 single dryers each satisfying the dryer requirements. A.188.8.131.52. Controls on the top dryer will be accessible from the face of the dryer. A common frame will secure one dryer above the other. A.2.1.5 INSTALLATION AND REPLACEMENT/REPAIR OF APPLIANCES: The outgoing Contractor will remove existing appliances from all laundry rooms prior to the incoming Contractor’s installation. The solicitation will include a phase-in phase-out period not exceeding 3 weeks from the start of the contract. A.184.108.40.206. The contractor will coordinate the installation in the laundry rooms with the Government representative prior to installation of the new appliances. Each room will be completed before beginning installation on the next laundry room. The contractor will schedule all installation work during standard working hours, Monday through Friday, 8:00 am to 4:00 pm If the contractor starts the appliance installation process in a laundry room, all washer and dryer appliances for that laundry room will be completed by the close of business (4:00 pm) of the same day. A.220.127.116.11. The contractor will coordinate the installation in the laundry rooms with the Recruit Training Regiment (RTR-S4) (xxx) xxx-xxxx prior to installation of the new appliances. A.18.104.22.168. The contractor will coordinate the installation of appliances in the BEQ laundry rooms with the BEQ Manager (xxx) xxx-xxxx prior to installation of new appliances. A.22.214.171.124. Hook-up. The contractor will securely connect each washer and dryer with its required hot/cold water lines, drain lines, electrical receptacle, gas connection, and exhaust ventilation opening in accordance with manufacturer’s instructions and standard industry practice. A.126.96.36.199. Replacement/Repair of Appliances A.188.8.131.52.1. Notification of an inoperable machine will be by telephone conversation, telephone answering machine, fax or e-mail. The contractor will be required to maintain (through an answering machine, and/or electronic mailbox with an automatic date time logging all calls received) a date and time record for all calls or messages received from the designated Government representative. The Government representative will make the determination of the inoperability of an appliance. The contractor will have 2 days to repair an inoperable appliance. The 2-day requirement begins when the contractor is notified by the Government representative between the hours of 8:00 am and 16:00 pm. For notification after 16:00 pm, notification is set to 8:00 of the following day. Sundays and Federal Holidays are not counted in the 2 day requirement. A.2.1.6. QUALITY CONTROL A.184.108.40.206. The Contractor shall establish and follow an approved Quality Control Program. The Quality Control Plan shall be submitted to the Contracting Officer with the contractor’s offer. The Contractor shall implement the approved Quality Control Plan on contract start date. The Contractor shall provide the Contracting Officer an updated copy of the Quality Control Plan as changes occur for approval. The Contractor shall implement the Quality Control Plan upon the Contracting Officer’s approval. A.220.127.116.11. Provisions of the Quality Control Plan. At a minimum, the Quality Control Plan shall include the Following: A.18.104.22.168. An inspection system covering all services required by this contract. It must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished and the titles of the individuals who will perform the inspections. The individuals inspecting for quality control shall not repair the appliances, but shall be an independent individual. A.22.214.171.124. A method of identifying deficiencies in the quality of services performed before level of performance become unacceptable. A.126.96.36.199. A method of documenting and enforcing quality control operations. A.2.1.7. QUALITY ASSURANCE. The Government Quality Assurance Evaluator (QAE) will evaluate the Contractor’s performance under this contract and will record all surveillance operations of the Contractor. The Government’s requirement of a 48 hour turnaround on repaired or replaced machines is required to achieve quality improvement. The Government is willing to extend 48 hour turnaround for 72 hours for special circumstances. However, more than 3 failures in one month is unacceptable. A.188.8.131.52. Performance Evaluation Meetings. The Contract Manager may be required to meet at least weekly with the on-site Government representatives and the Contracting Officer’s Representative during the first month of the contract. Meetings will be as often as necessary thereafter to enable resolution of conflicts in the administration of the contract. A.2.1.8. Increased or Decreased Requirements. The Government reserves the right to add or delete requirements based on the following, which may result in increased or decreased requirements within the areas served by this contract. This clause constitutes notice of the possibility of contract modifications for partial or complete termination or increase in requirements, and that claims for partial or full termination costs may not be submitted and will not be paid. A.184.108.40.206. Increased or Decreased Requirements from Consolidation and Reorganization. As a result of consolidating contracting activities at Marine Corps installations or with other Department of Defense organizations, increased or decreased requirements may result. Pricing for additional requirements will be negotiated and will require bilateral agreement to be binding. A.2.1.9. AUTHORITY A.220.127.116.11. Notwithstanding any other provision of the contract, the principal Contracting Officer shall be the only individual authorized to redirect the effort or otherwise amend any of the terms of this contract. A.18.104.22.168. The Government reserves the right to add or delete requirements for washer and dryer lease and maintenance of the barracks at Marine Corps Recruit Depot, San Diego, California. Changes made to the contract shall be negotiated. A.2.1.10. INVOICES/PAYMENTS To implement DFARS 252.232-7003, “Electronic Submission of Payment Request (Jan 2004)”, the United States Marine Corps (USMC) utilizes Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA) to electronically process vendor requests for payment. This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. The contractor is required to utilize this system when processing invoices and receiving reports under this contract/order, unless the provision at DFARS 252.232-7003 applies. The contractor shall (i) ensure an Electronic Business Point of Contact is designated in Central Contractor Registration at http://www.ccr.gov and (ii) register to use WAWF-RA at the https://wawf.eb.mil site, within ten (10) calendar days after award of this contract or modification. Step by step procedures to register are available at the https://wawf.eb.mil site. A.2.1.11. FAR 52.237-1 SITE VISIT (APR 1984) (a) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (b) The solicitation will contain instructions for the site visit. A.2.1.12. HOLIDAYS (a) All or a portion of the effort under this contract will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that access to the Government installation may be restricted on these holidays. Holiday Observance New Years Day 1 January Martin Luther King Jr. Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December (b) In the event any of the above holidays occur on a Saturday or Sunday, then the holidays shall be observed in accordance with the practices of the Government installation. A.2.1.13. CONTRACTOR SECURITY Contractor and subcontractor employee compliance with installation rules and regulations. The Contractor is responsible for ensuring that each of its employees and subcontractors fully complies with the following provisions, and shall flow down to subcontracts a clause to satisfy this contractual obligation. a. The Contractor is responsible for providing information required to obtain clearances, permits, passes, or security badges required for Contractor personnel or equipment access. This includes information required for police background checks or investigations and all other requirements of the issuing activity. b. The Contractor is responsible for ensuring such clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract. 14.3 All Contractor personnel performing work under this contract who require access to military installations shall obtain personal entry and vehicle passes from the Provost Marshall’s Office (PMO) of each base. For MCRD, this process includes the requirement that employees under a contract of one year or longer obtain a Business Pass, which requires completion of an application used to conduct background checks. c. The Commanding General of each base has a broad authority to remove or exclude any person in fulfilling his responsibility to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding General may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract. d. The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. e. Contractor personnel performing work under this contract shall wear name tags, badges, uniforms, or other clothing that distinguishes them as an employee of the contractor. f. Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel. g. The Contractor shall not employ any individual for the performance of this contract in violation of DOD Joint Ethics Regulations (DOD Directive 5500.7-R) or is such employment would create a conflict of interest or an appearance of a conflict of interest.
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