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					                        Darwen and Rural Neighbourhood Board
                                Tockholes Village Hall
                                    25th May 2010




Present:-
John Sturgess – Chair of D&R NB
Gianluca Sciambarella – Vice-Chair of D&R NB
Elyse Chatterton,
Cllr Roy Davies
Cllr Karimeh Foster
Yasmin Foster
Elliott Gazdula
Cllr Andrew Graham
Eileen Guy
Nichola Hargreaves
Eric Hatton,
Cllr Trevor Maxfield
Darwen Town Councillor Martin McCaughran
Parish Cllr Paul Rigby
Sandra Taylor
Garth Hodgkinson – Chair of D&R AAP
Tim Birch – Neighbourhood Manager

Also present:-
Brian Bailey - Director of Regeneration & Environment
Jude Smith – Coordinator, Inspiring Communities Project
Sarah Drea - Democratic Services Support Officer (Neighbourhoods)
Florentin Tankam Boudjeko - Darwen Salsa Cuban Group
John Jacklin – Darwen Old People’s Welfare Association
Rev Andrew Holliday – St Peter’s Church
Anna Harvey – Friends of Turton Tower
Rosemary Jackson – Friends of Darwen Cemetery
Liam Dargan – Friends of Darwen Cemetery


129.   Welcome and Apologies.

       The Chair welcomed everyone to the meeting and introduced a new
       member Yasmin Foster, who was attending with Jude Smith, and
       informed the Board that there was another new member, Rebecca
       Brine, who was not able to attend this meeting.

       The Board received apologies from Lilian Salton, Cllr Julie Slater and
       Patricia Turner.


Darwen and Rural Neighbourhood Board
25th May 2010
130.   Minutes of the meeting held on 13th April 2010

       The Board reviewed the minutes of the last meeting and members
       informed the Board of matters that had arisen since the last meeting.

       The Board discussed the attendance record of members and the Chair
       asked that it be noted that the attendance of meetings was not the full
       picture of the hours put in to working for the Board by some members.

       RESOLVED – That the minutes of the meeting held on 13th April be
       received and signed as a correct record.


131.   Declaration of Interest

       The Vice-Chair asked all members to submit a Declaration of Interest
       Form for any issues in which they had an interest. Cllr Roy Davies
       declared an interest in the funding bids from Darwen Salsa Cuban
       Group and from Darwen Old People’s Welfare Association as a
       member of Derwent Hall Community Association. Cllr Trevor Maxfield
       declared an interest in the funding bid by the Friends of Turton Tower
       as Executive Member for Leisure and Culture.


132.   Applications for funding

       The Chair invited Florentin Tankam Boudjeko, to present the funding
       bid of £3,150 from Darwen Salsa Cuban Group to fund salsa dance
       sessions at Derwent Hall. Cllr Roy Davies declared an interest in this
       bid as a member of Derwent Hall Community Association and left the
       room during the presentation of the bid and questioning of the bidder.

       Florentin explained to the Board that the project provide learners with
       the opportunity to meet new people and socialise and can help
       encourage community involvement and confidence building. He
       explained that the funding will provide 50 sessions, benefitting 30
       people. Costs are: 50 weeks room hire at £38 at £1900 and tutor fees
       at £25 per session at £1250, totalling £ 3150. He informed the group
       that the group started in 2008 and that he held 2 classes in Darwen
       and 2 in Blackburn and that the group had recently won prizes.

       During questioning the Board established that people of varying ages
       attended the classes, that the group was applying for other sources of
       funding and that when they had charged in the past attendance went
       down so there was currently no charge for the classes. The Chair
       thanked Florentin Tankam Boudjeko for his presentation and he left the
       meeting.




Darwen and Rural Neighbourhood Board
25th May 2010
     The Chair invited John Jacklin, to present the funding bid of £8,000
     from Darwen Old People’s Welfare Association to fund the
     upgrading of the failing 40 year old heating system at Derwent Hall.
     Cllr Roy Davies declared an interest in this bid as a member of
     Derwent Hall Community Association and left the room during the
     presentation of the bid and questioning of the bidder.

     John explained to the Board that the project is to install an
     environmentally friendly cost efficient system which will include solar
     thermal and photo voltaic cells to produce electricity. He informed the
     Board that a super efficient gas powered system will be used as back
     up, that the total cost of project is £99,651 and that bids have been
     submitted to Biffa Landfill Trust, Low Carbon Buildings Programme
     Phase 2, and various charitable trusts. He explained that the group are
     requesting £8,000 as a contribution to the overall costs, which will help
     to lever in the additional funding. John circulated photos of Derwent
     Hall to the Board.

     Cllr Karimeh Foster thanked John Jacklin for the work that he does for
     the group. The Chair thanked John for his presentation and he left the
     meeting.

     The Chair invited Rev Andrew Holliday, to present the funding bid of
     £4,907 from St Peter’s Church to fund the refurbishment of the Parish
     Centre Kitchen. He explained to the Board that the kitchen is in need
     of a refurbishment and was used as a community base by a number of
     groups and schools.

     During questioning the Board established that the church was used by
     the wider community, not just the church community and that
     quotations had been obtained from local builders and local suppliers
     where available. The Rev. Holliday circulated copies of the quotations
     and photos of the current kitchen to the Board. The Chair thanked Rev
     Holliday for his presentation and he left the meeting.

     The Chair invited Mike Barbaro to present the funding bid of £4,041
     from Clearwater Village Residents Association to fund an entrance sign
     for the estate. Mike explained to the Board that the group are aiming to
     reinforce the sense of community that they have worked hard to foster
     over the last 2 years and that the granite sign would be tangible
     evidence of the strong commitment for the community to work together.

     During questioning the Board established that the group meet 4 times a
     year and also participate in communal events and that they would use
     any grant announcement to promote the group to local press and write
     to all residents. Mike informed the Board that the group had
     approached the original house builders but that they were not
     interested in any further work on the estate and that funding raised by



Darwen and Rural Neighbourhood Board
25th May 2010
     local residents funded the social event at Christmas for local children
     but that they had not raised any additional funds for this project. The
     Board established that landowner’s permission had been given, that
     planning permission was not needed and that the area would be
     maintained as with other community areas on the estate. Mike
     circulated photos of the potential signwork to the Board. The Chair
     thanked Mike for his presentation and he left the meeting.

     The Chair invited Anna Harvey, to present the funding bid of £2,623
     from the Friends of Turton Tower to fund the restoration of the
     kitchen garden. Cllr Trevor Maxfield declared an interest in this bid as
     Executive Member for Leisure and Culture and left the room during the
     presentation of the bid and questioning of the bidder. Anna explained
     to the Board that the Friends group had recently clearing all the
     overgrown vegetation from the walled kitchen garden, discovering the
     location of the original gravel paths. She circulated photos of the
     garden and a plan of what the group would like to achieve with a full
     restoration back to a kitchen garden which would be open to the public.
     She explained that the restoration would be done by volunteers and so
     the funding would be spent on for gravel for the paths, tools, a
     wheelbarrow, a secure shed (bolted to a new concrete base), and
     weed control fabric.

     During questioning the Board established that the group had been
     using members own tools to carry out the work so far and that there
     was no council funding available. The Chair thanked Anna for her
     presentation and she left the meeting.

     The Chair invited Rosemary Jackson and Liam Dargan, to present the
     funding bid of £11,900 from the Friends of Darwen Cemetery to fund
     develop a memorial garden in association with local schools. They
     explained to the Board that the group was established 3 months ago
     over concerns about the state of the cemetery and that they have
     already set up a website and stated a project to encourage local
     schools and groups to adopt war graves and have stated carrying out
     works to improve the cemetery. They informed the board that they
     would like the funding to re-fix 71 memorials in section C of the
     cemetery install dog waste bins, signage for dog fouling, heritage and
     ecological signs, website development and seating. The total cost is
     £17, 380 and that funding from other sources has been secured. They
     circulated photos of the cemetery and copies of their leaflet to the
     Board.

     During questioning the Board established that the quotation was from
     BwDBC approved stonemasons. The Chair thanked Rosemary and
     Liam for their presentation and they left the meeting.




Darwen and Rural Neighbourhood Board
25th May 2010
     The Board discussed each bid, and took a vote on whether to fund
     each project. Cllr Trevor Maxfield abstained from discussing or voting
     on the bid from Turton Tower and Cllr Roy Davies abstained from
     discussing or voting on the bids from Darwen Salsa Dance Group and
     Darwen Old People’s Welfare Group.

     During the discussion of the bid from the Friends of Turton Tower, the
     Board asked that it be established if the project would qualify for any
     funding from Section 106 funds.

     During the discussion of the bid from the Friends of Darwen
     Cemetery, the Board discussed jointly funding the project with Darwen
     Town Council and asked that Darwen Town Council consider funding
     half of Friends of Darwen Cemetery project

     The Neighbourhood manager informed the Board of funding bids under
     £500 which had been allocated to Keep Safe Day, St Pauls Primary
     School Summer Fair, Moving Forward, Motorcycle Safety Pack,
     Darwen Civic Society, Police Bike Project, Bee Keeping
     Association and Trials Bike Security Project.

     The Board discussed the funding allocated to them and asked that the
     extra funding from the inspiring communities bid be added to the
     funding allocation once the service level agreement has been finalised
     and asked that the neighbourhood Manager clarifies if funding for the
     Board is to be per capita head.

     The Chair informed the Board that they had received a letter of thanks
     for previous funding allocated to Cardiac Risk in the Young group who
     were able to hold an event as a result of the funding.

     RESOLVED –

     1. that the Board agreed to fund £1,900 to Darwen Cuban Salsa
        Group to fund the room hire of the dance sessions only on the
        condition that the group attend future Neighbourhood Board events
        and that the group receive help to make them more self sustaining
        in future.

     2. that the Board agreed to fund £8,000 to Darwen Old People’s
        Welfare Association to part fund the upgrade of the heating
        system at Derwent Hall.

     3. that the Board agreed to fund £4,907 to St Peters Church to fund
        the refurbishment of the kitchen.




Darwen and Rural Neighbourhood Board
25th May 2010
       4. that the Board voted not to fund the bid by Clearwater Village
          Residents Association and asked that the Chair of the
          Neighbourhood Manager attends their next meeting to explain.

       5. that the Board agreed to fund £2,623 to Friends of Turton Tower
          to fund the restoration works to the kitchen garden.

       6. that the Board agreed to fund £5,950 to Friends of Darwen
          Cemetery to part fund the restoration of Darwen Cemetery.


133.   Darwen’s Cohesion Strategy

       The Chair asked Sandra and Nicky to provide an update on the Good
       Relations Programme which culminated in the visit to Northern Ireland.
       They both informed the Board of their impressions of the training and
       the visit to Northern Ireland and outlined the outcomes of the
       programme. They explained that on the final day of training they had
       split back up into their respective Neighbourhood Boards and
       discussed future projects to improve community cohesion in each area.
       Sandra and Nicky ran through a summary of all the projects that were
       already taking place that contributed towards community cohesion and
       suggested that the Board could commission a play on the issue to be
       held at the library theatre. The “Big Mix” event is being planned to
       audit cohesion activities in D&R at Whitehall Hotel on Tuesday 7 th July.
       Further details will be presented at the next meeting.

       The Board discussed other ideas for community cohesion projects and
       the forming of a sub-committee. Eliot and Andrew agreed to be part of
       the sub committee, along with Nicky, Sandra, Tim and John. The
       Board agreed to support future cohesion events – subject to further
       details.


134.   Developing Our Strategic Impact

       The Chair asked Brian Bailey to outline his proposals for improving the
       strategic impact of the Board. Brian informed the board of the role of
       the LSP which aimed to get agencies to work closer together and
       highlighted to the Board that in the future with spending restraints there
       was likely to be an increasing call to spend public funding in smarter
       ways which may mean that some services had to be prioritised. He
       also reminded the Board that Darwen Academy would be opening soon
       and had a responsibility to carry out its inspiring communities
       programme and work with local agencies.

       Brian proposed that the Board work with the AAP and receive
       presentations from members which will give Board opportunity to hold



Darwen and Rural Neighbourhood Board
25th May 2010
       them to account and that the members of the Board should have an
       input into shared services where agencies should work together to
       provide better value for money.

       The Neighbourhood Manager proposed to the Board that the
       production of the Neighbourhood Plan and its planning cycle be
       brought into alignment with other public sector timeframes as this
       would allow the priorities identified by residents in the neighbourhoods
       to be given full consideration when public sector and departmental
       budgets are being set for the new financial year 2011.

       The Neighbourhood Manager circulated a list of proposed activities for
       the Neighbourhood Plan engagement and consultation with proposed
       timescales. The Board discussed the proposal. A questionnaire would
       be used at community events during the summer, with a series of ward
       based focus groups. A joint meeting of the AAP and Neighbourhood
       Board in September would then consider feedback, followed by two
       neighbourhood voices events in Darwen and Edgworth (TBC) late in
       September. Draft plan priorities and actions will then be considered for
       signing off by Directors (having allocated appropriate budgets) and the
       LSP Neighbourhood Forum during October and November. Any final
       changes to be made by the Board for distribution of the plan in March
       2011.

       The Chair asked if the Council had recently purchased a voxpop booth
       and the Board asked that it attend future consultation events. The
       Board also asked that the future issue of the Neighbourhood Plan be
       incorporated into the Neighbourhood News to save funds and for
       clarification of the funding of future consultation events such as
       Neighbourhood Voices.

       RESOLVED –

       1.    That the Board agreed to have alternate agency accountability
             and funding bids slots at meetings with agency accountability at
             the next meeting.

       2.    That the Board agreed with the proposal to bring the
             Neighbourhood Plan planning cycle into alignment with other
             public sector time frames.


135.   Future meeting topics and arrangements for the next meetings of
       the Board.

       The Board discussed press release opportunities. The Chair informed
       the group about some excellent recent media training he had




Darwen and Rural Neighbourhood Board
25th May 2010
     undertaken with members of other Neighbourhood Board and informed
     the Board of the key messages.

     It was agreed that the next meeting of the Board be arranged to take
     place on 21st June at a location yet to be confirmed.




     Chair ………………………..
     Date………………………….




Darwen and Rural Neighbourhood Board
25th May 2010

				
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