Guidelines for Creating a Negotiating Committee ........................................................................ B-1
Documents Required for a Municipal Financial Analysis ............................................................. B-2
Guidelines for Developing Proposals for Contract Negotiations .................................................. B-3
Preparing for Negotiations: Collective Bargaining – International Association of Fire Fighters Appendix B
Guidelines for Creating a Negotiating Committee
1. The negotiating committee should function in the same manner as other union committees:
Must have a formal voting process.
Must keep accurate and up-to-date minutes.
2. Union constitution and bylaws may determine committee rules and procedures.
3. Committee members:
Committee should have no more than five to seven members.
Members are usually appointed by the local president.
Chairperson should serve as the local’s chief negotiator (usually the union president).
Committee should consist of an uneven number of members to avoid deadlock votes.
Committee members should be representative of the local’s membership.
Committee members should be appointed according to their expertise on the issues to be
Committee members must support the position of the majority of the committee.
Preparing for Negotiations: Collective Bargaining – International Association of Fire Fighters B-1
Documents Required for a Municipal Financial Analysis
Before a local proposes a wage increase for collective bargaining negotiations, it must conduct a financial
analysis of its jurisdiction. This analysis will help the local determine how much of an increase, if any, it can
request from management. To complete this analysis, the local can retrieve the financial documents listed
below and forward them to the IAFF for review. All of these documents can be obtained from the local
jurisdiction finance office.
1. Comprehensive Annual Financial Report (CAFR)
Locals must obtain its jurisdiction’s CAFR (or comparable report) for the three most recently completed
fiscal years. (If the fiscal year runs from July 1 through June 30, the IAFF will need the reports for the
years that ended June 30, 1999, 2000, and 2001.) For those jurisdictions that do not provide CAFRs,
locals can retrieve the general purpose financial statement, annual financial report or other comparable
report. The distinguishing feature of these reports is that the financial information has been audited by
an outside, independent auditing firm whose report is included.
If the report for the year that ended in June 2001 is not yet available, locals should find out when it will
be available and request the closing balance sheet and revenue and expenditures reports (summaries
by fund, source and use) for the year that ended in June. The information detailed in this report might
not be as accurate as the CAFR since it is not audited by an independent auditing firm. This report,
however, is still useful to the IAFF because it gives an indication of how the year ended.
2. Budget for Current Fiscal Year
Locals should obtain the budget for the current fiscal year, and, if possible, the budgets for the
two or three most recently completed fiscal years.
3. Revenue and Expenditure Reports
Locals should obtain the monthly and year-to-date revenue and expenditure reports including the period
from the beginning of the current fiscal year to the most recently completed month. For comparison
purposes, the IAFF prefers to review those reports for the same time period as the preceding year. (The
IAFF needs summaries by general source or use and by fund; the IAFF does not want hundreds of
4. Bond Prospectus
Locals should obtain the bond prospectus if its jurisdiction has floated any general obligation bonds
within the last two years.
5. Credit Analysis
Locals should obtain the last credit analysis issued by Standard & Poor’s, Moody’s, or Fitch’s Financial
Services if its jurisdiction has floated general obligation bonds within the last two years.
6. Sections of the Jurisdiction Charter
Locals should obtain copies of the sections in the jurisdiction charter that describe the taxing and
financial authority of the jurisdiction. This information is needed in those instances when there are
questions about movement of money from one fund to another, proper uses of funds, etc.
Forward all documents to the address below. Be sure to include a cover letter from a principal officer of the
Local which includes the date by which you need the review. Allow four to six weeks for analysis.
International Association of Fire Fighters
Department of Labor Issues and Collective Bargaining
1750 New York Avenue, N.W.
Washington, DC 20006
Attn: Michele Dove Shaffer
Preparing for Negotiations: Collective Bargaining – International Association of Fire Fighters B-2
Guidelines for Developing Proposals for Contract Negotiations
1. Identify topic(s)
Has the proposal been made before? If so, what was the rationale for denial? Are the
circumstances more favorable now for a second try? How should we craft it this time?
What is the background, rationale or precedent? Articulate the problem with the absence
of contract language or the existing contract language. Gather supporting evidence of
the problem and/or proposal solution.
3. Proposal Package
The proposal package should be divided into two parts:
Non-economic (e.g., contract language, policies)
Economic (e.g., wages, benefits)
Each proposal should be short and include the following:
Title of topic (e.g., Floating Holidays)
Action to current contract (e.g., expand current language, revise, add new section)
o Include section and paragraph numbers of current contract (if applicable).
Proposed expanded, revised or new language
Cost to implement (for economic proposals)
Background, rationale and/or discussion
Cite content and source of precedent(s)
The IAFF recommends that, in most circumstances, a local should submit the non-economic proposal before the
economic proposal. Non-economic issues are usually easier to resolve than economic issues.
Preparing for Negotiations: Collective Bargaining – International Association of Fire Fighters Appendix C