WOODLAWN ELEMENTARY PARENT HANDBOOK 2009-2010 8160 Antioch Road Baton Rouge, Louisiana 70817 Phone: 225.756.3681 Fax: 225.756.3684 Dear Parents, Welcome to Woodlawn Elementary School! We look forward to an exciting and productive 2009-2010 school year. This handbook was written to help you become familiar with our rules, procedures, and expectations. At our new school, we want all students, teachers, and parents to work as a team. We invite you to become an involved parent. You are encouraged to communicate with your child’s teacher via email or request a conference at any time. Check your child’s homework every night and, if possible, volunteer to help with special school activities. Research shows that student learning is enhanced when parents and teachers work together. Our partnership will promote learning, create a sense of belonging, and will develop our students' pride in being a part of Woodlawn Elementary. We need your support. This school year is a new beginning for all of us. Our teachers have worked very hard this summer to plan meaningful, engaging learning activities for our students. With your support, we can help our students reach their academic goals, learn to be good citizens, and experience the joy of learning. Please call me if I can be of assistance to you in any way. Sincerely, Susan P. Kornuta Principal ATTENDANCE Regular attendance is essential to a student’s success in school. Most subjects are taught in sequence, requiring the understanding of each concept in the order of its presentation. Persistent absenteeism creates a genuine hardship for a student and is regarded as a very serious problem. ARRIVAL Children must arrive at school AFTER 8: 00 a.m. There is no supervision in the building or on the playground before 8:00 a.m. In the morning, carpoolers must be dropped off in front of the school and never in the parking lot or at the curb on Antioch Road. Students are to go directly to their designated area if they are not eating breakfast. Teachers will be on duty to supervise them. Children who eat breakfast at school go directly to the cafeteria. Children who arrive late (after 8:30 a.m.) must be brought to the office by the parent and cannot be dropped off in front of the school. The ONLY tardies that will be excused are for medical appointments, which must be supported with a written note from the doctor or dentist. For every 3 tardies a child receives, he/she will go to Detention for 3 days. DISMISSAL Children are dismissed at 3:25 p.m., except during conference days and professional staff development days. Carpool students must be picked up in the established carpool line. For safety reasons, children cannot be picked up on the street, in the parking lot, or at the parking lot curbs. Carpool students must be picked up by 3:45 p.m. At that time, students will be sent to Extended Day and parents will be charged $20 per child. A WRITTEN NOTE must be sent to the school and approved by the office if a child goes home by a different mode of transportation other than the one on file in the office. The office will copy the note and send an approved copy to the child’s teacher. Due to safety issues, we will not accept telephone calls for this purpose. Since there are no sidewalks in front of our school, no student will be approved to walk home. Children must be checked-out by a parent (or other authorized person) from the office during the school day. Parents cannot go to the classrooms to pick up students. Students cannot be checked-out after 3:00 p.m. Teachers make homework assignments at the end of the day and checkouts are disruptive to instruction. ABSENCES All absences require a written excuse from a parent or guardian within three (3) days after the child returns to school. Excessive cases will be reported to the Child Welfare and Attendance Office who monitors school attendance. Louisiana law states that a child will repeat his/her present grade if school absences exceed 19 days in one school year. Children are allowed to make up schoolwork if they are absent for any of the following reasons: a. Personal illness b. Serious illness in the child’s immediate family c. Death in the child’s immediate family (not to exceed one week) d. Recognized religious holidays of the child’s faith e. Natural catastrophe and/ or disasters DAILY SCHEDULE Children - 8:00 – 3:25 Teachers - 7:55 – 3:40 Recess – 10:30-10:40 1:00 –1:10 RECESS All children go outside for recess unless it is raining or below freezing temperature. If, for serious medical reasons, your child needs to remain inside during recess, you must send a note to the teacher. DOCTOR APPOINTMENTS Parents are expected to make every effort to schedule doctor/dentist appointments outside of school hours. When this is not possible, students will be excused for these special appointments with verification from the doctor/dentist. It is still counted against perfect attendance. SCHOOL VISITORS We welcome visitors to our school. To guarantee the safety of our children, all visitors (including volunteers) must first sign in at the office and get a Visitor’s Pass before going to a classroom. Please do not interrupt instruction during classroom visitation. If you want to conference with your child’s teacher, you need to schedule a conference either before or after school. Visitors are requested not to stay longer than 15 minutes for observations. Longer visits tend to distract the children from their work. Preschool children cannot accompany a parent to observe in the classroom. EXTENDED DAY PROGRAM Extended Day Program is available daily from 7:00 a.m. until 6:00 p.m. except on early dismissal days for staff development. Students must pre-register to participate. Homework assistance, computer, art, and sports activities are provided for the students. Only students enrolled in the Extended Day Program are allowed in the building before 8:00 a.m. DISCIPLINE All students are provided with copies of a Student Rights and Responsibilities Handbook. Please read it carefully to understand EBRP School Board policies in regard to discipline procedures. To maximize each child’s opportunity to learn, our school follows a School-wide Assertive Discipline Plan. This plan specifies rules for the classroom, playground, cafeteria and bus. Children who do not follow the rules will receive one or more of the following consequences: Detention, Behavior Clinic, Time- Out Room, Suspension or Expulsion to the Discipline Intervention Center. CLASSROOM RULES 1. Follow directions the first time given. 2. Bring materials and assignments to class. 3. Stay at designated work place. 4. Talk only when permissible. 5. Keep hands, feet and objects to self. 6. Avoid rude and disrespectful behavior. SCHOOL-WIDE RULES 1. Walk at all times in the hallways. 2. Stay in the correct playground area 3. Bring only school equipment outside. (no candy, gum, personal toys or personal equipment should be brought from home) 4. Avoid rough play which involves hitting, kicking, tackling, shoving, wrestling, etc. 5. Avoid fighting, cursing and name-calling. BUS RULES 1. Cooperate with driver since safety depends on this. 2. Be on time because the bus will not wait. 3. Cross the road carefully when waiting for and leaving the bus. 4. Remain quiet enough not to distract the driver. 5. Have a written permission from parents and approved by the principal to get on or off the bus at a stop other than your own. 6. Sit in assigned seat. 7. Do not stand on the bus when it is moving. 8. Keep body and objects inside the windows and doors. 9. Use the emergency door only for emergencies. 10. Do not bring food, drinks, dangerous objects or other prohibited items on the bus. 11. Do not fight or curse on the bus. 12. Do not damage the bus in any way. A. DETENTION: Includes the loss of one recess for classroom misbehavior or excessive tardies. Classroom referral procedures are: 1. Warning (verbal, name on board, etc.) 2. Classroom consequence (points off conduct card or grade) or TIME OUT within the classroom of up to 15 minutes at a designated location. 3. Points off conduct card or grade and TIME OUT within the classroom or to a “Buddy Teacher” of up to 30 minutes. 4. Detentions, only after steps 1-3 have occurred. (Teacher completes referral form for student to report to Detention the next recess.) 5. Referral to Counselor and School Building Level Committee (SBLC) where a Behavior Management Plan will be developed. B. BEHAVIOR CLINIC: Clinic is a recess intervention (usually 3 days) for serious misbehavior that occurs anywhere on school property (playground, bus, building or in the classroom). These misbehaviors include, but are not limited to the following: 1. Fighting, Pushing or Tripping 2. Bringing Inappropriate or Injurious Articles to School or School Activity 3. Smoking or Other Use of Tobacco 4. Leaving Class, Campus or Other Location Without Permission 5. Defacing or Destroying Property 6. Being Disrespectful Toward Teacher or Other Staff or Other Students 7. 3 or More Tardies or Late Pick-ups 8. Throwing Objects 9. Refusing to Sit in Assigned Seat 10. Willful Disobedience 11. Committing an Immoral or Vicious Act 12. Using Profane Language 13. Possessing Weapons 14. Other C. TIME-OUT ROOM Students with chronic disruptive or dangerous behavior will be removed from classroom to T.O.R. from thirty minutes to two days depending on the infraction. D. SUSPENSION/ EXPULSION Students may be suspended to a Discipline Intervention Center with work provided from the school. If the student is present at the Discipline Center, the suspended days will not count as absences. Transportation to the Discipline Center is not provided. If a student does not attend the Discipline Center, he/she will be counted absent. If a student is suspended from riding the bus, transportation is the parents responsibility. Students who are absent will not be excused. E. ZERO TOLERANCE The EBRP School System takes a position of “ZERO TOLERANCE” with regard to weapons, explosives, physical attacks or batteries (two-or -more-on-one fights), and illegal narcotics, drugs and controlled substances. EMERGENCY PROCEDURES All schools in East Baton Rouge Parish operate under a Disaster Plan Policy, which gives specific regulations and procedures for principals and teachers to follow for school closings due to an emergency or disaster. The best time to prepare for school emergencies is when things are safe and calm. Parents should be aware of the following procedures and should talk with their children and neighbors to develop a neighborhood plan for the children’s safety and well being should an emergency occur while the adults are away from home. EMERGENCY SCHOOL CLOSINGS ARE ANNOUNCED ON RADIO AND TV Inclement weather and malfunctioning equipment occasionally result in the closing of schools before the first buses run. The emergency is announced to the media as soon as possible. If the closing is due to icy road conditions, tornadoes or hurricane, the Superintendent releases the information to the media pending recommendations by the State Police and/or the United States Weather Bureau. Every attempt is made to inform the media by 6:00 a.m. Parents should listen to the radio or TV for announcements of school closings. Sometimes it is impossible to close school before students arrive at school. When emergency situations arise after the students are in schools, many factors are weighed before the students are released. The major consideration is whether the students will be safer released or kept at school. GENERAL PROCEDURES A. First Aid/CPR: Designated staff members are trained to give First Aid/CPR at school. B. Building Evacuation: Evacuation procedures are outlined and fire drills are practiced each month. Tornado drills are practiced periodically. C. Holding Students: Procedures are outlined for holding students in school during emergencies rather than sending them home. These emergencies might include community disasters, unusual weather conditions and civil disturbances. In any such event, the principal exercises her best judgment about which specific steps should be taken to minimize danger to the students and staff. D. Pupil Dismissal: When the decision to close a school comes from the Superintendent’s office, the following procedures are followed: 1. Parents are notified of the dismissal in advance (through the media) so they can make plans for a responsible adult to take care of their children if they cannot be at home. 2. Carpool students will be released to a designated individual. Children who ride buses will be kept in a safe place until the bus arrives. 3. Any student may be released to his/her parent. 4. If the school building must be evacuated, students will be moved immediately to Woodlawn High School and will be dismissed from that location. IMPORTANT EMERGENCY SCHOOL CLOSING INFORMATION Tune in to radio and television stations. Contact a relative or neighbor who has volunteered to keep your children during an emergency, if you cannot come immediately to school. Make sure that person is listed on your child’s Emergency Card as one who has permission to pick up your child. In case of an emergency that requires emergency vehicles, please do not drive to the school on Antioch Road. Traffic congestion may block the entering or exiting of emergency vehicles. To reach the school, go to Woodlawn High School, park there and walk across the back lawn. Teachers will release students to their parents/guardians. Be assured that the safety and security of your children is extremely important to our faculty and staff. Please realize that our procedures are established for that sole purpose. CHANGE OF ADDRESS It is very important, for emergency and administrative reasons, that every student maintains an up-to-date address record at the school office. Notify the school immediately if you have a change of address or phone number during the school year. SCHOOL WORK PACKETS Samples of a student’s work are sent home every two weeks in a School Work Packet. Parents should review the school work with the student, sign the outside of the packet, and return it to the classroom teacher the next day. HOMEWORK POLICY Homework is an integral part of the education process. To insure that homework is an effective teaching and learning tool, the following guidelines have been established. 1. Homework should have a definite purpose and should be reinforcement of skills taught in the classroom. 2. Homework should be tailored to the instructional level of each child. 3. Homework should be used to foster responsible work-study habits. 4. Homework should be utilized as a means of communication between home and school. 5. Homework should be clear and specific. It will be written on the board daily. 6. The time spent on homework should vary according to grade level and the attention span of students. Homework should not exceed one hour per day. 7. Teachers should coordinate homework, special projects and major tests for students who have more than one teacher to avoid overlapping. 8. Projects that require extensive research should be limited to one per semester. Teachers will provide students and parents with written requirements well in advance of due dates for such projects. GRADING SCALE East Baton Rouge School Board approved a new grading scale based on a ten-point scale for the 2009-2010 school 90 –100 = A year. This grading scale will be implemented in all EBRP 80 – 89 = B schools this year. 70 – 79 = C 60 – 69 = D Below 60 = F For all promotions and retentions, the School System must follow the state approved Pupil Progression Plan. All fourth graders are required to pass the LEAP test (Louisiana Educational Assessment Program) in order to be promoted to the next grade. All third and fifth graders take the iLEAP test. LEAP and iLEAP tests will be given April 12-16, 2010. MISCELLANEOUS SUPPLY FEE In order to furnish additional instructional items such as vocabulary workbooks, art supplies, science supplies, etc., a supply fee is requested. Make checks payable to Woodlawn Elementary and put your child’s name and teacher’s name on the bottom left side of the check. Cash must be placed in an envelope labeled with your child’s and teacher’s name. A receipt will be issued. OPTIONAL EXPENSES School pictures will be available for purchase. Children may be asked to pay a fee for certain field trips or special activities. Children’s books can be purchased at the Fall Book Fair. At various times during the year, children may purchase items such as pencils and recess snacks. MEDICATION POLICY The Medication Policy of the EBRP School Board (approved 8/3/95) states that: 1. Trained school employees will dispense medication to children only if they have both doctor and parental written permission on a designated form. New forms must accompany new prescriptions and all forms must be updated annually. 2. The parent or guardian must bring medication to school in the original pharmaceutical container. Under no circumstances may students ever bring medication to school. 3. Parents may bring up to one month’s supply of the medication. (25 school days) 4. The school will keep medications in a locked container and will daily log all dispensed medication. 5. Parents must check-out their child if he/she is too ill to stay in the classroom. If a child has a fever of 100 degrees (or above, he/she must go home. 6. Children must stay home until they are clear of fever and /or have stopped vomiting for at least 24 hours. 7. Parents must list a person(s) to contact in case of an accident or illness. (Please keep your emergency numbers current!) TELEPHONE The school phone is a business phone and cannot be used by children.