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BOARD OF DIRECTORS MEETING MINUTES - DOC - DOC

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BOARD OF DIRECTORS MEETING MINUTES - DOC - DOC Powered By Docstoc
					               BOARD OF DIRECTORS MEETING MINUTES
                FAMILY HEALTH PARTNERSHIP CLINIC
                            June 9, 2008
Present:                          Absent:
Bob Murray                        Ann Rudd
Kevin Noonan                      Patrick McNulty
Cindy Meyer                       Dr. Mowery
Angie McAuley
Peter Lopatin
Marie Chmiel                      Staff:
Sandy Ehlert                      Suzanne Hoban
Trina Greening
Tim Downes

I.     Welcome/Call to Order
       President Peter Lopatin called the meeting to order at 7:02 p.m.
II.    Review of Minutes
       ‘Funraising’ should be changed to ‘fundraising’. Mr. Noonan moved to
       approve the minutes, Ms. McAuley seconded. Motion carried.
III.   Consent Agenda
       Ms. Meyer moved to approve the consent agenda including payments of
       $91,826.93. Ms. Chmiel seconded. The motion carried.
IV.    Committee/Tack Force Reports
       a. Governance – Mr. Noonan will set up a coffee via email to meet Scott
          Brown from Sage Products. There are six names in the pipeline at
          various stages of development. Ellen Ebann is ready for a coffee.
       b. Development – Ms. Patenaude has been cold-calling sponsors for the
          race and making great progress. The flyer is completed.
V.     Old Business
       a. Budget – The only change in the revised budget is for the copier. We
          will look closely at the budget in December to see if we are on track to
          prepare for fiscal year 09-10. Again, income is conservative, expenses
          are generous. There are still opportunities for grants and business
          donations. Mr. Murray moved to approve a deficit budget of
          $162,160.70. Ms. Greening seconded. The motion carried.
       b. Centegra Updates – A meeting is rescheduled for June 26, 2008.
       c. Revenue Enhancement Opportunities –
              Software Development – It will take a year to see if it works for us.
              Coffeeshop – Not worth it.
              Casino Night – Not feasible, needs too many volunteers.
              Jazz on the Square – Thursdays in June. C. Patenaude will check
                on the location.
              CL Public House – Will benefit us with their Fall opening.
                O’Leary’s in Woodstock – Ms. McAuley will ask the owner about a
                  benefit.
                Planned Giving – There are hits on the web-site every month.
                  Needs work.
VI.     Board Education
        Grants – Ms. Hoban will provide quarterly reports on grant progress to
        the board.
VII.    New Business
        a. Changes in 990 reporting requirements -
           * Sarbanes Oxley is becoming pickier
           * the auditors will spend more time with the board without Ms. Hoban
              to ask questions about financials and management
           * the auditors will tell us what is wrong but not how to fix it
           * cost will raise by $1,500.
        b. Policy changes – We have samples of policies from Eder, Casella & Co.
           and Staff Management including conflict of interest, whistle blower,
           and record retention. Ms. Hoban will clarify the specifics of what we
           need to do. The board may set up an audit committee. Ms. Chmiel will
           look into the logistics.
        c. Thank you notes – The clinic staff procured 25 exam tables and other
            misc. office furniture from Centegra. The staff and some of their
            families, especially Joe Javan, worked hard one Friday to make the
            move. The board wrote thank you notes to those involved for their
            extra efforts.
VIII.   Grants Gala
        a. The McHenry County Community Foundation will award grants on
            June 17, 5–7 pm at Turnberry Country Club. Ms. Patenaude and Mr.
            Downes will receive the grant for the clinic for our scheduling
            program.
        b. The McHenry County Community Foundation will send us a quarterly
            report on the status of our fund.

Mr. Murray move to adjourn the meeting, Ms. McAuley seconded. The meeting
adjourned at 8:31 pm.

Respectfully submitted,
Sandy Ehlert
Secretary

Governance Committee – June 30, 7:00 pm at American Community Bank in
 Crystal Lake.
Next board meeting is July 23, 2008 at 7:00 pm at the fire house on Dean St. in
 Woodstock.

				
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