MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS YAKIMA YOUTH BASEBALL – Dec. 11, 2006 Call to Order & Minutes: The meeting was called to order at 7:05 p.m. Minutes from the previous meeting were distributed and approved. Treasurer’s Report: Dave Ross presented the Treasurer’s Report. Current balance on the checking account is $979.23, plus the $475 balance from the Money Market Account was moved to the checking account. There is also approx. $74,000. in the Smith Barney account and the CD. Dick Johnson said that we did not break even the past couple of years. In 2006 we had to transfer $5,000 from the Smith Barney account to pay bills and Dick had to write an addl. $1,000 check to Enterprise Rent-a-Car to pay for van rentals; YYB will need to reimb. him when funds are available. A discussion followed on whether we should purchase a van or continue renting at a cost of approx. $11,000 per year. Mobile Fleet Service has indicated that they may be willing to provide maintenance and repairs at cost if we were to purchase. No decision was made at this time. Facilities: Ken Weaver has not heard back from Y.V.C.C. yet. The light pole behind the 1st base dugout is out and needs to be fixed. Ken will have his brother look at it before the season starts. Coaches Committee: After reviewing the draft of the Coaches Directive, all of the coaches have submitted their resignations based upon their interpretation of the document. The coaching staff was supposed to meet with the Coaching Committee prior to the submission of the final document for Board Approval to give their input and make any necessary changes or additions, but they chose to resign rather than meet with the committee. Greg Lybeck shared the philosophy of the Coaching Committee: their desire is to improve the program at all levels (Beetles, Blues, Scarlets) by improving the coaching and communication, and that they felt the kids were not developing at the same level as other teams we are competing against. Dick felt the results should have come before the Board before being presented to the coaches. He felt the situation was handled poorly and the coaches felt threatened. There seems to have been a breakdown in communication between Ken Weaver and Ryan Froula. Eric Silvers said that he felt the issues were dealt with well and fairly, and he is saddened by the result. Bob DiPietro had a different opinion on these changes, but felt it wasn’t due to lack of coaching. He felt there was room for improvement, but wanted to work with the coaches to address the weaknesses and plan a “road map” to the future. He agreed that the coaches should have had the opportunity to talk over these issues, and it was noted that Ryan Froula requested to meet with the Coaches Committee prior to submission to the Board. He was very disappointed that Ryan chose to resign, but really felt it was unfortunate that the other coaches followed him in resigning. He was very disappointed that they did not take the opportunity to discuss their concerns with the committee first. Everyone felt it was important to keep the door open for the other coaches to reconsider and talk with them. Pete Orgill expressed concern that there was no positive feedback to the coaches in the document and felt that Action Step #3 would be completely unreasonable to any coach. He also expressed his disappointment that all of the coaches decided to resign. Dick Johnson felt that the coaches were concerned about the fact that there were parents of players on the committee and felt that would impair their objectivity. Bob DiPietro explained that the committee had no intention of making roster recommendations but wanted to be part of the discussions to understand why some of the decisions were being made. At this point, we need to begin taking steps to search for a new coaching staff before the start of the 2007 season. Cress Bradford suggested we evaluate the pay rates we offer to make sure we are competitive with other programs, while Dick Johnson said he felt the compensation offered was fairly reasonable. A Search Committee was formed to begin the process of looking for possible candidates. This committee will consist of the current Coaching Committee (Greg Lybeck, Bob DiPietro, Ken Weaver, Eric Silvers, Ron Hartley and Reedy Berg), as well as Ross Shultz, Dick Johnson, and Pete Orgill. Ron Hartley will serve as Chair. Operations: Ways & Means: We need to come up with more fundraising ideas. The Murder Mystery brought in approx. $4,000, plus it offered the opportunity for players to work off part of their player fees. Ideas discussed included hosting a golf tournament or running a food booth at the Central Washington State Fair. Ken said that he would like to see an enduring fundraiser that would continue throughout the years. Bob DiPietro pointed out that the Century Club and Beetle Alumni are untapped resources that should be considered. Dana Lybeck, Kathy Carrillo, and Reedy Berg will begin looking into fundraising options and come back with ideas next month. Ryan Froula said that the 2007 schedule is almost set and he will see that it gets sent to Ken. Dick said that it would be worth our while to pursue hosting the American Legion State Tournament here. Ken will look into this. Old Business: Doug Palachuk will serve with Greg Lybeck, Al Kraft, Pete Orgill and Tom Hinman to evaluate the issues related to the proposed changes to the 13 – 15 year old baseball program. New Business: We may need to look for a new concession manager as Donna has indicated that she may not be returning this year. She was paid $50 per game last season. Adjournment: There being no further business to come before the Board, the meeting was adjourned at 8:25 p.m. The next Board meeting will be held on Jan. 8, 2007, starting at 7:00 p.m. at the meeting room at Jack-son’s Sports Bar.
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