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					ESTIMATES OF PROJECT MANAGEMENT EFFORT
- on projects with a small, medium and large project management workload (criteria being agreed)

PROJECT PLAN - 4 STAGES                                                                  Hours
Small Project - Project Specification Costing                                                2
Small Project - Project Definition & Business Case                                       11.50
Small Project - PID                                                                      25.75
Small Project - Implementation - Week 1 - plus Startup                                   13.00
Small Project - Implementation - Week 2                                                   9.50 )
Small Project - Implementation - Week 3                                                   9.50 ) ie - 1 to 2 days a week
Small Project - Implementation - Week 4                                                   9.50 )
Etc - as required
Small Project - Implementation - Closure                                                  3.25
                                                                                         82.00   hours
                                                                                            11   days - at 7.5 hrs per day
365 minus 104 weekends minus 16 and 25 hols = 220 working days                           5.0%    % FTE - calculation to be confirmed
                                                                                        £2,214   Grade 8
                                                                                        £1,886   Grade 7
                                                                                        £1,476   Grade 6

Med Project - Project Specification Costing                                                  3
Med Project - Project Definition & Business Case                                         22.50
Med Project - PID Production                                                             44.00
Med Project - Implementation - Week 1 - plus Startup                                     27.00
Med Project - Implementation - Week 2                                                    20.00   )
Med Project - Implementation - Week 3                                                    20.00   )
Med Project - Implementation - Week 4                                                    20.00   )
Med Project - Implementation - Week 5                                                    20.00   ) ie - 2 to 3 days a week
Med Project - Implementation - Week 6                                                    20.00   )
Med Project - Implementation - Week 7                                                    20.00   )
Med Project - Implementation - Week 8                                                    20.00   )
Etc - as required
Med Project - Implementation - Closure                                                    5.75
                                                                                        239.25   hours
                                                                                            32   days - at 7.5 hrs per day
365 minus 104 weekends minus 16 and 25 hols = 220 working days                          14.5%    % FTE - calculation to be confirmed
                                                                                        £6,460   Grade 8
                                                                                        £5,503   Grade 7
                                                                                        £4,307   Grade 6

Large Project - Project Specification Costing                                                4
Large Project - Project Definition & Business Case                                       33.50
Large Project - PID                                                                      63.50
Large Project - Implementation - Week 1 - plus Startup                                   45.00
Large Project - Implementation - Week 2                                                  33.00   )
Large Project - Implementation - Week 3                                                  33.00   )
Large Project - Implementation - Week 4                                                  33.00   )
Large Project - Implementation - Week 5                                                  33.00   )
Large Project - Implementation - Week 6                                                  33.00   )
Large Project - Implementation - Week 7                                                  33.00   ) ie - 4 to 5 days a week
Large Project - Implementation - Week 8                                                  33.00   )
Large Project - Implementation - Week 9                                                  33.00   )
Large Project - Implementation - Week 10                                                 33.00   )
Large Project - Implementation - Week 11                                                 33.00   )
Large Project - Implementation - Week 12                                                 33.00   )
Etc - as required
Large Project - Implementation - Closure                                                  8.75
                                                                                        513.75   hours
                                                                                            69   days - at 7.5 hrs per day
365 minus 104 weekends minus 16 and 25 hols = 220 working days                          31.1%    % FTE - calculation to be confirmed
                                                                                       £13,871   Grade 8
                                                                                       £11,816   Grade 7
                                                                                        £9,248   Grade 6


Project Specification tasks are costing only - we are assuming the PM receives a completed Project Specification from the Business to
add ISS costs.
If not, the tasks fall out side this model.
This model assumes the project has already have been categorised as a Minor or Major project and the relevant grade of PM
assigned - see PM Job Family. The above example illustrates the costs of a Grade 8 Project Manager
Any non-PM tasks carried out by the PM will fall into a different category for estimating purposes eg Business Analysis
IS Project Managers can input the above figures into the Project Costing Workbook at Specification, Definition & Business Case and PID stages
IT Project Managers can input the above figures into the Specification, Definition & Business Case and PID
This model has been agreed in principle by the ISS Project Managers and the ISS Exec - ie, agreement of the
total timings but this will now have to be trialled against existing work and measured accordingly
This document is available on server …. - to be agreed
PROJECT MANAGEMENT - estimate of time spent - in hours
any other tasks carried out by the PM fall into a different category for estimating purposes eg Business Analysis

STAGES                                                            Small PM          Medium PM             Large PM
                                                                  Workload            Workload            workload
                                                                                see scenarios
PROJECT Specification COSTING - one off
Analyse if value and benefits are captured                               0.5                 0.5                 0.5
Planning/Estimating of costs and resource                               0.75                1.25                2.25
Costing Workbook - create and update                                    0.25                0.25                0.25
Project Specification - circulation and sign off                         0.5                   1                   1
                                                                           2                   3                   4
PROJECT Definition & Business Case PRODUCTION - one off
Review Project Specification - and other info                           0.25                0.25                0.25
Planning/Estimating of costs and resource                                  1                   2                   3
Costing Workbook - update                                                  1                   2                   3
Setup of Project Tools eg Risk Log                                       0.5                   1                 1.5
Communications Plan                                                        1                   2                   3
Communications                                                           0.5                   1                 1.5
Plan for PID Production                                                 0.25                0.25                0.25
Project Definition & Business Case - production and                        7                  14                  21
sign off
                                                                       11.50               22.50               33.50
PID PRODUCTION - one off
Review Project Definition & Business Case - and other info               0.5                   1                 1.5
Project Initiation Meeting                                                 2                   4                   6
Planning/Estimating of costs and resources                                 2                   4                   8
Project Delivery Group - set up and train                                  2                   2                   2
Timesheet Management - set up                                            0.5                   1                 1.5
Stakeholder Analysis                                                     0.5                   2                   3
Communications Plan                                                        1                   2                   3
Communications                                                           0.5                   1                 1.5
Costing Workbook                                                         1.5                   4                   6
Risk Management                                                          0.5                   1                 1.5
Issue Management                                                        0.25                 0.5                   1
Document Management - set up                                             0.5                 0.5                 0.5
PID - production and sign off                                             14                  21                  28
                                                                       25.75               44.00               63.50
PROJECT Implementation - startup - one off
Kick-off/Startup/Initiation Meeting                                     2.00                4.00                6.00
Project Startup Notification to all                                     1.00                2.00                4.00
Communications - set up                                                  0.5                   1                   2
                                                                        3.50                7.00               12.00
PROJECT Implementation - ongoing - weekly
Timesheet Management                                                       1                   2                   3
PID/Business Case - review                                               0.5                   1                 1.5
Stakeholder Management                                                   0.5                   1                 1.5
Project Plan                                                             0.5                   2                   5
Communications Plan                                                      0.5                   1                 1.5
Communications                                                           0.5                   1                 1.5
Costing Workbook                                                         0.5                   1                 1.5
Risk Management                                                          0.5                   1                 1.5
Issue Management                                                         0.5                   2                   4
Project Team Meetings/Reports                                            0.5                   2                   4
Highlight Reports                                                        0.5                   1                 1.5
Document Management                                                      0.5                 0.5                 0.5
Change Management                                                        0.5                   1                 1.5
Project Delivery Group - Fortnightly - Meetings and paperwork            1.5                 1.5                 1.5
General Project Management                                                 1                   2                   3
                                                                        9.50               20.00               33.00
PROJECT Implementation - CLOSURE - one off
End Project Review                                                         1                   2                    3
End Project Report - production & sign off                                 1                   2                    4
Closure Notification            0.25   0.25   0.25
Document Management - archive    0.5      1      1
Communications - decommission    0.5    0.5    0.5
                                3.25   5.75   8.75

				
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