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Sustainable Campus Initiative Committee (SCIC) Meeting Minutes 4:00 pm November 18, 2009 CMU 218 In Attendance: Breuer, Chen, Wallace, Rohla, Dahlquist, Abeywardene, Moen, Sue Bury proxy for Al-Kayali, Morgan Elfelt proxy for Rapacz. Absent: Wiese, Kirk, Goebel, Branden, Butrum, Johnson, AGENDA: November 4 meeting minutes were reviewed and unanimously approved with no corrections or additions. Budget Report: Current total assets are $148,641.85, which includes approximately $10,000 encumbered for campus tree plantings. The $10,000 was approved in FY09; however the trees were just recently planted and invoiced. Committee reviewed a history of the Environmental Fee from 2005 – 2009. The trend shows a steady decrease in revenue and increase in expenditures over the 5 year period. It was suggested the committee consider implementing a potential cap on expenditures for FY10. Committee asked for a more in-depth listing of expenditures over the 5 year period before making a decision. The information will be provided at the next meeting. Committee reviewed and discussed the proposed changes to SCIC Committee Structure, Operating Rules, and Environmental Fee Policy. The Committee Structure document was unanimously approved as submitted. The Operating Rules document was unanimously approved after the following additional changes were made: o Under Quorum, second paragraph, first sentence: Change the sentence, “A voting committee member that has two or more unexcused absences per academic year will be removed from the committee.” to read “A voting committee member that has two or more unexcused absence per academic year may be subject to removal from the committee.” o Under Amendments: Change the sentence, “Operating rules may be amended by a motion submitted by a voting member and approved by quorum.” to read “Operating rules may be amended by a motion submitted by a voting member and approved by simple majority.” The Environmental Fee Policy document was unanimously approved after the following additional changes were made: o Under Fundable Initiatives, sixth bullet item: Change the wording, “Projects and programs that focus on sustainability and environmental responsibility” to read “Projects and programs that focus on environmental sustainability. o Under Funding Request Procedure, second bullet item: Remove the sentence, “Dead line for submission is April 1.” and replace with the following: “Funding requests can only be submitted between September 1 – April 1 for consideration during the current fiscal year. Requests will be reviewed as they are received while classes are in session pending available funds.” After making the necessary changes all three documents will be sent forward to VP Wiese and Student Senate SCIC members for further review and approval by the Student Senate. Committee did not have time to review the proposed Environmental Fee Funding Request Notice to the Campus Community. This item will become part of the next meeting’s agenda. Next meeting is scheduled for Wednesday, December 2, 2009 at 4:00 p.m. in CMU 218. Minutes submitted by Al Breuer.
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