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					                                                              University of Sydney ohsrm E-Audit




Full Question Set
Interviewee names & titles:

                                Q
              Element Sub-element uestion

              1. Management Leadership and OHS Communication
                      1.1 Management Knowledge
S M                               Can managers describe the health and safety issues within their Unit?
S M                               What are the main OHS issues?
S                                 Are ohsrm forms or other ohsrm guidance material used by managers to assist them to
  M                               address OHS issues?
                      Comments
                      Score
                      1.2 General OHS Policy
S M O                             Are staff familiar with the University’s OHS Policy and Guide to staff?
S M O                             Can they describe its detail or at minimum its intent?
S M O                             Can the current OHS Policy and Guide for Staff be readily located?
                      Comments
                      Score
                      1.2 Management Leadership
S M                               Do senior managers actively seek out OHS issues in their management area?
S M                               If so, how have they done this?
S                                 Does the senior manager require that each of their line managers/supervisors report
  M                               regularly on the management of OHS risks in their respective portfolio’s?
S M                               If so, how frequently and in what form are these reports required?
S                                 What is the response of senior managers when OHS issues are brought to their attention?
                                  Does their decision-making and behaviour reflect a positive Unit health and safety
  M                               attitude?
S M                               Are the OHS issues addressed by senior managers seen through to resolution?
S M                               Are sufficient time and resources allocated to address OHS issues?
                      Comments
                      Score
                      1.4 Management Meetings
S M                               Is ohsrm a standing agenda item at management meetings?
S                                 Is there structured and useful discussion of ohsrm at the relevant stage of the Agenda (as
  M                               outlined in the ohsrm Meeting Guide)?
S                                 Do OHS issues and workplace incidents and injuries get discussed at management
  M                               meetings?




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                                                           University of Sydney ohsrm E-Audit




S M                              Are meeting records kept and made available to those who attend?
                    Comments
                    Score

          2. Safety Planning
                    2.1 ohsrm Action Planning
S                              Are there formal ohsrm Action Plans in place with measurable targets and objectives?
    M
S   M                            Are these plans documented?
S   M                            How far into the future do ohsrm Action Plans go – one year, more?
S   M                            How regularly is the Action Plan re-visited?
S   M                            Have each of the objectives listed in the ohsrm Action Plan Form been addressed?
                    Comments
                    Score

          3. Consultation and Involvement
                    3.1 Work Group Meetings
    M O                          Has a workgroup been identified?
                                 Has the Unit adopted an OHS consultation arrangement to assist with meeting its duty to
    M O                          consult?
    M O                          What is the arrangement for consultation?
                                 Are group meetings held with employees to discuss current topics related to OHS issues?
    M O
    M O                          Do staff and P/G students actively raise concerns about workplace OHS issues?
    M O                          Is there open discussion of OHS issues?
                    Comments
                    Score
                    3.2 Influence on Decision Making
    M O                          Have decisions been influenced by safety objectives?
                                 Can you give an example of where consultation with workers influenced a decision in
    M O                          favour of improved OHS?
                                 Is there evidence that a consultative process has been undertaken when decisions are
    M O                          made that are OHS-related?
                    Comments
                    Score

          4. Hazard Idenitification, Risk Assessment and Control
                   4.1 Hazard Identification




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M O                           Have hazards# and hazardous jobs/OHS risks been identified?
M O                           Is there a register of these hazards and hazardous jobs?
                              Have the hazards and hazardous jobs/OHS risks been given a priority order for attention
M O                           in accordance with the likelihood of occurrence and severity of outcome matrix?
M O                           Does the Unit use past and current incident information to identify potential risks?
                              Does the Unit use any of the following to identify risks and hazards; formal/informal work
                              discussions, independent review, hazard reporting system, job analysis/observation or
M O                           other?
M O                           Are there regular inspections to identify OHS risks? If so, by whom?
                Comments
                Score
                4.2 Risk Assessment
M O                         Have risk assessments been done on hazardous jobs/tasks that present OHS risks?
M O                         Have risk assessments been done in accordance with risk priorities?
                            Are staff involved with the hazardous job/task routinely consulted during the risk
M O                         assessment?
M O                         Is the ohsrm Part B Form or equivalent used to guide and record the risk assessment?
M O                         Are risk assessment records readily available?
                Comments
                Score
                4.3 Risk Controls
M O                         Is the hierarchy of hazard controls applied when choosing risk controls?
                            Are staff and students who are directly involved with a hazardous job routinely consulted
M O                         about the choice of risk controls?
M O                         Do risk controls directly address the risk factors found during the risk assessment?
                            Are responsibilities and time frames clearly set and documented for implementation of risk
M O                         controls?
M O                         Are records of risk controls readily available?
                            Is the implementation of agreed risk control monitored formally via inclusion in workgroup
M O                         meetings and/or ohsrm Action Plans?
                Comments
                Score

      5. Training and Instruction
                5.1 Safety Training Needs Analysis
M                             Is there a system used for identifying safety training needs?
M                             If so, what is the system?
M                             How often are OHS training needs assessed?




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M                    Are training needs documented in the ohsrm Action Plan and/or the PM&D process?
        Comments
        Score
        5.2 Training or Instruction in General OHS Obligations
                     Is training provided to staff, including supervisors, to ensure that they understand their
M O                  OHS responsibilities and how to discharge these?
M O                  Are training participants required to achieve a particular level of competency?
        Comments
        Score
        5.3 Staff and Student Inductions
M O                  Are staff and student inductions routinely conducted?
M O                  How soon after commencement of employment does the induction take place?
M O                  Is the induction training documented as a Program?
                     Are inductees required to demonstrate that they understand the information provided by
M O                  answering set questions?
                     Does the induction include familiarisation with emergency procedures, OHS risks,
M O                  reporting mechanisms etc?
M O                  Are records of this training and competency retained?
        Comments
        Score
        5.4 Specific OHS Risk Training and Instruction
                     Is suitable OHS training provided to address specific risks inherent to the work area or
M O                  occupational group?
M O                  Is the training compulsory for all staff and students?
M O                  Is the training competency based?
                     Are staff and students allowed to do potentially hazardous work prior to completion of the
M O                  training?
        Comments
        Score
        5.5 Maintaining OHS Training Records
M                    Is a training register maintained of people who have undertaken OHS related training?
                     Does the training register include the names of people who attended, the training dates
M                    and times and summary of course content?
        Comments
        Score
        5.6 Safe Operating Procedures
    O                Have safe work procedures been developed for all tasks that involve risk of injury?
    O                Are safe work methods developed in consultation with those who will do the tasks?




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    O                          Are safe work methods documented and readily available?
                               Are safe work methods developed with reference to relevant industry Codes of Practice
    O                          and University Guidelines etc?
    O                          Are the safe work methods known about and followed?
                               Are new staff and student introduced to safe work procedures at the time of their local
    O                          induction?
                   Comments
                   Score
                   5.7 Training and Support of Zone OHS Committee Members
M O                             Are any members of staff on the local Zone OHS Committee?
                                Has the senior manager been asked to nominate an employer representative on the Zone
M O                             OHS Committee?
                                Have Zone OHS Committee members at the Unit completed the accredited OHS
M O ZO                          Consultation training?
M O ZO                          Was the training done within 3 months of their election/appointment?
M O ZO                          Are Zone OHS Committee members allowed time to participate in Committee activities?
                   Comments
                   Score

         6. Emergency Preparedness
                  6.1 Emergency Planning
M                            Is there an up to date emergency evacuation plan?
M                            How often is this reviewed?
                             Does the emergency plan address the issues shown in the University’s emergency
M                            procedures pro-forma?
M                            Are there floor plans displayed in the main circulations spaces showing emergency egress
                             routes and assembly areas? to coordinate emergency planning with other building
                             Is there regular communication
M                            tenants?
                             What is the procedure to contact University and external emergency response agencies?
M
                   Comments
                   Score
                   6.2 Emergency Teams
                              Has a Chief Warden, Deputy-Chief Warden and wardens from the main occupied areas
M   CW                        been assigned emergency response roles?
M   CW                        Have all members of the ECO received appropriate training?
M O                           Have the names/titles of ECO members been displayed and communicated?
                   Comments




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                     Score
                     6.3 Administration and Trial Evacuation Drills
M       CW                         Are emergency procedures and systems tested and evaluated on an annual basis?
M       CW                         When was the last drill? (Add comment).
M       CW                         Does the ECO meet regularly? How frequent are these meetings?
M       CW                         How frequent are these meetings?
M       CW                         Is the University’s ECO Meeting Agenda template used for the meetings?
M       CW                         Are the proceedings of thes meetings documented?
                     Comments
                     Score
                     6.4 Emergency Communications
M O                                Are all staff and students familiar with the emergency plan?
M O                                How is the emergency plan communicated?
                                   If an emergency situation arose, how would this be communicated to all relevant staff,
M       CW                         students, visitors and neighbouring Units etc?
                     Comments
                     Score
                     6.5 First Aid
                                   Do you have a Nominated First Aid Officer either in your Department or in the same
M   O                              building?
M   O                              What is the name of the First Aid Officer?
M   O                              Is the name and contact details of the NFAO displayed within the Unit?
M   O                              Are there alternate first aid arrangements made when the NFAO is on leave?
    O FA                           Is the NFAO appropriately trained to provide first aid?
    O FA                           Is first aid equipment provided eg. first aid kits, first aid room?
    O FA                           Does the NFAO regularly maintain the first aid equipment?
                     Comments
                     Score

          7. Incident Reporting and Investigation
                    7.1 Incident Reporting Procedure
M       DSO                      Have there been any incidents or accidents?
M   O                            Is there a procedure for reporting incidents?
M   O                            If so, what is the procedure?
M   O                            Is the procedure documented?
M   O                            Are near misses reported?
                                 Are all incidents and near misses discussed at relevant management and staff meetings?
M O




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M O                              Are incidents and near misses reported using the University myHRonline?
M   DSO                          Are reports of incidents and near misses reported within 24 hours?
                    Comments
                    Score
                    7.2 Incident Investigation System
M       DSO                      Does the Unit maintain a system for investigation of incidents?
M       DSO                      Are all incidents investigated?
M       DSO                      What is the local time frame within which incidents are investigated?
M       DSO                      Who carries out the incident investigations?
M       DSO                      Have investigators done accident investigation training?
M       DSO                      Is there a standard method of investigation to determine causes?
                    Comments
                    Score
                    7.3 Maintenance and Facilities Improvement Requests/Reports
                                 Are all staff aware of the CIS maintenance request system for reporting and follow up of
    O                            physical hazards requiring urgent attention?
                                 Is there a local system for lodging these maintenance requests and informing other
M O                              workers of progress?
  O                              How are CIS maintenance requests lodged?
                    Comments
                    Score

          8. Purchasing
                   8.1 Procurement of Goods
                              Is a prec-purchase risk assessment routinely conducted before the purchase of new
M O                           equipment or materials?
M O                           Are relevant staff and students consulted during the pre-purchase risk assessment?
                              Do the OHS aspects of the new materials or equipment influence the decision on
M O                           procurement?
                              Are delivery and installation risks, such as manual handling and access for work areas,
M O                           considered for new goods and equipment?
                              Are waste disposal issues addressed prior to the purchase of hazardous and radioactive
M O                           substances?
                   Comments
                   Score




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                                University of Sydney ohsrm E-Audit




Answer / Notes




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Senior Management Question Set
Interviewee names & titles:


Element Sub-element Question                                                            Answer / Notes
1. Management Leadership and OHS Communication
         1.1 Management Knowledge
                       Can managers describe the health and safety issues within their
                       Unit?
                       What are the main OHS issues?
                       Are ohsrm forms or other ohsrm guidance material used by
                       managers to assist them to address OHS issues?
         Comments
         Score
         1.2 General OHS Policy
                       Are staff familiar with the University’s OHS Policy and Guide to
                       staff?
                       Can they describe its detail or at minimum its intent?
                       Can the current OHS Policy and Guide for Staff be readily
                       located?
         Comments
         Score
         1.2 Management Leadership
                       Do senior managers actively seek out OHS issues in their
                       management area?
                       If so, how have they done this?
                       Does the senior manager require that each of their line
                       managers/supervisors report regularly on the management of
                       OHS risks in their respective portfolio’s?
                       If so, how frequently and in what form are these reports
                       required?
                       What is the response of senior managers when OHS issues are
                       brought to their attention? Does their decision-making and
                       behaviour reflect a positive Unit health and safety attitude?
                       Are the OHS issues addressed by senior managers seen
                       through to resolution?
                          Are sufficient time and resources allocated to address OHS
                          issues?
           Comments
           Score
           1.4 Management Meetings
                       Is ohsrm a standing agenda item at management meetings?
                       Is there structured and useful discussion of ohsrm at the relevant
                       stage of the Agenda (as outlined in the ohsrm Meeting Guide)?

                          Do OHS issues and workplace incidents and injuries get
                          discussed at management meetings?
                          Are meeting records kept and made available to those who
                          attend?
           Comments
           Score

2. Safety Planning
           2.1 ohsrm Action Planning
                          Are there formal ohsrm Action Plans in place with measurable
                          targets and objectives?
                          Are these plans documented?
                          How far into the future do ohsrm Action Plans go – one year,
                          more?
                          How regularly is the Action Plan re-visited?
                          Have each of the objectives listed in the ohsrm Action Plan Form
                          been addressed?
           Comments
           Score
Middle Management and Supervisor Question Set
Interviewee names & titles:


Element   Sub-element Question
1. Management Leadership and OHS Communication
          1.1 Management Knowledge
                         Can managers describe the health and safety issues within their Unit?

                           What are the main OHS issues?
                           Are ohsrm forms or other ohsrm guidance material used by managers
                           to assist them to address OHS issues?
           Comments
           Score
           1.2 General OHS Policy
                         Are staff familiar with the University’s OHS Policy and Guide to staff?

                           Can they describe its detail or at minimum its intent?

                        Can the current OHS Policy and Guide for Staff be readily located?
           Comments
           Score
           1.2 Management Leadership
                        Do senior managers actively seek out OHS issues in their
                        management area?
                        If so, how have they done this?
                        Does the senior manager require that each of their line
                        managers/supervisors report regularly on the management of OHS
                        risks in their respective portfolio’s?
                        If so, how frequently and in what form are these reports required?
                        What is the response of senior managers when OHS issues are
                        brought to their attention? Does their decision-making and behaviour
                        reflect a positive Unit health and safety attitude?
                        Are the OHS issues addressed by senior managers seen through to
                        resolution?
                        Are sufficient time and resources allocated to address OHS issues?
           Comments
           Score
           1.4 Management Meetings
                        Is ohsrm a standing agenda item at management meetings?
                        Is there structured and useful discussion of ohsrm at the relevant stage
                        of the Agenda (as outlined in the ohsrm Meeting Guide)?
                            Do OHS issues and workplace incidents and injuries get discussed at
                            management meetings?
                            Are meeting records kept and made available to those who attend?

2. Safety Planning
            2.1 ohsrm Action Planning
                           Are there formal ohsrm Action Plans in place with measurable targets
                           and objectives?
                           Are these plans documented?
                           How far into the future do ohsrm Action Plans go – one year, more?
                           How regularly is the Action Plan re-visited?
                           Have each of the objectives listed in the ohsrm Action Plan Form been
                           addressed?
            Comments
            Score

3. Consultation and Involvement
            3.1 Work Group Meetings
                            Has a workgroup been identified?
                            Has the Unit adopted an OHS consultation arrangement to assist with
                            meeting its duty to consult?
                            What is the arrangement for consultation?
                            Are group meetings held with employees to discuss current topics
                            related to OHS issues?
                            Do staff and P/G students actively raise concerns about workplace
                            OHS issues?
                            Is there open discussion of OHS issues?
            Comments
            Score
            3.2 Influence on Decision Making
                             Have decisions been influenced by safety objectives?
                             Can you give an example of where consultation with workers
                             influenced a decision in favour of improved OHS?
                             Is there evidence that a consultative process has been undertaken
                             when decisions are made that are OHS-related?
            Comments
            Score

4. Hazard Idenitification, Risk Assessment and Control
            4.1 Hazard Identification
                              Have hazards# and hazardous jobs/OHS risks been identified?
                              Is there a register of these hazards and hazardous jobs?
                              Have the hazards and hazardous jobs/OHS risks been given a priority
                              order for attention in accordance with the likelihood of occurrence and
                              severity of outcome matrix?
                              Does the Unit use past and current incident information to identify
                              potential risks?
                              Does the Unit use any of the following to identify risks and hazards;
                              formal/informal work discussions, independent review, hazard
                              reporting system, job analysis/observation or other?
                              Are there regular inspections to identify OHS risks? If so, by whom?
            Comments
            Score
            4.2 Risk Assessment
                              Have risk assessments been done on hazardous jobs/tasks that
                              present OHS risks?
                              Have risk assessments been done in accordance with risk priorities?
                              Are staff involved with the hazardous job/task routinely consulted
                              during the risk assessment?
                              Is the ohsrm Part B Form or equivalent used to guide and record the
                              risk assessment?
                              Are risk assessment records readily available?
            Comments
            Score
            4.3 Risk Controls
                              Is the hierarchy of hazard controls applied when choosing risk
                              controls?
                              Are staff and students who are directly involved with a hazardous job
                              routinely consulted about the choice of risk controls?
                              Do risk controls directly address the risk factors found during the risk
                              assessment?
                              Are responsibilities and time frames clearly set and documented for
                              implementation of risk controls?
                              Are records of risk controls readily available?
                              Is the implementation of agreed risk control monitored formally via
                              inclusion in workgroup meetings and/or ohsrm Action Plans?
            Comments
            Score

5. Training and Instruction
            5.1 Safety Training Needs Analysis
                             Is there a system used for identifying safety training needs?
                             If so, what is the system?
                             How often are OHS training needs assessed?
                             Are training needs documented in the ohsrm Action Plan and/or the
                             PM&D process?
            Comments
            Score
            5.2 Training or Instruction in General OHS Obligations
                             Is training provided to staff, including supervisors, to ensure that they
                             understand their OHS responsibilities and how to discharge these?
                              Are training participants required to achieve a particular level of
                              competency?
            Comments
            Score
            5.3 Staff and Student Inductions
                            Are staff and student inductions routinely conducted?
                            How soon after commencement of employment does the induction take
                            place?
                            Is the induction training documented as a Program?
                          Are inductees required to demonstrate that they understand the
                          information provided by answering set questions?
                          Does the induction include familiarisation with emergency procedures,
                          OHS risks, reporting mechanisms etc?
                          Are records of this training and competency retained?
          Comments
          Score
          5.4 Specific OHS Risk Training and Instruction
                          Is suitable OHS training provided to address specific risks inherent to
                          the work area or occupational group?
                          Is the training compulsory for all staff and students?
                          Is the training competency based?
                          Are staff and students allowed to do potentially hazardous work prior to
                          completion of the training?
          Comments
          Score
          5.5 Maintaining OHS Training Records
                          Is a training register maintained of people who have undertaken OHS
                          related training?
                          Does the training register include the names of people who attended,
                          the training dates and times and summary of course content?
          Comments
          Score
          5.7 Training and Support of Zone OHS Committee Members
                          Are any members of staff on the local Zone OHS Committee?
                          Has the senior manager been asked to nominate an employer
                          representative on the Zone OHS Committee?
                          Have Zone OHS Committee members at the Unit completed the
                          accredited OHS Consultation training?
                          Was the training done within 3 months of their election/appointment?
                          Are Zone OHS Committee members allowed time to participate in
                          Committee activities?
          Comments
          Score

6. Emergency Preparedness
6.1 Emergency Planning
              Is there an up to date emergency evacuation plan?
              How often is this reviewed?
              Does the emergency plan address the issues shown in the University’s
              emergency procedures pro-forma?
              Are there floor plans displayed in the main circulations spaces showing
              emergency egress routes and assembly areas?
                Is there regular communication to coordinate emergency planning with
                other building tenants?
                What is the procedure to contact University and external emergency
                response agencies?
Comments
Score
6.2 Emergency Teams
              Has a Chief Warden, Deputy-Chief Warden and wardens from the
              main occupied areas been assigned emergency response roles?
                Have all members of the ECO received appropriate training?
                Have the names/titles of ECO members been displayed and
                communicated?
Comments
Score
6.3 Administration and Trial Evacuation Drills
                Are emergency procedures and systems tested and evaluated on an
                annual basis?
                When was the last drill? (Add comment).
                Does the ECO meet regularly?
                How frequent are these meetings?
                Is the University’s ECO Meeting Agenda template used for the
                meetings?
                Are the proceedings of these meetings documented?
Comments
Score
6.4 Emergency Communications
                Are all staff and students familiar with the emergency plan?
                How is the emergency plan communicated?
                            If an emergency situation arose, how would this be communicated to
                            all relevant staff, students, visitors and neighbouring Units etc?
            Comments
            Score
            6.5 First Aid
                            Do you have a Nominated First Aid Officer either in your Department or
                            in the same building?
                            What is the name of the First Aid Officer?
                            Is the name and contact details of the NFAO displayed within the Unit?

                            Are there alternate first aid arrangements made when the NFAO is on
                            leave?
                            Is the NFAO appropriately trained to provide first aid?
                            Is first aid equipment provided e.g. first aid kits, first aid room?
                            Does the NFAO regularly maintain the first aid equipment?
            Comments
            Score

7. Incident Reporting and Investigation
            7.1 Incident Reporting Procedure
                             Have there been any incidents or accidents?
                             Is there a procedure for reporting incidents?
                             If so, what is the procedure?
                             Is the procedure documented?
                             Are near misses reported?
                             Are all incidents and near misses discussed at relevant management
                             and staff meetings?
                             Are incidents and near misses reported using the prescribed incident
                             report form?
                             Are reports of incidents and near misses reported within 24 hours?
            Comments
            Score
            7.2 Incident Investigation System
                             Does the Unit maintain a system for investigation of incidents?
                             Are all incidents investigated?
                           What is the local time frame within which incidents are investigated?
                           Who carries out the incident investigations?
                           Have investigators done accident investigation training?
                           Is there a standard method of investigation to determine causes?
                           How are CIS maintenance requests lodged?
           Comments
           Score
           7.3 Maintenance and Facilities Improvement Requests/Reports
                          Are all staff aware of the CIS maintenance request system for reporting
                          and follow up of physical hazards requiring urgent attention?
                          Is there a local system for lodging these maintenance requests and
                          informing other workers of progress?
           Comments
           Score

8. Purchasing
           8.1 Procurement of Goods
                         Is a pre-purchase risk assessment routinely conducted before the
                         purchase of new equipment or materials?
                         Are relevant staff and students consulted during the pre-purchase risk
                         assessment?
                         Do the OHS aspects of the new materials or equipment influence the
                         decision on procurement?
                         Are delivery and installation risks, such as manual handling and access
                         for work areas, considered for new goods and equipment?
                         Are waste disposal issues addressed prior to the purchase of
                         hazardous and radioactive substances?
           Comments
           Score
Answer / Notes
Operational Staff Question Set
Interviewee names & titles:


Element Sub-element Question
1. Management Leadership and OHS Communication
         1.2 General OHS Policy
                        Are staff familiar with the University’s OHS Policy and Guide to
                        staff?
                        Can they describe its detail or at minimum its intent?
                        Can the current OHS Policy and Guide for Staff be readily
                        located?
         Comments
         Score

3. Consultation and Involvement
          3.1 Work Group Meetings
                           Has a workgroup been identified?
                           Has the Unit adopted an OHS consultation arrangement to assist
                           with meeting its duty to consult?
                           What is the arrangement for consultation?
                           Are group meetings held with employees to discuss current
                           topics related to OHS issues?
                           Do staff and P/G students actively raise concerns about
                           workplace OHS issues?
                           Is there open discussion of OHS issues?
          Comments
          Score
          3.2 Influence on Decision Making
                           Have decisions been influenced by safety objectives?
                           Can you give an example of where consultation with workers
                           influenced a decision in favour of improved OHS?
                           Is there evidence that a consultative process has been
                           undertaken when decisions are made that are OHS-related?
          Comments
          Score
4. Hazard Idenitification, Risk Assessment and Control
           4.1 Hazard Identification
                             Have hazards# and hazardous jobs/OHS risks been identified?
                             Is there a register of these hazards and hazardous jobs?
                             Have the hazards and hazardous jobs/OHS risks been given a
                             priority order for attention in accordance with the likelihood of
                             occurrence and severity of outcome matrix?
                             Does the Unit use past and current incident information to identify
                             potential risks?
                             Does the Unit use any of the following to identify risks and
                             hazards; formal/informal work discussions, independent review,
                             hazard reporting system, job analysis/observation or other?
                             Are there regular inspections to identify OHS risks? If so, by
                             whom?
           Comments
           Score
           4.2 Risk Assessment
                             Have risk assessments been done on hazardous jobs/tasks that
                             present OHS risks?
                             Have risk assessments been done in accordance with risk
                             priorities?
                             Are staff involved with the hazardous job/task routinely consulted
                             during the risk assessment?
                             Is the ohsrm Part B Form or equivalent used to guide and record
                             the risk assessment?
                             Are risk assessment records readily available?
           Comments
           Score
           4.3 Risk Controls
                             Is the hierarchy of hazard controls applied when choosing risk
                             controls?
                             Are staff and students who are directly involved with a hazardous
                             job routinely consulted about the choice of risk controls?
                             Do risk controls directly address the risk factors found during the
                             risk assessment?
                             Are responsibilities and time frames clearly set and documented
                             for implementation of risk controls?
                             Are records of risk controls readily available?
                             Is the implementation of agreed risk control monitored formally
                             via inclusion in workgroup meetings and/or ohsrm Action Plans?
           Comments
           Score

5. Training and Instruction
           5.2 Training or Instruction in General OHS Obligations
                            Is training provided to staff, including supervisors, to ensure that
                            they understand their OHS responsibilities and how to discharge
                            these?
                            Are training participants required to achieve a particular level of
                            competency?
           Comments
           Score
           5.3 Staff and Student Inductions
                            Are staff and student inductions routinely conducted?
                            How soon after commencement of employment does the
                            induction take place?
                            Is the induction training documented as a Program?
                            Are inductees required to demonstrate that they understand the
                            information provided by answering set questions?
                             Does the induction include familiarisation with emergency
                             procedures, OHS risks, reporting mechanisms etc?
                             Are records of this training and competency retained?
           Comments
           Score
           5.4 Specific OHS Risk Training and Instruction
                          Is suitable OHS training provided to address specific risks
                          inherent to the work area or occupational group?
                          Is the training compulsory for all staff and students?
                         Is the training competency based?
                         Are staff and students allowed to do potentially hazardous work
                         prior to completion of the training?
         Comments
         Score
         5.6 Safe Operating Procedures
                         Have safe work procedures been developed for all tasks that
                         involve risk of injury?
                         Are safe work methods developed in consultation with those who
                         will do the tasks?
                         Are the safe work methods documented and readily available?
                         Are safe work methods developed with reference to relevant
                         industry Codes of Practice and University Guidelines etc?
                         Are the safe work methods known about and followed?
                         Are new staff and student introduced to safe work procedures at
                         the time of their local induction?
         Comments
         Score
         5.7 Training and Support of Zone OHS Committee Members
                         Are any members of staff on the local Zone OHS Committee?
                         Has the senior manager ben asked to nominate an employer
                         representative on the Zone OHS Committee?
                         Have Zone OHS Committee members at the Unit completed the
                         accredited OHS Consultation training?
                         Was the training done within 3 months of their
                         election/appointment?
                         Are Zone OHS Committee members allowed time to participate
                         in Committee activities?
         Comments
         Score

6. Emergency Preparedness
         6.2 Emergency Teams
                            Has a Chief Warden, Deputy Chief Warden and wardens from
                            the main occupied areas been assigned emergency response
                            roles?
                            Have all members of the Eco erceived appropriate training?
                            Have the names/titles of ECO members been displayed and
                            communicated?
           Comments
           Score
           6.4 Emergency Communications
                         Are all staff and students familiar with the emergency plan?
                         How is the emergency plan communicated?
                         If an emergency situation arose, how would this be
                         communicated to all relevant staff, students, visitors and
                         neighbouring Units etc?
           Comments
           Score
           6.5 First Aid
                         Do you have a Nominated First Aid Officer either in your
                         Department or in the same building?
                         What is the name of the First Aid Officer?
                         Is the name and contact details of the NFAO displayed within the
                         Unit?
                         Are there alternate first aid arrangements made when the NFAO
                         is on leave?
                         Is the NFAO appropriately trained to provide first aid?
                         Is first aid equipment provided eg. first aid kits, first aid room?
                         Does the NFAO regularly maintain the first aid equipment?
           Comments
           Score

7. Incident Reporting and Investigation
            7.1 Incident Reporting Procedure
                            Have there been any incidents or accidents?
                            Is there a procedure for reporting incidents?
                            If so, what is the procedure?
                          Is the procedure documented?
                          Are near misses reported?
                          Are all incidents and near misses discussed at relevant
                          management and staff meetings?
                          Are incidents and near misses reported using the University
                          myHRonline?
                          Are reports of incidents and near misses reported within 24
                          hours?
          Comments
          Score
          7.3 Maintenance and Facilities Improvement Requests/Reports
                        Are all staff aware of the CIS maintenance request system for
                        reporting and follow up of physical hazards requiring urgent
                        attention?
                        Is there a local system for lodging these maintenance requests
                        and informing other workers of progress?
                        How are CIS maintenance requests lodged?
          Comments
          Score

8. Purchasing
          8.1 Procurement of Goods
                        Is a pre-purchase risk assessment routinely conducted before
                        the purchase of new equipment or materials?
                        Are relevant staff and students consulted during the pre-
                        purchase risk assessment?
                        Do the OHS aspects of the new materials or equipment influence
                        the decision on procurement?
                        Are delivery and installation risks, such as manual handling and
                        access for work areas, considered for new goods and
                        equipment?
                        Are waste disposal issues addressed prior to the purchase of
                        hazardous and radioactive substances?
          Comments
          Score
Answer / Notes
Designated Safety Staff Question Set
Interviewee names & titles:


Title   Element Sub-element Question
        5. Training and Instruction
                   5.7 Training and Support of Zone OHS Committee Members
ZO                                  Are any members of staff on the local Zone OHS Committee?
                                    Has the senior manager been asked to nominate an employer
ZO                                  representative on the Zone OHS Committee?
                                    Have Zone OHS Committee members at the Unit completed the
ZO                                  accredited OHS Consultation training?
                                    Was the training done within 3 months of their
ZO                                  election/appointment?
                                    Are Zone OHS Committee members allowed time to participate in
ZO                                  Committee activities?
                   Comments
                   Score

        6. Emergency Preparedness
                 6.2 Emergency Teams
                                Has a Chief Warden, Deputy-Chief Warden and wardens from the
CW                              main occupied areas been assigned emergency response roles?
CW                                Have all members of the ECO received appropriate training?
                                  Have the names/titles of ECO members been displayed and
CW                                communicated?
                  Comments
                  Score
                  6.3 Administration and Trial Evacuation Drills
                                  Are emergency procedures and systems tested and evaluated on
CW                                an annual basis?
CW                                When was the last drill? (Add comment).
CW                                Does the ECO meet regularly?
CW                                How frequent are these meetings?
                                 Is the University’s ECO Meeting Agenda template used for the
CW                               meetings?
CW                               Are the proceedings of these meetings documented?
                 Comments
                 Score
                 6.4 Emergency Communications

CW                               Are all staff and students familiar with the emergency plan?
CW                               How is the emergency plan communicated?
                                 If an emergency situation arose, how would this be communicated
CW                               to all relevant staff, students, visitors and neighbouring Units etc?
                 6.5 First Aid
                                 Do you have a Nominated First Aid Officer either in your
FA                               Department or in the same building?
FA                               What is the name of the First Aid Officer?
                                 Is the name and contact details of the NFAO displayed within the
FA                               Unit?
                                 Are there alternate first aid arrangements made when the NFAO is
FA                               on leave?
FA                               Is the NFAO appropriately trained to provide first aid?
FA                               Is first aid equipment provided eg. first aid kits, first aid room?
FA                               Does the NFAO regularly maintain the first aid equipment?
                 Comments
                 Score

      7. Incident Reporting and Investigation
                  7.1 Incident Reporting Procedure
DSO                               Have there been any incidents or accidents?
DSO                               Are reports of incidents and near misses reported within 24 hours?
                  Comments
                  Score
                  7.2 Incident Investigation System
DSO                               Does the Unit maintain a system for investigation of incidents?
DSO                               Are all incidents investigated?
                 What is the local time frame within which incidents are investigated?
DSO
DSO              Who carries out the incident investigations?
DSO              Have investigators done accident investigation training?
DSO              Is there a standard method of investigation to determine causes?
      Comments
      Score
Answer / Notes

				
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