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NSW DEPARTMENT OF EDUCATION AND TRAINING

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					                 DEPARTMENT OF EDUCATION AND TRAINING
                                       Position Description


POSITION DETAILS

Position Title:                 Manager, Procurement Strategy

Reports to:                     Director, Procurement and Services

Location:                       State Office, 35 Bridge Street, Sydney

Directorate:                    Asset Management

Date:                           August 2010

PRIMARY OBJECTIVES

Manage the development of a strategic approach and a strategic plan for the NSW
DET Asset procurement and purchasing processes, which maximise the
Department’s purchasing advantages and deliver positive outcomes both in relation
to the Department’s budget and its acquisition of assets.


REPORTING RELATIONSHIPS



                                                         Deputy Director-General
                                                        Finance and Infrastructure




                                                           Director Procurement and
                                                                    Services




                                     Manager           Manager Facilities               Manager
                                                                                                     Project Director,
            Manager                   Po9licy,         Management and                 Procurement
                                                                                                          PPP
        Advisory Services       Communications and        Property                      Strategy
                                  Project Support




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Manager, Procurement Strategy                                                               Page 1
ORGANISATIONAL ENVIRONMENT

The Department of Education and Training is an innovative organisation focused on
provision of service to the community through the delivery of quality education and
training.

It is the role of senior staff in the Department to lead the development of an
organisational culture which is focused on the work of staff in schools and TAFE
Institutes. Senior staff serve and support students, staff and the community; promote
the development of key relationships and values; and work collaboratively with
interest groups. They also value team work, problem solving and strategic issues
management; and promote the significant role of education and training for the social
and economic future of NSW.

More than 1.5 million students (in schools, TAFE and ACE) in NSW benefit from the
services of the Department of Education and Training. To achieve this, the
Department has a recurrent budget of over eleven billion dollars and a workforce of
over 96,000 FTE. Its size and capacity for coordination provide opportunities to
integrate the provision of education and training in ways that had not been possible
traditionally.

The challenges and opportunities facing the Department are immediate and
significant. Success depends on providing quality support to teachers in schools,
TAFE Institutes, communities and industries; ensuring that high quality learning and
teaching are everyone’s central focus; providing students with the knowledge,
understanding, skills and values for productive and rewarding lives; and providing
vocational education and training of the highest quality. This ongoing focus is needed
to meet the needs and aspirations of the community and industry, and to implement
government initiatives in the provision of educational technology.

The Department of Education and Training will meet these challenges and
opportunities by strengthening its focus on support for teaching and learning; leading
the growth of the market position of public schools; ensuring accountability to the
Government and community; and implementing an ethos of customer service
throughout the Department. The Department is committed to promoting public
schools and TAFE and the teachers who work in them; and creating harmonious and
productive relations with the teaching profession (and those who represent its
members), the community and industry.

Rapidly changing information and communications technology provides further
opportunities for the Department of Education and Training to apply and adapt work
practices to e-business, online curriculum, flexible delivery of services and products,
and strategic use of executive information to inform corporate and educational
decisions.

Provision of high quality public education and training requires the concerted effort of
every senior officer of the Department. These efforts require close alignment of policy
and support through the Department’s directorates and portfolios with the needs of
schools and TAFE Institutes.

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Manager, Procurement Strategy                                                Page 2
The staffing environment of the Department of Education and Training is diverse and
complex. Staff are employed under a number of Acts of Parliament, with the majority
being covered by the Teaching Service Act 1980 and the Public Sector Employment
and Management Act 2002 (this includes staff employed under Chapter 1A of the
Public Sector Employment and Management Act 2002 in the Department of
Education and Training, or the TAFE Commission Division, to enable the TAFE
Commission to exercise its functions). Every senior officer of the Department will
ensure that all staff, regardless of the awards governing their employment, are
committed to the corporate priorities.

The Asset Management Directorate manages the property assets of the
Department through the construction and maintenance of schools and TAFE
campuses to a standard which supports learning and teaching. It is responsible for:

     Development and Implementation of the Department’s Asset Management
      strategies.
     The planning and management of NSW DET construction, major works and
      strategic projects program.
     The management of the NSW DET maintenance and cleaning programs.
     Management of NSW DET property acquisition and disposal programs.
     Coordinating and advising Regional Asset Management Units in capital and
      infrastructure project and program management, and associated reporting.
     Development, implementation and maintenance of facilities standards and
      frameworks.
     Managing the ongoing implementation of government policies, with the
      development and implementation of the DET Asset Management Strategy
      including strategies around the aggregation of purchase of asset services to
      achieve value for money and reduce the cost of doing business.
     Managing the establishment and implementation of joint sector initiatives
      including Public–Private Partnerships and Strategic Service Partnerships,
      including reviewing opportunities and developing proposals for approval.
     Managing the establishment and implementation of the shared corporate
      services initiative within NSW DET.
     Management of procurement information to provide risk and probity advice on
      asset contracting to both corporate and educational services across the state.
     Developing and managing strategic partnerships with suppliers and service
      providers including Department of Commerce.

The Procurement Unit provides:

     Strategic procurement, analytical and process services, and direct support to
      the Asset Management Directorate for optimal management of the property
      assets of the Department through the construction and maintenance of schools
      and TAFE campuses to a standard which supports learning and teaching.

     Strategic sourcing procurement solution services including deep analysis,
      market research and process redesign to DET expenditure management in the
      acquisition of goods and services, ICT and assets.


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Manager, Procurement Strategy                                                Page 3
INTERPERSONAL RELATIONSHIPS


Relationship                    Dimension
Service Provider                Deliver on promises to the educational community.
Advisor                         Position holder:
                                    Influences the development of capital asset
                                       procurement for the whole of DET.
                                    Guides future contractual relationships at the
                                       organizational level for asset services
Leader                          Position holder provides leadership to own work
                                team and leads multi disciplinary projects within
                                Asset Management and across DET portfolios as
                                required.
                                Leading the cultural development of the newly
                                formed work group
Manager of                      With contractors and service providers
commercial
environment
Supervisor and                  To work unit, and projects under the position holders
supporter                       leadership.
Mentor                          On request from other staff in Asset Management.


Immediate Team


                  Senior Procurement Strategy and Contract Analyst

                     Procurement Strategy and Contract Analysts




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Manager, Procurement Strategy                                                   Page 4
DECISION MAKING

Within the context of Government commitments, the Department’s statewide policy
framework, and in consultation with the Director, Procurement and Services, the
position holder is expected to demonstrate considerable initiative to:

        Develop and implement asset procurement initiatives, logistics reform and
         supply chain procurement management.

        Manage the state-wide interface between asset procurement strategy and
         contractual negotiations in conjunction with contract management service
         providers.

CHALLENGES AND CONSTRAINTS

DET Procurement is accountable to deliver a range of products and services within
defined timeframes in a commercial environment with limited resources.

The position works with Asset Management to:

   Develop and implement the Department’s Asset Management strategies.
   Plan and manage NSW DET construction, major works and strategic projects
    program.
   Manage NSW DET maintenance and cleaning programs
   Manage NSW DET property acquisition and disposal programs.
   Coordinate and advise Regional Asset Management Units in capital and
    infrastructure project and program management, and associated reporting.
   Develop, implement and maintain facilities standards and frameworks.
   Provide a range of corporate business systems to the Department for the
    management of Assets.
   Manage the ongoing implementation of government policies, with the
    development and implementation of the DET Asset Management Strategy
    including strategies around the aggregation of purchase of asset services to
    achieve value for money and reduce the cost of doing business.

Challenges include:

       Working with information management limitations.
       Working within a new function.
       Developing and creating practices and procedures.
       Establishing credibility across NSW DET.
       High financial savings expectations and requirements.
       Limited deployed procurement technologies.
       Limited procurement skill base across NSW DET.
       A cultural environment that can be resistant to change.




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Manager, Procurement Strategy                                                Page 5
POSITION DIMENSIONS

Staffing                                    Budget
Reporting directly:                            Management of Procurement
Senior Procurement Strategy and                 Strategy for $27B asset base
Contract Analyst.                               for $575m capital and $420m
                                                recurrent programs.
Procurement Strategy and Contract              Support and assist
Analysts                                        procurement strategic
                                                development for goods and
                                                services and ICT.
                                               Acquisition and disposal of up
                                                to $1B capital and recurrent
                                                expenditure.

KEY ACCOUNTABILITIES

     Develop and implement asset procurement initiatives, logistics reform and
      supply chain procurement management.

     Manage the state-wide interface between asset procurement strategy and
      contractual negotiations in conjunction with contract management service
      providers to achieve revenue and operational efficiencies which deliver benefits
      and savings to NSW DET and support broad based procurement initiatives and
      projects of the Directorate.

     Lead negotiations of state-wide or cross-regional contracts, and work closely
      with regional Asset Management Units to optimise return on investment in
      assets, to identify opportunities for improvement in practices and to support the
      achievement of real savings to NSW DET.

     Benchmark regional services operations and development of policies to
      optimise asset procurement performance to support the delivery of educational
      services.

     Participate and support the development of cost management, procurement
      optimisation strategies across all of NSW DET expenditure categories.

     Lead organisational change in asset procurement strategies and general
      procurement activities to develop an understanding and acceptance of new
      asset procurement systems, practice, procedures and procurement
      technologies for NSW DET to manage the implementation of continuous
      improvement activities and government reform; establish effective working
      relationships and communication with stakeholders; anddevelop appropriate
      education and training programs for NSW DET staff in procurement policy,
      practice and risk management.

     Interface with market to become informed buyer to maintain the currency of
      information and knowledge in accordance with evolving asset management,
      procurement and joint sector development strategies and practices throughout

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Manager, Procurement Strategy                                                Page 6
      Australia and internationally, including electronic business developments, and
      consult with industry and industry bodies.

     Develop and evaluate asset and construction industry procurement strategy and
      contracts, and assist and support general procurement, strategic development
      and change implementation programs to continually review and evaluate
      performance to determine the level of compliance with Government and
      Departmental asset procurement policy and procedure, andmonitor and report
      on key performance indicators in asset procurement to determine progress
      towards meeting NSW DET and Government requirements.

     Ensure that state-wide asset procurement and general procurement strategies
      and processes meet NSW Government guidelines to manage policy and
      statutory requirements in asset procurement management; provide input to the
      development of directorate strategies and policies and provide advice to senior
      management on asset management strategies and issues; and develop and
      implement Government’s Corporate Services and Procurement Reform
      Strategies within Asset management to ensure effective asset procurement
      operations, including implementation of new strategic sourcing procurement
      practices for assets and general procurement.

     Influence government policies, initiatives and industry wide standards to
      develop and maintain constructive and collaborative relationships with internal
      and external stakeholders; formulate high level policy advice to the Minister and
      the Director-General on asset contracting and procurement issues, policies and
      procedures; and represent the Department at various senior Committees and
      external stakeholder meetings to ensure appropriate and adequate advice is
      provided in a timely manner.

     Contribute to continuous improvement in records management and the
      achievement of full compliance with State records legislative requirements, by
      promoting corporate records management policies, plans, procedures and
      practices, and developing and delivering effective local strategies for their
      implementation.

     Contribute to the development of an organisational culture which is focused on
      the work of staff in schools, colleges and other education and training facilities;
      exists to deliver services to and support students, staff and the community;
      promotes the development of key relationships and values and works
      collaboratively with interest groups; values team work, problem solving and
      strategic issues management; and promotes the significant role of education
      and training in the social and economic future of NSW.

     Demonstrate commitment to core NSW public sector values of cultural diversity,
      equity and ethical practice, and a healthy, safe and fair workplace; and lead
      staff in implementing these values.




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Manager, Procurement Strategy                                                Page 7
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

     Extensive successful management experience at senior level in the
      development and implementation of asset procurement strategies including
      management of asset procurement policy, procedure and guidelines.

     Sound knowledge of the industry processes and practices associated with the
      effective management and development of major asset and general
      procurement and joint sector development function.

     Understanding of the operations of Government processes for the development
      and implementation of procurement programs, and ability to develop and
      implement systems based on best practice asset procurement, tendering and
      contracting reform processes.

     High level ability to analyse complex financial, legal and risk management
      issues and articulate them in binding commercial contract documents, and
      demonstrated successful ability to resolve complex management, operational
      and technical issues.

     Excellent analytical skills and ability to think strategically, innovatively and
      creatively within the constraints of government probity, and tertiary qualifications
      or experience in project management, construction, procurement management,
      or other related fields.

     Significant experience in working with diverse stakeholders and providing
      processes for effective communication and issue management, and ability to
      develop commercial relationships with customers and suppliers with a focus on
      continuous improvement.

     Successful experience in leading multidisciplinary teams, and project
      management, and high level written and oral communication skills, including
      demonstrated negotiation, liaison and influencing skills.

     Capacity to lead staff in implementing the Department’s Aboriginal education
      and training policies and to ensure quality outcomes for Aboriginal people.




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Manager, Procurement Strategy                                                Page 8

				
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