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					                                                 AGENDA
                        BOARD OF SUPERVISORS, COUNTY OF MONO
                                 STATE OF CALIFORNIA
          Regular Meetings: The First,                                               County Courthouse,
          Second, And Third Tuesday of                                              Bridgeport, CA 93517
          each month                           Regular Meeting

                                             September 8, 2009


NOTE: In compliance with the Americans with Disabilities Act if you need special assistance to participate in this
meeting, please contact the Clerk of the Board at (760) 932-5534. Notification 48 hours prior to the meeting will
enable the County to make reasonable arrangements to ensure accessibility to this meeting (See 42 USCS 12132,
28CFR 35.130).

Full agenda packets are available for the public to review in the Office of the Clerk of the Board (Annex I - 74 North
School Street, Bridgeport, CA 93517), and in the County Offices located in Minaret Mall, 2nd Floor (437 Old
Mammoth Road, Mammoth Lakes CA 93546). Any writing distributed less than 72 hours prior to the meeting will be
available for public inspection in the Office of the Clerk of the Board (Annex I - 74 North School Street, Bridgeport,
CA 93517). ON THE WEB: You can view the upcoming agenda at www.monocounty.ca.gov. If you would like to
receive an automatic copy of this agenda by email, please send your request to Lynda Roberts, Clerk of the Board :
lroberts@mono.ca.gov.

9:00 AM           Call meeting to Order

                  Pledge of Allegiance

                  OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD on items of public interest that
                  are within the subject matter jurisdiction of the Board. (Speakers may be limited in speaking time
                  dependent upon the press of business and number of persons wishing to address the Board.)

                  BOARD MEMBER REPORTS

                  The Board may, if time permits, take Board Reports at any time during the meeting and not at a
                  specific time.

                  UNLESS OTHERWISE SPECIFIED BY TIME, ITEMS SCHEDULED FOR EITHER THE
                  MORNING OR AFTERNOON SESSIONS WILL BE HEARD ACCORDING TO AVAILABLE
                  TIME AND PRESENCE OF INTERESTED PERSONS. PUBLIC MAY COMMENT ON AGENDA
                  ITEMS AT THE TIME THE ITEM IS HEARD.
Approximately 10 COUNTY ADMINISTRATIVE OFFICE
Minutes

1)                CAO Report regarding Board Assignments (David Wilbrecht)
                  RECOMMENDED ACTION: Receive brief oral report by County AdministrativeOfficer (CAO)
                  regarding his activities.

2)                APPROVAL OF MINUTES

                  A. Approve minutes of Regular Meeting held August 18, 2009.
                  B. Approve minutes of Special Meeting held August 18, 2009.
 Approximately     CLOSED SESSION
 thru 10:00 a.m.

                   COUNTY COUNSEL

3a)                Conference with Legal Counsel - CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
                   LITIGATION. Significant exposure to litigation pursuant to subdivision (b) of Government Code
                   section 54956.9. Number of potential cases: one.

                   Additional Departments: Public Works
3b)                Closed Session - Real Property Negotiations - CONFERENCE WITH REAL PROPERTY
                   NEGOTIATORS. Government Code section 54956.8. Property: Bryant Field Airport. Agency
                   negotiator: Kelly Garcia. Negotiating parties: Mono County and Aerohaus LLC. Under
                   negotiation: Fee/rent for a "through-the-fence" Airport Use Permit.

                   PUBLIC WORKS

4a)                Conference with Real Property Negotiators - CONFERENCE WITH REAL PROPERTY
                   NEGOTIATORS. Government Code section 54956.8. Property: 106390 U.S. Hwy 395, Walker
                   California (APN: 02-140-33). Agency negotiators: Kelly Garcia, Dave Wilbrecht, Marshall
                   Rudolph, and Brian Muir. Negotiating parties: Mono County and Lyn C. Norberg. Under
                   negotiation: price and terms of payment.

10:00 a.m.         DEPARTMENT REPORTS/EMERGING ISSUES
Approximately 15 (PLEASE LIMIT COMMENTS TO FIVE MINUTES EACH)
minutes

Approximately 5                                       CONSENT AGENDA
minutes for
Consent Items
                                   (All matters on the consent agenda are to be approved on one motion
                                    unless a board member requests separate action on a specific item.)

                   FINANCE

5a)                Approval to Sell Tax-Defaulted Property - Consider approval of Tax Collector's proposed sale of
                   tax-defaulted property subject to power to sell.

                   Recommended Action: Approve proposed sale of tax-defaulted property.

                   Fiscal Impact: Estimated cost to conduct tax sale $1,000.

5b)                Tax Rates for Fiscal Year 2009/10 - Consider resolution establishing 2009-10 tax rates on the
                   secured roll.

                   Recommended Action: Adopt resolution.

                   Fiscal Impact: None.

5c)                Approriations Limit - Establishing the Appropriation Limit for Fiscal Year 2009-10.

                   Recommended Action: Approve and authorize the Chairman's signature on a Resolution
                   establishing the Appropriation Limit and making other necessary determinations for the County
                   and for those Special Districts governed by the Board of Supervisors that are required to
                   establish Appropriations for Fiscal Year 2009-10.

                   Fiscal Impact: None.

                   COUNTY COUNSEL

                   Additional Departments: First 5 Children and Families Commission
6a)                Appointment of Dr. Byron Sansom to First 5 Children and Families Commission - Appointment
                   to the Mono County First 5 Children and Families Commission.

                   Recommended Action: Appoint Dr. Byron Sansom, DDS, to the Mono County First 5 Children
             and Families Commission for a three year term commencing on September 8, 2009, and ending
             on September 7, 2012.

             Fiscal Impact: None.

                                                    REGULAR AGENDA
             CORRESPONDENCE RECEIVED
             (INFORMATIONAL)
             All items listed are available for review and are located in the Office of the Clerk of the Board

             CLERK-RECORDER

7a)          Mammoth AYSO - Letter from Mammoth Youth Soccer Organization thanking Mono County for
             funding support for last year's season, and requesting $3,000 for the 2010 season.

7b)          Mammoth Lakes Swim Team - Letter from the Mammoth Lakes Swim Team requesting financial
             support from Mono County in the amount of $3,000.

7c)          Board of Supervisors, County of Inyo - Letter from Beverly A. Brown, Chairperson of the Inyo
             County Board of Supervisors adivsing the Mono County Board of Supervisors, via formal
             Resolution, that it no longer desires to participate in the Inyo Mono Fish and Game Advisory
             Commission. Instead, each county will have its own advisory committee.

7d)          Los Angeles Department of Water and Power - Letter from Martin L. Adams, LADWP, informing
             of the completion of the Instream Flow Study Report. This report is available in its entirety for
             review at the clerk's office.

             **************************

             CLERK OF THE BOARD

8a)          Domestic Violence Awareness Month (Lourdes Gonzalez and Susi Bains, Wild Iris) -
             Proclamation declaring the month of October 2009 as Domestic Violence Awareness Month.
10 minutes

             Recommended Action: Adopt proclamation.

             Fiscal Impact: None.

             BOARD OF SUPERVISORS

9a)          Impact of State Employee Furloughs (Craig Holste, Caltrans Deputy for Maintenance and
             Operations; and Sgt. O'Sullivan, Whitehead or Biehl, California Highway Patrol) - Discuss
15 minutes   how state employee furloughs will impact public safety, including California Highway Patrol and
             Caltrans' winter operations.

             Recommended Action: Receive information; provide direction to staff if so desired.

             Fiscal Impact: None.

             CLERK OF THE BOARD

10a)         Inyo National Forest (Jim Upchurch, Forest Supervisor) - Presentation by Inyo National Forest
             Supervisor, Jim Upchurch, pertaining to the Final EIS and Record of Decision for the Inyo
45 minutes   National Forest Travel Management project. This decision is the culmination of a five-year
             planning process to designate a system of motorized routes on the Inyo National Forest.

             Recommended Action: Receive presentation; provide direction to staff if so desired.

             Fiscal Impact: None.

             COUNTY ADMINISTRATIVE OFFICE

             Additional Departments: Assessor
11a)         Human Resources (Rita Sherman/Mary Booher) - Consider and potentially adopt proposed
             resolution approving an employment agreement with Christopher Lyon and prescribing the
5 minutes    compensation, appointment and conditions of said employment. Receive staff report. Provide any
             desired direction to staff.

             Recommended Action: Adopt proposed resolution.

             Fiscal Impact: The funds for this position are included in the budget. The cost is approximately
             $115,560 for the remainder of FY 09/10 for salary and benefits (full year cost of approximately
             $146,000).

             Additional Departments: Mental Health
11b)         Human Resources (Rita Sherman/Mary Booher) - Consider and potentially adopt proposed
             resolution approving an employment agreement with David Scheidlinger and prescribing the
5 minutes    compensation, appointment, and conditions of said employment. Receive staff report. Provide
             any desired direction to staff.

             Recommended Action: Adopt proposed resolution.

             Fiscal Impact: The funds for this position are included in the budget. The cost is approximately
             $122,000 for FY 09/10 for salary and benefits.

             ********************
             LUNCH
             ********************

             OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD on items of public interest that
             are within the subject matter jurisdiction of the Board. (Speakers may be limited in speaking time
             dependent upon the press of business and number of persons wishing to address the Board.)

             CLERK OF THE BOARD

12a)         2010 Census (Rebecca Garrett, Local Census Officer) - Rebecca Garrett will present
             information about the 2010 Census and efforts to create partnerships in order to promote
20 minutes   awareness and encourage participation.

             Recommended Action: Receive information and provide direction to staff if so desired.

             Fiscal Impact: None.

             HEALTH DEPARTMENT

13a)         Maternal Child and Adolescent Health Plan for FY 2009-10 (Lynda Salcido/Sandra Pearce) -
              Consider and potentially approve County entry into proposed contract with California Department
10 minutes   of Health Services Maternal, Child and Adolescent Health/Office of Family Planning (MCAH/OFP)
             Branch pertaining to the delivery of MCAH services and authorize the Board Chair to execute
             said contract on behalf of the County. Receive staff report. Provide any desired direction to staff.

             Recommended Action: Approve County entry into proposed contract. Authorize Board Chair to
             sign said contract on behalf of the County.

             Fiscal Impact: This budget for this program for fy 2009-10 is $200,585 from the following
             funding sources: Federal Title V, $34,833; Federal Title XIX, $59,008; State General Fund, $0;
             Local Health Realignment, $106,744; Totaling $200,585.

             PUBLIC WORKS

14a)         Library Expansion at the June Lake Community Center (Kelly Garcia) - Receive staff report
             regarding bids received in response to solicitation for bids, bid protests received (if any), and
10 minutes   responsibility of the apparent low bidder. Consider acceptance of donations and potential
             allocation of funds to complete the project. Consider and potentially authorize the Public Works
             Director to enter into and administer an agreement for the work. Provide any desired direction to
             staff.
             Recommended Action: 1. Authorize staff to accept donation from the June Lake Friends of the
             Library in the amount of $27,600, and direct that it be deposited in the Capital Improvement
             Program fund for the June Lake Branch Library Expansion project. 2. Consider and potentially
             accept a funding contribution from the Mono County Office of Education in the amount of
             $_________. 3. Consider and potentially contribute additional Mono County funds in the amount
             of $_________ in order to completely fund the project. 4. Identify ______________________ as
             responsible bidder submitting the lowest bid and award contract to _______________ for the
             June Lake Branch Library Expansion project, in an amount not to exceed $__________.
             5. Authorize the Public Works Director (in consultation with County Counsel) to execute and
             administer an agreement with the lowest responsible bidder, including authority to approve and
             issue change orders to the contract in accordance with Public Contract Code §20142, in a
             cumulative amount not to exceed $___________, provided such amendments do not
             substantially alter the scope of work and are approved as to form and legality by County Counsel.

             Fiscal Impact: Potential $5,000 impact to General Fund.

             Additional Departments: County Counsel
14b)         Grading Ordinance Amendment (Garrett Higerd, Stacey Simon) - Consider and potentially
             introduce, read title, and waive further reading of proposed ordinance Amending Certain Sections
10 minutes   of Chapter 13.08 of the Mono County Code Pertaining to Land Clearing, Earthwork, and
             Drainage Facilities, and direct clerk to schedule said ordinance for adoption at the Board's next
             regular meeting. Receive staff report. Provide any desired direction to staff.

             Recommended Action: Introduce, read title, and waive further reading of proposed ordinance.

             Fiscal Impact: N/A

14c)         Lease of the Old Sheriff’s Substation (Kelly Garcia) - Receive staff report regarding the condition
             of the Old Sheriff’s Substation and status of the Mammoth Dog Team lease. Consider and
15 minutes   potentially authorize Public Works to advertise for proposals to lease the County property.
             Provide any desired direction to staff.

             Recommended Action: Consider and potentially authorize Public Works (in consultation with
             County Counsel) to advertise for proposals to lease the County property commonly known as the
             Old Sheriff’s Substation (APN 37-050-06).

             Fiscal Impact: None at this time.

14d)         Veteran's Appreciation Signs (Jeff Walters) - Receive staff report regarding the potential
             installation of veteran appreciation signs on Highway 395 in Mono County. Consider and
10 minutes   potentially adopt a resolution authorizing Public Works to install veteran appreciation signs at the
             Mono County lines on Highway 395. Provide any desired direction to staff.

             Recommended Action: 1. Find that AB 2002 (LaMalfa) allows counties to place the words
             “Where We Honor Veterans” on county highway signs at or near county lines, at county expense,
             and that doing so in Mono County would be in the public interest. 2. Consider and potentially
             adopt Resolution No. R09-___, “A Resolution of the Mono County Board of Supervisors
             Authorizing the Department of Public Works to Install Two Veteran Appreciation Signs at the
             Mono County Lines on Highway 395.

             Fiscal Impact: Approximately $4,000 in labor and equipment.

             COUNTY COUNSEL

             Additional Departments: Community Development, Economic Development
15a)         Walker River Basin Acquisition Program and Proposed Lease Program (Stacey Simon/ Tony
             Dublino) - Presentation regarding the Draft Environmental Impact Statement for the Walker River
20 minutes   Basin Acquisition Program prepared on behalf of the Department of Interior, U.S. Bureau of
             Reclamation and related legislation which would appropriate funds for water leases in the Walker
             River Basin and expand authority for water acquisitions into the California portion of the Walker
             River Basin.

             Recommended Action: (1) Receive presentation regarding the Walker River Basin Acquisition
             Program Draft Environmental Impact Statement (DEIS) and related legislation which would
             expand the Acquisition Program into the California portion of the Basin and authorize a three-
             year water leasing pilot program. (2) Consider and potentially authorize comment letter regarding
             the DEIS. (3) Consider and potentially adopt proposed Resolution opposing expansion of
             Acquisition Program into California and opposing the establishment of a lease program in
             California. (4) Provide any desired direction to staff.

             Fiscal Impact: None.

15b)         Federal Agency Cooperation with Local Government (Stacey Simon) - Presentation regarding
             legal requirements for cooperation between federal land management agencies and local
30 minutes   government entities.

             Recommended Action: Receive presentation regarding legal requirements for cooperation
             between federal land management agencies and local government entities. Provide any desired
             direction to staff.

             Fiscal Impact: None.

             BOARD OF SUPERVISORS

16a)         State Budget (Board Members) - The Board of Supervisors may discuss issues pertaining to the
             California State budget.
10 minutes

             Recommended Action: Discuss issues if necessary; provide staff direction if so desired.

             Fiscal Impact: None.


             ADJOURNMENT

                                                          §§§§§
       OFFICE OF THE CLERK
       OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             Clerk of the Board
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                              PERSONS
                                                           APPEARING
SUBJECT              Approve minutes of meetings held      BEFORE THE
                     August 18, 2009                       BOARD


                                         AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

                           A. Approve minutes of Regular Meeting held August 18, 2009.
                           B. Approve minutes of Special Meeting held August 18, 2009.


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME: Linda Romero, Lynda Roberts
PHONE/EMAIL: 760-932-5534, or 932-5538 / lromero@mono.ca.gov, lroberts@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
g YES g NO
f
e
d
b
c     d
      c
      f
      e


ATTACHMENTS:
Click to download
    Minutes of regular meeting held August 18, 2009
    Minutes of special meeting held August 18, 2009
History
Time                 Who                            Approval
8/25/2009 2:17 PM    County Administrative Office   Yes

8/26/2009 11:29 AM   County Counsel                 Yes

8/24/2009 4:13 PM    Finance                        Yes
Draft MEETING MINUTES
August 18, 2009
Page 1 of 10




                               DRAFT MEETING MINUTES
                        BOARD OF SUPERVISORS, COUNTY OF MONO
                                 STATE OF CALIFORNIA
          Regular Meetings: The                                        County Courthouse,
          First, Second, And Third                                    Bridgeport, CA 93517
          Tuesday of each month
                                         Regular Meeting

                                         August 18, 2009
                               Flash Drive              File #1005
                              Minute Orders      M09-195 through M09-199
                               Resolutions        R09-53 through R09-55
                                Ordinance           Ord09-03 not used

 9:01 AM        Meeting called to order by Chairman Reid.
                Pledge of Allegiance led by Brian Muir.
                OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD
                No One Spoke.

                BOARD MEMBER REPORTS
                Supervisor Bauer:
                1) CTC opposition to Lake Mary Road; Department of Transportation will put it off one
                month, so this issue is still pending.
                 2) I had a weekend long family reunion. Talked to Senator Cox and checked in with
                the CSAC staff.

                Supervisor Farnetti:
                 1) Met with the Law Library Board of Trustees. The Law Library budget is $19,400.
                Public use of the Library has been 67 total users; 59 in Mammoth Lakes and 8 from
                Bridgeport. There is a tentative meeting being set up with the Bar Association.
                 2) 7/16: Attended Town County Liaison meeting and discussed Prop 1A, HUTA, Sierra
                Center Mall, Solid Waste, Civic Center, air service (increased flights), property tax
                reassessment of Mammoth Mountain.
                3) 7/29: Attended the Alcohol/Drug advisory meeting. Discussed the new ECHO
                system which should be operational by October 2009.
                 4) 7/30: Solid Waste Task Force meeting. Discussed gate fee increases, increase of
                parcel fee in closed session, appointed new members.
                5) 8/9: Had a family reunion for five days at Yosemite.
                6) 8/15: Attended County BBQ in Lee Vining.

                Supervisor Hazard:

                                         Note
 These draft meeting minutes have not yet been approved by the Mono County Board of
                                    Supervisors
Draft MEETING MINUTES
August 18, 2009
Page 2 of 10



                        :
                1) 8/12 Attended the RPAC meeting. Top topic was well water uranium contamination.
                Discussion followed about which wells may be contaminated, gathering water samples,
                mitigation, what would the cost be for individuals. Flood Channel update given by
                Public Works. Restriping County Hill Road could possibly be done in the next 30 days.
                         :
                2) 8/13 Meeting with Dana Stroud, Dave Wilbrecht, Byng Hunt and myself concerning
                the Whitmore Field project, Cal Trans Veteran Signs. Met with Dave Ornnet,
                geothermal plant manager. Possibility of an additional plant.
                        :
                3) 8/14 Held Chalfant office hours.
                        :
                4) 8/15 Attended the County picnic in Lee Vining.
                5) 8/17: Crowley office hours.

                Supervisor Hunt:
                1) 8/12: Attended the First 5 meeting to consider budget. The program is up and
                running. Attended the meeting regarding the Whitmore facility.
                2) 8/15: Attended the County picnic.

                Supervisor Reid:
                1) Meetings with citizens in Antelope regarding Senior Center Coordinator vacancy.
                Attended the Mono Basin RPAC meeting. Discussed the community center update,
                emergency exit road, flag pole.
                2) Attended Bridgeport RPAC meeting and discussed cemetery policies. We are
                working with the Mark Twain Post of American Legion to identify some grave sites.
                Possibility of grant funding for headstones; community is very involved.
                3) I have family commitments and cannot attend the RCRC meeting on September 23-
                25. Supervisor Hunt will check his schedule and possibly attend. Room reservations
                will be made as they are due by 8/23. Additional discussion followed regarding an
                                                                                  st
                alternate attending; further discussion will be at the September 1 Board meeting.


                COUNTY ADMINISTRATIVE OFFICE
 1)             CAO Report regarding Board Assignments (David Wilbrecht).
                Receive brief oral report by County Administrative Officer (CAO)
                regarding his activities.
                David Wilbrecht: absent
                Rita Sherman: no report given


 2)             APPROVAL OF MINUTES
 M09-195        Approve minutes from the Regular Meeting held August 4, 2009.
                Action: Hazard/Hunt 4-1 Farnetti: abstained (absent for afternoon
                session)



                Closed Session: 9:04 a.m. through 9:35 a.m.
                Break: 9:35 a.m.
                Reconvened: 9:40 a.m.
                Break: 10:57 a.m. to 11:07 a.m.
                                         Note
 These draft meeting minutes have not yet been approved by the Mono County Board of
                                    Supervisors
Draft MEETING MINUTES
August 18, 2009
Page 3 of 10




                Public Hearing Opened at: 11:28 a.m.- Closed at 11:28 a.m. (Mono County Housing
                   Element Update)
                Public Hearing Opened at: 11:43 a.m. – Closed at 11:52 a.m. (June Lakes PUD’s
                   Request)
                Lunch: 12:03 p.m.
                Reconvened: 1:10 p.m.
                Adjourned: 1:53 p.m.

                CLOSED SESSION
                There was nothing to report out of closed session.



                COUNTY COUNSEL
                Additional Departments: Public Works
 3a)            Closed Session - CONFERENCE WITH LEGAL COUNSEL –
                ANTICIPATED LITIGATION. Significant exposure to litigation pursuant
                to subdivision (b) of Government Code section 54956.9. Number of
                potential cases: indeterminate.
                HUMAN RESOURCES
 4a)            Labor Negotiations - CONFERENCE WITH LABOR NEGOTIATORS.
                Government Code Section 54957.6. Agency designated
                representative(s): David Wilbrecht, Marshall Rudolph, Brian Muir, Ann
                Gimpel, and Robert Garret. Unrepresented employee(s): Psychiatrist
                Not discussed.


                DEPARTMENT REPORTS/EMERGING ISSUES
                Evan Nikirk, Director of Public Works: Economic Stimulus Package Project: The
                Bridgeport Park restroom kiosk; Cal Trans has denied project. They do not want to fund
                restrooms and this project will be 80% restroom. Reid: Possibly heat current restrooms,
                do minimal painting and upgrading. Bridgeport really needs a public restroom all year
                long.
                Nikirk: Regarding Bodie State Park’s Main Street (Green Street) issue that was
                brought up at the last Board meeting is that it is still legally a County road. Roads going
                into and thru Bodie are County roads. The Parks Service has related that people just
                passing thru Bodie and not stopping will not have to pay the fee. Reid: My concern is
                that the four roads entering Bodie not be closed to the public.

                Mary Booher, Financial Analysis: The County will be implementing a new policy that
                        rd
                on the 3 Tuesday of each month any new employees will be present for introduction to
                the Board. New employees introduced were Chris Babula, Don Nunn, Claude Fiddler,
                Jeff Boylan, Eric Duro.

                Mark Mikulicich, Fire and Rescue Chief: Working on fire escape secondary route at

                                         Note
 These draft meeting minutes have not yet been approved by the Mono County Board of
                                    Supervisors
Draft MEETING MINUTES
August 18, 2009
Page 4 of 10




                Mono City. Obvious choice is to Hwy 167 with an already established dirt road.
                Citizens are still concerned about it being the best route. The RPAC has sent out a
                questionnaire to get the community’s feedback. This will be coming forward to the
                Board at a later date.

                Brian Muir, Financial Director: Held a special meeting with the Fire Chiefs yesterday
                to discuss the investment pool and property taxes. Another meeting is scheduled in
                January.


                                                CONSENT AGENDA
                         All matters on the consent agenda are to be approved on one motion
                         unless a board member requests separate action on a specific item.

                FINANCE
 5a)            Mono County Investment Policy - Consider approval of Mono County
                Investment Policy and delegation of authority to the Finance Director to
                invest funds and sell or exchange securities.

 M09-196        Action: Approve Mono County Investment Policy and delegate authority
                to the Finance Director to invest funds and sell or exchange securities.
                Hazard/Hunt 5-0

 4a)                                            REGULAR AGENDA
                CORRESPONDENCE RECEIVED (INFORMATIONAL)
                All items listed are available for review and are located in the Office of the Clerk of the
                Board

                CLERK-RECORDER
 6a)            June Lake Nightly and Weekly Rentals - Letter from Thomas and
                Virginia O'Malley pertaining to rezoning of June Lake property to permit
                nightly and weekly rentals.
 6b)            Friends of the Inyo - Activities report from Paul McFarland, Executive
                Director, pertaining to County support of Friends of the Inyo stewardship
                services on public lands in Mono County from July 1, 2008, to June 30,
                2009.
                Board acknowledged receiving correspondence.

                HUMAN RESOURCES
 7a)            Employment Contract (Robert Garret) - Consider and potentially adopt
                proposed resolution approving an employment agreement with Mark
                Mikulicich as Fire and Rescue Department Chief and prescribing the
                                         Note
 These draft meeting minutes have not yet been approved by the Mono County Board of
                                    Supervisors
Draft MEETING MINUTES
August 18, 2009
Page 5 of 10




                compensation, appointment, and conditions of said employment.
                Receive staff report.
                Garret: Recruited Mark three years ago.


 R09-53         Action: Adopt Resolution R09-53 approving an employment agreement
                with Mark Mikulicich as Fire and Rescue Department Chief and
                prescribing the compensation, appointment, and conditions of said
                employment.
                Hazard/Bauer 5-0

 7b)            County Position Vacancy Review (Robert Garret) - Receive
                presentation by Robert Garret and Department Heads regarding the
                filling of current vacancies and how the Board of Supervisors desires
                Human Resources to approach filling future vacancies. Provide any
                desired direction to staff.
                Bob Garret: Approximately $414,000 savings in salaries. Previous deferred list:
                Animal Control Officer-defer
                Community Development, Transportation Analyst-defer
                Public Works, Road Maintenance/Crowley-defer
                Social Services, Employment & Training Officer-defer
                County Counsel, FTS I,II,III-defer
                Senior Citizens Site Coordinator, Walker-defer

                Farnetti: I would like to wait until we finalize our budget. Hunt: Also would like to see
                where we are financially after the budget. I would consider hiring the Walker Senior
                Center Coordinator. Hazard: We should fill the Walker Site Coordinator and we should
                continue to hold the rest.

                Garret: Currently the Appraiser Operations Manager is being filled. We are recruiting
                for a Public Safety Officer, Loss Prevention & Special Event Specialist (Union
                position), FTS for CAO and an Inventory & Purchasing Tech in Public Works.

                Bauer: Hold on filling the vacancies. Reid: Defer the four, fill the Senior Center
                Coordinator. Sherman: The Cook/Bus Driver at Walker is being filled. Zylman: Social
                Services should be able to fund the Employment Training Worker position, but this can
                wait until the budget funding. Anita Reeves is handling the Senior Center Coordinator
                in the interim.


 M09-197        Action: Approve the hiring of a Senior Citizen Site Coordinator in Walker
                and defer the Animal Control Officer, Transportation Analyst, Road
                Maintenance/Crowley, Employment & Training Officer and County
                Counsel’s FTS I,II,III.
                Hunt/Farnetti     5-0

                                         Note
 These draft meeting minutes have not yet been approved by the Mono County Board of
                                    Supervisors
Draft MEETING MINUTES
August 18, 2009
Page 6 of 10




                CLERK OF THE BOARD
 7b)            Mono County Superior Court (Hector Gonzalez, C.E.O.) - Bob Dennis
                has retired as C.E.O. of the Mono County Superior Court. Hector
                Gonzalez is the newly hired C.E.O., and will introduce himself to the
                Board of Supervisors.
                Lynda Roberts gave the introduction of Hector Gonzalez.
                Hector Gonzalez: Introduced himself as the new CEO of Mono County’s Superior
                Court, replacing Bob Dennis. Mr. Gonzalez is from eastern Washington which is also a
                small community. He assured the Board that the Bridgeport Superior Court will be
                maintained. He is currently running adds to recruit for a vacant clerk position in
                                  rd
                Bridgeport. The 3 Wednesday of every month the Bridgeport office will be closed to
                the public. We are also currently recruiting Grand Jury members.

                Action: None.

                 PUBLIC WORKS
 9a)            Membership Update – Solid Waste Local Task Force (Matt Carter) -
                Receive staff report concerning the composition of the Mono County
                Solid Waste Local Task Force. Consider and potentially appoint
                replacements for various members of said body and ratify the remaining
                membership. Provide any desired direction to staff.
                Matt Carter: These are not paid positions and there are no requirements for
                diversification. Farnetti: We have a good Solid Waste Task Force and I would like to
                be reappointed.


 M09-198        Action: Appoint the following members to the 2009 Solid Waste Local
                Task Force: Tom Farnetti, Matt Carter, Joleen Guddat, Michael
                Grossblatt, Kevin Brown, Michelle Erwin, Brian Robinette, Rebecca
                Paranick-Poiset, Lisa Isaacs. Alternates: Darrol Brown, Evan Nikirk, Jeff
                Walters, Louis Molina.
                Hunt/Hazard 5-0

                COMMUNITY DEVELOPMENT - PLANNING DIVISION
                Additional Departments: Housing Authority

 10a)           PUBLIC HEARING: Mono County Housing Element Update (Scott
 11:07 a.m.     Burns and Larry Johnston) - Conduct public hearing regarding

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                                    Supervisors
Draft MEETING MINUTES
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Page 7 of 10




                proposed 2009 Update to the Housing Element of the Mono County
                General Plan. Receive staff report. Provide any desired direction to staff.
                Scott Burns: State mandated requirement is to update Housing Element every 5 years.
                Last update was in 2004. Update process includes Mammoth Lakes Housing and the
                RPAC’s. I reviewed this draft with the Board last month and the changes are the green
                highlighted sections. I am asking the Board to approve and authorize staff to make
                minor changes that have just been received from the state. Inventory of available
                housing sites has been included due to state requirements. There are also a few policy
                changes concerning time frames. We have been mandated to clarify where emergency
                shelters are allowed and also clarify reasonable accommodations (handicapped).
                Public Hearing Opened at 11:28 a.m.
                No One Spoke.
                Public Hearing Closed at 11:28 a.m.

 R09-54         Action: Adopt Resolution R09-54 that: (1) Adopts a 2009 addendum to
                General Plan EIR certified November 14, 2000; (2) Finds that the
                Housing Element Update is consistent with the Mono County General
                Plan; (3) Approve and adopt the 2009 Housing Element Update to the
                Mono County General Plan; and (4) authorizes staff to make minor
                adjustments to the Housing Element Update that may be necessary to
                respond to state Department of Housing and Community Development
                (HCD) comments, provided that such adjustments are consistent with
                the Mono County General Plan.
                Bauer/Hunt 5-0

                BOARD OF SUPERVISORS


 11a)           State Budget (Board Members) - The Board of Supervisors may
                discuss issues pertaining to the California State budget.
                Brian Muir: We are still waiting for better information from the State. No additional
                information concerning closure of State Parks. Some counties are very concerned
                about their cash flow. There are a lot of bad situations in counties. Reid: Cal Trans’
                furloughs are the first three Fridays of every month. How can the state be so inflexible
                concerning public safety. This will have an impact on the winter tourist communities. I
                would like to have Cal Trans and the CHP make a presentation to the Board
                concerning this issue. Board Clerk will add this request to an upcoming Board meeting.


                Action: No action taken at this time.

                HEALTH DEPARTMENT
                Additional Departments: County Counsel

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 12a)           PUBLIC HEARING: June Lake PUD's Request to make Mono County
 11:30 a.m.     Code Chapter 7.36 Applicable within its Boundaries (Louis Molina,
                Environmental Health Director) – Public hearing on the June Lake
                Public Utilities District's (PUD) request that the Board render Chapter
                7.36 of the Mono County Code applicable within the PUD's jurisdictional
                boundaries.
                Alan Berrey, Assistant County Counsel: The June Lake PUD is in full compliance of
                regulations.
                Louis Molina, Director Environmental Health: We do not regulate June Lake PUD. I
                only see reports that come from the state. All reports I have seen are in compliance.

                Public Hearing Opened: 11:43 a.m.
                Mindy Pohlman, General Manager, June Lake Public Utilities District: We currently
                have a bid out to drill a test well. If this produces what is needed we will apply for Inyo
                National Forest permits. Clean Water Act non compliance issue has been resolved.
                She stated that all Mosquito Abatement communities have been issued a violation; we
                are now in compliance.
                Public Hearing Closed: 11:52 a.m.
 R09-55         Action: Adopt resolution R09-55 rendering the provisions of Chapter
                7.36 applicable within the PUD's jurisdictional boundaries (i.e., to make
                the June Lake PUD a "designated public water system" under Chapter
                7.36). June Lake PUD is in compliance with all federal, state, and Mono
                County laws and regulations.
                Bauer/Farnetti 5-0

                PUBLIC WORKS
 13a)           Temporary Closure of Bridgeport Marina for Clamper Activities (Joe
                Blanchard) - Receive staff report regarding a request from the Bodie
                chapter of E.Clampus Vitus to temporarily close the Bridgeport Marina
                picnic grounds on September 12 for a private function. Provide any
                desired direction to staff.
                Jeff Walters, Assistant Public Works Director: The Clampers are going to install a
                monument at the front of Ken’s Sporting Goods in Bridgeport. Approximately 200
                people will be attending. They have applied for the required County Special Permits to
                hold their event at the Marina.


 M09-199        Action: Authorize Public Works to temporarily close the Bridgeport
                Marina picnic grounds to the public from 6 pm on Friday, September 11
                through 8 am on Sunday, September 13 for a private function of the
                Bodie chapter of E. Clampus Vitus.
                Bauer/Hunt 5-0


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                OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD
                No One Spoke


                COUNTY COUNSEL
                Additional Departments: Economic Development
 14a)           Conway Ranch Update (John Frederickson, Raven Angeles, and
                Justin Long) – Receive presentation by representatives of Inland
                Aquaculture Group (IAG) and the Conway Ranch Foundation regarding
                current activities on Conway Ranch and conceptual ideas for future use
                of the property.
                Dan Lyster, Director of Economic Development: Tim Alpers, Inland Aquaculture,
                cannot be present due to upcoming surgery.
                Justin Long: Updated the Board on activities at the Conway Ranch fishery. The next
                phase will be raising our own eggs. Proposing a barn for incubation, raising fingerlings.
                Power Point presentation included Mono County & Inland Aquaculture Group shared
                vision, Mission Statement and proposed barn specs. Discussion followed regarding the
                construction of proposed barn.
                Marshall Rudolph: The Granting Agencies that we used to acquire the Conway Ranch
                are an issue concerning the construction of any proposed improvements. Conway
                Ranch was purchased with grants from 3 or 4 different agencies. I would suggest
                approaching the granting agencies. There also is an option of buying out the Grants.
                The Conway Ranch Foundation is asking the Board for your thoughts and no action is
                necessary today.
                Frederickson: I would like to see the grantors get together with us and discuss what
                they would allow.
                Farnetti: I feel the barn building really fits in and is the next step. I would like to see us
                contact the granting agencies and what the cost of the buy-out option would be.
                Hunt: I would like to push forward and start additional proceedings.
                Hazard: We have refined our thinking on the Conway Ranch and now we are seeing
                the fine details. We now have a vision and this building sets a development tone. I
                would like to see a master plan for the facility. What would the granting agencies allow
                us to do in the future.
                Bauer: I suggest we start off with a support letter from the Board and look at funding
                opportunities.
                Reid: I would like to see a summit meeting including the Granting Agencies, the
                County’s CAO, the Conway Ranch Foundation, Environmental Development and the
                Board. You need to put together a vision plan for 5, 10, 15 years that could be
                presented at this meeting. I would like you to consider giving a presentation to Mono
                City RPAC and the Mono Lake Committee for their information.
                Hazard: Are we doing any efforts in preserving the current buildings?
                Lyster: We are working with BLM and the National Preservation Society.
                Rudolph: I recommend a resolution from the Board to accompany your letter of
                support.


                Meeting adjourned at 1:53 p.m. to reconvene in a Special Meeting at

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                5:30 p.m. with a tour of Camp Antelope and then at the Walker
                Community Center at 6:00 p.m.

                                       §§§§§




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DRAFT MEETING MINUTES
Special Meeting
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Page 1 of 5




                        DRAFT MEETING MINUTES
              BOARD OF SUPERVISORS, COUNTY OF MONO
                       STATE OF CALIFORNIA
Regular Meetings: The First,                                     Camp Antelope and
Second, And Third Tuesday                                        Walker Community Center,
of each month
                                     Special Meeting             Walker, CA 96107

                                    August 18, 2009


                                 Flash Drive                 Not Recorded
                                Minute Orders                  M09-200


 5:30 PM          Tour of Camp Antelope
                  Chairman Reid opened the meeting. Suggested the County and OVIHA both designate a
                  specific contact person to help facilitate communication.

                  OVIHA Presentation:
                     ≠ Showed photographs and schematics of the water system improvements.
                     ≠ Dilapidated buildings will be demolished and replaced in phases (about seven homes
                        at a time). The friable asbestos has been removed; will begin removing the non-
                        friable asbestos.
                     ≠ The septic tank (12,000 gallons) needs to be rehabilitated; lines will be repaired as the
                        project progresses.

                  Regarding asbestos removal, Supervisor Hazard suggested that OVIHA contact the Great
                  Basin Air Pollution Control District.

                  Chairman Reid adjourned this portion of the meeting in order to reconvene at the Walker
                  Community Center.

 6:07 PM          Meeting Called to Order by Chairman Reid
                  Pledge of Allegiance led by Evan Nikirk, Public Works Director
                  OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD
                  Doris Jones, resident of Antelope Valley: Presented a letter to the Board regarding the
                  resignation of Claudia Bonnet, and supporting Bonnet’s efforts. Community members asked
                  the Board to look into why Bonnet resigned. Henry Shrem, resident of Sierra East Mobile
                  Home Park: Presented a letter (signed by 11 community members) supporting Claudia
                  Bonnet.

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                Tim Fesko: Talked about the lack of a PA system in the community center.
                Chairman Reid: Asked the Clerk to look into this matter.


                COUNTY ADMINISTRATIVE OFFICE
1a)             Update from Owens Valley Indian Housing Authority (OVIHA) on Camp
                Antelope (Mary Booher, Robert Zuccho) - Receive presentation
                by Robert Zuccho, OVIHA Director, and Mary Booher regarding Camp Antelope
                Housing. Provide any desired direction to staff. Presentation will begin at
                Camp Antelope, then move to the Walker Community Center.
                Action: None
                Staff Presentation
                Mary Booher: Reviewed the history of the Camp Antelope property. Mono County regulates
                the use of the property, and since the late 1990s, OVIHA has been working with the County to
                make improvements on the property. OVIHA will have to go before the Planning Commission if
                they change direction with the subdivision.

                Scott Burns: A prior subdivision concept has no status because there was not a formal plan;
                nothing can be invoked.

                Marshall Rudolph: OVIHA is under federal law for Indian housing authorities; however, they are
                required to pay an amount for County services, which is based on statutory limitations. Indian
                housing authorities are subject to tax laws but the California State Legislature has created
                exemptions for property taxes. The Finance Department is checking to see if all payments have
                been received and property tax exemptions filed.

                OVIHA Presentation
                Robert Zuccho: Has been involved with the project since 2007. He provided the following
                information.
                     ≠ Have been working on a water project which the Board reviewed during the site tour; it
                        is scheduled to go on line soon.
                     ≠ Many homes were vacated in 2006-2007; currently cleaning up the area and will
                        improve the housing units in phases. First phase will demolish seven homes;
                        eventually will replace all 36 homes. Eighteen people are living in the area at this time.
                     ≠ Future plans include a ball field, fire station, and water tank for fire fighting. No plan at
                        this time to expand the housing; planning to keep the site plan similar to the current
                        development. Also planning to reopen the clinic and rehabilitate the community center.
                     ≠ Money for fire services would come from federal government funding; funding for Camp
                        Antelope is through HUD.
                     ≠ Invited members of community to visit the site.
                     ≠ Would like to partner with different agencies, and be part of the community.

                Zuccho answered questions:
                   ≠ OVIHA receives $20,000-$100,000 from HUD based on the number of homes
                       maintained; outside funding can be used in the calculation to receive HUD money.
                   ≠ $2,000,000 was used prior to Zuccho’s arrival; the money was not used effectively.
                   ≠ Believes OVIHA has been in full compliance with HUD agreements.

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                    ≠   The Board of Directors is comprised of members of the Lone Pine tribe; other tribes
                        have their own housing authorities.
                    ≠   Currently using County services for police protection.

                Chairman Reid: This is the first step in opening the dialogue between OVIHA and Mono
                County. For the time being, Mary Booher will be a good point person for communication
                purposes. The Board agreed. Reid asked Zuccho to send a list of OVIHA board members to
                Booher. He encouraged the community members to visit Camp Antelope and view the
                progress.

                Booher will include this as a recurring item on the Housing Authority agenda.


                CLERK OF THE BOARD
2a)             Digital 395 Project (Supervisor Hap Hazard) - At their July 14, 2009, regular
                meeting, the Board of Supervisors approved a letter in support of the "Digital
                395" Project. The project is intended to bring broadband technology and
                telecommunication infrastructure to the Eastern Sierra. Supervisor Hazard will
                provide an update about the progress of this project.
                Action: None
                Supervisor Hazard reviewed the status of this project:
                   ≠ About two years ago found out money was available to bring high-speed internet to
                       rural areas. Work has been done since this time to move the project forward.
                   ≠ Very recently a private company (Praxis) has come forward with an interest in bringing
                       high-speed internet to Mono, Inyo, and Kern counties. They are working on getting
                       federal stimulus money to lay fiber optic cable.
                   ≠ Praxis would build, develop, and start up the system; they would then turn it over to a
                       provider company.
                   ≠ There is potential to provide fiber optic cable to each home, or install a tower for
                       wireless.
                   ≠ Have letters of support from many agencies, including schools, Mammoth hospital, the
                       marine base, and businesses.
                   ≠ Should know within the next 2-4 weeks if the project is approved. The cost will be
                       between $60-$80 million dollars (80% funded through stimulus funding with a 20%
                       match—10% from California PUC and 10% from the state).
                   ≠ Internet speeds would be 3 MB for downloads and 1 MB for uploads; current technology
                       would be good for many decades.
                   ≠ The grant for federal money was submitted last week; if it is approved, Praxis will break
                       ground in November. The project will be done with multiple crews at various locations
                       along 395, so if they encounter issues, work on other parts will continue. The backbone
                       will be along 395, and once it is installed, providers can easily take service in to homes.
                       The project may take two years from start to finish. The state supports this project and
                       existing rights of way can be used.
                   ≠ This project would provide service to about 13% of California’s geographic area, and
                       would solve problems with 911.
                   ≠ The goal is to have the service be competitive and affordable.



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Page 4 of 5




                COUNTY ADMINISTRATIVE OFFICE
3a)             CDBG Update on Walker Community Center Grant (Mary Booher) - Receive
                presentation by Mary Booher regarding CDBG grant application for Walker
                Community Center area planning grant. Provide any desired direction to staff.
                Action: None
                Mary Booher: Will be submitting a grant application for funding (planning grant) to study long-
                term needs and development. The application will be submitted when the grant notice opens in
                September or October. Funding will be used to hire a contractor to hold community meetings to
                discuss needs, and integrate various facilities studies to develop a long-term plan. The process
                will include an analysis of alternate locations versus improving the current site. An
                implementation plan would begin once additional grant funds are available.

                Chairman Reid: The Board has discussed the need for a new community center, and is
                considering many options. They are also looking at the possibility of including a child care
                center and library facilities.


                PUBLIC WORKS
4a)             Fencing vs. Earthwork and Future Options for Auchoberry Pit (Garrett Higerd) -
                Receive staff report regarding the benefits and drawbacks to fence installation
                vs. slope grading at the Auchoberry Pit. Potentially provide direction as to
                which option should be performed within the allocated budget. Discuss and
                potentially provide direction regarding the potential future uses of the property.
M09-200         Action: Direct staff to proceed with grading the slope as proposed.
                Bauer/Hunt, 5-0
                Staff Presentation
                Garrett Higerd outlined options for the Auchoberry Pit.
                    ≠ Showed vicinity map. The property is about 13 acres and has been used to mine sand
                        material. The County acquired the property about a year ago.
                    ≠ Showed photo of the steep slopes. Concern with safety of people who recreate in the
                        area, which is currently a hazard.
                    ≠ The slope has eroded over time.
                    ≠ Alternatives: 1) Install a fence to wrap around the top and prevent people from going off
                        the embankment; not proposing to fence off the entire property. 2) Grade the site to
                        reduce the angle of the slope. A fence is the cheaper alternative; it would be a four-
                        strand wire type fence (cost about $4,000), but wouldn’t address the visual impact of the
                        slope. Grading would cost approximately $15,000; money has been set aside for this
                        option. Work would be done in-house which means County staff would be taken away
                        from regular duties.
                    ≠ The local RPAC expressed their desire to have the slope graded; they were generally
                        opposed to installing a fence.
                    ≠ Future of the pit: 1) The County is responsible to eventually reclaim the area. Public
                        Works is drafting a reclamation plan. 2) Discussed ideas with the RPAC, including re-
                        vegetating and leaving as open space; mining the sand; changing the zoning and using
                        the site for light industry; developing an approved off-highway vehicle recreation site.

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Special Meeting
August 18, 2009
Page 5 of 5




                        The RPAC is generally in favor of a combination of re-zoning to allow for industrial use
                        while retaining the ability to mine sand as demand increases. There was no support for
                        using the property as a motocross track. Future use will have to consider the
                        earthquake fault and communication lines that run through the property.

                Audience Comments
                   ≠ Concern about people running into a fence while on recreational vehicles.
                   ≠ Consider reducing the slope and installing a no trespassing sign. [Marshall Rudolph: A
                       sign would not eliminate liability since this is a foreseeable hazard.]
                   ≠ Members of the RPAC varied on their opinion about allowing a light industrial use.

                Board Comments
                   ≠ Supervisor Reid: The RPAC didn’t like the fencing option since it can be dangerous.
                       He would like the Board to decide on the immediate issue and then discuss the future
                       use with the RPAC and the community. Reid supported reducing the slope, which
                       would also make progress to the overall environmental mitigation and would make the
                       aggregate more accessible (borrow pits are a valuable commodity). The money has
                       been set aside for slope reduction.
                   ≠ Supervisor Bauer: Agreed with grading the slope.
                   ≠ Supervisor Hunt: Supported the earthwork option; it is more practical. He also
                       supported installing trespassing signs. He would like to see zoning adjusted in order to
                       maximize future options, which should be discussed by the community.
                   ≠ Supervisor Farnetti: Supported slope reduction. Also, the pit is a resource and the
                       material has value. Suggested letting the RPAC continue to work toward a future
                       solution.
                   ≠ Supervisor Hazard: Supported lowering the slope.


                ADJOURN: 7:52 p.m.
                                                                §§§§§




                                                       Note
            These draft meeting minutes have not yet been approved by the Mono County Board of Supervisors
       OFFICE OF THE CLERK
       OF THE BOARD OF SUPERVISORS

                       REGULAR AGENDA REQUEST
                                                         Print




MEETING DATE        September 8, 2009                     DEPARTMENT             County Counsel
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                             PERSONS
                                                          APPEARING
SUBJECT             Conference with Legal Counsel         BEFORE THE
                                                          BOARD


                                        AGENDA DESCRIPTION:
              (A brief general description of what the Board will hear, discuss, consider, or act upon)

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to
          subdivision (b) of Government Code section 54956.9. Number of potential cases: one.


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME:
PHONE/EMAIL: /

     SUBMIT THE ORIGINAL DOCUMENT WITH                    SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
g YES g NO
e
d
c
f     e
      d
      b
      c
      f


ATTACHMENTS:
Click to download

No Attachments Available



 History
Time                 Who                            Approval
8/31/2009 1:29 PM    County Administrative Office   Yes

8/28/2009 9:35 AM    County Counsel                 Yes

8/29/2009 12:29 PM   Finance                        Yes
       OFFICE OF THE CLERK
       OF THE BOARD OF SUPERVISORS

                       REGULAR AGENDA REQUEST
                                                         Print




MEETING DATE        September 8, 2009                     DEPARTMENT             County Counsel
ADDITIONAL          Public Works
DEPARTMENTS
TIME REQUIRED                                             PERSONS
                                                          APPEARING
SUBJECT             Closed Session - Real Property        BEFORE THE
                    Negotiations                          BOARD


                                        AGENDA DESCRIPTION:
              (A brief general description of what the Board will hear, discuss, consider, or act upon)

  CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Government Code section 54956.8. Property: Bryant
    Field Airport. Agency negotiator: Kelly Garcia. Negotiating parties: Mono County and Aerohaus LLC. Under
                         negotiation: Fee/rent for a "through-the-fence" Airport Use Permit.


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME:
PHONE/EMAIL: /

     SUBMIT THE ORIGINAL DOCUMENT WITH                    SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
f
e
d
c
g YES g NO
      e
      d
      c
      b
      f


ATTACHMENTS:
Click to download

No Attachments Available



 History
Time                Who                            Approval
8/25/2009 2:18 PM   County Administrative Office   Yes

8/24/2009 5:17 PM   County Counsel                 Yes

8/24/2009 4:45 PM   Finance                        Yes
       OFFICE OF THE CLERK
       OF THE BOARD OF SUPERVISORS

                       REGULAR AGENDA REQUEST
                                                         Print




MEETING DATE        September 8, 2009                     DEPARTMENT             Public Works
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                             PERSONS
                                                          APPEARING
SUBJECT             Conference with Real Property         BEFORE THE
                    Negotiators                           BOARD


                                        AGENDA DESCRIPTION:
              (A brief general description of what the Board will hear, discuss, consider, or act upon)

 CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Government Code section 54956.8. Property: 106390
  U.S. Hwy 395, Walker California (APN: 02-140-33). Agency negotiators: Kelly Garcia, Dave Wilbrecht, Marshall
Rudolph, and Brian Muir. Negotiating parties: Mono County and Lyn C. Norberg. Under negotiation: price and terms
                                                  of payment.


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME:
PHONE/EMAIL: /

     SUBMIT THE ORIGINAL DOCUMENT WITH                    SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
f
e
d
c
g YES g NO
      e
      d
      c
      b
      f


ATTACHMENTS:
Click to download

No Attachments Available
History
Time                Who                            Approval
8/25/2009 2:20 PM   County Administrative Office   Yes

8/24/2009 5:16 PM   County Counsel                 Yes

8/24/2009 4:36 PM   Finance                        Yes
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             Finance
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                              PERSONS
                                                           APPEARING
SUBJECT              Approval to Sell Tax-Defaulted        BEFORE THE
                     Property                              BOARD


                                          AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

        Consider approval of Tax Collector's proposed sale of tax-defaulted property subject to power to sell.


RECOMMENDED ACTION:
Approve proposed sale of tax-defaulted property.


FISCAL IMPACT:
Estimated cost to conduct tax sale $1,000.


CONTACT NAME: Brian Muir
PHONE/EMAIL: (760) 932-5494 / bmuir@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
b
c
d
e
f
g YES g NO
      d
      e
      f
      c


ATTACHMENTS:
 Click to download
    Staff Report
    Request for Approval to Sell Tax-Defaulted Property
History
Time                Who                            Approval
8/25/2009 2:13 PM   County Administrative Office   Yes

8/26/2009 1:51 PM   County Counsel                 Yes

8/21/2009 8:26 AM   Finance                        Yes
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                          REGULAR AGENDA REQUEST
                                                            Print




MEETING DATE           September 8, 2009                     DEPARTMENT             Finance
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                                PERSONS
                                                             APPEARING
SUBJECT                Tax Rates for Fiscal Year 2009/10     BEFORE THE
                                                             BOARD


                                           AGENDA DESCRIPTION:
                 (A brief general description of what the Board will hear, discuss, consider, or act upon)

                         Consider resolution establishing 2009-10 tax rates on the secured roll.


RECOMMENDED ACTION:
Adopt resolution.


FISCAL IMPACT:
None.


CONTACT NAME: Brian Muir
PHONE/EMAIL: (760) 932-5494 / bmuir@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                      SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
b
c
d
e
f
g YES g NO
      d
      e
      f
      c


ATTACHMENTS:
 Click to download
    Staff Report
    Resolution
History
Time                Who                            Approval
8/31/2009 1:45 PM   County Administrative Office   Yes

8/28/2009 9:35 AM   County Counsel                 Yes

8/27/2009 1:24 PM   Finance                        Yes
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             Finance
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                              PERSONS
                                                           APPEARING
SUBJECT              Approriations Limit                   BEFORE THE
                                                           BOARD


                                           AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

                            Establishing the Appropriation Limit for Fiscal Year 2009-10.


RECOMMENDED ACTION:
Approve and authorize the Chairman's signature on a Resolution establishing the Appropriation Limit and making
other necessary determinations for the County and for those Special Districts governed by the Board of Supervisors
that are required to establish Appropriations for Fiscal Year 2009-10.


FISCAL IMPACT:
None.


CONTACT NAME: Roberta Reed
PHONE/EMAIL: 760 932-5492 / rreed@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
b
c
d
e
f
g YES g NO
      d
      e
      f
      c


ATTACHMENTS:
 Click to download
    Staff Report
   Proposed Resolution



History
Time                     Who                            Approval
8/31/2009 3:10 PM        County Administrative Office   Yes

9/2/2009 1:44 PM         County Counsel                 Yes

8/31/2009 1:59 PM        Finance                        Yes
                              DEPARTMENT OF FINANCE
                              COUNTY OF MONO

Rosemary Glazier                                                       Brian Muir                              Roberta Reed
Assistant Finance Director                                          Finance Director              Assistant Finance Director
Treasurer-Tax Collector                                                                                   Auditor-Controller
_______________________________________________                                             _____________________________________________


P.O. Box 495                                                                                                 P.O. Box 556
Bridgeport, California 93517                                                                  Bridgeport, California 93517
(760) 932-5480                                                                                             (760) 932-5490
Fax (760) 932-5481                                                                                    Fax (760) 932-5491




              MEMORANDUM
              TO:                                 Honorable Board of Supervisors

              FROM:                               Brian Muir, Finance Director

              DATE:                               August 31, 2009

              SUBJECT:                            2009-10 Appropriation Limit




              RECOMMENDATION:

              Approve and authorize the Chairman’s signature on proposed Resolution setting the
              Appropriation Limit for Fiscal Year 2009-10.

              BACKGROUND:

              Under Article XIIIB of the California Constitution and the statutes implementing that Article
              (Government Code Sections 7900 et. seq.), the governing body of every local jurisdiction in
              California must establish an annual appropriation limit. The appropriation limit is a limit on the
              amount of tax dollars that may be appropriated by the governing body during the fiscal year. It
              is calculated by adjusting the appropriations limit from the previous year in order to take into
              account “change in the cost of living and the change in population.” (Cal. Const. Art. XIIIB, §
              1)

              The County has several available choices from which to choose the factor for setting the
              appropriations limit. It can choose the factor that is most advantageous to the County. Of the
              available choices, using the County-wide population change, the Town population change, or the
              population change derived from contiguous counties, the County has chosen the rate derived
              from State provided rate for cost of living changes combined with the contiguous counties
              population change, which gives the County the highest possible appropriations limit.
Appropriations Limit
August 31, 2009
Page 2 of 2


DISCUSSION:

The Appropriations Limit as calculated is $22,750,326. As County tax proceeds, in conjunction
with capital spending, are below this limit by $369,311 this year, no change to the tax rate is
required.

FINANCIAL IMPACT:

There is no fiscal impact at this time.
 1
 2
 3
                                   RESOLUTION NO.
 4                            BOARD OF SUPERVISORS, COUNTY OF MONO

 5      ESTABLISHING THE APPROPRIATIONS LIMIT AND MAKING OTHER NECESSARY
     DETERMINATIONS FOR THE COUNTY AND FOR THOSE SPECIAL DISTRICTS GOVERNED
 6          BY THE BOARD OF SUPERVISORS THAT ARE REQUIRED TO ESTABLISH
                               APPROPRIATIONS LIMITS
 7
 8
 9          WHEREAS, Article XIII(B) of the California Constitution and the legislation adopted to

10   implement it (California Government Code §7901 et seq.) provide that the State and each local

11   government that receives proceeds of taxes shall establish and be subject to an annual appropriations

12   limit; and

13          WHEREAS, the County Auditor-Controller has computed the 2009-10 appropriations limit for

14   the County and for those special districts governed by the Board of Supervisors that are required to

15   establish appropriations limits and, for at least fifteen days prior to the meeting at which this resolution

16   is adopted, the documentation used in determining the appropriations limit(s) and other necessary

17   determinations set forth in this resolution has been available for public review in the Auditor-

18   Controller’s Office.

19          NOW, THEREFORE, BE IT RESOLVED by the Mono County Board of Supervisors as

20   follows:

21          SECTION ONE: The percentage change in the California per capita personal income

22   computed by the State Department of Finance is hereby selected as the “change in cost of living” for

23   purposes of calculating the appropriation limit(s) established herein for fiscal year 2009-10. The

24   alternative population for contiguous counties is hereby selected as the “change in population” for

25   purposes of calculating the appropriation limit(s) established herein for fiscal year 2009-2010.

26          SECTION TWO: The 2009-2010 appropriations limit for the County of Mono is hereby

27   established as $22,750,326, the calculation of which is set forth in Exhibit “A” attached hereto. The

28   2008-2009 appropriations limit(s) for those special districts governed by the Board of Supervisors that


                                                      Page 1 of 2
 1   are required to establish appropriations limits are hereby established as shown on Exhibit “A” attached
 2   hereto.
 3             APPROVED AND ADOPTED this 8th day of September, 2009, by the following vote of said
 4   board:
 5
 6             AYES:
 7             NOES:
 8             ABSENT:
 9             ABSTAIN:
10
11                                                               BILL REID, CHAIRMAN
                                                                 BOARD OF SUPERVISORS
12                                                               COUNTY OF MONO
13
14   ATTEST:                                                     APPROVED AS TO FORM
15   LYNDA ROBERTS
     CLERK OF THE BOARD
16
17
                                                                 MARSHALL RUDOLPH
18                                                               COUNTY COUNSEL
19
20
21
22
23
24
25
26
27

28


                                                   Page 2 of 2
                                                             ATTACHMENT “A”
                                               APPROPRIATION LIMIT- CLASSIFICATION OF REVENUES
                                                             FISCAL YEAR 2009-10
                                                                             Non
REVENUE SOURCE                                    Proceeds                 Proceeds
                                                   Of Taxes                Of Taxes                                 Allocable                        Totals
TAXES
 All Sources                                         23,123,445

Lic, Permits & Franchises
 Franchise                                             202,293
 All Other Sources                                                                     164,702

Fines, Forfeits & Penalties
 All Sources                                                                           793,848

Rev use of Money & Prp
 Interest                                              259,757                         118,144                         377,900
 Rents & Concessions                                    26,803                          12,190                          38,993

Aid from Govt. Agencies
 Motor Vehicle Licence                                       0
 Aid for Agriculture                                    85,029
 HOPTR                                                  48,689
 All Other Sources                                                                   4,411,334

Charges for Services
 All Sources                                                                         4,083,607

Other Revenue
 All Sources                                                                           254,863

Other Financing Sources
 All Sources                                                                           961,576

SUB-TOTAL (for allocation)                           23,459,455                     10,669,930                         416,893                        34,546,279

% for allocation                                        68.74%                         31.26%

TOTAL REVENUE                                        23,746,015                     10,800,265                                                        34,546,279


CALCULATION OF LIMIT

Calculation Data       Price Factor    Convert to                 Pop Increase Percentage            Convert to      Factor
2009-10                Dept Finance     Factor                    Dept Finance   Change               Factor         Choice
                                0.62       1.0062                 Mono                   -1                 0.99        0.9961
                                                                  Town ML             -1.19              0.9881         0.9942
                                                                  Alternate           1.39               1.0139         1.0202

Alternate Population                                               Factor for
Factor (Sec. 7901)                                                  2009-10                1.0202
Contig. Counties         1/1/2008      1/1/2009                                                                      Limit
Alpine                         1,227         1,201                 08-09                                            Status
Fresno                      921,434       935,794                 Limit             22,299,987                  New Limit         22,750,326
Inyo                          17,982        17,926                Factor               1.0202                   Proc Taxes        23,746,015
Madera                      142,151       144,191                  09-10                                     Under (Over) Limit    (995,689)
Mariposa                      18,189        18,198                Limit             22,750,326
Mono                          13,521        13,372                                                    Less Capital Expenditures     850,000    PT System
Tuolomne                      52,204        52,253                                                             Board Approved       515,000    Snow Plows
Total Pop                 1,166,708     1,182,935
% Change       1.39

                                                                                                            Under (Over) Limit      369,311
Appropriation Limit for Special Districts
Under Control of Board of Supervisors
2009-10
                                         525                          535
                                   Co Serv Area                   Co Serv Area                      Special District (Mono County) Factor
                                          #1                           #5                           CPI                   0.6200
                                                                                                    Pop Change           -1.0000
08-09 Limit                              302,894                           45,633                   Factor                0.9961
09-10 Factor                              0.9961                           0.9961
09-10 Limit                              301,724                           45,456
Subject to Limit                          96,435                           28,357
Under (Over) Limit                       205,289                           17,099




                                                                      Attachment “A”
                                                                             Page 1 of 1
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             County Counsel
ADDITIONAL           First 5 Children and Families Commission
DEPARTMENTS
TIME REQUIRED                                              PERSONS
                                                           APPEARING
SUBJECT              Appointment of Dr. Byron Sansom
                                                           BEFORE THE
                     to First 5 Children and Families      BOARD
                     Commission


                                         AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

                     Appointment to the Mono County First 5 Children and Families Commission.


RECOMMENDED ACTION:
Appoint Dr. Byron Sansom, DDS, to the Mono County First 5 Children and Families Commission for a three year term
commencing on September 8, 2009, and ending on September 7, 2012.


FISCAL IMPACT:
None.


CONTACT NAME: Stacey Simon
PHONE/EMAIL: 924-1704 / ssimon@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF                       Kathy Peterson
          THE COUNTY ADMINISTRATOR                         Executive Director
       PRIOR TO 5:00 P.M. ON THE FRIDAY                    First 5 Mono County Children and Families Commissioin
   32 DAYS PRECEDING THE BOARD MEETING                     P.O. Box 130
                                                           Mammoth Lakes, CA 93546


MINUTE ORDER REQUESTED:
c
d
e
f
g YES g NO
b     d
      e
      f
      c


ATTACHMENTS:
 Click to download
   Staff Report
   Letter from Kathy Peterson



History
Time                            Who                            Approval
8/25/2009 2:13 PM               County Administrative Office   Yes

8/26/2009 10:07 AM              County Counsel                 Yes

8/24/2009 4:44 PM               Finance                        Yes
County Counsel                            OFFICE OF THE                                  Telephone
Marshall Rudolph                                                                       760-924-1700
                                     COUNTY COUNSEL
Assistant                                    Mono County                                   Facsimile
Mark Magit                           South County Offices                               760-924-1701
Stacey Simon                            P.O. BOX 2415                                  ____________
Allen Berrey                   MAMMOTH LAKES, CALIFORNIA 93546                        Legal Assistant
                                                                                      Karen Serwatka

      TO:             Board of Supervisors

      FROM:           Stacey Simon

      DATE:           September 8, 2009

      SUBJECT:        Appointment of Byron Sansom, DDS to First 5 Mono County
                      Children and Families Commission

      Recommendation

            Appoint Dr. Byron Sansom, local dentist, to the First 5 Mono County
      Children and Families Commission for a three-year term ending September 7,
      2012.

      Fiscal Impact

               None

      Discussion

            In accordance with Mono County Code Sections 7.90.050 and 7.90.070, the
      Board of Supervisors appoints the members of the First 5 Children and Families
      Commission for Mono County (the “Commission”).

          County Code Section 7.90.050 requires that at least one and up to three
      members of the Commission be from among the following categories:
      “recipients of project services included in the County strategic plan;
      representatives of a local child care resource or referral agency or a local child
      care coordinating group; representatives of local organizations for prevention or
      early intervention for families at risk; representatives of community-based
      organizations that have the goal of promoting or nurturing early childhood
      development; representatives of local school districts; and representatives of local
      medical, pediatric, or obstetric associations or societies.” (Emphasis added.)

         The Board has received a letter from the Executive Director of the
      Commission, Kathy Peterson, (which is included in the Board packet) requesting
that Dr. Byron Sansom be appointed to the Commission as a representative of a
local medical, pediatric, or obstetric association or society.

     The vacancy on the Commission exists because Daniel Steinhagen, Executive
Director of Inyo-Mono Advocates for Community Action (IMACA), has decided
not to seek reappointment; he had served on the Commission for ten years.

       If you have any questions regarding this item prior to your meeting,
please call me at 924-1704 or call Kathy Peterson, the Director of the Children and
Families Commission, at 924-7626.
                                                Mono County Children and Families Commission




                        August 17, 2009

Catherine Hiatt         Ms. Lynda Roberts
Commission Chair        Mono County Clerk of the Board of Supervisors
Mono County
Superintendent of       P.O. Box 715
Schools                 Bridgeport, California 93517

Jeanne Sassin           RE: BOS Appointment of Byron Sansom, DDS to the First 5 Mono County Children and
Commission Vice
Chair                   Families Commission
Kindergarten Teacher
Lee Vining
Elementary School       Dear Ms. Roberts:

Anne C. Winston         The First 5 Mono County Commission respectfully requests the Board of Supervisors to
Commission Secretary    appoint Dr. Byron Sansom, local dentist and resident of Mammoth Lakes, to serve a three
Parent
                        year term on the First 5 Commission beginning September 8, 2009 and expiring September
                        7, 2012. A membership vacancy was created when Daniel Steinhagen chose not to request
Byng Hunt
Mono County Board       reappointment to the Commission when his term expired in June 2009; he had served on
of Supervisors          the Commission for ten years.

Rick Johnson, MD        Dr. Sansom wishes to serve under the membership category of a Representative of local
Mono County
Public Health Officer   medical, pediatric, or obstetric associations or societies. While there are no dental societies based
                        in Mono County, Dr. Sansom is a member of the following regional, state and national
Ed Zylman               societies: Kern County Dental Society, California Dental Society, and American Dental
Mono County Social      Society. He volunteers his time to provide dental screenings to children throughout the
Services Director
                        county. His expertise and community service will make him an excellent addition to the
                        First 5 Mono County Commission.
Vacancy

                        Thank you for your consideration of this request. Please don’t hesitate to call me if you
                        have questions.

                        Sincerely,

                        Kathy Peterson
Kathryn Peterson
                        Kathryn E. Peterson
Executive Director      First 5 Mono County Executive Director

                        cc:       Chair, Mono County Board of Supervisors
                                  Stacey Simon, Mono County Counsel



                                                  P.O. Box 130    Mammoth Lakes, CA 93546
                                      760-924-7626     760-934-8443 (fax) kpeterson@monocoe.k12.ca.us
       OFFICE OF THE CLERK
       OF THE BOARD OF SUPERVISORS

                       REGULAR AGENDA REQUEST
                                                         Print




MEETING DATE        September 8, 2009                     DEPARTMENT             Clerk-Recorder
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                             PERSONS
                                                          APPEARING
SUBJECT             Mammoth AYSO                          BEFORE THE
                                                          BOARD


                                        AGENDA DESCRIPTION:
              (A brief general description of what the Board will hear, discuss, consider, or act upon)

 Letter from Mammoth Youth Soccer Organization thanking Mono County for funding support for last year's season,
                                and requesting $3,000 for the 2010 season.


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME: Shannon Kendall
PHONE/EMAIL: xtn 5533 / skendall@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                    SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
g YES g NO
e
d
c
f     e
      d
      b
      c
      f


ATTACHMENTS:
Click to download
    AYSO Letter


 History
Time                Who                            Approval
9/1/2009 2:53 PM    County Administrative Office   Yes

9/1/2009 2:53 PM    County Counsel                 Yes

9/1/2009 12:54 PM   Finance                        Yes
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                             REGULAR AGENDA REQUEST
                                                                 Print




MEETING DATE           September 8, 2009                         DEPARTMENT             Clerk-Recorder
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                                    PERSONS
                                                                 APPEARING
SUBJECT                Mammoth Lakes Swim Team                   BEFORE THE
                                                                 BOARD


                                              AGENDA DESCRIPTION:
                    (A brief general description of what the Board will hear, discuss, consider, or act upon)

   Letter from the Mammoth Lakes Swim Team requesting financial support from Mono County in the amount of $3,000.


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME: Shannon Kendall
PHONE/EMAIL: xtn 5533 / skendall@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                          SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
d
e
f
c
g YES g NO
      b
      c
      d
      e
      f


ATTACHMENTS:
Click to download
    Mammoth SwimTeam Ltr



 History
 Time                                       Who                                        Approval
 9/1/2009 2:50 PM                           Clerk of the Board                         Yes
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE          September 8, 2009                    DEPARTMENT             Clerk-Recorder
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                              PERSONS
                                                           APPEARING
SUBJECT               Board of Supervisors, County of      BEFORE THE
                      Inyo                                 BOARD


                                          AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

 Letter from Beverly A. Brown, Chairperson of the Inyo County Board of Supervisors adivsing the Mono County Board
of Supervisors, via formal Resolution, that it no longer desires to participate in the Inyo Mono Fish and Game Advisory
                       Commission. Instead, each county will have its own advisory committee.


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME: Shannon Kendall
PHONE/EMAIL: xtn 5533 / skendall@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
f
e
d
c
g YES g NO
      e
      d
      c
      b
      f


ATTACHMENTS:
 Click to download
    Inyo BOS Letter


 History
Time                Who                            Approval
8/31/2009 1:29 PM   County Administrative Office   Yes

8/28/2009 9:28 AM   County Counsel                 Yes

8/27/2009 1:04 PM   Finance                        Yes
       OFFICE OF THE CLERK
       OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                           Print




MEETING DATE         September 8, 2009                     DEPARTMENT             Clerk-Recorder
ADDITIONAL
DEPARTMENTS
TIME REQUIRED                                              PERSONS
                                                           APPEARING
SUBJECT              Los Angeles Department of Water       BEFORE THE
                     and Power                             BOARD


                                         AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

Letter from Martin L. Adams, LADWP, informing of the completion of the Instream Flow Study Report. This report is
                               available in its entirety for review at the clerk's office.

                                               **************************


RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME: Shannon Kendall
PHONE/EMAIL: xtn 5533 / skendall@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
f
e
d
c
g YES g NO
      e
      d
      c
      b
      f


ATTACHMENTS:
Click to download
   LADWP Ltr
History
Time                Who                            Approval
8/31/2009 1:40 PM   County Administrative Office   Yes

8/28/2009 9:29 AM   County Counsel                 Yes

8/27/2009 1:04 PM   Finance                        Yes
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                          REGULAR AGENDA REQUEST
                                                           Print




MEETING DATE            September 8, 2009                   DEPARTMENT             Clerk of the Board
ADDITIONAL
DEPARTMENTS
TIME REQUIRED           10 minutes                          PERSONS                Lourdes Gonzalez and Susi Bains,
                                                            APPEARING              Wild Iris
SUBJECT                 Domestic Violence Awareness         BEFORE THE
                        Month                               BOARD


                                            AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

            Proclamation declaring the month of October 2009 as Domestic Violence Awareness Month.


RECOMMENDED ACTION:
Adopt proclamation.


FISCAL IMPACT:
None.


CONTACT NAME: Lynda Roberts
PHONE/EMAIL: 932-5538 / lroberts@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                      SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
b
c
d
e
f
g YES g NO
      d
      e
      f
      c


ATTACHMENTS:
 Click to download
    Wild Iris Proclamation
    Wild Iris Request
   Proclamation


History
Time                 Who                            Approval
8/25/2009 2:20 PM    County Administrative Office   Yes

8/26/2009 10:11 AM   County Counsel                 Yes

8/24/2009 4:10 PM    Finance                        Yes
                   BOARD OF SUPERVISORS
                   COUNTY OF MONO
                                         P.O. BOX 715, BRIDGEPORT, CALIFORNIA 93517
                                                     (760) 932-5538 ≠ FAX (760) 932-5531
            Lynda Roberts                                                  Linda Romero
          Clerk of the Board                                        Assistant Clerk of the Board
        lroberts@mono.ca.gov                                           lromero@mono.ca.gov




To:       Honorable Board of Supervisors

From:     Lynda Roberts, Clerk of the Board

Date:     September 8, 2009


Subject
Proclamation Recognizing Domestic Violence Awareness Month

Recommendation
Adopt proposed proclamation.

Discussion
Susi Bains, Crisis Counselor/Educator for Wild Iris has requested the Board adopt a
proclamation recognizing the month of October 2009 as Domestic Violence Awareness Month.

Fiscal Impact
None




      _________________________________________________________________________________________
                     Tom Farnetti ~ District One      Duane ‘Hap’ Hazard ~ District Two
             Vikki Bauer ~ District Three   Bill Reid ~ District Four Byng Hunt ~ District Five
                  
  
    

   
 


 

      
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,
                          PROCLAMATION of the
                  MONO COUNTY BOARD OF SUPERVISORS
                      DECLARING OCTOBER 2009 AS
                  DOMESTIC VIOLENCE AWARENESS MONTH

WHEREAS, domestic violence is one of the top concerns of our communities, our
county, our state, and our nation; and

WHEREAS, domestic violence affects six million men, women and children of all racial,
cultural, and economic backgrounds; and

WHEREAS, nationally, domestic violence is the single largest cause of injuries and
deaths to American women; and

WHEREAS, the physical, financial and psychological impact of domestic violence has
devastating, long term effects of our neighbors and communities; and

WHEREAS, when even one man, woman, or child is hurt at the hands of someone they
trust, it is too many; and

WHEREAS, Wild Iris is committed to ending domestic violence in all local communities;
and

WHEREAS, it is our responsibility to treat victims of domestic violence with dignity,
compassion, and respect; and

WHEREAS, the Mono County Board of Supervisors continues to consider the safety
and health of their residents of the utmost importance.

NOW, THEREFORE, the Mono County Board of Supervisors proclaims the month of
October 2009 as Domestic Violence Awareness Month in Mono County. APPROVED
AND ADOPTED this 8th day of September, 2009, by the Mono County Board of
Supervisors.

    ________________________________                    ________________________________
    Tom Farnetti, Supervisor District #1                D. Hap Hazard, Supervisor District #2


                               ________________________________
                                Vikki Bauer, Supervisor District #3


_________________________________                   ______________________________________
Bill Reid, Chair, Supervisor District #4            Byng Hunt, Vice Chair, Supervisor District #5
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                          REGULAR AGENDA REQUEST
                                                             Print




MEETING DATE          September 8, 2009                      DEPARTMENT            Board of Supervisors
ADDITIONAL
DEPARTMENTS
TIME REQUIRED         15 minutes                             PERSONS               Craig Holste, Caltrans Deputy for
                                                             APPEARING             Maintenance and Operations; and
SUBJECT               Impact of State Employee               BEFORE THE            Sgt. O'Sullivan, Whitehead or Biehl,
                      Furloughs                              BOARD                 California Highway Patrol


                                           AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

  Discuss how state employee furloughs will impact public safety, including California Highway Patrol and Caltrans'
                                                winter operations.


RECOMMENDED ACTION:
Receive information; provide direction to staff if so desired.


FISCAL IMPACT:
None.


CONTACT NAME: Lynda Roberts
PHONE/EMAIL: 932-5538 / lroberts@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                      SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
d
e
f
c
g YES g NO
      c
      d
      e
      f
      b


ATTACHMENTS:
 Click to download
     State Employee Furloughs
History
Time                 Who                            Approval
8/25/2009 2:26 PM    County Administrative Office   Yes

8/26/2009 10:37 AM   County Counsel                 Yes

8/24/2009 4:14 PM    Finance                        Yes
                   BOARD OF SUPERVISORS
                   COUNTY OF MONO
                                         P.O. BOX 715, BRIDGEPORT, CALIFORNIA 93517
                                                     (760) 932-5538 ≠ FAX (760) 932-5531
            Lynda Roberts                                                  Linda Romero
          Clerk of the Board                                        Assistant Clerk of the Board
        lroberts@mono.ca.gov                                           lromero@mono.ca.gov




To:       Honorable Board of Supervisors

From:     Lynda Roberts, Clerk of the Board

Date:     September 8, 2009


Subject
Impact of State Employee Furloughs

Recommendation
Receive information and provide staff direction if so desired.

Discussion
At the regular meeting of August 18, 2009, the Board discussed state budget issues and state
employee furloughs. Board Members raised questions about how the furloughs will impact the
California Highway Patrol and Caltrans’ winter operations (snowplowing). The Board
requested to have this item agendized for further discussion.

Fiscal Impact
None




      _________________________________________________________________________________________
                     Tom Farnetti ~ District One      Duane ‘Hap’ Hazard ~ District Two
             Vikki Bauer ~ District Three   Bill Reid ~ District Four Byng Hunt ~ District Five
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                             Print




MEETING DATE          September 8, 2009                      DEPARTMENT            Clerk of the Board
ADDITIONAL
DEPARTMENTS
TIME REQUIRED         45 minutes                             PERSONS               Jim Upchurch, Forest Supervisor
                                                             APPEARING
SUBJECT               Inyo National Forest                   BEFORE THE
                                                             BOARD


                                           AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

Presentation by Inyo National Forest Supervisor, Jim Upchurch, pertaining to the Final EIS and Record of Decision for
the Inyo National Forest Travel Management project. This decision is the culmination of a five-year planning process
                       to designate a system of motorized routes on the Inyo National Forest.


RECOMMENDED ACTION:
Receive presentation; provide direction to staff if so desired.


FISCAL IMPACT:
None.


CONTACT NAME: Lynda Roberts
PHONE/EMAIL: 932-5538 / lroberts@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                      SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
d
e
f
c
g YES g NO
      c
      d
      e
      f
      b


ATTACHMENTS:
 Click to download
No Attachments Available



History
Time                       Who                            Approval
8/25/2009 2:18 PM          County Administrative Office   Yes

8/20/2009 11:24 AM         County Counsel                 Yes

8/14/2009 1:44 PM          Finance                        Yes
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                           Print




MEETING DATE          September 8, 2009                     DEPARTMENT             County Administrative Office
ADDITIONAL            Assessor
DEPARTMENTS
TIME REQUIRED         5 minutes                             PERSONS                Rita Sherman/Mary Booher
                                                            APPEARING
SUBJECT               Human Resources                       BEFORE THE
                                                            BOARD


                                          AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

 Consider and potentially adopt proposed resolution approving an employment agreement with Christopher Lyon and
  prescribing the compensation, appointment and conditions of said employment. Receive staff report. Provide any
                                             desired direction to staff.


RECOMMENDED ACTION:
Adopt proposed resolution.


FISCAL IMPACT:
The funds for this position are included in the budget. The cost is approximately $115,560 for the remainder of FY
09/10 for salary and benefits (full year cost of approximately $146,000).


CONTACT NAME: Mary Booher
PHONE/EMAIL: 760-932-5583 / mbooher@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
e
f
g YES g NO
c
d     b
      c
      d
      e
      f


ATTACHMENTS:
 Click to download
   staff report
   Resolution for Chris Lyon
   Draft contract-may be updated after closed session 9/1


History
Time                                     Who                            Approval
8/25/2009 2:26 PM                        County Administrative Office   Yes

8/26/2009 10:41 AM                       County Counsel                 Yes

8/25/2009 6:17 PM                        Finance                        Yes
              COUNTY OF MONO
                                           P.O. BOX 696, BRIDGEPORT, CALIFORNIA 93517
                                                      (760) 932-5413 ≠ FAX (760) 932-5411
                                                                    Email: rgarret@mono.ca.gov

     David Wilbrecht                                                    Robert Garret
County Administrative Officer                                    Deputy County Administrative
                                                                  Officer/Human Resources



September 8, 2009

TO:             Honorable Chair and Members of the Board of Supervisors

FROM:           Mary Booher, CAO Financial Analyst

Subject:        Approval of an “At-Will” Contract for Christopher Lyon

Recommended Action:
     Vote to approve a new 3 year employment contract for Christopher Lyon.

Discussion:
      After an extensive recruitment, Christopher Lyon was selected as the best
      candidate for the Appraisal Operations Manager position, a new position created
      through the reorganization of the Assessor’s office. Mr. Lyon has 23 years of
      experience in the Santa Barbara County Assessor’s office, where he managed
      several divisions.

Fiscal Impact:
       The funds for this position are included in the budget. The cost is approximately
       $115,560 for the remainder of FY 09/10 for salary and benefits (full year cost of
       approximately $146,000).


If there are any questions regarding this item, please contact Mary Booher at 932-5583.

Thank you,

Submitted by:______________________________________ Date:_8/21/09____
            Mary Booher, County Administrative Office Financial Analyst
 1
 2
 3
 4                                      RESOLUTION NO. R09-
 5                           A RESOLUTION OF THE MONO COUNTY
                            BOARD OF SUPERVISORS APPROVING AN
 6                     EMPLOYMENT AGREEMENT WITH CHRISTOPHER LYON
                      AND PRESCRIBING THE COMPENSATION, APPOINTMENT,
 7                          AND CONDITIONS OF SAID EMPLOYMENT
 8
           WHEREAS, the Mono County Board of Supervisors has the authority under
 9   Section 25300 of the Government Code to prescribe the compensation, appointment,
     and conditions of employment of County employees;
10
            NOW, THEREFORE, BE IT RESOLVED by the Mono County Board of Supervisors,
11   that the Agreement re Employment of Christopher Lyon, a copy of which is attached hereto
     as an exhibit and incorporated herein by this reference as though fully set forth, is hereby
12   approved and the compensation, appointment, and other terms and conditions of
     employment set forth in that Agreement are hereby prescribed and shall govern the
13   employment of Christopher Lyon. The Chairman of the Board of Supervisors shall execute
     said Agreement on behalf of the County.
14
           PASSED AND ADOPTED this 8th day of September 2009, by the following vote:
15
16   AYES         :
     NOES         :
17   ABSTAIN      :
     ABSENT       :
18
19   ATTEST: ______________                         __________________________
               Clerk of the Board                   BILL REID, Chair
20                                                  Board of Supervisors

21   APPROVED AS TO FORM:

22
     COUNTY COUNSEL
23
24
25
26
27
28


                                                Page 1
                               AGREEMENT RE EMPLOYMENT
                                 OF CHRISTOPHER LYON

This Agreement is entered into this 8th day of September, 2009, by and between Christopher
Lyon and the County of Mono.

I.       RECITALS

The County wishes to employ Christopher Lyon as the Appraisal Operations Manager on a full
time basis on the terms and conditions set forth in this Agreement. Mr. Lyon wishes to accept
employment with the County on said terms and conditions.

II.      AGREEMENT

      1. The term of this Agreement shall be September 15, 2009 until September 14, 2012 unless
         earlier terminated by either party in accordance with this Agreement. The County shall
         notify Mr. Lyon in writing no later than March 14, 2012, whether it intends to negotiate a
         renewal of this Agreement. In the event the County fails to provide such notice, Mr.
         Lyon shall notify the County in writing of its breach of this provision of the Agreement
         and County shall be allowed 30 days from the receipt of that notice to cure the breach. If
         County cures the breach and notifies Mr. Lyon that it does not intend to negotiate a
         renewal of the Agreement, then this Agreement shall terminate six months after said
         notification and no additional compensation or damages shall be owing to Mr. Lyon as a
         result of the cured breach. If County does not cure the breach, then the Agreement shall
         automatically renew for another three years on the same terms in effect at the time of
         renewal.

      2. Commencing September 15, 2009, Mr. Lyon shall be employed by Mono County as the
         Appraisal Operations Manager, serving at the will and pleasure of the Assessor in
         accordance with the terms and conditions of this Agreement. Mr. Lyon accepts such
         employment. The Assessor shall be deemed the “appointing authority” for all purposes
         with respect to Mr. Lyon’s employment.

      3. Mr. Lyon’s salary shall be $8,129 per month, prorated for the month of September 2009
         to reflect his start date. Any subsequent increases in Mr. Lyon’s salary shall be based
         solely on the County’s management compensation policies, as the same may be amended
         from time to time and unilaterally implemented by the County. Mr. Lyon understands
         that he is responsible for paying the employee’s share of any retirement contributions
         owed to the Public Employees Retirement System (PERS) with respect to his
         employment for the County.

      4. Mr. Lyon shall earn and accrue vacation and sick leave in accordance with the County’s
         Management Benefits Policy and in accordance with any applicable County Code
         provisions not in conflict with said Policy. Also pursuant to said Policy, in recognition of
         the fact that his employment will be exempt from the payment of overtime or

                                             Page 1 of 4
   compensatory time-off under the Fair Labor Standards Act, he shall continue to be
   entitled to 80 hours of merit leave (aka administrative leave) during each year of service
   under this Agreement. Mr. Lyon understands that said merit leave does not does not
   accrue from one calendar year to the next; rather, it must be used by December 31st of
   each calendar year in which it is provided or it is lost. (Due to Mr. Lyon’s start date of
   September 15, 2009, his merit leave shall be pro-rated to 23.33 hours for 2009).

5. Mr. Lyon shall also be entitled, at his election, to either (1) an assigned County vehicle
   for business use, if one is available from the County fleet, including commuting from a
   principal residence within the County or (2) $775/month vehicle allowance. Mr. Lyon
   may change his election at any time during the term of this Agreement. Mr. Lyon
   understands that the vehicle allowance is subject to either upward or downward
   adjustment based on annual changes in the Internal Revenue Service’s mileage
   reimbursement rate, in accordance with the County’s Management Benefits Policy.

6. To the extent deemed appropriate by the Assessor, the County shall pay the professional
   dues, subscriptions, and other educational expenses necessary for Mr. Lyon’s full
   participation in applicable professional associations, or for his continued professional
   growth and for the good of the County.

7. The County shall reimburse Mr. Lyon for moving expenses up to $2,000.00 that are
   incurred between August 15, 2009 and November 30, 2009. The reimbursement shall be
   at the discretion of the Assessor. Mr. Lyon shall provide the Assessor with receipts or
   other proof of actual expenditures made.

8. To the extent not inconsistent with the foregoing or any other provision of this
   Agreement, Mr. Lyon shall be entitled to the same general benefits provided by the
   County to other management-level employees, as described more fully in the County’s
   Management Benefits Policy. Such benefits include but are not limited to CalPERS
   retirement benefits (currently 2.7% at 55), CalPERS medical insurance, County dental
   and vision coverage, and life insurance. Any and all references in this Agreement to the
   County’s Management Benefits Policy shall mean the “Policy Regarding Benefits of
   Management-level Officers and Employees,” adopted by Resolution R06-95 of the Mono
   County Board of Supervisors, as the same may be amended from time to time and
   unilaterally implemented by the County.

9. Mr. Lyon understands and agrees that his receipt of compensation or benefits of any kind
   under this Agreement or under any applicable County Code provision or policy –
   including but not limited to salary, automobile allowance, insurance coverage, and paid
   holidays or leaves – is expressly contingent on his actual and regular rendering of
   personal services to the County or, in the event of any absence, upon his proper use of
   any accrued leave. Should Mr. Lyon cease rendering such services during this
   Agreement and be absent from work without any accrued leave to cover said absence,
   then he shall cease earning or receiving any additional compensation or benefits until
   such time as he returns to work and resumes rendering personal services; provided,

                                       Page 2 of 4
   however, that the County shall provide any compensation or benefits mandated by state
   or federal law. Furthermore, should Mr. Lyon’s regular schedule ever be reduced to less
   than full-time employment, on a temporary or permanent basis, then all compensation
   and benefits provided by this Agreement or any applicable County policies shall be
   reduced on a pro-rata basis, except for those benefits that the County does not generally
   pro-rate for its other part-time employees (e.g., medical insurance).

10. Consistent with the “at will” nature of Mr. Lyon’s employment, the Assessor may
    terminate Mr. Lyon’s employment at any time during this agreement, without cause. In
    that event, this Agreement shall automatically terminate concurrently with the effective
    date of the termination. Mr. Lyon understands and acknowledges that as an “at will”
    employee, he will not have permanent status nor will his employment be governed by the
    County Personnel System (Mono County Code Chapter 2.68) except to the extent that
    System is ever modified to apply expressly to at-will employees. Among other things, he
    will have no property interest in his employment, no right to be terminated or disciplined
    only for just cause, and no right to appeal, challenge, or otherwise be heard regarding any
    such termination or other disciplinary action the Assessor may, in her sole discretion,
    take during Mr. Lyon’s employment.

11. On or before the effective date of any such termination during the term of this
    Agreement, however, Mr. Lyon shall receive as severance pay a lump sum equal to six
    months’ salary or, to the extent that fewer than six full calendar months remain (as of that
    effective date) before this Agreement would have expired, Mr. Lyon shall instead receive
    a lesser amount equal to any remaining salary payments he would have received before
    expiration of the Agreement had he not been terminated. Notwithstanding the foregoing,
    Mr. Lyon shall receive severance pay equal to six months’ salary in the event that
    termination occurs after the County has notified Mr. Lyon that it intends to negotiate a
    renewal of this Agreement but before this Agreement expires. In no event shall the
    parties’ failure or inability to arrive at mutually acceptable terms of a renewed agreement
    trigger the payment of severance pay. Note: for purposes of severance pay, “salary”
    refers only to base compensation (i.e., it does not include any other compensation,
    including but not limited to any temporary performance or merit pay).

12. Notwithstanding the foregoing, Mr. Lyon shall not be entitled to any severance pay in the
    event that the Assessor has grounds to discipline him on or about the time she gives him
    notice of termination. For purposes of this provision, grounds for discipline include but
    are not limited to those specified in Section 2.68.230 of the County Code or any
    successor Code provision, as the same may be amended from time to time. Mr. Lyon
    shall also not be entitled to any severance pay in the event that he becomes unable to
    perform the essential functions of his position (with or without reasonable
    accommodations) and his employment is duly terminated for such non-disciplinary
    reasons.

13. Mr. Lyon may resign his employment with the County at any time. His resignation shall
    be deemed effective when tendered, and this agreement shall automatically terminate on

                                        Page 3 of 4
          that same date, unless otherwise mutually agreed to in writing by the parties. Mr. Lyon
          shall not be entitled to any severance pay or additional compensation of any kind after the
          effective date of such resignation.

       14. The parties agree that the Board of Supervisors’ approval of this Agreement on behalf of
           the County is a legislative act and that through this agreement, the Board of Supervisors
           is carrying out its responsibility and authority under Section 25300 of the Government
           Code to set the terms and conditions of County employment. It is not the parties’ intent
           to alter in any way the fundamental statutory (non-contractual) nature of Mr. Lyon’s
           employment with the County nor to give rise to any future contractual remedies for
           breach of this Agreement or of an implied covenant of good faith and fair dealing.
           Rather, the parties intend that Mr. Lyon’s sole remedy in response to any failure by the
           County to comply with this Agreement shall be traditional mandamus.

       15. Mr. Lyon acknowledges that this Agreement is executed voluntarily by him, without
           duress or undue influence on the part or on behalf of the County. Mr. Lyon further
           acknowledges that he has participated in the negotiation and preparation of this
           Agreement and has had the opportunity to be represented by counsel with respect to such
           negotiation and preparation or does hereby knowingly waive his right to do so, and that
           he is fully aware of the contents of this Agreement and of its legal effect. Thus, any
           ambiguities in this Agreement shall not be resolved in favor of or against either party.

III.      EXECUTION:

          This Agreement shall be deemed executed as of September 8, 2009.

CHRISTOPHER LYON                                THE COUNTY OF MONO


________________________                        ___________________________
                                                By: Bill Reid, Chair
                                                Board of Supervisors
APPROVED AS TO FORM:


___________________________
MARSHALL RUDOLPH
County Counsel




                                              Page 4 of 4
         OFFICE OF THE CLERK
         OF THE BOARD OF SUPERVISORS

                           REGULAR AGENDA REQUEST
                                                             Print




MEETING DATE            September 8, 2009                     DEPARTMENT             County Administrative Office
ADDITIONAL              Mental Health
DEPARTMENTS
TIME REQUIRED           5 minutes                             PERSONS                Rita Sherman/Mary Booher
                                                              APPEARING
SUBJECT                 Human Resources                       BEFORE THE
                                                              BOARD


                                            AGENDA DESCRIPTION:
                  (A brief general description of what the Board will hear, discuss, consider, or act upon)

Consider and potentially adopt proposed resolution approving an employment agreement with David Scheidlinger and
 prescribing the compensation, appointment, and conditions of said employment. Receive staff report. Provide any
                                             desired direction to staff.


RECOMMENDED ACTION:
Adopt proposed resolution.


FISCAL IMPACT:
The funds for this position are included in the budget. The cost is approximately $122,000 for FY 09/10 for salary and
benefits.

********************
LUNCH
********************

OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD on items of public interest that are within the subject
matter jurisdiction of the Board. (Speakers may be limited in speaking time dependent upon the press of business and
number of persons wishing to address the Board.)


CONTACT NAME: Mary Booher
PHONE/EMAIL: 760-932-5583 / mbooher@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                       SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING
MINUTE ORDER REQUESTED:
g YES g NO
e
d
c
f     e
      d
      c
      b
      f


ATTACHMENTS:
Click to download
   staff report
   Resolution for Scheidlinger
   Scheidlinger contract


History
Time                             Who                            Approval
8/25/2009 2:25 PM                County Administrative Office   Yes

8/26/2009 10:45 AM               County Counsel                 Yes

8/25/2009 6:18 PM                Finance                        Yes
              COUNTY OF MONO
                                            P.O. BOX 696, BRIDGEPORT, CALIFORNIA 93517
                                                       (760) 932-5413 ≠ FAX (760) 932-5411
                                                                    Email: rgarret@mono.ca.gov

     David Wilbrecht                                                    Robert Garret
County Administrative Officer                                    Deputy County Administrative
                                                                  Officer/Human Resources



September 8, 2009

TO:             Honorable Chair and Members of the Board of Supervisors

FROM:           Mary Booher, CAO Financial Analyst

Subject:        Approval of an “At-Will” Contract extension for David Scheidlinger

Recommended Action:
      Vote to approve a 3 year renewal to the employment contract for David
Scheidlinger.

Discussion:
      Dr. David Scheidlinger has been providing professional services to Mono County
      as a Psychiatrist for several years. This contract renewal allows for the
      continuance of Dr. Scheidlinger’s employment in that capacity.

Fiscal Impact:
       The funds for this position are included in the budget. The cost is approximately
       $122,000 for FY 09/10 for salary and benefits.


If there are any questions regarding this item, please contact Mary Booher at 932-5583.

Thank you,

Submitted by:______________________________________ Date:_8/21/09____
            Mary Booher, County Administrative Office Financial Analyst
 1
 2
 3
 4                                      RESOLUTION NO. R09-
 5                            A RESOLUTION OF THE MONO COUNTY
                             BOARD OF SUPERVISORS APPROVING AN
 6                     EMPLOYMENT AGREEMENT WITH DAVID SCHEIDLINGER
                       AND PRESCRIBING THE COMPENSATION, APPOINTMENT,
 7                           AND CONDITIONS OF SAID EMPLOYMENT
 8
           WHEREAS, the Mono County Board of Supervisors has the authority under
 9   Section 25300 of the Government Code to prescribe the compensation, appointment,
     and conditions of employment of County employees;
10
            NOW, THEREFORE, BE IT RESOLVED by the Mono County Board of Supervisors,
11   that the Agreement re Employment of David Scheidlinger, a copy of which is attached hereto
     as an exhibit and incorporated herein by this reference as though fully set forth, is hereby
12   approved and the compensation, appointment, and other terms and conditions of
     employment set forth in that Agreement are hereby prescribed and shall govern the
13   employment of David Scheidlinger. The Chairman of the Board of Supervisors shall execute
     said Agreement on behalf of the County.
14
             PASSED AND ADOPTED this 8th day of September, 2009, by the following
15   vote:

16   AYES          :
     NOES          :
17   ABSTAIN       :
     ABSENT        :
18
19   ATTEST: ______________                        __________________________
               Clerk of the Board                  BILL REID, Chair
20                                                 Board of Supervisors

21   APPROVED AS TO FORM:

22
     COUNTY COUNSEL
23
24
25
26
27
28


                                                Page 1
                               AGREEMENT RE EMPLOYMENT
                                 OF DAVID SCHEIDLINGER

This Agreement is entered into this 8th day of September, 2009, by and between David
Scheidlinger and the County of Mono.

I.       RECITALS

The County wishes to continue to employ David Scheidlinger as its Psychiatrist on the terms and
conditions set forth in this Agreement. Dr. Scheidlinger wishes to accept employment with the
County on said terms and conditions.

II.      AGREEMENT

      1. The term of this Agreement shall be September 1, 2009 until August 31, 2012 unless
         earlier terminated by either party in accordance with this Agreement. The County shall
         notify Dr. Scheidlinger in writing no later than February 29, 2012, whether it intends to
         negotiate a renewal of this Agreement. In the event the County fails to provide such
         notice, Dr. Scheidlinger shall notify the County in writing of its breach of this provision
         of the Agreement and County shall be allowed 30 days from the receipt of that notice to
         cure the breach. If County cures the breach and notifies Dr. Scheidlinger that it does not
         intend to negotiate a renewal of the Agreement, then this Agreement shall terminate six
         months after said notification and no additional compensation or damages shall be owing
         to Dr. Scheidlinger as a result of the cured breach. If County does not cure the breach,
         then the Agreement shall automatically renew for another three years on the same terms
         in effect at the time of renewal.

      2. Commencing September 1, 2009, Dr. Scheidlinger shall continue to be employed by
         Mono County as its Psychiatrist, serving at the will and pleasure of the Director of
         Mental Health in accordance with the terms and conditions of this Agreement. Dr.
         Scheidlinger accepts such employment. The Director of Mental Health shall be deemed
         the “appointing authority” for all purposes with respect to Dr. Scheidlinger’s
         employment.

      3. During the term of this agreement, Dr. Scheidlinger shall furnish services to the County
         on a 60% time (104 hours per month) employment basis.

      4. Dr. Scheidlinger’s base salary shall be $12,300 per month, based on 60% time (104 hours
         per month) employment. This amount is based on 60% of the current full-time
         equivalent salary for Psychiatrist plus a factor of 11.93% for the fact that Dr. Scheidlinger
         does not currently earn certain County benefits. If Dr. Scheidlinger’s work hours are
         adjusted in the future, the basis on which his salary is determined may be adjusted. Any
         subsequent increases in Dr. Scheidlinger’s salary shall be based solely on the County’s
         management compensation policies, as the same may be amended from time to time and


                                             Page 1 of 5
   unilaterally implemented by the County. If Dr. Scheidlinger is required to work more
   than 104 hours during a calendar month, and provided that these additional hours are
   worked with the definite approval of the Director of Mental Health, then the additional
   hours worked shall be compensated at an hourly rate based upon the current base salary
   (currently $118.27/hr), in addition to Dr. Scheidlinger’s regular compensation which is
   enumerated above. Dr. Scheidlinger understands that he is responsible for paying the
   employee’s share of any retirement contributions owed to the Public Employees
   Retirement System (PERS) with respect to his employment for the County.

5. Dr Scheidlinger understands and agrees that his employment is exempt from the payment
   of overtime or compensatory time-off under the Fair Labor Standards Act.

6. Dr. Scheidlinger shall earn and accrue 9 days of vacation leave during each year of
   service as a County employee (6 hours per month). Notwithstanding anything to the
   contrary in Mono County Code, the maximum vacation days that may be accumulated by
   Dr. Scheidlinger as of December 31st, the end of the calendar year, shall not exceed 12
   days. Dr. Scheidlinger shall not be paid any special compensation, or “Holiday Pay” for
   County Holidays, excepting regular compensation enumerated in Paragraph 4 above,
   should he provide services on a County Holiday.

7. Dr. Scheidlinger understands and agrees that his receipt of compensation or benefits of
   any kind under this Agreement or under any applicable County Code provision or policy
   is expressly contingent on his actual and regular rendering of personal services to the
   County or, in the event of any absence, upon his proper use of any accrued leave. Should
   Dr. Scheidlinger cease rendering such services during this Agreement and be absent from
   work without any accrued leave to cover said absence, then he shall cease earning or
   receiving any additional compensation or benefits until such time as he returns to work
   and resumes rendering personal services; provided, however, that the County shall
   provide any compensation or benefits mandated by state or federal law. Furthermore,
   should Dr. Scheidlinger’s regular schedule ever be reduced to less than 104 hours of
   employment per month, on a temporary or permanent basis, then all compensation and
   benefits provided by this Agreement or any applicable County policies shall be reduced
   on a pro-rata basis.

8. Dr. Scheidlinger will not be required to provide malpractice insurance for his
   employment activities for the County. The County shall defend and indemnify Dr.
   Scheidlinger as a County employee against any and all claims, lawsuits, or other actions
   brought against him arising from the scope of his employment, in accordance with
   applicable state law. (See Government Code § 825 et. Seq.)

9. Dr. Scheidlinger shall be provided a County Vehicle for necessary travel within the area
   in which Dr. Scheidlinger provides services to Mono County clients. The Vehicle shall be
   available at the location where Dr. Scheidlinger initially reports to work.



                                      Page 2 of 5
10. To the extent deemed appropriate by the Director of Mental Health, the County shall pay
    the professional dues, subscriptions, and other expenses necessary for Dr. Scheidlinger’s
    full participation in applicable professional associations, for his continued professional
    growth and for the good of the County. Also, the County will pay or reimburse up to
    $3000 annually of registration and travel costs for continuing education requirements for
    medical licensure in areas related to Mental Health, subject to approval by the Director of
    Mental Health.

11. Dr. Scheidlinger shall not be eligible to earn or receive from the County any retiree health
    benefit or “retirement service” allowance through the County’s Section 125 Cafeteria
    Plan. Instead, Dr. Scheidlinger will be eligible to receive County contributions into the
    Internal Revenue Code Section 401(a) Plan established by the County. The County shall
    contribute into the Section 401(a) Plan an amount on behalf of Dr. Scheidlinger equal to
    the amount contributed by Dr. Scheidlinger (if any) from his own pre-tax salary into one
    of the County’s Section 457 deferred compensation plans or into the 401(a) Plan directly
    (if made available to employee contributions) but not to exceed 3% of Dr. Scheidlinger’s
    pre-tax salary. Accordingly, if Dr. Scheidlinger contributed a total of 1-3% of his pre-tax
    salary to a 457 plan, then the dollar amount of the County’s 401(a) contribution would
    fully match his 457 contribution; if Dr. Scheidlinger contributed more than 3% of his pre-
    tax salary to a 457 plan, then the dollar amount of the County’s 401(a) contribution
    would only be equal to 3% (and not more) of Dr. Scheidlinger’s pre-tax salary and would
    not fully match his 457 contribution. Dr. Scheidlinger may direct the investment of said
    contributions in accordance with the options or limitations provided by the 401(a) Plan.
    Dr. Scheidlinger shall vest – that is, earn the right to withdraw – the County’s
    contributions into the 401(a) Plan on his behalf based on years of County service, as set
    forth more fully below and allowed by law. The 401(a) Plan provides the following
    schedule of vesting requirements for Dr. Scheidlinger or any other participating employee
    to earn and be eligible to withdraw or otherwise receive a portion (or in some cases all) of
    his total account value at the time of termination:

     Years of County Service                Portion of Account Value Vested
           Less than 1 year                                           0%
           1 year plus 1 day to 2 years                               10%
           2 years plus 1 day to 3 years                              20%
           3 years plus 1 day to 4 years                              40%
           4 years plus 1 day to 5 years                              60%
           5 years plus 1 day to less than 6 years                    80%
           6 years                                                   100%

   In addition to and notwithstanding the foregoing, Dr. Scheidlinger’s options for
   withdrawing, “rolling over,” and otherwise using account money – and the tax
   consequences of such withdrawals and use – shall be subject to any legal requirements or
   limitations of Internal Revenue Code Section 401(a) and any other applicable laws with
   which the County and the Plan must comply.


                                       Page 3 of 5
12. Except as otherwise provided by this agreement, Dr. Scheidlinger shall not be entitled to
    benefits provided by the County to other management-level employees.

13. Consistent with the “at will” nature of Dr. Scheidlinger’s employment, the Director of
    Mental Health may terminate Dr. Scheidlinger’s employment at any time during this
    agreement, without cause. In that event, this Agreement shall automatically terminate
    concurrently with the effective date of the termination. Dr. Scheidlinger understands and
    acknowledges that as an “at will” employee, he will not have permanent status nor will
    his employment be governed by the County Personnel System (Mono County Code
    Chapter 2.68) except to the extent that System is ever modified to apply expressly to at-
    will employees. Among other things, he will have no property interest in his
    employment, no right to be terminated or disciplined only for just cause, and no right to
    appeal, challenge, or otherwise be heard regarding any such termination or other
    disciplinary action the Director of Mental Health may, in her sole discretion, take during
    Dr. Scheidlinger’s employment.

14. On or before the effective date of any such termination during the term of this
    Agreement, however, Dr. Scheidlinger shall receive as severance pay a lump sum equal
    to six months’ salary or, to the extent that fewer than six full calendar months remain (as
    of that effective date) before this Agreement would have expired, Dr. Scheidlinger shall
    instead receive a lesser amount equal to any remaining salary payments he would have
    received before expiration of the Agreement had he not been terminated.
    Notwithstanding the foregoing, Dr. Scheidlinger shall receive severance pay equal to six
    months’ salary in the event that termination occurs after the County has notified Dr.
    Scheidlinger that it intends to negotiate a renewal of this Agreement but before this
    Agreement expires. In no event shall the parties’ failure or inability to arrive at mutually
    acceptable terms of a renewed agreement trigger the payment of severance pay. Note: for
    purposes of severance pay, “salary” refers only to base compensation (i.e., it does not
    include any other compensation, including but not limited to any temporary performance
    or merit pay).

15. Notwithstanding the foregoing, Dr. Scheidlinger shall not be entitled to any severance
    pay in the event that the Director of Mental Health has grounds to discipline him on or
    about the time she gives him notice of termination. For purposes of this provision,
    grounds for discipline include but are not limited to those specified in Section 2.68.230 of
    the County Code or any successor Code provision, as the same may be amended from
    time to time. Dr. Scheidlinger shall also not be entitled to any severance pay in the event
    that he becomes unable to perform the essential functions of his position (with or without
    reasonable accommodations) and his employment is duly terminated for such non-
    disciplinary reasons.

16. Dr. Scheidlinger may resign his employment with the County at any time. His
    resignation shall be deemed effective when tendered, and this agreement shall
    automatically terminate on that same date, unless otherwise mutually agreed to in writing

                                        Page 4 of 5
          by the parties. Dr. Scheidlinger shall not be entitled to any severance pay or additional
          compensation of any kind after the effective date of such resignation.

       17. The parties agree that the Board of Supervisors’ approval of this Agreement on behalf of
           the County is a legislative act and that through this agreement, the Board of Supervisors
           is carrying out its responsibility and authority under Section 25300 of the Government
           Code to set the terms and conditions of County employment. It is not the parties’ intent
           to alter in any way the fundamental statutory (non-contractual) nature of Dr.
           Scheidlinger’s employment with the County nor to give rise to any future contractual
           remedies for breach of this Agreement or of an implied covenant of good faith and fair
           dealing. Rather, the parties intend that Dr. Scheidlinger’s sole remedy in response to any
           failure by the County to comply with this Agreement shall be traditional mandamus.

       18. Dr. Scheidlinger acknowledges that this Agreement is executed voluntarily by him,
           without duress or undue influence on the part or on behalf of the County. Dr.
           Scheidlinger further acknowledges that he has participated in the negotiation and
           preparation of this Agreement and has had the opportunity to be represented by counsel
           with respect to such negotiation and preparation or does hereby knowingly waive his
           right to do so, and that he is fully aware of the contents of this Agreement and of its legal
           effect. Thus, any ambiguities in this Agreement shall not be resolved in favor of or
           against either party. This Agreement constitutes the entire agreement of the parties with
           respect to Dr. Scheidlinger’s employment, and it prospectively supersedes the current
           agreement between the parties (which expired September 1, 2009).

III.      EXECUTION:

          This Agreement shall be deemed executed as of September 8, 2009.

DAVID SCHEIDLINGER                                THE COUNTY OF MONO


________________________                          ___________________________
                                                  By: Bill Reid, Chair
                                                  Board of Supervisors
APPROVED AS TO FORM:


___________________________
MARSHALL RUDOLPH
County Counsel




                                               Page 5 of 5
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                            Print




MEETING DATE          September 8, 2009                     DEPARTMENT             Clerk of the Board
ADDITIONAL
DEPARTMENTS
TIME REQUIRED         20 minutes                            PERSONS                Rebecca Garrett, Local Census
                                                            APPEARING              Officer
SUBJECT               2010 Census                           BEFORE THE
                                                            BOARD


                                          AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

Rebecca Garrett will present information about the 2010 Census and efforts to create partnerships in order to promote
                                       awareness and encourage participation.


RECOMMENDED ACTION:
Receive information and provide direction to staff if so desired.


FISCAL IMPACT:
None.


CONTACT NAME: Lynda Roberts
PHONE/EMAIL: 932-5538 / lroberts@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
d
e
f
c
g YES g NO
      c
      d
      e
      f
      b


ATTACHMENTS:
 Click to download
     Upcoming Census
   Brochure Census
   Guide Census
   Drop In Article Census


History
Time                        Who                            Approval
8/25/2009 2:12 PM           County Administrative Office   Yes

8/26/2009 10:07 AM          County Counsel                 Yes

8/24/2009 4:14 PM           Finance                        Yes
                   BOARD OF SUPERVISORS
                   COUNTY OF MONO
                                         P.O. BOX 715, BRIDGEPORT, CALIFORNIA 93517
                                                     (760) 932-5538 ≠ FAX (760) 932-5531
            Lynda Roberts                                                  Linda Romero
          Clerk of the Board                                        Assistant Clerk of the Board
        lroberts@mono.ca.gov                                           lromero@mono.ca.gov




To:       Honorable Board of Supervisors

From:     Lynda Roberts, Clerk of the Board

Date:     September 8, 2009


Subject
2010 Census

Recommendation
Receive information and provide direction to staff if so desired.

Discussion
During public comments at the August 11, 2009, regular meeting, the Board of Supervisors
heard from Steven Tupolo, U.S. Census Bureau, about the 2010 Census and efforts to
promote awareness and encourage participation. The Board requested to agendize this item
for further discussion. Rebecca Garrett, Mono County’s local census officer, will present
additional information to the Board and answer questions.

Fiscal Impact
None




      _________________________________________________________________________________________
                     Tom Farnetti ~ District One      Duane ‘Hap’ Hazard ~ District Two
             Vikki Bauer ~ District Three   Bill Reid ~ District Four Byng Hunt ~ District Five
The 2010 Census Is here!                                       Get Started                         Early Involvement of Tribal, State,

The 2010 Census is on the horizon and                               WHO?                           and Local Governments Is Crucial
the U.S. Census Bureau wants to ensure that
everyone is counted. We are developing         Tribal, state, and local governments work           “The Complete Count Committee turned out to be an
                                               together with partners in the community to          excellent way to reach all segments of the commu-
partnerships with tribal, state, and local
                                                                                                   nity and educate them about the Census. Our efforts
governments; community-based organizations;    form Complete Count Committees (CCC) to
                                                                                                   resulted in a mail-back response that was higher than
faith-based groups; schools; businesses; the   promote the 2010 Census in their communities.
                                                                                                   anyone had anticipated.”
media; and others. Through these collabora-    Community-based organizations also establish        Albert Pritchett, Chairman, Complete Count Com-
tive relationships, we can reach our shared    CCCs that reach out to their constituents.          mittee, Cook County, Illinois
goal of counting all residents in the 2010
Census. By being informed about the census                         WHAT?                           “Rapidly growing and diversifying cities need to realize
and better understanding the census process,                                                       just how critical a Complete Count effort is to . . .
                                               A Complete Count Committee is a team of com-
residents are more likely to respond to the                                                        getting the absolutely best count possible during the
                                               munity leaders appointed by the highest-elected     2010 decennial enumeration . . . to ensure their fair
census questionnaire.
                                               official or assembled by community leaders to         share of federal and state funding. The Census Bureau
                                               develop and implement a locally-based outreach      relies heavily on local Complete Count efforts to reach
                                               and awareness campaign for the 2010 Census.         . . . difficult to enumerate populations. Each city can
                                                                                                   tailor their Complete Count efforts to best meet the
                                                                    WHY?                           needs of their urban personality.”
                                                                                                   Ryan Robinson, City Demographer, Austin, Texas
                                               This team’s primary focus is to promote the
                                               2010 Census in a particular community and to        “Forming a Complete Count Committee was indeed
                                               ensure that every resident in that area is          a labor of love for us. We followed the guide, formed
                                               counted. Community leaders are most qualified        the subcommittees and our entire city was energized.
                                               to understand the best way to reach all popula-     There is no doubt about the effectiveness of the Tell
                                               tions that reside in their area. The team is also   City Complete Count Committee. This was an effective
                                               best suited to mobilize community resources in      program in bridging the gap between the community
                                               the most efficient and cost-effective manner.          and the government. What a novel idea!”
                                                                                                   Louie Heitkemper, CCC Co-Chairman, Tell City,
                                                                                                   Indiana
                                                                   WHEN?
                                                                                                   “With the 2010 Census quickly approaching, it is impor-
                                               The process starts NOW! Identify CCC leaders
                                                                                                   tant that every citizen in our community be counted.
The Complete Count Committee (CCC)             and budget resources where possible to pro-         The Complete Count Committee . . . helps us mobilize
program is key to making this happen in        mote the census locally. Identify CCC members       resources, and ensure that Miami-Dade County gets its
communities all across the country. CCCs       and establish your work plan. In 2010, you will     fair share of the federal funds and resources.”
incorporate local knowledge, influence, and     be ready to implement your plan and lead your       Carlos Alvarez, Mayor, Miami-Dade County
possible resources to educate residents and    community to a successful census count.
promote the census through a locally-based                                                         “The Complete Count Committee included every seg-
                                                                    HOW?                           ment of our community. Some of the activities we
and targeted outreach and promotion effort.
                                                                                                   incorporated in our CCC campaign were so successful
CCCs provide a vehicle for coordinating and    Its up to you! You know the best way to reach       in bringing everyone together that we have continued
nurturing a cooperative effort between local    your community. Some activities could include:      them as annual festivals. The CCC was indeed a strat-
governments, communities, and the Census                                                           egy for building our community and learning more
Bureau. Local governments and community                                                            about our immigrant populations.”
organizations can help the Census Bureau get                                                       Graham Richard, Mayor, Fort, Wayne, Indiana
a complete count in 2010.
       2010 Census Timeline                                Contact Information
                                                For additional information about the Complete
2007                                            Count Committee Program, please contact your
                                                                                                                  Complete Count
                                                regional census center and ask for the partnership area.
 if local resources are needed to promote the
 2010 Census.                                   If you reside in:                    Please Call:
                                                Alabama, Florida, or Georgia
2008
                                                Connecticut, Maine,


 determines Complete Count Committee (CCC)
 membership.


2009
                                                Illinois, Indiana, or Wisconsin


                                                Louisiana, Mississippi, or Texas     DALLAS


                                                Arizona, Colorado, Montana,


2010
                                                or Wyoming




 mobilization.
                                                Arkansas, Iowa, Kansas, Minnesota,
                                                Missouri, or Oklahoma


         April 1, 2010–CENSUS DAY



 cooperate with census takers.
                                                                                                                  IT’S IN OUR HANDS
                                                Suffolk, and Westchester

 tion in the 2010 Census.

             December 31, 2010
                                                Oregon, or Washington




                                                       <www.census.gov/2010census>

                                                U.S. Department of Commerce                   Issued March 2009   USC   USBU    AU
                                                                                                         D-1256
Complete Count Committee Guide                               Issued November 2008


                                                             D-1280




USCENSUSBUREAU     U.S. Department of Commerce
                   Economics and Statistics Administration
                   U.S. CENSUS BUREAU
                                               TABLE OF CONTENTS
             Message From the Director ................................................................................................... 3
             Why Do We Take the Census? ................................................................................................ 5

             How Are Census Data Used? ................................................................................................. 6

             Are Census Data Really Conidential? .................................................................................... 7
             What is a Complete Count Committee (CCC)? ........................................................................ 8
                   How Do You Organize a Complete Count Committee? .................................................. 9
                   State Government Complete Count Committees........................................................... 9
                   Local Government Complete Count Committees ........................................................ 11
                   Community Complete Count Committees .................................................................. 12

             When Should a Complete Count Committee Organize? ........................................................ 14
             What Is the Subcommittee Structure of a Complete Count Committee? ................................ 15
                   Suggested Schedule for the Complete Count Committee ............................................ 17
             Summary: What Are the Beneits of a Complete Count Committee? ..................................... 19
             Appendix A: 50 Ways Census Data Are Used ....................................................................... 20

             Appendix B: Understanding the Language of the 2010 Census ............................................ 21
             Regional Oice Contact List ................................................................................................ 24




2010 Census Complete Count Committee Guide                                                                                                     1
2   2010 Census Complete Count Committee Guide
                                Message
                                From the Director
                                U.S. Census Bureau
  Every decade since 1790, the U.S. Census Bureau has conducted a constitutionally mandated census to
  determine the number of people living within the United States and our territories. These data are used by
  our nation’s leaders to help make vital decisions on behalf of all residents, including reapportionment and
  redistricting. Census data also afect how more than $300 billion in federal funds are distributed to tribal,
  state, and local governments each year.
  One of the primary goals of the 2010 Census is to increase the national mailback response rate. This not
  only reduces the overall cost of the census, but it also increases the accuracy of these data as well. Tribal,
  state, and local governments, as well as community and business organizations can help us achieve this
  goal by bringing local knowledge and expertise to the process.
  The Complete Count Committee is a major vehicle for planning and implementing local, targeted eforts
  that will uniquely address the special characteristics of your community. The role of the Complete Count
  Committee will be to plan and implement local outreach eforts to publicize the importance of the
  2010 Census. The work of this committee will be innovative, exciting, and rewarding.

  The 2010 Census Complete Count Committee Guide      provides guidelines for the active involvement of
  government oicials, community leaders, and businesses in promoting the 2010 Census to residents in
  your area. The guide suggests a structure for organizing a local campaign, provides examples of activities
  that may be implemented, and gives a timetable for these activities. If you have any questions about the
  guide or how to get started forming your own Complete Count Committee, please refer to the back of this
  guide for your local Census Bureau Regional Oice or visit <www.census.gov/2010Census >.

  Your participation in the 2010 Census program is voluntary. However, many government oicials and
  community leaders understand that their participation is vital to help ensure an accurate and complete
  count of their community.

  The Census Bureau is strongly committed to the most accurate and eicient census in 2010. With your
  help, we will ensure every resident is counted once—only once—and in the right place. We look forward
  to partnering with you to obtain an accurate count for your community.

  Sincerely,




  Steve H. Murdock




2010 Census Complete Count Committee Guide                                                                         3
4   2010 Census Complete Count Committee Guide
    HOW ARE CENSUS
    DATA USED?
    Census data are widely and wisely used.
    Determining congressional seats and federal funding is just a
    hint of the many important uses of census data. Take a look
    at examples below and refer to the appendix for even more
    uses of census data. (See Appendix A: 50 Ways Census Data
    Are Used.)
      • The federal government uses population data to
        allocate funds in a number of areas:
        w   Title 1 grants to educational agencies
            (school districts across the nation)
        w   Head Start programs

        w   Women, Infants, and Children (WIC) (food grants)
        w   Public transportation
        w   Road rehabilitation and construction
        w   Programs for the elderly
        w   Emergency food and shelter

        w   Empowerment zones
      • The data help the private sector as well as state and
        federal governments determine where jobs and job
        programs are needed.

      • Census data help potential homeowners research prop-
        erty values, median income, and other demographic
        information about a particular community.

      • Corporations use population data for market research to
        determine locations for commercial enterprises, such as
        food stores, pharmacies, and other essential services.




6                    2010 Census Complete Count Committee Guide
                                             ARE CENSUS
                                             DATA REALLY
                                             CONFIDENTIAL?
                                               • ABSOLUTELY!
                                               • Your answers are protected by law (Title 13 of the
                                                 U.S. Code, Section 9) and are strictly conidential. It
                                                 is illegal for the Census Bureau, or its employees, to
                                                 share your personal information with any other govern-
                                                 ment agency—not law enforcement, IRS, Welfare, FBI,
                                                 Immigration, etc.
                                               • No court of law, not even the President of the United
                                                 States, can access your individual responses.

                                                      1953—During the Truman administration, the White House
                                             had to undergo renovation. It was necessary to relocate the
                                             President until the renovation was completed. The Secret Service
                                             requested from the Census Bureau information on residents liv-
                                             ing in the proposed relocation area for the purpose of performing
                                             background checks. However, because census data are ABSOLUTELY
                                             CONFIDENTIAL, even to the President, the request was denied.
                                             President Truman spent his exile at Blair House.

                                               • Census workers must pass security and employment
                                                 reference checks and are highly motivated to protect your
                                                 answers. All Census Bureau employees are subject to a
                                                 $250,000 FINE AND/OR A 5-YEAR PRISON TERM for dis-
                                                 closing any information that could identify a respondent
                                                 or household.

                                                     1980—Armed with a search warrant authorizing them to
                                             seize census documents, four FBI agents entered the Census Bureau’s
                                             Colorado Springs oice. No conidential information was ever
                                             released because a census worker held of the agents until her
                                             superiors resolved the issue with the FBI.




2010 Census Complete Count Committee Guide                                                                       7
    WHAT IS A
    COMPLETE COUNT
    COMMITTEE (CCC)?
    How Does a Complete Count
    Committee Work?
    Now that you are familiar with what a census is and why
    we conduct a census every 10 years, you can appreciate
    how much work is required to count every resident living
    in the country. The Census Bureau cannot do this alone.
    We require the assistance of partners—individuals, groups,
    and organizations across the nation that can help us
    build awareness about the census, why it is important,
    and encourage their community to participate. One very
    efective way to accomplish this is through Complete Count
    Committees.


    What Is a Complete Count Committee?
    A Complete Count Committee (CCC) is a volunteer
    committee established by tribal, state, and local governments,
    and/or community leaders, to increase awareness about the
    census and motivate residents in the community to respond.
    The committees work best when they include a cross section
    of community representatives from government agencies,
    education, business, religious organizations, and the media.
    The CCC is charged with developing and implementing a
    plan designed to target the unique characteristics of their
    community.
    Complete Count Committees (CCCs) come in diferent
    types and sizes, depending on how they are organized and
    where they are located. The following table gives you an idea
    of the types and sizes that are most common.




8                    2010 Census Complete Count Committee Guide
                                                           • Of community members that will lead their
 Type of      Responsible
 CCC          Body               Size       Location         community in the promotion of a 2010 Census
                                                             awareness campaign from now through
 State        State government   Large      Statewide        October 2010.

 Local        Local government Large,       Urban,
              (Regional, County, Medium,    Rural, or    Why Form a Complete Count
              City, Town)        or Small   Suburban
                                                         Committee?
 Community    Community          Large,     Urban,       A Complete Count Committee should be
              organization/      Medium,    Rural, or    formed to:
              leader             or Small   Suburban
                                                           • Increase the response rate for residents mailing
                                                             back their questionnaire through a focused,
Government-sponsored CCCs may have a state,
                                                             structured, neighbor-to-neighbor program.
regional, or local focus, and operate within the
jurisdiction of their highest elected oicial(s). Local     • Utilize the local knowledge, expertise, and
government CCCs may include more than one                    in uence of each Complete Count Committee
jurisdiction. Community-sponsored CCCs may be                member to design and implement a census
organized by a community group or a coalition of             awareness campaign targeted to the commu-
community groups. A CCC may also be assumed                  nity.
by or assigned to an existing committee or group
such as a city planning board, a regional planning         • Bring together a cross section of community
commission, or a local community committee.                  members whose focus is 2010 Census aware-
                                                             ness.
Once the CCC members have been identiied,
chairpersons may wish to divide the members              The CCC speaks the language of its community,
into subcommittees based on the activities that          therefore establishing an information highway that
the committee plans to undertake. For example,           even the Internet cannot rival—neighbor informing
a media subcommittee may be formed to identify           neighbor.
local oicials and other persons of inluence to
                                                         The CCC makes sure each resident is aware of the
record public service announcements (PSAs) and
                                                         importance of an accurate census count.
appear on local television and radio shows about
the census. A second subcommittee might be on
education, targeting the schools, colleges, and uni-
versities with promotional materials and ensuring
that the Census in Schools materials are being
                                                         How Do You Organize a
used by schools across the state. Another may be         Complete Count Committee?
a business subcommittee that targets businesses
                                                         Based on the previous table, there are three types
and encourages them to post census materials and
                                                         of Complete Count Committees, state government-
sponsor local events. Other possible subcommittees
                                                         sponsored, local government-sponsored, or
may include a faith-based focus to reach religious
                                                         community-sponsored. Let’s take a look at each
groups in a community or a youth focus to target
                                                         of these and review the diferences between the
organizations providing services to children, such
                                                         committee types and sizes. Knowing what the
as Head Start or day care centers. The type of
                                                         diferences are will help determine how to form
subcommittee created is really based on the needs
                                                         your Complete Count Committee.
of the community the CCC serves or the focus of
committee outreach. Tailor subcommittees to meet
the community needs. Examples of subcommittees
and what they do are covered under “What is the
subcommittee structure of a Complete Count
                                                         State Government Complete
Committee?” on page 15.                                  Count Committees
The common thread among all CCCs is that they            The Governor of the state, who appoints individuals
are a team.                                              to serve as members on the committee, typically
                                                         creates state Complete Count Committees. The
CCCs are a team:                                         committee may be chaired by an individual desig-
  • Charged with in uencing members of their             nated by the Governor, such as the Governor’s
    community to complete the 2010 Census                Liaison or staf from the State Data Center. State
    questionnaire in a timely and accurate               CCCs may be fairly large with anywhere from 20 to
    manner.                                              100 members. The committee members should be
                                                         representative of the residents of the state and have



2010 Census Complete Count Committee Guide                                                                       9
the time and commitment needed for a successful         Sample Activities of State
committee. State CCCs typically have members            Complete Count Committees
from various state agencies, local government
agencies, schools, churches, media, and community       2008–2009
organizations. Tap groups or organizations that          • Allocate funds to conduct CCC outreach.
will best help you implement and achieve your
goals. State CCCs may operate with or without a          • Encourage local governments to form Complete
subcommittee structure. Examples of subcommittees          Count Committees.
and what they do are covered under “What is the
subcommittee structure of a Complete Count               • Develop a list of barriers or concerns that might
Committee?” on page 15.                                    impede the progress of the 2010 Census in your
                                                           state, such as pockets of populations speaking a
State CCCs often have a better understanding of the        language other than English, recent immigrants,
economic impact of a complete count and are highly         and signiicant numbers of children under age
motivated to develop a comprehensive outreach              18. Explore ways/activities to address or
plan. They tend to have more resources (funds              overcome these barriers.
and/or staf) to support a CCC.
                                                         • Develop and implement activities to involve
                                                           state government employees in 2010 Census
Examples of State Complete                                 awareness campaign.
Count Committee Strategies                               • Include the 2010 Census logo and messages on
Several states organized Complete Count                    letterhead, brochures, newsletters, and Web site.
Committees in Census 2000, and we can look
                                                         • Display census information/materials in all state
to them for best practices. The important thing
                                                           government buildings.
to remember is to do the best you can with the
resources you have. Here are some suggested              • Sponsor a contest to create a state slogan and/
strategies that worked well for them:                      or mascot for promoting the 2010 Census.
  • Allocate state funds for implementation of
    the state CCC.
                                                        January–March 2010
  • Develop an action plan.
                                                         • Add census messages to meetings and corres-
  • Assign staf to work with the state CCC.                pondence.

  • Set clear, achievable goals and objectives.          • Implement major promotional events around
                                                           mailout of questionnaires and nonresponse
  • Identify targets (populations or areas) for            follow-up.
    aggressive outreach through—
                                                         • Provide information on federally funded
     w direct community outreach—touching as               programs that have beneited the state.
       many people as possible through swap meets,
       sports events, festivals, parades, etc.           • Saturate targeted areas with census information
                                                           that is easy-to-read and understand.
     w strategic partnerships with counties, schools,
       state agencies, and community-based organi-       • Change telephone hold messages in state oices
       zations.                                            to remind residents to complete and return their
                                                           questionnaire immediately.
     w a state media campaign with a catchy slogan.
       Example: California state CCC in 2000 used
       the slogan “California, You Count!”              April 2010
  • Coordinate activities with local CCCs throughout     • Have government employees answer the phones
    the state.                                             with a 2010 Census message.

  • Develop a state 2010 Census Web site                 • Change telephone hold messages in state oices
    with links to the Census Bureau Web site.              to one that encourages residents to cooperate
                                                           with the census workers that may come to their
  • Create promotional materials and items for             home if they don’t return their questionnaire.
    populations or areas identiied.
  • Create events in key areas where none exist.




10                                                             2010 Census Complete Count Committee Guide
May–July 2010                                            • Set clear, achievable goals and objectives.
  • Prepare inal report of committee activities and      • Identify areas of the community that you want to
    provide a copy of your report to your regional         target, either a geographical area or a population
    census contact person.                                 group that might be hard to count.

                                                         • Use a “grassroots” approach, working with
                                                           community-based organizations and groups
Local or Tribal Government                                 who have direct contact with residents,
                                                           especially those who may be hard to count.
Complete Count Committees
                                                         • Create promotional materials and products
Local Complete Count Committees are formed by              customized for your area.
the highest elected oicial in that jurisdiction, such
as a mayor, county commissioner, tribal leader, or       • Implement special events such as a Census Day
regional chairman. The highest elected oicial may          “Be Counted” parade.
appoint a chair of the CCC and may then appoint
residents of the community to serve as members of
the CCC. Members appointed could be representative      Sample Activities of Local Complete
of a cross section of the community, be willing         Count Committees
and able to serve until the census is over, and help
implement a creative outreach campaign in areas         2008–2009
that may pose a challenge in 2010. Members could
                                                         • Develop a list of barriers or concerns that might
include persons from the areas of education, media,
                                                           impede the progress of the 2010 Census in
business, religion, and community groups. Most
                                                           your local area, such as recent immigrants,
local government CCCs are small to medium size
                                                           non-English speaking groups, high crime areas,
depending on the jurisdiction. A town may have a
                                                           and communities with gated residents. Explore
small committee with only 3–5 members, while a city
                                                           ways/activities to address or overcome those
CCC may be medium to large size with anywhere
                                                           barriers.
from 10 to more than 100 members, depending on
the size of the city or tribe.                           • Create ways to dispel myths and alleviate fears
                                                           about the privacy and conidentiality of census
Both county and regional CCCs, since they cover
                                                           data.
a larger geography, tend to be larger in size with
20–50 members. The size and number of members            • Place census messages in water bills, property
depends on what works best for each jurisdiction           tax bills, and other correspondence generated
and what will make the most efective and successful        by the jurisdiction.
committee. Mayors, county commissioners, and
heads of regional boards understand the importance       • Develop and implement activities to involve
of getting a complete and accurate census count            local government employees in 2010 Census
and how census data impacts their communities.             awareness campaign.
In previous censuses, experience has shown that
                                                         • Encourage corporations to become oicial
local government CCCs are more productive with
                                                           sponsors of your census activities.
subcommittee structure.
                                                         • Have census banners, posters, and other
Examples of subcommittees and what they do are
                                                           signage placed in highly visible public locations.
covered under “What is the subcommittee structure
of a Complete Count Committee?” on page 15.              • Include the 2010 Census logo and message on
                                                           bus schedules, brochures, newsletters, and
                                                           your local jurisdiction Web site.
Examples of Local and Tribal Complete
Count Committee Strategies                               • Sponsor a census booth at county fairs,
                                                           carnivals, and festivals (especially cultural or
Nationwide, there were 11,800 Complete Count               ethnic celebrations).
Committees formed in Census 2000, and the major-
ity of them were local government committees. Here       • Sponsor a contest to design a sticker or poster
are some suggested strategies that worked for them:        promoting the 2010 Census.

  • Allocate funds for the CCC, and assign a staf        • Have census information available during voter
    person to work with the committee.                     registration drives.




2010 Census Complete Count Committee Guide                                                                    11
January–March 2010                                      Examples of Community Complete
  • Add a census message to all meetings, events,       Count Committee Strategies
    and correspondence.                                 A number of organizations formed community
                                                        Complete Count Committees in Census 2000.
  • Provide information on federally funded             Some examples of these organizations are
    programs that have beneited the community.          Community Action groups, Hispanic Service Center,
  • Plan a major promotional event around the           Delta Sigma Theta Sorority, and Human Development
    mailout of census questionnaires.                   Commission. Here are some suggested strategies
                                                        that worked for them:
  • Saturate public access areas with easy-to-
    read and understandable census information           w Set clear, achievable goals and objectives for
    customized for your community.                         your committee.

  • Ask elected oicials to encourage residents to        w Identify what your committee will focus on.
    complete and return questionnaires immediately.        Some examples include increasing the response
                                                           rate in public housing communities among
  • Place a census message on all municipal                cultural/ethnic groups in your area or among
    marquees urging residents to complete and              students in colleges/universities, outreach and
    return their questionnaires.                           promotion to youth or elderly in the community,
                                                           or a global approach if no other CCCs are in
                                                           the area.
April 2010
                                                         w Develop an action plan that will include activi-
  • Place public service announcements in local            ties, events, etc., which will support your eforts
    media encouraging residents to cooperate               and help you meet your goals and objectives.
    with census workers.
                                                         w Create promotional materials that appeal to your
                                                           focus areas, if resources are available.
                                                         w Implement special events that will generate
Community Complete                                         interest and participation in the census.
Count Committees
Community Complete Count Committees are often           Sample Activities of Community
formed in areas that do not have a government
                                                        Complete Count Committees
CCC or areas that may require a more targeted
outreach approach. Community CCCs may be                2008–2009
formed by a community group/organization or a
                                                         • Identify organizations in the community that
coalition of several organizations. For example, an
                                                           can provide space for Questionnaire Assistance
organization in a predominantly elderly community
                                                           Centers and will serve as a Be Counted site.
may want to form a community CCC in order
                                                           Pass this information on to your census contact
to build awareness among that population and
                                                           person.
encourage them to respond when questionnaires
are delivered. A tenant’s association may form a         • Make a list of community-based organizations
committee to educate tenants about the census and          in your area. Hold a meeting with leaders of the
help those needing assistance in completing their          organizations and solicit their help in creating
questionnaire. Community CCCs identify their own           a census awareness campaign targeted for
chair and committee members. They may choose               community residents.
residents who are inluential leaders or gatekeepers
in the community to serve as members or others           • Check the community calendar in your area for
that will help accomplish the goals of the committee.      events. Contact event organizers to see if you
Community CCCs are usually small to medium in              can a have a census table or pass out census
size with anywhere from 5 to 25 members depend-            materials to increase awareness.
ing on the sponsoring organization(s) and the size       • Plan and solicit sponsors for a “Census Day/
of the community it represents.                            Night Street Festival” in late 2009. Think of
Small committees may not need subcommittees,               creative games or activities where census
however, larger committees may ind this structure          information can be incorporated.
helps them focus and work more efectively.               • Develop a 2009 Census Activity Calendar, ask
                                                           organizations to choose a month in which they
                                                           will sponsor census activities or promote census
                                                           awareness.


12                                                             2010 Census Complete Count Committee Guide
 • Ask organizations to include a census article      April 2010
   or message in all of their publications from
   April 2009 to August 2010.                          • Encourage residents to complete and mailback
                                                         their census questionnaires.

                                                       • Plan a Census Day event to motivate community
January through March 2010                               response.
 • Encourage organizations to include 2010 Census      • Check with your census contact person about
   on the agenda of their meetings, workshops, or        response rates for your community. If rates are
   conferences.                                          low, plan special events or activities to motivate
 • Distribute/post liers announcing the delivery of      residents to respond.
   the census questionnaire at busy locations in       • Remind residents if they don’t mailback their
   the community.                                        questionnaire a census worker may come to
 • Check with your census contact person about           their home. Encourage residents to cooperate
   the locations of Questionnaire Assistance             with census workers.
   Centers and Be Counted sites in your commu-
   nity. Get signs from the contact person with
   the days and times the centers will be open.       May 2010
   If signs are not available, make and post them      • Continue to encourage community residents
   as a committee project.                               to cooperate with census workers.
 • Sponsor a “Little Miss/Mr. Census” contest and      • Evaluate what worked best for your community
   have the winners complete and mail a “symbolic”       and briely report this information to your
   census questionnaire.                                 census liaison.
                                                       • Celebrate your success and thank all those
                                                         involved in making it happen.




2010 Census Complete Count Committee Guide                                                               13
     WHEN SHOULD A
     COMPLETE COUNT
     COMMITTEE
     ORGANIZE?
     Get Organized RIGHT NOW!
      • Although the 2010 Census questionnaires will not
        be delivered to households until mid-March of 2010,
        the census awareness campaign should start TODAY.
        Residents will begin to experience, by the end of 2008,
        some type of census operation such as address listing.
        These operations are necessary to verify the accuracy
        and location of each address in the United States.
      • The immediate formulation of a Complete Count
        Committee will ensure that local residents are kept
        abreast of the various census operations before the
        information is nationally circulated.
      • The more informed residents are about the 2010 Census
        operations, the better their understanding of the census
        process becomes, thus increasing their willingness to be
        a part of the successful enumeration in 2010.




14                  2010 Census Complete Count Committee Guide
                                             WHAT IS THE
                                             SUBCOMMITTEE
                                             STRUCTURE OF A
                                             COMPLETE COUNT
                                             COMMITTEE?
                                             The Structure
                                               • The Census Bureau regional staf will serve as a liaison or
                                                 an informational resource.
                                               • The operation of the Complete Count Committee lows
                                                 from the highest elected oicial or community leader to
                                                 the chairperson, the committee members, and/or to the
                                                 community at large.
                                               • The highest elected oicial or community leader
                                                 appoints a chairperson. The chairperson is the liaison
                                                 or main source of contact between the Complete Count
                                                 Committee and the Census Bureau.

                                               • The chairperson collaborates with the highest elected
                                                 oicial or community leader to select subcommittee
                                                 chairs.

                                               • The Complete Count Committee should involve every
                                                 aspect of a local community in its subcommittee
                                                 structure—government, education, faith-based, media,
                                                 community-based organizations, business, and recruiting.
                                                 The U.S. Census Bureau does not manage the
                                                 Complete Count Committee.

                                             The following are examples of a typical subcommittee struc-
                                             ture. Other subcommittees may be formed based on the
                                             focus of the CCC or the needs of the community. Examples
                                             of other subcommittee topics are migrant and seasonal
                                             farmworkers, children/youth services, immigrants, senior
                                             services, and the disabled community.

                                             Government subcommittee—Assists in all activities
                                             between the Census Bureau and the local government, such
                                             as participation in decennial geography programs, free space



2010 Census Complete Count Committee Guide                                                                15
for Questionnaire Assistance Centers, and identifying          Recruiting subcommittee—Disseminates informa-
other resources for CCC activities.                            tion about census job openings for the 2010 Census.
                                                               Information will include the number of jobs avail-
Education subcommittee—Facilitates census                      able, types of jobs available, and the locations of
awareness for local schools from prekindergarten               testing and training sites.
through twelfth grade, as well as postsecondary
education institutions in the area. May also                   The subcommittee chairpersons may recruit mem-
encourage school administrators, teachers, and                 bers for their respective teams. The ideal candidates
students to use Census In Schools materials.                   for a Complete Count Committee are those com-
                                                               munity members who have expertise, inluence, and
Faith-based subcommittee—Creates and coordi-                   experience in the area of the respective committee.
nates activities and materials that can be used by             Committees are more productive and successful if
any local faith-based institution in the promotion             willing to invest time, resources, and energy in this
of the 2010 Census awareness and participation.                project.
Media subcommittee—Creates and facilitates                     Figure 1 is a sample Complete Count Committee
ways to get the census message to all community                organizational chart. The organizational chart is a
residents, using all available sources such as local           guide to assist in forming a CCC and implementing
newspapers, newsletters, liers, local festivals,               the CCC plan. Once discussion has started about the
billboards, radio, and television.                             focus and goals of the committee, subcommittees
Community-based organizations                                  and/or activities may be added to it the customized
subcommittee—Collaborates with community                       plan.
organizations to inform residents of the importance            Both the government-led and the community-led
of participating in the 2010 Census and the beneits            Complete Count Committee operation lows
derived from census data.                                      the same, from chairperson to committee and/or
Business subcommittee—Creates and coordi-                      subcommittees and then to the community at large.
nates activities that involve businesses in census             The community CCC essentially functions the same
awareness, such as distribution of census infor-               as the governmental CCC.
mation and census messages on packaging (grocery
bags), and the inclusion of the census logo and
message on sales promotion materials.




Figure 1.
Sample Organizational Chart



                                        HIGHEST ELECTED OFFICIAL OR
                                            COMMUNITY LEADER




                                                  CHAIRPERSON
                                                       (Liaison)




                                                                      COMMUNITY-
  GOVERNMENT        EDUCATION      FAITH-BASED         MEDIA             BASED           BUSINESS      RECRUITING
 SUBCOMMITTEE     SUBCOMMITTEE    SUBCOMMITTEE     SUBCOMMITTEE      ORGANIZATIONS    SUBCOMMITTEE    SUBCOMMITTEE
                                                                     SUBCOMMITTEE




16                                                                     2010 Census Complete Count Committee Guide
Suggested Schedule for                               • Evaluate the activities for efectiveness.
the Complete Count                                   • Modify action plan as needed.
Committee                                            • Saturate community with at least one census
                                                        awareness activity each month.

Now Through March 2010
                                                     January 2010
Action Steps
                                                     • Hold monthly CCC and subcommittee meetings.
2008 Summer and Fall                                 • Finalize plans for activities surrounding question-
• Highest elected oicial or community leader            naire delivery days and Census Day activities.
   meets with regional oice partnership staf
                                                     • Review task lists and subcommittee activity
   to discuss forming a partnership for the
                                                        plans.
   2010 Census and the establishment of a
   Complete Count Committee.                         • Proceed with 2010 Census activities generated
                                                        by subcommittees.
• Highest elected oicial or community leader
   appoints the chairperson of the CCC.              • Finalize plans for activities to encourage residents
                                                        to complete and return census questionnaires.
• Highest elected oicial or community leader, with
   the assistance of the chairperson, appoints the   • Develop and inalize plans for motivating resi-
   subcommittee chairpersons (if necessary).            dents who do not return their questionnaires
                                                        to cooperate with census workers during non-
• Highest elected oicial or community leader            response follow-up. Plan these activities for
   holds a press conference to announce the
                                                        April 2010.
   formation of a CCC and the appointment of
   the chairperson.
                                                     February 2010
• Oicial or community leader issues a                • Hold regular CCC and subcommittee meetings.
   proclamation/resolution stating that it will
   formulate a Complete Count Committee for          • Review and modify, as needed, plans for ques-
   the 2010 Census.                                     tionnaire delivery and Census Day activities.

                                                     • Review and modify, as needed, plans for residents
2008 Fall and Winter
                                                        who do not respond.
• Hold irst Complete Count Committee meeting:
                                                     • Finalize plans for all activities scheduled for
   w    Give an overview of the roles and               March and April.
        responsibilities of a CCC.
                                                     • Check with subcommittee chairs on the number
   w    Select a secretary to record minutes            and location of Questionnaire Assistance Centers
        of meetings.                                    and Be Counted Sites. Publicize the location,
   w    Establish committees (if necessary).            dates, and times of operations in the community.

   w    Develop a plan of action for 2010 Census
                                                     March 2010
        awareness campaign to cover the period
        from now through October 2010.               Countdown to Census Day
                                                     • Review and implement activities leading to
   w    Set a schedule for the CCC meetings as
                                                        Census Day—April 1, 2010.
        well as the subcommittees.
                                                     • Finalize plans for all activities planned for the
February–December 2009                                  end of March and the month of April.
• CCC members participate in census CCC              • Proceed with activities generated by subcommit-
   training.                                            tees.
• Hold regularly scheduled meetings to report on     • Send press release highlighting 2010 Census
   tasks and subcommittee activities.                   activity schedule.
• Proceed with census awareness activities           • Encourage community members to participate
   generated by each subcommittee.                      with census workers during address canvassing
                                                        operations.


2010 Census Complete Count Committee Guide                                                                 17
Census Day—April 1, 2010                            May–July 2010
                                                    Nonresponse follow-up
April 2010                                          • Use all sources to encourage residents to
The time has come to act.                              cooperate with census workers.
• Implement Census Day activities.
                                                    • Continue to meet regularly to give and receive
• Hold daily activities to encourage residents         2010 Census progress reports.
     to complete questionnaires accurately and to
     return them quickly.
                                                    • Prepare summary report of CCC activities,
                                                       operations, and member feedback.
• Evaluate activities and make changes as
     necessary.
                                                    • Celebrate the success of the 2010 Census
                                                       enumeration and recognize the eforts of the
• Prepare to implement activities for residents        CCC members.
     that did not return their questionnaire.

• Implement activities to keep the census
     awareness and interest strong.




18                                                         2010 Census Complete Count Committee Guide
                                             SUMMARY:
                                             WHAT ARE THE
                                             BENEFITS OF A
                                             COMPLETE COUNT
                                             COMMITTEE (CCC)?
                                             The CCC speaks the language of and knows the pulse of its
                                             community, therefore establishing an information highway
                                             that even the Internet cannot rival—neighbor informing
                                             neighbor.
                                             The CCC will help ensure an accurate 2010 Census count.
                                             The CCC gains valuable knowledge about the census process
                                             at the local level and develops a plan to impart that know-
                                             ledge to each and every resident as only a neighbor and
                                             fellow stakeholder can do.
                                             The CCC increases the participation ratio and the response
                                             rate by continuing awareness of the 2010 Census through
                                             July of 2010.




2010 Census Complete Count Committee Guide                                                                19
APPENDIX A:
50 Ways Census Data Are Used
• Decision making at all levels of government.          • Planning and researching for media as backup
                                                          for news stories.
• Drawing federal, state, and local legislative
  districts.                                            • Providing evidence in litigation involving land
                                                          use, voting rights, and equal opportunity.
• Attracting new businesses to state and local
  areas.                                                • Drawing school district boundaries.
• Distributing over $300 billion in federal funds       • Planning budgets for government at all levels.
  and even more in state funds.
                                                        • Spotting trends in the economic well-being of
• Forecasting future transportation needs for all         the nation.
  segments of the population.
                                                        • Planning for public transportation services.
• Planning for hospitals, nursing homes, clinics,
                                                        • Planning health and educational services for
  and the location of other health services.
                                                          people with disabilities.
• Forecasting future housing needs for all segments
                                                        • Establishing fair market rents and enforcing
  of the population.
                                                          fair lending practices.
• Directing funds for services for people in poverty.
                                                        • Directing services to children and adults with
• Designing public safety strategies.                     limited English language proiciency.
• Development of rural areas.                           • Planning urban land use.
• Analyzing local trends.                               • Planning outreach strategies.
• Estimating the number of people displaced by          • Understanding labor supply.
  natural disasters.
                                                        • Assessing the potential for spread of
• Developing assistance programs for American             communicable diseases.
  Indians and Alaska Natives.
                                                        • Analyzing military potential.
• Creating maps to speed emergency services to
                                                        • Making business decisions.
  households in need of assistance.
                                                        • Understanding consumer needs.
• Delivering goods and services to local markets.
                                                        • Planning for congregations.
• Designing facilities for people with disabilities,
  the elderly, or children.                             • Locating factory sites and distribution centers.
• Planning future government services.                  • Distributing catalogs and developing direct mail
                                                          pieces.
• Planning investments and evaluating inancial
  risk.                                                 • Setting a standard for creating both public and
                                                          private sector surveys.
• Publishing economic and statistical reports
  about the United States and its people.               • Evaluating programs in diferent geographic
                                                          areas.
• Facilitating scientiic research.
                                                        • Providing genealogical research.
• Developing “intelligent” maps for government
  and business.                                         • Planning for school projects.
• Providing proof of age, relationship, or residence    • Developing adult education programs.
  certiicates provided by the Census Bureau.
                                                        • Researching historical subject areas.
• Distributing medical research.
                                                        • Determining areas eligible for housing assistance
• Reapportioning seats in the House of                    and rehabilitation loans.
  Representatives.




20                                                              2010 Census Complete Count Committee Guide
APPENDIX B:
Understanding the Language
of the 2010 Census
Glossary                                                Census Day
The 2010 Census From A to Z                             The reference date for collection of information for a
                                                        census. For the decennial census, this has been
                                                        April 1 of the decade year (year ending with zero)
Advance Letter                                          since the 1930 census. April 1, 2010, is the
A Census Bureau letter sent to alert households that    reference date, Census Day, for the 2010 Census.
the census questionnaire will be mailed or delivered
to them soon.                                           Census in Schools (CIS)
                                                        A national program component of the 2010 Census
American Community Survey (ACS)                         with an emphasis on kindergarten through eighth
A monthly sample household survey conducted by          grade students in schools located in hard to count
the Census Bureau to obtain information similar to      areas. The purpose of Census in Schools is to
the long-form census questionnaire. The ACS is sent     educate all of the nation’s K–12 students about the
to a small percentage of the U.S. population on a       importance of the 2010 Census.
rotating basis. First tested in 1995, it will replace
the long form for the 2010 Census. Since 2004, ACS      Commitment
has provided annual data for social and economic        An agreement or pledge to carry out a particular
characteristics for many geographic entities and        task or activity that will in some way help the census
population groups.                                      achieve its goals.

Be Counted Site                                         Complete Count Committee (CCC)
The Be Counted program provides a means for             A volunteer committee established by tribal,
people who believe they were not counted to be          state, and local governments, and/or community
included in the 2010 Census. Special Be Counted         organizations leaders to include a cross section
census forms in ive diferent languages—Spanish,         of community leaders, including representatives
Chinese, Korean, Vietnamese, and Russian, will be       from government agencies; education, business,
available at diferent locations in the community.       and religious organizations; community agencies;
Businesses and organizations may agree to be a          minority organizations; and the media. The
Be Counted site by donating space to display a Be       committees are charged with developing and
Counted box with forms in appropriate languages         implementing a 2010 Census outreach, promotion,
for their location. The Be Counted program runs for     recruiting, and enumeration assistance plan of action
about 4 weeks in spring 2010.                           designed to target and address the needs of their
                                                        communities.
Census
A complete enumeration of a population or business      Confidentiality
and commercial establishments, factories, farms, or     The guarantee made by law (Title 13, United States
governments in an area. (See decennial census.)         Code) to individuals who provide information to the
                                                        Census Bureau, ensuring that the Census Bureau will
Census Bureau                                           not reveal information to others.
An agency within the U.S. Department of Commerce
and the country’s preeminent statistical collection     Decennial Census
and dissemination agency. It publishes a wide           The census of population and housing taken by the
variety of statistical data about people, housing,      Census Bureau in each year ending in zero. Article 1,
and the economy of the nation. The U.S. Census          Section 2, of the U.S. Constitution requires that a
Bureau conducts approximately 200 annual surveys,       census be taken every 10 years for the purpose of
conducts the decennial census of the United States      apportioning the U.S. House of Representatives. The
population and housing, the quinquennial economic       irst census of population was taken in 1790.
census, and the census of governments.




2010 Census Complete Count Committee Guide                                                                  21
Early Local Census Offices (ELCO)                          Local Census Office (LCO)
A temporary oice opened to conduct early census          A temporary oice established to oversee census
operations such as check addresses and develop and       operations in a speciic area. These operations
reine the Master Address File for mailing census         include address listing ield work, local recruiting,
questionnaires.                                          and visiting living quarters to conduct the
                                                         2010 Census.
Enumeration
The process of interviewing people and recording         Mailout/Mailback (MO/MB)
the information on census forms.                         A method of data collection in which the U.S. Postal
                                                         Service delivers questionnaires to housing units,
Enumerator                                               based on geocoded addresses (usually city-style
A Census Bureau employee who collects census             mailing addresses) recorded in the Census Bureau’s
information by visiting households during census         Master Address File. Residents are asked to com-
ield operations.                                         plete and mail the questionnaires to a speciied data
Governmental Unit (GU)                                   capture center.
A geographic entity established by legal action for      Mail Return Rate (MRR)
the purpose of implementing speciied general- or         The total number of households returning a ques-
special-purpose governmental functions. Most gov-        tionnaire by mail divided by the number of estimated
ernmental units have legally established boundaries      housing units that received a questionnaire by mail
and names. GU oicials (elected or appointed)             or from a census enumerator (the only units that
have the power to carry out legally prescribed           can return a questionnaire). This measure cannot
functions, provide services for the residents, and       be inalized until the enumeration is completed,
raise revenues. To meet Census Bureau criteria,          and the inal number of occupied housing units is
a government must be an organized entity that,           determined.
in addition to having governmental character,
has suicient discretion in the management of its         Master Address File (MAF)
own afairs to distinguish it as separate from the        A Census Bureau computer ile of every address
administrative structure of any other governmental       and physical location, including their geographic
unit. To have governmental character, an entity must     locations, that will be used to conduct the next
exist as a legally organized entity and have legally     decennial census, as well as some ongoing surveys.
deined responsibilities to its residents.                This address ile is updated throughout the decade
Hard to Count (HTC)                                      and is supplemented by information provided by
Groups or populations who have historically              tribal, state, and local governments.
been undercounted and/or traditionally have not          Nonresponse (NR)
responded well to the decennial census question-         A housing unit for which the Census Bureau does
naire, such as ethnic/minority populations, renters,     not have a completed questionnaire and from which
low-income, etc.                                         the Census Bureau did not receive a telephone or
Hard to Enumerate (HTE)                                  Internet response.
An area for which the environment or population          Nonresponse Follow-up (NRFU)
may present diiculties for enumeration.                  A ield operation designed to obtain a completed
Highest Elected Official (HEO)                             interview from households where a questionnaire
The elected or appointed person who is the chief         was not returned. Enumerators will make personal
executive oicial of a governmental unit and is           visits to these households to obtain completed
most responsible for the governmental activities         interviews. The enumerator will enter respondents’
of the governmental unit such as the governor of a       answers to interview questions or information about
state, chair of a county commission, or mayor of an      the status of the housing unit (for example, vacant or
incorporated place.                                      nonexistent). If all attempts to contact the residents
                                                         of a household are unsuccessful, an enumerator will
Household (HH)                                           obtain as much information as possible about the
A person or group of people who occupy a housing         household from a neighbor, building manager, or
unit as their usual place of residence. The number of    another reliable source.
households equals the number of occupied housing
units in a census.                                       Partner
                                                         A partner is a group or individual that commits to
Housing Unit (HU)                                        participate in some way with census activities.
A house, townhouse, mobile home or trailer,
apartment, group of rooms, or single room that is
occupied as separate living quarters or, if vacant, is
intended for occupancy as separate living quarters.


22                                                               2010 Census Complete Count Committee Guide
Partnership                                           Regional Census Center (RCC)
An agreement with tribal, state, and local govern-    One of 12 temporary Census Bureau oices
ments, national organizations, and community          established to manage census ield oice and local
groups (faith-based organizations, businesses,        census oice activities and to conduct geographic
media, schools, etc.) that allows their active        programs and support operations.
participation in various census activities.
                                                      Regional Office (RO)
Partnership Specialist                                One of 12 permanent Census Bureau oices that
The Partnership Specialist takes a lead role in       direct and advise local census oices for the
outreach and promotional eforts before and during     2010 Census. The Regional Oice also conducts
census operations. Their main duties are increasing   one-time and ongoing Census Bureau surveys, such
awareness and outreach in communities and             as the Current Population Survey (CPS), which is used
gaining cooperation and participation from those      to publish unemployment igures each month, and
communities.                                          the American Community Survey (ACS), a nationwide
                                                      survey designed to obtain information similar to
Privacy Act                                           long-form data and to provide communities a fresh,
The Privacy Act of 1974 requires that each federal    more current look at how they are changing.
agency advise respondents of their rights. Specii-
cally, every respondent must know under what          Respondent
law the information is being collected, how the       The person who answers the Census Bureau’s
information will be used, whether he or she must      questions about his or her living quarters and its
answer the questions, and the consequences of not     occupants. The respondent is usually the member of
answering the questions.                              the household who owns or rents the living quarters.

Questionnaire Assistance Center (QAC)                 Title 13 (U.S. Code)
A center established by a local census oice to        The law under which the Census Bureau operates.
assist people with completing their questionnaires.   This law guarantees the conidentiality of census
For Census 2000, the centers were established in      information and establishes penalties for disclosing
community centers, large apartment buildings,         this information. It also provides the authorization
churches, and so forth. The centers are stafed by     for conducting censuses in Puerto Rico and the
Census Bureau employees. QAC’s are open when          Island Areas.
census questionnaires are mailed, about 4 weeks
from mid-March to mid-April 2010.                     Value Added
                                                      Refers to any service or activity provided by partners
                                                      that would ordinarily require payment such as room/
                                                      space for testing or training, use of staf time, and
                                                      use of other business resources.




2010 Census Complete Count Committee Guide                                                               23
              Regional Office Contact List
     If You Live Here       Call This Regional Office              Phone Number
     ALABAMA                Atlanta                               404-730-3832
     ALASKA                 Seattle                               206-381-6200
     ARIZONA                Denver                                303-264-0202
     ARKANSAS               Kansas City                           913-551-6728
     CALIFORNIA1            Los Angeles                           818-267-1700
     CALIFORNIA1            Seattle                               206-381-6200
     COLORADO               Denver                                303-264-0202
     CONNECTICUT            Boston                                617-424-4501
     DELAWARE               Philadelphia                          215-717-1800
     DISTRICT OF COLUMBIA   Philadelphia                          215-717-1800
     FLORIDA                Atlanta                               404-730-3832
     GEORGIA                Atlanta                               404-730-3832
     HAWAII                 Los Angeles                           818-267-1700
     IDAHO                  Seattle                               206-381-6200
     ILLINOIS               Chicago                               630-288-9200
     INDIANA                Chicago                               630-288-9200
     IOWA                   Kansas City                           913-551-6728
     KANSAS                 Kansas City                           913-551-6728
     KENTUCKY               Charlotte                             704-424-6400
     LOUISIANA              Dallas                                214-253-4400
     MAINE                  Boston                                617-424-4501
     MARYLAND               Philadelphia                          215-717-1800
     MASSACHUSETTS          Boston                                617-424-4501
     MICHIGAN               Detroit                               313-259-1158
     MINNESOTA              Kansas City                           913-551-6728
     MISSISSIPPI            Dallas                                214-253-4400
     MISSOURI               Kansas City                           913-551-6728
     MONTANA                Denver                                303-264-0202
     NEBRASKA               Denver                                303-264-0202
     NEVADA                 Denver                                303-264-0202
     NEW HAMPSHIRE          Boston                                617-424-4501
     NEW JERSEY2            Philadelphia                          215-717-1800
     NEW JERSEY2            New York                              212-584-3400
     NEW MEXICO             Denver                                303-264-0202
     NEW YORK3              Boston                                617-424-4501
     NEW YORK3              New York                              212-584-3400
     NORTH CAROLINA         Charlotte                             704-424-6400
     NORTH DAKOTA           Denver                                303-264-0202
     OHIO                   Detroit                               313-259-1158
     OKLAHOMA               Kansas City                           913-551-6728
     OREGON                 Seattle                               206-381-6200
     PENNSYLVANIA           Philadelphia                          215-717-1800
     RHODE ISLAND           Boston                                617-424-4501
     SOUTH CAROLINA         Charlotte                             704-424-6400
     SOUTH DAKOTA           Denver                                303-264-0202
     TENNESSEE              Charlotte                             704-424-6400
     TEXAS                  Dallas                                214-253-4400
     UTAH                   Denver                                303-264-0202
     VERMONT                Boston                                617-424-4501
     VIRGINIA               Charlotte                             704-424-6400
     WASHINGTON             Seattle                               206-381-6200
     WEST VIRGINIA          Detroit                               313-259-1158
     WISCONSIN              Chicago                               630-288-9200
     WYOMING                Denver                                303-264-0202


24                                           2010 Census Complete Count Committee Guide
                 Regional Office Contact List
Note: For more information, go to     <www.census.gov> .

1The Los Angeles Regional Oice covers Fresno, Imperial, Inyo, Kern, Kings, Los Angeles, Madera, Mariposa,
Merced, Monterey, Orange, Riverside, San Benito, San Bernardino, San Diego, San Luis Obispo, Santa Barbara,
Tulare, and Ventura counties. The remaining counties are covered by the Seattle Regional Oice.
2The New York Regional Oice covers Bergen, Essex, Hudson, Middlesex, Morris, Passaic, Somerset, Sussex,
Union, and Warren counties in New Jersey. The remaining New Jersey counties are covered by the Philadelphia
Regional Oice.
3The New York Regional Oice covers Bronx, Kings, Nassau, New York, Queens, Richmond, Rockland,
Sufolk, and Westchester counties. The Boston Regional Oice covers the balance of New York State.




2010 Census Complete Count Committee Guide                                                                    25
   Complete Count Committees Key to a Successful Census in 2010
   Every 10 years, as mandated by the U.S. Constitution, our nation conducts a census — an

effort to count every person living in the United States. This multibillion-dollar operation

requires years of planning and more than a half million temporary workers.

   The key to this endeavor is having every household fill out and mail back a completed census

form. Participation is critical, as the results determine how Congress is apportioned and how

more than $300 billion in federal funds are distributed annually to state, local and tribal areas.

   One way to help ensure that everyone is counted is to form Complete Count Committees in

communities, municipalities, cities, counties, states and tribal governments across the country.

   Complete Count Committees are volunteer teams consisting of community leaders, faith-

based groups, schools, businesses, media outlets and others who are appointed by elected

officials and work together to make sure entire communities are counted.

   “We want the 2010 Census to be the most accurate yet, and we are again calling upon

Complete Count Committees to help us achieve that goal,” said Tom Mesenbourg, acting

director of the U.S. Census Bureau. “To ensure an accurate count and distribution of funds for

schools, roads and elderly services, the support of local Complete Count Committees is vital.”

   A variety of state, county, municipal, tribal and community-based organizations formed

11,800 Complete Count Committees during Census 2000. These committees developed targeted

outreach plans specific to their communities to supplement what the Census Bureau was already

doing through paid advertising and partnership efforts. As a result, these committees helped
inform local residents — including those historically hard to reach in census counts — of the

importance of responding to the census. In part because of these efforts, the response rate for

Census 2000 increased for the first time in 30 years and the undercount of those historically

missed during a decennial census was reduced. In short, the efforts of nearly 12,000 local

Complete Count Committees, when combined with the Census Bureau’s paid advertising and

partnership program, made a huge improvement in the quality and accuracy of Census 2000.

   In 2010, we need even more of these committees to help educate and inform our increasingly

diverse nation. Complete Count Committees can start now to create awareness within their

communities about the upcoming 2010 Census. They can donate space for testing and training

temporary census workers, publicize recruiting efforts and obtain endorsements from local

leaders. They can conduct census rallies or parades, media luncheons, and interfaith breakfasts

and weekend events as we get closer to Census Day.

   The 2010 Census will have one of the shortest census questionnaires in the history of the

United States, dating back to the first census in 1790. The 2010 Census will ask just name,

gender, age, race, ethnicity, relationship and whether the householder owns or rents their home.

The census form will take only about 10 minutes on average to complete, and answers are

protected by law and strictly confidential.

   For more information about forming a Complete Count Committee, contact your Census

Bureau regional office and ask to speak with a Partnership staff member. Staff can provide you

with training materials, timelines, suggested activities, and a Complete Count Committee
handbook to make your committee a success. Visit the Census Bureau’s Web site at

<http://www.census.gov> and click on “Regional Offices” for contact information.


Contact:
Public Information Office
301-763-3691/763-3762 (fax)
301-457-1037 (TDD)
e-mail: <pio@census.gov>
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             Health Department
ADDITIONAL
DEPARTMENTS
TIME REQUIRED        10 minutes                            PERSONS                Lynda Salcido/Sandra Pearce
                                                           APPEARING
SUBJECT              Maternal Child and Adolescent         BEFORE THE
                     Health Plan for FY 2009-10            BOARD


                                         AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

      Consider and potentially approve County entry into proposed contract with California Department of Health
  Services Maternal, Child and Adolescent Health/Office of Family Planning (MCAH/OFP) Branch pertaining to the
 delivery of MCAH services and authorize the Board Chair to execute said contract on behalf of the County. Receive
                                  staff report. Provide any desired direction to staff.


RECOMMENDED ACTION:
Approve County entry into proposed contract. Authorize Board Chair to sign said contract on behalf of the County.


FISCAL IMPACT:
This budget for this program for fy 2009-10 is $200,585 from the following funding sources: Federal Title V, $34,833;
Federal Title XIX, $59,008; State General Fund, $0; Local Health Realignment, $106,744; Totaling $200,585.


CONTACT NAME: Lynda Salcido
PHONE/EMAIL: 760-924-1842 / lsalcido@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                    SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF                      Sandra Pearce, MCAH Director
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
d
e
f
c
g YES g NO
      c
      d
      e
      f
      b


ATTACHMENTS:
Click to download
   MCAH Constract Staff Report
   Agreement Funding Application and Update Form
   AFA Checklist
   MCAH Narrative
   2008 Birth Data for Mono County
   MCAH Budget Summary
   MCAH Organizational Chart
   MCAH Scope of Work



History
Time                                  Who                            Approval
8/25/2009 2:28 PM                     County Administrative Office   Yes

8/26/2009 1:54 PM                     County Counsel                 Yes

8/17/2009 7:38 AM                     Finance                        Yes
                HEALTH DEPARTMENT
                    P.O. BOX 3329
              MAMMOTH LAKES, CA 93546
Public Health        (760) 924-1830   Fax (760) 924-1831
Environmental Health (760) 924-1800   Fax (760) 924 1801




     DATE:         August 25, 2009

     TO:           Honorable Board of Supervisors

     FROM:         Lynda Salcido, Public Health Director
                   Sandra Pearce, Maternal Child and Adolescent Health Director

     SUBJECT:      Maternal Child and Adolescent Health Plan for FY 2009-10




     Recommendation: That the Board of Supervisors approve and authorize the
     Chair’s signature on the attached Agreement Funding Application (AFA) Form for
     the Maternal Child and Adolescent Health (MCAH) Program for FY 2009-10.

     Discussion: For the past eighteen years, the Health Department has contracted
     with the State Department of Health Services for the local Maternal, Child, and
     Adolescent Health Program in Mono County. This program provides a variety of
     services, from Perinatal Outreach and Education, to teen pregnancy prevention,
     to breastfeeding education, and a variety of other programs to support the
     health needs of our local residents.

     This program funds .61 fte of the MCAH Director position, .1 fte of the Public
     Health Director position, .24 fte of a PHN position, .5228 fte of clerical support,
     and .0574 fte of the Fiscal Officer position.

     MCH funding is a mix of federal funding, state funding, and local funding. The
     local funding is provided by health realignment revenue. The local health
     realignment is only used once all state matching funds have been expended.




                                 Visit our website: www.monohealth.com
                HEALTH DEPARTMENT
                    P.O. BOX 3329
              MAMMOTH LAKES, CA 93546
Public Health        (760) 924-1830   Fax (760) 924-1831
Environmental Health (760) 924-1800   Fax (760) 924 1801



     Fiscal Impact/Budget Projections: This budget for this program for fy
     2009-10 is $200,585, from the following funding sources:

           Federal Title V                                  $34,833
           Federal Title XIX                                $59,008
           State General Fund                                    $0
           Local Health Realignment                        $106,744
           Total                                          $200,585


     For questions regarding this item, please call Sandra Pearce at 924-1018 or
     Lynda Salcido at 924-1842.



     Submitted by:                                                      ___________
                         Sandra Pearce, MCAH Director                        Date



     Reviewed by: ______________________________________________________
                       Lynda Salcido, Public Health Director  Date




                                Visit our website: www.monohealth.com
                    CALIFORNIA DEPARTMENT OF HEALTH SERVICES
         MATERNAL, CHILD AND ADOLESCENT HEALTH/OFFICE OF FAMILY PLANNING
                                (MCAH/OFP) BRANCH

          AGREEMENT FUNDING APPLICATION (AFA)/AND UPDATE FORM

At the beginning of each fiscal year Agencies are required to submit this AFA Form along
with their AFA Package, which requires certification signatures. This form should also be
used when submitting updates that occur during the fiscal year. Update submissions do not
require certification signatures.
The Agency Identification Information section must be completed each time this form is
submitted. Also, complete Agency Name and Agreement # on each page.
Note: Agreement refers to Allocations (for Local Health Jurisdictions) or Grants (for
Community Based Organizations)
AGENCY IDENTIFICATION INFORMATION

 All program related information will be sent to the MCAH Director and/or AFLP Director.
  Program Coordinators may receive information applicable to their individual program.

Please check the applicable Program boxes and Fiscal year that you are submitting changes
for: MCAH        AFLP            BIH       FIMR        CIPP           SIDS

Fiscal Year:09-2010 Update Effective: 7/1/09 (only required when submitting updates)

Complete Legal             Mono County Health Department
Agency Name:
Federal Employer
ID#:                       95-6005661

Agreement Number:          2009-26

Business Office            P.O. Box 476
Address:                   Bridgeport, CA 93517
                           760-932-5580
Agency Phone:
Agency Fax:                 760-932-5284
Agency Website
Address:                    www.monohealth.com


 1       AGENCY DIRECTOR
Name:       Lynda Salcido

Title:      Director of Public Health

Mailing Address:    P.O. Box 476

City:       Bridgeport                                                           Zip:     93517

Phone:      760-924-1842                          Ext.              FAX:   760-924-1831
Internet or E-Mail
Address:                       lsalcido@mono.ca.gov
                                                      Page 1 of 8
Rev. 7/06
Agency Name: Mono County Health Department

Agreement #: 2009-26                                                         Fiscal Year:09-2010

 2       OFFICIAL AUTHORIZED TO SIGN FOR AGENCY
Name:       Bill Reid

Title:      Chair, Mono County Board of Supervisors

Mailing Address:     P.O. Box 715

City:       Bridgeport                                                           Zip:     93517

Phone:      760-932-5530                         Ext.               FAX:   760-932-5531
Internet or E-Mail
Address:


 3       FISCAL OFFICER
Name:       Pat McGee

Title:      PH Fiscal Agent

Mailing Address:     P.O. Box 476

City:       Bridgeport                                                           Zip:     93517

Phone:      760-932-5587                         Ext.               FAX:   760-932-5284
Internet or E-Mail
Address:                      pmcgee@mono.ca.gov


 4       MCAH DIRECTOR (Please check box if MCAH and AFLP Director are the Same
Name:       Sandra Pearce

Title:      Health Program Manger-MCH Director

Mailing Address:     P.O. Box 3329

City:       Mammoth Lakes                                                        Zip:     93546

Phone:      760-924-1818                         Ext.               FAX:   760-924-1831
Internet or E-Mail
Address:                      spearce@mono.ca.gov


 5       MCAH COORDINATOR (Only list if different from above)
Name:

Title:

Mailing Address:

City:                                                                            Zip:

Phone:                                           Ext.               FAX:
Internet or E-Mail
Address:


                                                      Page 2 of 8
Rev. 7/06
Agency Name: Mono County Health Department

Agreement #: 2009-26                                                       Fiscal Year:09-2010

6        MCAH BUDGET CONTACT
Name:       Pat McGee

Title:      PH Fiscal Agent

Mailing Address:     P.O. Box 476

City:       Bridgeport                                                         Zip:     93517

Phone:      760-932-5587                         Ext.             FAX:   760-932-5284
Internet or E-Mail
Address:                      pmcgee@mono.ca.gov


7        MCAH INVOICE CONTACT (Only list if different from above)
Name:
Title:

Mailing Address:

City:                                                                          Zip:
Phone:                                           Ext.             FAX:
Internet or E-Mail
Address:


8        PERINATAL SERVICES COORDINATOR (PSC)
Name:       Sandra Pearce

Title:      Health Program Manger-MCH Director

Mailing Address:     P.O. Box 3329

City:       Mammoth Lakes                                                      Zip:     93546

Phone:      760-924-1818                         Ext.             FAX:   760-924-1831
Internet or E-Mail
Address:                      spearce@mono.ca.gov


 9       PRENATAL CARE GUIDANCE (PCG) COORDINATOR
Name:       Sandra Pearce

Title:      Health Program Manger-MCH Director

Mailing Address:     P.O. Box 3329

City:       Mammoth Lakes                                                      Zip:     93546

Phone:      760-924-1818                         Ext.             FAX:   760-924-1831
Internet or E-Mail
Address:                      spearce@mono.ca.gov



                                                    Page 3 of 8
Rev. 7/06
Agency Name: Mono County Health Department

Agreement #: 2009-26                                                Fiscal Year:09-2010

10       AFLP DIRECTOR (Only list if different from MCAH Dir.)
Name:

Title:

Mailing Address:

City:                                                                  Zip:

Phone:                                 Ext.             FAX:
Internet or E-Mail
Address:


11       AFLP COORDINATOR (Only list if different from above)
Name:

Title:

Mailing Address:

City:                                                                  Zip:

Phone:                                 Ext.             FAX:
Internet or E-Mail
Address:


12       AFLP BUDGET CONTACT
Name:
Title:

Mailing Address:

City:                                                                  Zip:
Phone:                                 Ext.             FAX:
Internet or E-Mail
Address:


13       AFLP INVOICE CONTACT (Only list if different from above)
Name:

Title:

Mailing Address:

City:                                                                  Zip:

Phone:                                 Ext.             FAX:
Internet or E-Mail
Address:



                                          Page 4 of 8
Rev. 7/06
Agency Name: Mono County Health Department

Agreement #: 2009-26                                               Fiscal Year:09-2010

14       BLACK INFANT HEALTH (BIH) COORDINATOR
Name:

Title:

Mailing Address:

City:                                                                 Zip:

Phone:                                 Ext.             FAX:

Internet or E-Mail
Address:


15       BIH BUDGET CONTACT
Name:

Title:

Mailing Address:

City:                                                                 Zip:

Phone:                                 Ext.             FAX:
Internet or E-Mail
Address:


16       BIH INVOICE CONTACT (Only list if different from above)
Name:

Title:

Mailing Address:
City:                                                                 Zip:

Phone:                                 Ext.             FAX:
Internet or E-Mail
Address:



17       FETAL INFANT MORTALITY REVIEW (FIMR) COORDINATOR
Name:

Title:

Mailing Address:

City:                                                                 Zip:

Phone:                                 Ext.             FAX:
Internet or E-Mail
Address:

                                          Page 5 of 8
Rev. 7/06
Agency Name: Mono County Health Department

Agreement #: 2009-26                                                    Fiscal Year:09-2010

18       CHILDHOOD INJURY PREVENTION PROGRAM (CIPP) COORDINATOR
Name:

Title:
Mailing Address:

City:                                                                       Zip:

Phone:                                      Ext.               FAX:
Internet or E-Mail
Address:


19       SUDDEN INFANT DEATH SYNDROME (SIDS) COORDINATOR
Name:       Sandra Pearce

Title:      Health Program Manger-MCH Director

Mailing Address:     P.O. Box 3329

City:       Mammoth Lakes                                                   Zip:     93546

Phone:      760-924-1818                    Ext.               FAX:   760-924-1831
Internet or E-Mail
Address:                     spearce@mono.ca.gov




                                                 Page 6 of 8
Rev. 7/06
Agency Name: Mono County Health Department                                                    Fiscal
Year: 09-2010

Agreement #: 2009-26


                           AGREEMENT FUNDING APPLICATION
                         POLICY COMPLIANCE AND CERTIFICATION


The undersigned hereby affirms that the statements contained in the Agreement Funding
Application (AFA) are true and complete to the best of the applicant’s knowledge.

I certify that this Maternal, Child and Adolescent Health (MCAH) Program will comply with all
applicable provisions of Article 1, Chapter 1, Part 2, Division 106 of the Health and Safety code
(commencing with section 123225), Chapters 7 and 8 of the Welfare and Institutions Code
(commencing with Sections 14000 and 142), and any applicable rules or regulations
promulgated by CDHS pursuant to this article and these Chapters. I further certify that this
MCAH Program will comply with the MCAH Policies and Procedures Manual, including but not
limited to, Administration, Federal Financial Participation (FFP) Section. I further certify that
this MCAH Program will comply with all federal laws and regulations governing and regulating
recipients of funds granted to states for medical assistance pursuant to Title XIX of the Social
Security Act (42 U.S.C. section 1396 et seq.) and recipients of funds allotted to states for the
Maternal and Child Health Service Block Grant pursuant to Title V of the Social Security Act
(42 U.S.C. section 701 et seq.) I further agree that this MCAH Program may be subject to all
sanctions or other remedies applicable if this MCAH Program violates any of the above laws,
regulations and policies with which it has certified it will comply.




            __________________________________                  Chair, Board of Supervisors
            Original Signature of Official authorized to        Title
            commit the Agency to an MCAH Agreement


            Bill Reid                                                  9/08/09
                    Name (Type or Print)                        Date



            __________________________________                  MCAH Director
            Original Signature of MCAH/AFLP Director            Title


            Sandra Pearce                                                     9/08/09
                  Name (Type or Print)                          Date




                                                  Page 7 of 8
Rev. 7/06
            Page 8 of 8
Rev. 7/06
                     FY 2009-10 AGREEMENT FUNDING APPLICATION (AFA) CHECKLIST

 Agency Name: Mono County Health Department                      Funding Period:               FY 2007-08 to 2009-10 (LHJs)
 Agreement Number: 2009-10/26                                                                  FY 2005-06 to 20011-12 (CBOs)

These forms          X AFA Checklist
are required         X One Completed Agreement Funding Form with ORIGINAL signatures
    each               AB 629 Certification of Compliance Form (AFLP only)
 Fiscal Year           Annual Inventory – Form CDPH 1204
For LHJs &      If a document has not changed from the previous year, check the “no” box. If a document has
  CBOs          changed then check the “yes” box and submit with your AFA package.
YES    NO
                 Project Narrative Summary for each of the following applicable programs:
  X
                 X MCAH/FIMR/SIDS            BIH       AFLP

                 Budget Summary Page and Detail Pages listing all staff (by position) and costs (including current projected
                 salaries and benefits) for each of the following applicable programs:
  X
                 X MCAH/FIMR/SIDS            BIH       AFLP            Budgets Included        X FY 2009-10
                                                                              (If Applicable      FY 2010-11and      FY 2011-12 )
                 Budget Justification Narratives are complete and personnel justification is consistent with the duty statements
                 and job specifications for each of the following applicable programs:
           X
                       MCAH/FIMR/SIDS        BIH        AFLP
                 Duty Statements for all staff (numbered according to the Personnel Detail Page) listed on the budgets for each
                 of the following applicable programs:
           X
                 X MCAH/FIMR/SIDS            BIH       AFLP
                 Job Specifications for all Skilled Professional Medical Personnel (SPMP) claiming ENHANCED FFP funding
                 are included, identified by program and numbered according to the Personnel Detail Page:
           X
                       MCAH/FIMR/SIDS        BIH        AFLP

                 Copies of applicable waiver approval letters for the key positions are included:
           X
                       MCAH Director      AFLP Director         Perinatal Services Coordinator         Other

                 Organizational Charts identifying each program, all staff positions on the budget and its relationship to other
                 services for women and children, the local health officer and overall agency, numbered according to the
  X              Personnel Detail Page:

                 X MCAH/FIMR/SIDS       BIH      AFLP
                 Scope of Work (SOW) documents are completed and included for each of the following applicable programs:
  X
                 X MCAH/FIMR/SIDS            BIH       AFLP        LMCQI

                 Budget and SOW document(s) are provided in an electronic format (e-file acceptable) and included for each
                 of the following applicable programs:
  X
                 X MCAH/FIMR/SIDS            BIH       AFLP
                 Subcontractor(s) Agreement Packages are provided in electronic format (e-file acceptable) and included for
                 each of the following applicable programs (for all subcontracts over $5,000):
           X
                       MCAH/FIMR/SIDS        BIH        AFLP

 The undersigned has checked this application for completeness and accuracy:


 Name: Sandra Pearce                           Signature:


 Telephone Number: 760.924.1818                Date:

 Revised June 2009                                          Page 1 of 1
                         Mono County MCAH Narrative
                             Fiscal Year 2009-10
This will be the nineteenth year of a contract between the Mono County Health
Department and the MCAH Branch of the California Department of Public Health. This
fiscal year MCAH staffing will include a 61% FTE MCAH Director, a 10% FTE Public
Health Director, a 9% FTE PSC Coordinator, a 10% FTE PCG Coordinator, a 5% FTE
POE Coordinator, a 5.74% FTE Fiscal Agent, a 30% FTE MCAH Clerk, a 20% FTE
Spanish/English Outreach MCAH Clerk, and a 2.28% FTE MCAH Clerk.

Sandra Pearce, Health Program Manager, just completed her first year as MCAH
Director. The focus of this past year has been on the Title V Needs Assessment, which
was submitted on June 30, 2009. As determined in this assessment, three priorities will
be the focus of MCAH work in the next five years. These three priorities are:

   1. Increase the number of children and adolescents age 0‐19 with health insurance
      and access to healthcare.
   2. Decrease the number of children age 5‐19 who are overweight.
   3. Increase the number of women who exclusively breastfeed at the time of hospital
      discharge, and until the infant is 6 months old.

Aside from the listed priorities, Mono County MCAH will continue to maintain long-
standing programs that serve our MCAH population. Such programs include the SIDS
program, First 5 Home Visiting, low cost child car seat program, and sports helmet
program. Unfortunately, due to budget cuts and shifting funding priorities, the First 5
Home Visiting Program will only have one staff member this fiscal year, compared to
three last year. Hence, the program will be downsizing from a program that universally
serves pregnant women, new mothers, and infants to age 18 months, to one that
universally provides two visits to new mothers. Families who are considered “high risk”
will be able to participate in the full program from pregnancy through 18 months. In
2008, 48% of all new mothers in Mono County participated in this program. Also due to
funding cuts, the Mono County Health Department will be losing the staff position which
was responsible for the car seat and helmet programs, so these responsibilities will be
absorbed by another Health Department employee.

MCAH will continue to participate in multi-agency taskforces which focus on improving
the health of women, infants, and children in Mono County. Such groups include the
Mono County Child Care Council (MCCCC), Child Abuse Prevention Council (CAPC),
Sexual Assault Response Team (SART), and Inyo-Mono Infant-Child Domestic Violence
Death Review Team (DRT). In addition, the Mono County Health Department has
established a new collaborative, the Mono County Health Taskforce, with four
subcommittees; 1) Nutrition and Physical Activity, 2) Breastfeeding, 3) Oral Health, and

                                                                                           1
4) Adult Health and Chronic Disease. Health Department employees are represented
on each of these subcommittees, and are committed to the health and well-being of the
MCAH population.

Mono County MCAH will maintain its commitment to and involvement in programs such
as Family PACT enrollment, pregnancy testing, pregnancy guidance, perinatal
outreach, Healthy Families enrollment, and school based health education. Birth data
will continue to be analyzed annually to find new trends and shifting priority groups. The
2008 Mono County Birth Data from AVSS birth certificates is included as part of the
AFA documents. Mono County Health Department is small, but offers a wide range of
services to the community. Our MCAH program is involved in all aspects of the Health
Department’s overall efforts to promote health and prevent injury and disease to Mono
County residents.




                                                                                        2
          2008 Mono County Birth Data
        AVSS Birth Certificate Information

174 Infants

 85    Males
 89    Females

   o 3 sets of Twins
             2 sets of girls
             1 set of boys


Birth Weight

 2     < 1500 grams very low birth weight
 17    1500 2499 grams                             low birth weight (10.9%)
 144   2500 3999 grams
 11    > 4000 grams

               Average Birth Weight: 3179 grams

Gestational Age

 7   < 34 weeks                             preterm birth (13.2%)
 16 34 37 weeks late preterm
 151 > 37 weeks


Infant’s Race/Ethnicity

 89    Hispanic (51.1%)
 60    Caucasian/non Hispanic (34.5%)
 2     American Indian
 2     Asian
 1     Middle Eastern
 20    Mixed Ethnicity
          8 Hispanic/Caucasian
          5 Asian/Caucasian
          3 American Indian/Caucasian
          2 American Indian/Hispanic
          1 African American/Asian
          1 African American/Caucasian
 171 Birth Mothers: Race/Ethnicity

   92       Hispanic
   68       Caucasian/non Hispanic
   4        Asian
   2        American Indian
   1        African American
   1        Middle Eastern
   3        Mixed Ethnicity
               2 Asian/Caucasian
               1 American Indian/Caucasian



 Race/Ethnicity: All Mothers                         Hispanic Mothers
  11 (6%)                                                     13
                                                            (14%)
                        Hispanic

  68      92            White, non Hispanic                         Born in the US
                                                      79
(40%)   (54%)           Other races & ethnicities                   Born abroad
                                                    (86%)




 Birth Mother’s Age

   11       < 20 yrs
   88       20 29 yrs
   64       30 39 yrs
   8        > 39 yrs


 8 Women 40+ Yrs Giving Birth (4.7%)

   3        40 yrs
   1        41 yrs
   2        42 yrs
   1        43 yrs
   1        44 yrs
      11 Teens Giving Birth (6.3%)

        2          16 yrs – Hispanic
        3          17 yrs – Hispanic
        1          18 yrs – Hispanic
        4          19 yrs – Hispanic
        1          19 yrs –American Indian/Caucasian



     Race/Ethnicity: Teen Mothers                                    Hispanic Teen Mothers
     1 (9%)


                                 Hispanic                              5       5          Born in the US
                                 American Indian/White               (50%)   (50%)        Born abroad
                10
              (91%)




      Educational Level of All Parents
                                                 Mothers          Fathers
              th
        < 7 grade                                20               17
        7th – 11th grade                         24               27
        12th grade                               60               58
        13 – 15 yrs of education                 32               30
        16 yrs of education                      26               23
        >17 yrs of education                     9                4
        Unknown                                  0                12



                                            Race/Ethnicity:
                      Average Years of Education for Mothers and Fathers
16
14
12
                                                                               Hispanic born in US
10
 8                                                                             Hispanic born abroad
 6                                                                             White, non Hispanic
 4
                                                                               Other races & ethnicities
 2
 0
            Mothers' Education (Years)        Fathers' Education (Years)
  Educational Level of Teen Mothers

    1           7th grade
    2           10th grade
    1           11th grade
    7           12th grade

  Month Prenatal Care Began

    129         1st Trimester
    13          4th Month
    9           5th Month
    9           6th Month
                                       Late prenatal care (23.4%)
    4           7th Month
    2           8th Month
    3           9th month
    2           Unknown


                Race/Ethnicity:                                         Hispanic Mothers:
3 (8%)
                Late Prenatal Care                                        Late Prenatal Care
                                                                                  5 (18%)
  9                          Hispanic
(22%)                                                                                         Born in US
                             White, non Hispanic                          23
          28                                                                                  Born abroad
                             Other races & ethnicities                  (82%)
        (70%)




                Race/Ethnicity:                                         Hispanic Mothers:
         Late Prenatal Care and Low                                  Late Prenatal Care and Low
                Birth Weight                                                Birth Weight
  2
(33%)                          Hispanic                               2     2               Born in US
            4
                                                                    (50%) (50%)
          (67%)                White, non Hispanic                                          Born abroad




                Race/Ethnicity:                                         Hispanic Mothers:
           Late Prenatal Care and                                      Late Prenatal Care and
               Preterm Birth                                               Preterm Birth
  2                                                                       1
(40%)       3                  Hispanic                                                     Born in US
                                                                      2 (33%)
          (60%)                White, non Hispanic                  (67%)                   Born abroad
       Mother’s Health Insurance Coverage

         95   Medi Cal or Other Governmental Insurance
         66   Private Health Insurance
         7    Self Pay
         3    Unknown


                                      Race/Ethnicity:
                      Type of Insurance Used for Labor & Delivery
80
70
60
50
                                                                    Hispanic born in US
40
                                                                    Hispanic born abroad
30
                                                                    White, non Hispanic
20
                                                                    Other races & ethnicities
10
 0
        Medi Cal/Other        Private Insurance    Self Pay
     Governmental Insurance




       Birth Place

       Local Hospitals
         109 Mammoth Hospital
         27 Northern Inyo Hospital
         21 Barton Memorial Hospital

       Out of Area Hospitals
        4     Loma Linda Medical Center
        4     St Mary’s Regional Medical Center
        2     Carson Tahoe Hospital
        1     Arrowhead Regional Medical Center               70.6% of births at “out of area
        1     California Pacific Medical Center               hospitals” were due to high risk
        1     Community Memorial of San Buenaventura          conditions including preterm
        1     Greater El Monte Community Hospital             births, low birth weights, and
        1     Saddleback Memorial Medical Center              chronic maternal conditions.
        1     St John’s Regional Medical Center
        1     Washoe Medical Center
  Town of Residence

     3       Topaz
     17      Coleville
     3       Bridgeport
     1       Mono City
     8       Lee Vining
     9       June Lake
     109     Mammoth Lakes
     12      Crowley Lake
     4       Benton
     8       Chalfant Valley


   Mammoth Hospital Births:
             Town of Residence
         2, (2%)    2 (2%)      4 (4%)
8 (7%)
                                         Bridgeport
                           7 (6%)        Mono City
                                         Lee Vining
                                         June Lake
             87                          Mammoth Lakes
           (79%)                         Crowley Lake




  Northern Inyo Hospital Births:
               Town of Residence
              1 (4%)
                           2 (7%)
                                         Lee Vining
           8                             June Lake
         (30%)       9                   Mammoth Lakes
                   (33%)                 Crowley Lake
                                         Benton
 4 (15%)                                 Chalfant Valley
                       3 (11%)




     Barton Memorial Births:
             Town of Residence
    1 (5%)         3 (14%)
                                         Topaz
                                         Coleville
             17                          Bridgeport
           (81%)
Cesarean Section Deliveries

 59    C sections to Mono County Residents (34.5%)
 40    1st time c sections (23.4%)
 19    Repeat c sections (11.1%)

              Mammoth Hospital Cesarean Section Deliveries
                  35 C sections to Mono County Residents (32.1%)
                  27 1st time c sections (24.8%)
                  8 Repeat c sections (7.3%)

Complication of Pregnancy/Labor & Delivery/Newborns

 13    Infections treated during pregnancy
 11    Gestational diabetes
 8     Antibiotics received by the newborn suspected neonatal sepsis
 6     Assisted ventilation required immediately following delivery
 6     Other pregnancy complications
 5     Gestational Hypertension
 5     Infants admitted to NICU
 4     Asthma
 1     Fibroids
        Maternal, Child and Adolescent Health /                                                                                     BUDGET
        Office of Family Planning Branch




                                                                                                                                                                  SGF                                                Base      % Personnel
I. BUDGET SUMMARY PAGE                                FY: 2009 - 2010                                                                         Title V Balance              Total Balance                                        Matched
                                                                                                                                                                 Balance                                             MCF

                               Budget Revision Number:                                                                                               0             0            0                                    56.7       52.91%
                                                               Original


Program:                   MCAH Maternal, Child & Adolescent Health                                      UNMATCHED FUNDING                                             NON - ENHANCED MATCHING (50/50)                       ENHANCED MATCHING (75/25)

Agency:                            Mono County Health Department                          MCAH-TV                   MCAH-GF                       AGENCY                     MCAH-N                     CNTY-N                  MCAH-E                    CNTY-E
Agreement No.:                     2009-26                    (1)                (2)         (3)           (4)          (5)            (6)          (7)            (8)          (9)             (10)      (11)        (12)        (13)            (14)      (15)         (16)    (17)
EXP                                                                                        Federal                 State General                   Local *                          Combined           Combined *              Combined
                                                               TOTAL FUNDING                                                                                                                                                                             Combined* Fed/Agency
ENS                                                                                        Title V                     Funds                      Revenue                           Fed/State          Fed/Agency              Fed/State
                                                                                 %                          %                          %                           %                             %                     %                           %

(I)      PERSONNEL                                                  169,998    15.08%        25,639       0.00%                0     30.80%         52,359       0.00%                  0   40.52%         68,877    0.00%                   0 13.60%        23,123       100%
                                                                                                                                                                                                                                                                            0%
(II) OPERATING EXPENSES                                              12,381    44.83%         5,551       0.00%                0     4.98%                616    0.00%                  0   49.08%          6,077    0.00%                   0   1.11%             138    100%
                                                                                                                                                                                                                                                                            0%
(III) CAPITAL EXPENDITURES                                                 0                         0                         0                             0                          0                        0                                                          0%
                                                                                                                                                                                                                                                                            0%
(IV) OTHER COSTS                                                       7,373   40.69%         3,000       0.00%                0     27.93%           2,059      0.00%                  0   31.38%          2,314    0.00%                   0   0.00%               0    100%
                                                   (10% MAX)                                                                                                                                                                                                                0%
(V) INDIRECT COSTS                                 10.00%            10,832    5.94%               643                         0     40.00%           4,333      0.00%                  0   54.06%          5,856                                                         100%

         TOTALS*                                                    200,584    17.37%        34,833       0.00%                0     29.60%         59,367       0.00%                  0   41.44%         83,124    0.00%                   0 11.60%        23,261       100%



         Maximum Amount Payable from State and Federal resources:                           93,842

                                                                                                                   Small Cnty
                                                                                        State Funding                                          Budgeted                     Balances                   % of Budget
                                                                                                                    Project

                                   Total Title V                                            24,833                     10,000                      34,833                              0                      17%
                                   Total State General Fund                                      0                          0                           0                              0
                                   Total Agency General Fund                                                                                      106,744                      n/a                            53%
                                   Total Matching Title XIX                                                                                        59,008                      n/a                            29%
                                                                      Totals                 24,833         0.0%        10,000                     200,585        0.0%                  0                    100%



         WE CERTIFY THAT THIS BUDGET HAS BEEN CONSTRUCTED IN COMPLIANCE WITH ALL MCAH ADMINISTRATIVE AND PROGRAM POLICIES.




                     MCAH/PROJECT DIRECTOR'S SIGNATURE                                     DATE                                                                    AGENCY FISCAL AGENT'S SIGNATURE                                               DATE


         * These amounts contain local revenue submitted for information and matching purposes. MCAH does not reimburse Agency contributions.
State Use Only                                                                                                                                                                                          MCAH/                                             MCAH/
                                                                                         MCAH-TV                   MCAH-GF                                                  MCAH-N                     CNTY-N                  MCAH-E                     CNTY-E
(I)       PERSONNEL                                                                          25,639                            0                                                        0                  34,439                            0               17,342
(II)     OPERATING COSTS                                                                      5,551                            0                                                        0                   3,039                            0                     104
(III)    CAPITAL EXPENDITURES                                                                        0                         0                                                        0                        0                           0                       0
(IV)     OTHER COSTS                                                                          3,000                            0                                                        0                   1,157                            0                       0
(V)      INDIRECT COSTS                                                                            643                         0                                                        0                   2,928                            0                       0
         Totals for PCA Codes **                                      93,842                 34,833                            0                                                        0                  41,563                            0               17,446




        6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                                Page 1 of 26                                                                                                           Print Date: 9/3/2009
   Maternal, Child and Adolescent Health /                                                                               BUDGET
   Office of Family Planning Branch




Program:                MCAH Maternal, Child & Adolescent Health                               UNMATCHED FUNDING                                            NON - ENHANCED MATCHING (50/50)                       ENHANCED MATCHING (75/25)

Agency:                       Mono County Health Department                     MCAH-TV                  MCAH-GF                       AGENCY                     MCAH-N                   CNTY-N                    MCAH-E                 CNTY-E
Agreement No.:                2009-26                    (1)             (2)      (3)            (4)         (5)            (6)          (7)            (8)         (9)           (10)       (11)          (12)       (13)          (14)      (15)          (16)     (17)
EXP                                                                             Federal                 State General                   Local *                       Combined            Combined *                Combined
                                                      TOTAL FUNDING                                                                                                                                                                        Combined* Fed/Agency
ENS                                                                             Title V                     Funds                      Revenue                        Fed/State           Fed/Agency                Fed/State
                                                                         %                        %                         %                           %                          %                        %                        %
                                                                   0
II. OPERATING EXPENSES DETAIL PAGE                                                                                                                                                                                                                             Match

TOTAL OPERATING EXPENSES                                    12,381                 5,551                            0                          616                         (0)                 6,077                            0                    138   Used     Avail.

       TRAVEL                                                  1,375   1.00%              14    0.00%               0     9.00%                124    0.00%                0     80.00%        1,100      0.00%                 0 10.00%             138   90.00%

       TRAINING                                                                                 0.00%               0                             0   0.00%                0     80.00%               0   0.00%                 0 10.00%               0   90.00% -37.09%

   1   COMMUNICATIONS                                           700    29.19%           204     0.00%               0     17.90%               125    0.00%                (0) 52.91%               370                                                    52.91%   0.00%

   2   EQUIPMENT MAINT                                          425    47.09%           200     0.00%               0                             0   0.00%                (0) 52.91%               225                                                    52.91%   0.00%

   3   MEMBERSHIPS                                             1,100 100.00%       1,100        0.00%               0                             0                        0                          0                                                    0.00%    52.91%

   4   OFFICE EXPENSE                                          1,200   28.00%           336     0.00%               0     19.09%               229    0.00%                (0) 52.91%               635                                                    52.91%   0.00%

   5   RENTS/LEASES                                            7,081   47.09%      3,335        0.00%               0                             0   0.00%                (0) 52.91%          3,747                                                       52.91%   0.00%

   6   MEDIA/OUTREACH                                           500    72.40%           362     0.00%               0     27.60%               138                         0                          0                                                    0.00%    52.91%

   7                                                               0                                                0                             0                        0                          0                                                    0.00%    52.91%

   8                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

   9                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

  10                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

  11                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

  12                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

  13                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

  14                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

  15                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%


IV. OTHER COSTS DETAIL PAGE
TOTAL OTHER COSTS                                              7,373               3,000                            0                      2,059                           0                   2,314                            0                      0       Match
SUBCONTRACTS                                                                                                                                                                                                                                               Used     Avail.
   1                                                                                                                0                             0   50.00%               0                          0                         0                      0   50.00%   2.91%

   2                                                                                                                0                             0                        0                          0                         0                      0   0.00%    52.91%

   3                                                                                                                0                             0                        0                          0                         0                      0   0.00%    52.91%

   4                                                                                                                0                             0                        0                          0                         0                      0   0.00%    52.91%

   5                                                                                                                0                             0                        0                          0                         0                      0   0.00%    52.91%

   6                                                                                                                0                             0                        0                          0                         0                      0   0.00%    52.91%

   7                                                                                                                0                             0                        0                          0                         0                      0   0.00%    52.91%

   8                                                                                                                0                             0                        0                          0                         0                      0   0.00%    52.91%

OTHER CHARGES
              AGENCY'S TOTAL INDIRECT COSTS                 15,205
       AGENCY'S OTHER INDIRECT COSTS                           4,373                                                      47.09%           2,059                                 52.91%        2,314                                                       52.91%   0.00%

   1   SIDS                                                    3,000 100.00%       3,000                            0                             0                        0                          0                                                    0.00%    52.91%

   2                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

   3                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

   4                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

   5                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

   6                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%

   7                                                                                                                0                             0                        0                          0                                                    0.00%    52.91%




       6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                      Page 2 of 26                                                                                                        Print Date: 9/3/2009
   Maternal, Child and Adolescent Health /                                                                                    BUDGET
   Office of Family Planning Branch




Program:                      MCAH Maternal, Child & Adolescent Health                               UNMATCHED FUNDING                                          NON - ENHANCED MATCHING (50/50)                      ENHANCED MATCHING (75/25)

Agency:                              Mono County Health Department                     MCAH-TV                MCAH-GF                       AGENCY                    MCAH-N                  CNTY-N                    MCAH-E                 CNTY-E
Agreement No.:                       2009-26                    (1)             (2)      (3)           (4)        (5)            (6)          (7)           (8)         (9)           (10)      (11)          (12)       (13)          (14)      (15)        (16)       (17)
EXP                                                                                    Federal               State General                   Local *                      Combined           Combined *                Combined
                                                            TOTAL FUNDING                                                                                                                                                                     Combined* Fed/Agency
ENS                                                                                    Title V                   Funds                      Revenue                       Fed/State          Fed/Agency                Fed/State
                                                                                %                       %                        %                          %                          %                       %                        %



I. PERSONNEL DETAIL PAGE
TOTAL PERSONNEL COSTS                                            169,998                 25,639                          0                    52,359                           0                68,877                             0              23,123
       BENEFIT RATE                                                      0                       0                       0                             0                       0                         0                         0                    0
       ACTUAL BENEFITS                                            61,676                  9,390                          0                    18,841                           0                24,976                             0               8,469
                                                                                                                                                                                                                                                                         g




       TOTAL WAGES                                               108,322                 16,249                          0                    33,517                           0                43,901                             0              14,654
                                                                                                                                                                                                                                                                      Staff (X)
                                                                                                                                                                                                                                                                      Travelin




                                        %       ANNUAL                                                                                                                                                                                                      MCF Per
                   TITLE OR CLASS.                                                                                                                                                                                                                           Staff
                                       FTE      SALARY




        INITIALS
   1    SP PCG COORDINATOR             10.00%      81,866             8,187   0.00%                                      0     10.00%               819    0.00%               0   60.00%         4,912      0.00%                 0 30.00%        2,456     90.00

   2    TC MCH CLERK                   30.00%      49,784         14,935      0.00%                                      0     55.00%           8,214      0.00%               0   45.00%         6,721      0.00%                 0                    0    56.70

   3    MG MCH CLERK                   20.00%      43,346             8,669   0.00%                                      0     55.00%           4,768      0.00%               0   45.00%         3,901      0.00%                 0                    0    56.70

   4    MH MCH CLERK                    2.28%      46,433             1,059   0.00%                                      0     55.00%               582    0.00%               0   45.00%              476   0.00%                 0                    0    56.70

   5    PM FISCAL AGENT                 5.74%      58,680             3,368   0.00%                                      0     55.00%           1,853      0.00%               0   45.00%         1,516      0.00%                 0                    0    56.70

   6    SP MCH DIRECTOR                61.00%      81,866         49,938      32.54%     16,249                          0     17.46%           8,720      0.00%               0   30.00%       14,982       0.00%                 0 20.00%        9,988     56.70

   7    LS PH DIRECTOR                 10.00%     116,544         11,654      0.00%                                      0     55.00%           6,410      0.00%               0   45.00%         5,244      0.00%                 0                    0    56.70

   8    SP PSC COORD                    9.00%      81,866             7,368   0.00%                                      0     10.00%               737    0.00%               0   60.00%         4,421      0.00%                 0 30.00%        2,210     90.00

   9               POE COORDINATOR      5.00%      62,861             3,143                                              0     45.00%           1,414      0.00%               0   55.00%         1,729      0.00%                 0                    0    56.70

  10                                                                     0                                               0                             0                       0                         0                         0                    0
  11                                                                     0                                               0                             0                       0                         0                         0                    0
  12                                                                     0                                               0                             0                       0                         0                         0                    0
  13                                                                     0                                               0                             0                       0                         0                         0                    0
  14                                                                     0                                               0                             0                       0                         0                         0                    0
  15                                                                     0                                               0                             0                       0                         0                         0                    0
  16                                                                     0                                               0                             0                       0                         0                         0                    0
  17                                                                     0                                               0                             0                       0                         0                         0                    0
  18                                                                     0                                               0                             0                       0                         0                         0                    0
  19                                                                     0                                               0                             0                       0                         0                         0                    0
  20                                                                     0                                               0                             0                       0                         0                         0                    0
  21                                                                     0                                               0                             0                       0                         0                         0                    0
  22                                                                     0                                               0                             0                       0                         0                         0                    0
  23                                                                     0                                               0                             0                       0                         0                         0                    0
  24                                                                     0                                               0                             0                       0                         0                         0                    0
  25                                                                     0                                               0                             0                       0                         0                         0                    0
  26                                                                     0                                               0                             0                       0                         0                         0                    0
  27                                                                     0                                               0                             0                       0                         0                         0                    0
  28                                                                     0                                               0                             0                       0                         0                         0                    0
  29                                                                     0                                               0                             0                       0                         0                         0                    0
  30                                                                     0                                               0                             0                       0                         0                         0                    0
  31                                                                     0                                               0                             0                       0                         0                         0                    0
  32                                                                     0                                               0                             0                       0                         0                         0                    0




       6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                           Page 3 of 26                                                                                                      Print Date: 9/3/2009
        Maternal, Child and Adolescent Health /                                                                                   J-Pers
        Office of Family Planning Branch




PERSONNEL ACTUAL BENEFITS WORKSHEET AND MEDI-CAL FACTOR IDENTIFICATION
FY: 2009 - 2010
Program:                            Maternal, Child & Adolescent Health
Agency:                             Mono County Health Department               (2)         (3)        (4)        (5)             (6)               (7)                                                       (8)
                                                                                                                Variable
                                                                                          Actual     MCF from
                                                                              Benefit                             MCF                          Identify the                                               Explain any
                                                                                          Benefit     Budget                  Program
Agreement No.:                      2009-26                                   Rate Per                           (Enter                       Medi-Cal Factor                                     Non-Standard Medi-Cal Factor
                                                                                         Amount       Column                   Name
                                                                               Staff                              "V" if                       Data Source                                                Data Source
                                                                                         Per Staff     (16)
                                                                (1)                                               true)

                                                                                                                                                          TOTAL FUNDING




                                       %       ANNUAL
                    STAFFING
                                      FTE      SALARY




      INITIALS
  1   SP         PCG COORDINATOR     10.00%        81,866             8,187    57.79%    4,731.06     90.0         V       MCAH            CLIENT CHART/LOG     PROGRAM IS FOR MEDICAL PTS ONLY

  2   TC         MCH CLERK           30.00%        49,784         14,935       50.89%    7,600.50     56.7       57.1      MCAH            STATE DATA
  3   MG MCH CLERK                   20.00%        43,346             8,669    76.92%    6,668.29     56.7       57.1      MCAH            STATE DATA

  4   MH MCH CLERK                     2.28%       46,433             1,059    51.94%      549.88     56.7       57.1      MCAH            STATE DATA

  5   PM FISCAL AGENT                  5.74%       58,680             3,368    59.58%    2,006.78     56.7       57.1      MCAH            STATE DATA
  6   SP         MCH DIRECTOR        61.00%        81,866         49,938       57.79% 28,859.44       56.7       57.1      MCAH            STATE DATA

  7   LS         PH DIRECTOR         10.00%       116,544         11,654       42.74%    4,981.09     56.7       57.1      MCAH            STATE DATA

  8   SP         PSC COORD             9.00%       81,866             7,368    57.79%    4,257.95     90.0         V       MCAH            CLIENT CHART/LOG     PROGRAM IS FOR MEDICAL PTS ONLY
  9   0          POE COORDINATOR       5.00%       62,861             3,143    64.30%    2,020.97     56.7         V       MCAH            CLIENT CHART/LOG     PROGRAM IS FOR MEDICAL PTS ONLY

 10   0                         0      0.00%             0                0                   0.00     0.0
 11   0                         0      0.00%             0                0                   0.00     0.0
 12   0                         0      0.00%             0                0                   0.00     0.0
 13   0                         0      0.00%             0                0                   0.00     0.0
 14   0                         0      0.00%             0                0                   0.00     0.0
 15   0                         0      0.00%             0                0                   0.00     0.0
 16   0                         0      0.00%             0                0                   0.00     0.0
 17   0                         0      0.00%             0                0                   0.00     0.0
 18   0                         0      0.00%             0                0                   0.00     0.0
 19   0                         0      0.00%             0                0                   0.00     0.0
 20   0                         0      0.00%             0                0                   0.00     0.0
 21   0                         0      0.00%             0                0                   0.00     0.0
 22   0                         0      0.00%             0                0                   0.00     0.0
 23   0                         0      0.00%             0                0                   0.00     0.0
 24   0                         0      0.00%             0                0                   0.00     0.0
 25   0                         0      0.00%             0                0                   0.00     0.0
 26   0                         0      0.00%             0                0                   0.00     0.0
 27   0                         0      0.00%             0                0                   0.00     0.0
 28   0                         0      0.00%             0                0                   0.00     0.0
 29   0                         0      0.00%             0                0                   0.00     0.0
 30   0                         0      0.00%             0                0                   0.00     0.0


            6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                       Page 4 of 26                                                                                       Print Date: 9/3/2009
      Maternal, Child and Adolescent Health /                                                                 J-Pers
      Office of Family Planning Branch




                                                                                                 Variable
                                                                           Actual     MCF from
                                                               Benefit                             MCF                      Identify the                      Explain any
                                                                           Benefit     Budget               Program
Agreement No.:                 2009-26                         Rate Per                           (Enter                   Medi-Cal Factor            Non-Standard Medi-Cal Factor
                                                                          Amount       Column                Name
                                                                Staff                              "V" if                   Data Source                       Data Source
                                                                          Per Staff     (16)
                                                     (1)                                           true)

                                                                                                                                      TOTAL FUNDING




 31   0                    0     0.00%          0          0                   0.00     0.0
 32   0                    0     0.00%          0          0                   0.00     0.0




          6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                       Page 5 of 26                                                             Print Date: 9/3/2009
     Maternal, Child and Adolescent Health /                                      J-Oper
     Office of Family Planning Branch



                                                              BUDGET JUSTIFICATION
                                                              OPERATING EXPENSES
                    Program: Maternal, Child & Adolescent Health
                      Agency: Mono County Health Department
               Agreement No.: 2009-26
                  Fiscal Year: 2009 - 2010


                                      Amount Budgeted                                                       Explain types of travel

                                                                  Mileage at IRS Rate (currently .58/mile), Per diem $40/day, lodging $84/night (with
         Travel Expenses                       1,375
                                                                  receipt) for activities necessary to implement SOW.
                                                                  *Agencies are responsible for reimbursement of costs above allowable State travel
                                                                  reimbursement rates.
                                                                  State rates can be accessed at the MCAH website at:
                                                                  www.mch.dhs.ca.gov/administration/afa.htm

                                                                                                           Explain types of training

        Training Expenses                                         Staff training and professional development integral to implementing the SOW




                                                   "X" this
                                                 column if the
                                                  Operating
         Other Operating                        Expense line is
       Expenses Description         Amount       **Unmatched                                      Explain types of expenses per line item

 1 COMMUNICATIONS                       700                       Phone, Fax, Cell Phone, internet, etc



 2 EQUIPMENT MAINT                      425                       Maintenance of copiers, computers, fax, printers, etc



 3 MEMBERSHIPS                         1,100           X          MCH Director's dues and other memberships that may arise



 4 OFFICE EXPENSE                      1,200                      General office and clinic supplies as necessary to provide services



 5 RENTS/LEASES                        7,081                      Office space



 6 MEDIA/OUTREACH                       500            X          Brochures, advertising, educational materials



 7


 8


 9


10


11


12


13


14


15

    Unmatched Operating
 ** Expenses are not eligible for
    Federal matching funds




                                                                     Page 6 of
     6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls 26                                                                     Print Date: 9/3/2009
    Maternal, Child and Adolescent Health /                              J-Other
    Office of Family Planning Branch

                                                          BUDGET JUSTIFICATION
                                                             OTHER COSTS
                        Program:       Maternal, Child & Adolescent Health
                         Agency:       Mono County Health Department
                  Agreement No.:       2009-26
                     Fiscal Year:      2009 - 2010

                                         Amount
            Subcontracts                Budgeted                                   Explain each expense

1


2


3


4


5


6


7


8


           Other Charges


    Agency's Other Indirect Costs *          4,373 A-87



1 SIDS                                       3,000 SIDS



2


3


4


5


6


7

    Agency's Other Indirect Costs is
*   the difference between an




                                                                Page File.xls
    6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv 7 of 26                            Print Date: 9/3/2009
                  Maternal, Child and Adolescent Health /                                                                                QUARTER #1
                  Office of Family Planning Branch                                                                                        INVOICE




                                                                                                                                                                        % Personnel
       I. INVOICE SUMMARY PAGE                           FY: 2009 - 2010                                                                                                 Matched



Invoice No:                                  1                                                                 Inv. Period:       July 1 through Sept. 30                56.95%
      Program:                          Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                           NON - ENHANCED MATCHING (50/50)                    ENHANCED MATCHING (75/25)
      Agency:                           Mono County Health Department                   MCAH-TV                  MCAH-GF                        AGENCY                   MCAH-N                   CNTY-N                 MCAH-E                CNTY-E
      Agreement No.:                    2009-26                       (1)         (2)      (3)           (4)         (5)             (6)          (7)          (8)         (9)            (10)      (11)       (12)       (13)          (14)    (15)           (16)    (17)   (18)   (19)
      EXP                                                                                Federal                State General                    Local *                      Combined           Combined *             Combined                  Combined *
                                                                  TOTAL FUNDING
      ENS                                                                                Title V                    Funds                       Revenue                       Fed/State          Fed/Agency             Fed/State                 Fed/Agency
                                                                                  %                      %                           %                         %                           %                    %                        %

       (I)    PERSONNEL                                                       0                    0                          0                            0                          0                    0                        0                   0         0%
                                                                                                                                                                                                                                                                  0%
       (II) OPERATING EXPENSES                                                0                    0                          0                            0                          0                    0                        0                   0         0%
                                                                                                                                                                                                                                                                  0%
       (III) CAPITAL EXPENDITURES                                                                  0                          0                            0                          0                    0                                                      0%
                                                                                                                                                                                                                                                                  0%
       (IV) OTHER COSTS                                                       0                    0                          0                            0                          0                    0                        0                   0         0%
                                                      (10% MAX)                                                                                                                                                                                                   0%
       (V) INDIRECT COSTS                             10.00%                  0                    0                          0   20.90%                   0                          0                    0                                                    21%

              TOTALS*                                                         0                    0                          0                            0                          0                    0                        0                   0         0%



                                                   Use this total when requesting reimbursement for this invoice.
                             $0
                                                   This is the maximum amount payable from State and Federal sources.
              * These amounts contain local revenue submitted for information and matching purposes. MCAH does not reimburse Agency contributions.
              AS THE MCAH/PROJECT DIRECTOR, I CERTIFY THAT I HAVE SEEN AND REVIEWED THIS                                                      AS THE FISCAL AGENT FOR THIS AGENCY, I CERTIFY THAT THIS INVOICE IS BASED UPON ACTUAL COSTS
              INVOICE FOR COMPLIANCE WITH MCAH ADMINISTRATIVE AND PROGRAM POLICIES.                                                           AND THAT THOSE SALARIES AND WAGES FOR STAFF FUNDED IN WHOLE OR IN PART BY FEDERAL
                                                                                                                                              TITLE XIX FUNDS ARE BASED ENTIRELY ON TIME-STUDY DOCUMENTS COMPLETED BY PROGRAM STAFF.




                          MCAH/PROJECT DIRECTOR'S SIGNATURE                                  DATE                                                    AGENCY'S FISCAL AGENT'S SIGNATURE                                       DATE


              * These amounts contain local revenues submitted for information and matching purposes. MCAH does not reimburse for Agency contributions.

      State Use Only                                                                                                                                                                               MCH/                                        MCH/
                                                                                        MCAH-TV                 MCAH-GF                                                 MCAH-N                   CNTY-N                 MCAH-E                 CNTY-E
      (I)      PERSONNEL                                                                           0                          0                                                       0                    0                        0                   0
      (II)    OPERATING COSTS                                                                      0                          0                                                       0                    0                        0                   0
      (III)   CAPITAL EXPENDITURES                                                                 0                          0                                                       0                    0                        0                   0
      (IV)    OTHER COSTS                                                                          0                          0                                                       0                    0                        0                   0
      (V)     INDIRECT COSTS                                                                       0                          0                                                       0                    0                        0                   0

              Totals for PCA Codes **                                         0                    0                          0                                                       0                    0                        0                   0




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                             Page 8 of 26                                                                                                 Print Date: 9/3/2009
              Maternal, Child and Adolescent Health /                                                                      QUARTER #1
              Office of Family Planning Branch                                                                              INVOICE

Program:                        Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                       NON - ENHANCED MATCHING (50/50)                   ENHANCED MATCHING (75/25)
Agency:                         Mono County Health Department                   MCAH-TV                 MCAH-GF                   AGENCY                     MCAH-N                  CNTY-N                 MCAH-E                CNTY-E
Agreement No.:                  2009-26                       (1)         (2)      (3)           (4)        (5)        (6)          (7)            (8)         (9)           (10)      (11)       (12)       (13)          (14)    (15)           (16)     (17)     (18)   (19)
EXP                                                                              Federal               State General               Local *                       Combined           Combined *             Combined                  Combined *
                                                         TOTAL FUNDING
ENS                                                                              Title V                   Funds                  Revenue                        Fed/State          Fed/Agency             Fed/State                 Fed/Agency
                                                                          %                      %                     %                           %                          %                    %                        %


II. OPERATING EXPENSES DETAIL PAGE                                                                                                                                                                                                                     Match

TOTAL OPERATING EXPENSES                                              0                    0                       0                         0                        0                       0                        0                   0      Used     Avail.

       TRAVEL                                                                                                      0                         0   56.95%               0                       0                        0                   0 56.95%            0

       TRAINING                                                                                                    0                         0   56.95%               0                       0                        0                   0 56.95%            0

       MATCHED EXPENSES                                                                                            0                         0   56.95%               0                       0                                                56.95%          0

       **UNMATCHED EXPENSES                                                                                        0                         0                        0                       0                                                0.00%           1

   1   COMMUNICATIONS                                                                                              0                         0   56.95%               0                       0                                                56.95%          0

   2   EQUIPMENT MAINT                                                                                             0                         0   56.95%               0                       0                                                56.95%          0

   3   MEMBERSHIPS                                                                                                 0                         0   0.00%                0                       0                                                0.00%           1

   4   OFFICE EXPENSE                                                                                              0                         0   56.95%               0                       0                                                56.95%          0

   5   RENTS/LEASES                                                                                                0                         0   56.95%               0                       0                                                56.95%          0

   6   MEDIA/OUTREACH                                                                                              0                         0                        0                       0                                                0.00%           1

   7   0                                                                                                           0                         0                        0                       0                                                0.00%           1

   8   0                                                                                                           0                         0                        0                       0                                                0.00%           1

   9   0                                                                                                           0                         0                        0                       0                                                0.00%           1

  10   0                                                                                                           0                         0                        0                       0                                                0.00%           1

  11   0                                                                                                           0                         0                        0                       0                                                0.00%           1

  12   0                                                                                                           0                         0                        0                       0                                                0.00%           1

  13   0                                                                                                           0                         0                        0                       0                                                0.00%           1

  14   0                                                                                                           0                         0                        0                       0                                                0.00%           1

  15   0                                                                                                           0                         0                        0                       0                                                0.00%           1

  **
Unm
IV. OTHER COSTS DETAIL PAGE
TOTAL OTHER COSTS                                                     0                    0                       0                         0                        0                       0                        0                   0           Match
SUBCONTRACTS                                                                                                                                                                                                                                      Used     Avail.
   1   0                                                                                                           0                         0                        0                       0                        0                   0      0%

   2   0                                                                                                           0                         0                        0                       0                        0                   0      0%           1

   3   0                                                                                                           0                         0                        0                       0                        0                   0      0%           1

   4   0                                                                                                           0                         0                        0                       0                        0                   0      0%           1

   5   0                                                                                                           0                         0                        0                       0                        0                   0      0%           1

   6   0                                                                                                           0                         0                        0                       0                        0                   0      0%           1

   7   0                                                                                                           0                         0                        0                       0                        0                   0      0%           1

   8   0                                                                                                           0                         0                        0                       0                        0                   0      0%           1

OTHER CHARGES                                                                                                                                                                                                                                     0%           1

               AGENCY'S TOTAL INDIRECT COSTS
       AGENCY'S OTHER INDIRECT COSTS                                                                                                         0                                                                                                    0%           1

   1   SIDS                                                                                                        0                         0                        0                       0                                                   0%           1

   2   0                                                                                                           0                         0                        0                       0                                                   0%           1

   3   0                                                                                                           0                         0                        0                       0                                                   0%           1

   4   0                                                                                                           0                         0                        0                       0                                                   0%           1

   5   0                                                                                                           0                         0                        0                       0                                                   0%           1

   6   0                                                                                                           0                         0                        0                       0                                                   0%           1

   7   0                                                                                                           0                         0                        0                       0                                                   0%           1




              6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                    Page 9 of 26                                                                                                  Print Date: 9/3/2009
                   Maternal, Child and Adolescent Health /                                                                       QUARTER #1
                   Office of Family Planning Branch                                                                               INVOICE




Program:                              Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                    NON - ENHANCED MATCHING (50/50)                     ENHANCED MATCHING (75/25)
Agency:                               Mono County Health Department                   MCAH-TV                 MCAH-GF                AGENCY                     MCAH-N                    CNTY-N                 MCAH-E                  CNTY-E
Agreement No.:                        2009-26                       (1)         (2)      (3)           (4)        (5)        (6)       (7)            (8)         (9)             (10)      (11)       (12)       (13)           (14)     (15)          (16)      (17)       (18)      (19)
EXP                                                                                    Federal               State General            Local *                         Combined           Combined *             Combined                   Combined *
                                                               TOTAL FUNDING
ENS                                                                                    Title V                   Funds               Revenue                          Fed/State          Fed/Agency             Fed/State                  Fed/Agency
                                                                                %                      %                     %                        %                            %                    %                         %

I. PERSONNEL DETAIL PAGE
TOTAL PERSONNEL COSTS                                                       0                    0                       0                      0                         0                        0                        0                     0
       BENEFIT RATE                                                         0                    0                       0                      0                         0                        0                        0                     0
       ACTUAL BENEFITS                                                      0                    0                       0                      0                         0                        0                        0                     0
       TOTAL WAGES                                                          0                    0                       0                      0                         0                        0                        0                     0
                                                   Actual
                                        Actual                                                                                                                                                                                                        % Time In Staff (x)   MCF Per   Var. MCF
                    TITLE OR CLASS.                Benefit     Total Wages                                                                                                                                                                              Prog.   Traveling    Staff      Rate
                                       Benefit %




        INITIALS
                                                   Amount
   1   SP PCG COORDINATOR               3.35%              0                                                      0                    0            90.00%        0                         0                      0                       0            1.77       X        90.00        V

   2   TC MCH CLERK                     54.47%             0                                                      0                    0            56.70%        0                         0                      0                       0          36.57        X        56.70      57.10

   3   MG MCH CLERK                     67.30%             0                                                      0                    0            56.70%        0                         0                      0                       0            7.65       X        56.70      57.10

   4   MH MCH CLERK                     41.94%             0                                                      0                    0            56.70%        0                         0                      0                       0            1.02       X        56.70      57.10

   5   PM FISCAL AGENT                  46.99%             0                                                      0                    0            56.70%        0                         0                      0                       0          125.60       X        56.70      57.10

   6   SP MCH DIRECTOR                  53.01%             0                                                      0                    0            53.30%        0                         0                      0            3.40%      0          49.49        X        56.70      57.10

   7   LS PH DIRECTOR                   29.58%             0                                                      0                    0            56.70%        0                         0                      0                       0            9.12       X        56.70      57.10

   8   SP PSC COORD                                        0                                                      0                    0                          0                         0                      0                       0                       X        90.00        V

   9    0          POE COORDINATOR      3.35%              0                                                      0                    0            24.28%        0                         0                      0            32.42%     0            1.77       X        56.70        V

  10               0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  11    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  12    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  13    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  14    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  15    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  16    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  17    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  18    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  19    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  20    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  21    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  22    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  23    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  24    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  25    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  26    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  27    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  28    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  29    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  30    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  31    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00

  32    0          0                                       0                                                      0                    0                          0                         0                      0                       0                                 0.00      0.00




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                 Page 10 of 26                                                                                                      Print Date: 9/3/2009
                  Maternal,Child and Adolescent Health /                                                                              QUARTER #2
                  Office of Family Planning Branch                                                                                     INVOICE




                                                                                                                                                                      % Personnel
       I. INVOICE SUMMARY PAGE                           FY: 2009 - 2010                                                                                               Matched



Invoice No:                                  2                                                                 Inv. Period:       Oct. 1 through Dec. 31               56.12%
      Program:                          Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                         NON - ENHANCED MATCHING (50/50)                    ENHANCED MATCHING (75/25)
      Agency:                           Mono County Health Department                   MCAH-TV                  MCAH-GF                     AGENCY                    MCAH-N                   CNTY-N                 MCAH-E                CNTY-E
      Agreement No.:                    2009-26                       (1)         (2)      (3)           (4)         (5)             (6)        (7)          (8)         (9)            (10)      (11)       (12)       (13)          (14)    (15)        (16)   (17)   (18)    (19)
      EXP                                                                                Federal                 State General                 Local *                      Combined           Combined *             Combined                             Combined *
                                                                  TOTAL FUNDING
                                                                                         Title V                     Funds                    Revenue                       Fed/State          Fed/Agency             Fed/State                            Fed/Agency
      ENS
                                                                                  %                      %                           %                       %                           %                    %                        %

       (I)    PERSONNEL                                                       0                    0                          0                          0                          0                    0                        0                   0     0%
                                                                                                                                                                                                                                                            0%
       (II) OPERATING EXPENSES                                                0                    0                          0                          0                          0                    0                        0                   0     0%
                                                                                                                                                                                                                                                            0%
       (III) CAPITAL EXPENDITURES                                                                  0                          0                          0                          0                    0                                                  0%
                                                                                                                                                                                                                                                            0%
       (IV) OTHER COSTS                                                       0                    0                          0                          0                          0                    0                        0                   0     0%
                                                      (10% MAX)                                                                                                                                                                                             0%
       (V) INDIRECT COSTS                             10.00%                  0                    0                          0   44.13%                 0                          0                    0                                                 44%

              TOTALS*                                                         0                    0                          0                          0                          0                    0                        0                   0     0%           0.00



                                                   Use this total when requesting reimbursement for this invoice.
                             $0
                                                   This is the maximum amount payable from State and Federal sources.
              * These amounts contain local revenue submitted for information and matching purposes. MCAH does not reimburse Agency contributions.
              AS THE MCAH/PROJECT DIRECTOR, I CERTIFY THAT I HAVE SEEN AND REVIEWED THIS                                                   AS THE FISCAL AGENT FOR THIS AGENCY, I CERTIFY THAT THIS INVOICE IS BASED UPON ACTUAL COSTS
              INVOICE FOR COMPLIANCE WITH MCAH ADMINISTRATIVE AND PROGRAM POLICIES.                                                        AND THAT THOSE SALARIES AND WAGES FOR STAFF FUNDED IN WHOLE OR IN PART BY FEDERAL
                                                                                                                                           TITLE XIX FUNDS ARE BASED ENTIRELY ON TIME-STUDY DOCUMENTS COMPLETED BY PROGRAM STAFF.




                          MCAH/PROJECT DIRECTOR'S SIGNATURE                                  DATE                                                  AGENCY'S FISCAL AGENT'S SIGNATURE                                       DATE


              * These amounts contain local revenues submitted for information and matching purposes. MCAH does not reimburse for Agency contributions.

      State Use Only                                                                                                                                                                             MCH/                                        MCH/
                                                                                        MCAH-TV                 MCAH-GF                                               MCAH-N                   CNTY-N                 MCAH-E                 CNTY-E
      (I)      PERSONNEL                                                                           0                          0                                                     0                    0                        0                   0
      (II)    OPERATING COSTS                                                                      0                          0                                                     0                    0                        0                   0
      (III)   CAPITAL EXPENDITURES                                                                 0                          0                                                     0                    0                        0                   0
      (IV)    OTHER COSTS                                                                          0                          0                                                     0                    0                        0                   0
      (V)     INDIRECT COSTS                                                                       0                          0                                                     0                    0                        0                   0

              Totals for PCA Codes **                                         0                    0                          0                                                     0                    0                        0                   0




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                        Page 11 of 26                                                                                                   Print Date: 9/3/2009
           Maternal,Child and Adolescent Health /                                                                      QUARTER #2
           Office of Family Planning Branch                                                                             INVOICE

Program:                       Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                   NON - ENHANCED MATCHING (50/50)                   ENHANCED MATCHING (75/25)
Agency:                        Mono County Health Department                   MCAH-TV                 MCAH-GF               AGENCY                     MCAH-N                  CNTY-N                 MCAH-E                CNTY-E
Agreement No.:                 2009-26                       (1)         (2)      (3)           (4)       (5)         (6)      (7)            (8)         (9)           (10)      (11)       (12)       (13)          (14)    (15)         (16)     (17)    (18)   (19)
EXP                                                                             Federal               State General           Local *                       Combined           Combined *             Combined                              Combined *
                                                        TOTAL FUNDING
                                                                                Title V                   Funds              Revenue                        Fed/State          Fed/Agency             Fed/State                             Fed/Agency
ENS
                                                                         %                      %                     %                       %                          %                    %                        %


II. OPERATING EXPENSES DETAIL PAGE                                                                                                                                                                                                            Match

TOTAL OPERATING EXPENSES                                             0                    0                       0                     0                        0                       0                        0                   0   Used     Avail.

       TRAVEL                                                                                 1.00%               0                     0   56.12%               0                       0                        0                   0 56.12%
       TRAINING                                                                                                   0                     0   56.12%               0                       0                        0                   0 56.12% 0.00%
       MATCHED EXPENSES                                                                                           0                     0   56.12%               0                       0                                                56.12%   0.00%

       **UNMATCHED EXPENSES                                                                                       0                     0                        0                       0                                                0.00%    56.12%

   1   COMMUNICATIONS                                                                                             0                     0   56.12%               0                       0                                                56.12%   0.00%

   2   EQUIPMENT MAINT                                                                                            0                     0   56.12%               0                       0                                                56.12%   0.00%

   3   MEMBERSHIPS                                                                                                0                     0   56.12%               0                       0                                                56.12%   0.00%

   4   OFFICE EXPENSE                                                                                             0                     0   56.12%               0                       0                                                56.12%   0.00%

   5   RENTS/LEASES                                                                                               0                     0   56.12%               0                       0                                                56.12%   0.00%

   6   MEDIA/OUTREACH                                                                                             0                     0                        0                       0                                                0.00%    56.12%

   7   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

   8   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

   9   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

  10   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

  11   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

  12   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

  13   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

  14   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

  15   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

  **
Unm
IV. OTHER COSTS DETAIL PAGE
TOTAL OTHER COSTS                                                    0                    0                       0                     0                        0                       0                        0                   0       Match
SUBCONTRACTS                                                                                                                                                                                                                              Used     Avail.
   1   0                                                                                                          0                     0   17.41%               0   42.59%              0                        0                   0 60.00% -3.88%
   2   0                                                                                                          0                     0                        0                       0                        0                   0   0.00%    56.12%

   3   0                                                                                                          0                     0                        0                       0                        0                   0   0.00%    56.12%

   4   0                                                                                                          0                     0                        0                       0                        0                   0   0.00%    56.12%

   5   0                                                                                                          0                     0                        0                       0                        0                   0   0.00%    56.12%

   6   0                                                                                                          0                     0                        0                       0                        0                   0   0.00%    56.12%

   7   0                                                                                                          0                     0                        0                       0                        0                   0   0.00%    56.12%

   8   0                                                                                                          0                     0                        0                       0                        0                   0   0.00%    56.12%

OTHER CHARGES                                                                                                                                                                                                                             0.00%    56.12%

               AGENCY'S TOTAL INDIRECT COSTS
       AGENCY'S OTHER INDIRECT COSTS                                                                                                    0                                                                                                 0.00%    56.12%

   1   SIDS                                                                                                       0                     0                        0   56.12%              0                                                56.12%   0.00%

   2   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

   3   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

   4   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

   5   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

   6   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%

   7   0                                                                                                          0                     0                        0                       0                                                0.00%    56.12%




              6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                              Page 12 of 26                                                                                                  Print Date: 9/3/2009
                   Maternal,Child and Adolescent Health /                                                                     QUARTER #2
                   Office of Family Planning Branch                                                                            INVOICE




Program:                              Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                   NON - ENHANCED MATCHING (50/50)                     ENHANCED MATCHING (75/25)
Agency:                               Mono County Health Department                   MCAH-TV                 MCAH-GF               AGENCY                     MCAH-N                    CNTY-N                 MCAH-E                  CNTY-E
Agreement No.:                        2009-26                       (1)         (2)      (3)           (4)       (5)         (6)      (7)            (8)         (9)             (10)      (11)       (12)       (13)           (14)     (15)         (16)       (17)       (18)      (19)
EXP                                                                                    Federal               State General           Local *                         Combined           Combined *             Combined                                  Combined *
                                                                TOTAL FUNDING
                                                                                       Title V                   Funds              Revenue                          Fed/State          Fed/Agency             Fed/State                                 Fed/Agency
ENS
                                                                                %                      %                     %                       %                            %                    %                         %

I. PERSONNEL DETAIL PAGE
TOTAL PERSONNEL COSTS                                                       0                    0                       0                     0                         0                        0                        0                     0
       BENEFIT RATE                                                         0                    0                       0                     0                         0                        0                        0                     0
       ACTUAL BENEFITS                                                      0                    0                       0                     0                         0                        0                        0                     0
       TOTAL WAGES                                                          0                    0                       0                     0                         0                        0                        0                     0
                                                   Actual
                                        Actual                                                                                                                                                                                                       % Time In Staff (x)   MCF Per   Var. MCF
                    TITLE OR CLASS.                Benefit      Total Wages                                                                                                                                                                            Prog.   Traveling    Staff      Rate
                                       Benefit %




        INITIALS
                                                   Amount
   1   SP PCG COORDINATOR               2.95%               0                                                     0                   0            90.00%        0                         0                      0                       0           1.04         x       90.00        V

   2   TC MCH CLERK                     54.54%              0                                                     0                   0            56.70%        0                         0                      0                       0          31.42         x       56.70      57.10

   3   MG MCH CLERK                     55.13%              0                                                     0                   0            56.70%        0                         0                      0                       0           0.55         x       56.70      57.10

   4   MH MCH CLERK                     42.00%              0                                                     0                   0            56.70%        0                         0                      0                       0           3.36         x       56.70      57.10

   5   PM FISCAL AGENT                  45.53%              0                                                     0                   0            56.70%        0                         0                      0                       0          12.33         x       56.70      57.10

   6   SP MCH DIRECTOR                  53.07%              0                                                     0                   0            46.28%        0                         0                      0            7.87%      0          36.32         x       56.70      57.10

   7   LS PH DIRECTOR                   29.40%              0                                                     0                   0            52.42%        0                         0                      0            4.28%      0          12.23         x       56.70      57.10

   8   SP PSC COORD                                         0                                                     0                   0                          0                         0                      0                       0                        x       90.00        V

   9    0          POE COORDINATOR      2.95%               0                                                     0                   0            29.45%        0                         0                      0            27.25%     0           1.95         x       56.70        V

  10    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  11    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  12    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  13    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  14    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  15    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  16    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  17    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  18    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  19    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  20    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  21    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  22    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  23    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  24    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  25    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  26    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  27    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  28    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  29    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  30    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  31    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00

  32    0          0                                        0                                                     0                   0                          0                         0                      0                       0                                 0.00      0.00




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                Page 13 of 26                                                                                                      Print Date: 9/3/2009
                  Maternal, Child and Adolescent Health /                                                                             QUARTER #3
                  Office of Family Planning Branch                                                                                     INVOICE




                                                                                                                                                                     % Personnel
       I. INVOICE SUMMARY PAGE                           FY: 2009 - 2010                                                                                              Matched



Invoice No:                                  3                                                                 Inv. Period:       Jan. 1 through March 31             46.96%
      Program:                          Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                        NON - ENHANCED MATCHING (50/50)                    ENHANCED MATCHING (75/25)
      Agency:                           Mono County Health Department                   MCAH-TV                  MCAH-GF                     AGENCY                   MCAH-N                   CNTY-N                 MCAH-E                CNTY-E
      Agreement No.:                    2009-26                       (1)         (2)      (3)           (4)         (5)             (6)       (7)          (8)         (9)            (10)      (11)       (12)       (13)          (14)    (15)        (16)   (17)   (18)    (19)
      EXP                                                                                Federal                 State General                Local *                      Combined           Combined *             Combined                             Combined *
                                                                  TOTAL FUNDING
                                                                                         Title V                     Funds                   Revenue                       Fed/State          Fed/Agency             Fed/State                            Fed/Agency
      ENS
                                                                                  %                      %                           %                      %                           %                    %                        %

       (I)    PERSONNEL                                                       0                    0                          0                         0                          0                    0                        0                   0     0%
                                                                                                                                                                                                                                                           0%
       (II) OPERATING EXPENSES                                                0                    0                          0                         0                          0                    0                        0                   0     0%
                                                                                                                                                                                                                                                           0%
       (III) CAPITAL EXPENDITURES                                                                  0                          0                         0                          0                    0                                                  0%
                                                                                                                                                                                                                                                           0%
       (IV) OTHER COSTS                                                       0                    0                          0                         0                          0                    0                        0                   0     0%
                                                      (10% MAX)                                                                                                                                                                                            0%
       (V) INDIRECT COSTS                             10.00%                  0                    0                          0   43.04%                0                          0                    0                                                 43%

              TOTALS*                                                         0                    0                          0                         0                          0                    0                        0                   0     0%           0.00



                                                   Use this total when requesting reimbursement for this invoice.
                             $0
                                                   This is the maximum amount payable from State and Federal sources.
              * These amounts contain local revenue submitted for information and matching purposes. MCAH does not reimburse Agency contributions.
              AS THE MCAH/PROJECT DIRECTOR, I CERTIFY THAT I HAVE SEEN AND REVIEWED THIS                                                   AS THE FISCAL AGENT FOR THIS AGENCY, I CERTIFY THAT THIS INVOICE IS BASED UPON ACTUAL COSTS
              INVOICE FOR COMPLIANCE WITH MCAH ADMINISTRATIVE AND PROGRAM POLICIES.                                                        AND THAT THOSE SALARIES AND WAGES FOR STAFF FUNDED IN WHOLE OR IN PART BY FEDERAL
                                                                                                                                           TITLE XIX FUNDS ARE BASED ENTIRELY ON TIME-STUDY DOCUMENTS COMPLETED BY PROGRAM STAFF.




                          MCAH/PROJECT DIRECTOR'S SIGNATURE                                  DATE                                                 AGENCY'S FISCAL AGENT'S SIGNATURE                                       DATE


              * These amounts contain local revenues submitted for information and matching purposes. MCAH does not reimburse for Agency contributions.

      State Use Only                                                                                                                                                                            MCH/                                        MCH/
                                                                                        MCAH-TV                 MCAH-GF                                              MCAH-N                   CNTY-N                 MCAH-E                 CNTY-E
      (I)      PERSONNEL                                                                           0                          0                                                    0                    0                        0                   0
      (II)    OPERATING COSTS                                                                      0                          0                                                    0                    0                        0                   0
      (III)   CAPITAL EXPENDITURES                                                                 0                          0                                                    0                    0                        0                   0
      (IV)    OTHER COSTS                                                                          0                          0                                                    0                    0                        0                   0
      (V)     INDIRECT COSTS                                                                       0                          0                                                    0                    0                        0                   0

              Totals for PCA Codes **                                         0                    0                          0                                                    0                    0                        0                   0




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                        Page 14 of 26                                                                                                  Print Date: 9/3/2009
           Maternal, Child and Adolescent Health /                                                                       QUARTER #3
           Office of Family Planning Branch                                                                               INVOICE

Program:                       Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                     NON - ENHANCED MATCHING (50/50)                    ENHANCED MATCHING (75/25)
Agency:                        Mono County Health Department                   MCAH-TV                 MCAH-GF                 AGENCY                     MCAH-N                  CNTY-N                  MCAH-E                CNTY-E
Agreement No.:                 2009-26                       (1)         (2)      (3)           (4)       (5)           (6)      (7)            (8)         (9)           (10)      (11)        (12)       (13)          (14)    (15)        (16)     (17)    (18)   (19)
EXP                                                                             Federal               State General             Local *                       Combined           Combined *              Combined                              Combined *
                                                        TOTAL FUNDING
                                                                                Title V                   Funds                Revenue                        Fed/State          Fed/Agency              Fed/State                             Fed/Agency
ENS
                                                                         %                      %                       %                       %                          %                     %                        %


II. OPERATING EXPENSES DETAIL PAGE                                                                                                                                                                                                              Match

TOTAL OPERATING EXPENSES                                             0                    0                       0                       0                        0                       0                         0                   0   Used    Avail.

       TRAVEL                                                                                                     0   10.00%              0                        0                       0                         0                   0   0.00%

       TRAINING                                                                                                   0                       0                        0                       0                         0                   0   0.00%   46.96%

       MATCHED EXPENSES                                                                                           0                       0                        0                       0                                                 0.00%   46.96%

       **UNMATCHED EXPENSES                                                                                       0                       0                        0                       0                                                 0.00%   46.96%

   1   COMMUNICATIONS                                                                                             0                       0                        0                       0                                                 0.00%   46.96%

   2   EQUIPMENT MAINT                                                                                            0                       0                        0                       0                                                 0.00%   46.96%

   3   MEMBERSHIPS                                                                                                0                       0                        0                       0                                                 0.00%   46.96%

   4   OFFICE EXPENSE                                                                                             0                       0                        0                       0                                                 0.00%   46.96%

   5   RENTS/LEASES                                                                                               0                       0                        0                       0                                                 0.00%   46.96%

   6   MEDIA/OUTREACH                                                                                             0                       0                        0                       0                                                 0.00%   46.96%

   7   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

   8   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

   9   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

  10   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

  11   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

  12   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

  13   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

  14   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

  15   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

  **
Unm
IV. OTHER COSTS DETAIL PAGE
TOTAL OTHER COSTS                                                    0                    0                       0                       0                        0                       0                         0                   0      Match
SUBCONTRACTS                                                                                                                                                                                                                                 Used    Avail.
   1   0                                                                                                          0                       0   59.84%               0                       0   0.16%                 0                   0 60.00% -13.04%
   2   0                                                                                                          0                       0                        0                       0                         0                   0   0.00%   46.96%

   3   0                                                                                                          0                       0                        0                       0                         0                   0   0.00%   46.96%

   4   0                                                                                                          0                       0                        0                       0                         0                   0   0.00%   46.96%

   5   0                                                                                                          0                       0                        0                       0                         0                   0   0.00%   46.96%

   6   0                                                                                                          0                       0                        0                       0                         0                   0   0.00%   46.96%

   7   0                                                                                                          0                       0                        0                       0                         0                   0   0.00%   46.96%

   8   0                                                                                                          0                       0                        0                       0                         0                   0   0.00%   46.96%

OTHER CHARGES                                                                                                                                                                                                                                0.00%   46.96%

               AGENCY'S TOTAL INDIRECT COSTS
       AGENCY'S OTHER INDIRECT COSTS                                                                                                      0                                                                                                  0.00%   46.96%

   1   SIDS                                                                                                       0                       0                        0                       0                                                 0.00%   46.96%

   2   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

   3   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

   4   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

   5   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

   6   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%

   7   0                                                                                                          0                       0                        0                       0                                                 0.00%   46.96%




              6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                Page 15 of 26                                                                                                   Print Date: 9/3/2009
                   Maternal, Child and Adolescent Health /                                                                      QUARTER #3
                   Office of Family Planning Branch                                                                              INVOICE




Program:                              Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                     NON - ENHANCED MATCHING (50/50)                     ENHANCED MATCHING (75/25)
Agency:                               Mono County Health Department                   MCAH-TV                 MCAH-GF                 AGENCY                     MCAH-N                    CNTY-N                 MCAH-E                  CNTY-E
Agreement No.:                        2009-26                       (1)         (2)      (3)           (4)       (5)           (6)      (7)            (8)         (9)             (10)      (11)       (12)       (13)           (14)     (15)         (16)       (17)       (18)      (19)
EXP                                                                                    Federal               State General             Local *                         Combined           Combined *             Combined                                  Combined *
                                                               TOTAL FUNDING
                                                                                       Title V                   Funds                Revenue                          Fed/State          Fed/Agency             Fed/State                                 Fed/Agency
ENS
                                                                                %                      %                       %                       %                            %                    %                         %

I. PERSONNEL DETAIL PAGE
TOTAL PERSONNEL COSTS                                                       0                    0                       0                       0                         0                        0                        0                     0
       BENEFIT RATE                                                         0                    0                       0                       0                         0                        0                        0                     0
       ACTUAL BENEFITS                                                      0                    0                       0                       0                         0                        0                        0                     0
       TOTAL WAGES                                                          0                    0                       0                       0                         0                        0                        0                     0
                                                   Actual
                                        Actual                                                                                                                                                                                                         % Time In Staff (x)   MCF Per   Var. MCF
                    TITLE OR CLASS.                Benefit     Total Wages                                                                                                                                                                               Prog.   Traveling    Staff      Rate
                                       Benefit %




        INITIALS
                                                   Amount
   1   SP PCG COORDINATOR                                  0                                                      0                     0                          0                         0                      0                       0          18.07        X        90.00        V

   2   TC MCH CLERK                     54.09%             0                                                      0          43.30%     0            56.70%        0                         0                      0                       0                                56.70      57.10

   3   MG MCH CLERK                     58.08%             0                                                      0          43.30%     0            56.70%        0                         0                      0                       0           5.02        X        56.70      57.10

   4   MH MCH CLERK                     41.05%             0                                                      0          43.30%     0            56.70%        0                         0                      0                       0           2.36        X        56.70      57.10

   5   PM FISCAL AGENT                  43.98%             0                                                      0          43.30%     0            56.70%        0                         0                      0                       0           7.51        X        56.70      57.10

   6   SP MCH DIRECTOR                  50.53%             0                                                      0          43.30%     0                          0           50.10%        0                      0            6.60%      0          56.77        X        56.70      57.10

   7   LS PH DIRECTOR                   29.81%             0                                                      0          43.30%     0                          0           56.70%        0                      0                       0          11.08        X        56.70      57.10

   8   SP PSC COORD                                        0                                                      0                     0            56.70%        0                         0                      0                       0                       X        90.00        V

   9    0          POE COORDINATOR      3.55%              0                                                      0          10.79%     0            56.70%        0                         0                      0            32.51%     0           1.01        X        56.70        V

  10    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  11    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  12    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  13    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  14    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  15    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  16    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  17    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  18    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  19    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  20    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  21    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  22    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  23    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  24    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  25    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  26    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  27    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  28    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  29    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  30    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  31    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00

  32    0          0                                       0                                                      0                     0                          0                         0                      0                       0                                 0.00      0.00




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                  Page 16 of 26                                                                                                      Print Date: 9/3/2009
                  Maternal, Child and Adolescent Health /                                                                             QUARTER #4
                  Office of Family Planning Branch                                                                                     INVOICE




                                                                                                                                                                      % Personnel
       I. INVOICE SUMMARY PAGE                           FY: 2009 - 2010                                                                                               Matched



Invoice No:                                  4                                                                 Inv. Period:       April 1 through June 30              0.00%
      Program:                          Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                         NON - ENHANCED MATCHING (50/50)                    ENHANCED MATCHING (75/25)
      Agency:                           Mono County Health Department                   MCAH-TV                  MCAH-GF                     AGENCY                    MCAH-N                   CNTY-N                 MCAH-E                 CNTY-E
      Agreement No.:                    2009-26                       (1)         (2)      (3)           (4)         (5)             (6)        (7)          (8)         (9)            (10)      (11)       (12)        (13)          (14)    (15)        (16)    (17)   (18)    (19)
      EXP                                                                                Federal                 State General                 Local *                      Combined           Combined *              Combined                              Combined *
                                                                  TOTAL FUNDING
                                                                                         Title V                     Funds                    Revenue                       Fed/State          Fed/Agency              Fed/State                             Fed/Agency
      ENS
                                                                                  %                      %                           %                       %                           %                    %                         %

       (I)    PERSONNEL                                                       0                    0                          0                          0                          0                    0                         0                   0     0%
                                                                                                                                                                                                                                                             0%
       (II) OPERATING EXPENSES                                                0                    0                          0                          0                          0                    0                         0                   0     0%
                                                                                                                                                                                                                                                             0%
       (III) CAPITAL EXPENDITURES                                                                  0                          0                          0                          0                    0                                                   0%
                                                                                                                                                                                                                                                             0%
       (IV) OTHER COSTS                                                       0                    0                          0                          0                          0                    0                         0                   0     0%
                                                      (10% MAX)                                                                                                                                                                                              0%
       (V) INDIRECT COSTS                                                     0                    0                          0                          0                          0                    0                                                   0%

              TOTALS*                                                         0                    0                          0                          0                          0                    0                         0                   0     0%            0.00



                                                   Use this total when requesting reimbursement for this invoice.
                             $0
                                                   This is the maximum amount payable from State and Federal sources.
              * These amounts contain local revenue submitted for information and matching purposes. MCAH does not reimburse Agency contributions.
              AS THE MCAH/PROJECT DIRECTOR, I CERTIFY THAT I HAVE SEEN AND REVIEWED THIS                                                   AS THE FISCAL AGENT FOR THIS AGENCY, I CERTIFY THAT THIS INVOICE IS BASED UPON ACTUAL COSTS
              INVOICE FOR COMPLIANCE WITH MCAH ADMINISTRATIVE AND PROGRAM POLICIES.                                                        AND THAT THOSE SALARIES AND WAGES FOR STAFF FUNDED IN WHOLE OR IN PART BY FEDERAL
                                                                                                                                           TITLE XIX FUNDS ARE BASED ENTIRELY ON TIME-STUDY DOCUMENTS COMPLETED BY PROGRAM STAFF.




                          MCAH/PROJECT DIRECTOR'S SIGNATURE                                  DATE                                                  AGENCY'S FISCAL AGENT'S SIGNATURE                                        DATE


              * These amounts contain local revenues submitted for information and matching purposes. MCAH does not reimburse for Agency contributions.

      State Use Only                                                                                                                                                                             MCH/                                         MCH/
                                                                                        MCAH-TV                 MCAH-GF                                               MCAH-N                   CNTY-N                 MCAH-E                  CNTY-E
      (I)      PERSONNEL                                                                           0                          0                                                     0                    0                         0                   0
      (II)    OPERATING COSTS                                                                      0                          0                                                     0                    0                         0                   0
      (III)   CAPITAL EXPENDITURES                                                                 0                          0                                                     0                    0                         0                   0
      (IV)    OTHER COSTS                                                                          0                          0                                                     0                    0                         0                   0
      (V)     INDIRECT COSTS                                                                       0                          0                                                     0                    0                         0                   0

              Totals for PCA Codes **                                         0                    0                          0                                                     0                    0                         0                   0




                  6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                         Page 17 of 26                                                                                                    Print Date: 9/3/2009
           Maternal, Child and Adolescent Health /                                                                     QUARTER #4
           Office of Family Planning Branch                                                                             INVOICE

Program:                       Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                  NON - ENHANCED MATCHING (50/50)                   ENHANCED MATCHING (75/25)
Agency:                        Mono County Health Department                   MCAH-TV                 MCAH-GF               AGENCY                    MCAH-N                  CNTY-N                 MCAH-E                 CNTY-E
Agreement No.:                 2009-26                       (1)         (2)      (3)           (4)       (5)         (6)       (7)          (8)         (9)           (10)      (11)       (12)        (13)          (14)    (15)        (16)    (17)     (18)   (19)
EXP                                                                             Federal               State General            Local *                     Combined           Combined *              Combined                              Combined *
                                                        TOTAL FUNDING
                                                                                Title V                   Funds               Revenue                      Fed/State          Fed/Agency              Fed/State                             Fed/Agency
ENS
                                                                         %                      %                     %                      %                          %                    %                         %


II. OPERATING EXPENSES DETAIL PAGE                                                                                                                                                                                                           Match

TOTAL OPERATING EXPENSES                                             0                    0                       0                      0                      0                       0                         0                   0   Used    Avail.

       TRAVEL                                                                                                     0                      0                      0                       0                         0                   0   0.00%

       TRAINING                                                                                                   0                      0                      0                       0                         0                   0   0.00%   0.00%

       MATCHED EXPENSES                                                                                           0                      0                      0                       0                                                 0.00%   0.00%

       **UNMATCHED EXPENSES                                                                                       0                      0                      0                       0                                                 0.00%   0.00%

   1   COMMUNICATIONS                                                                                             0                      0                      0                       0                                                 0.00%   0.00%

   2   EQUIPMENT MAINT                                                                                            0                      0                      0                       0                                                 0.00%   0.00%

   3   MEMBERSHIPS                                                                                                0                      0                      0                       0                                                 0.00%   0.00%

   4   OFFICE EXPENSE                                                                                             0                      0                      0                       0                                                 0.00%   0.00%

   5   RENTS/LEASES                                                                                               0                      0                      0                       0                                                 0.00%   0.00%

   6   MEDIA/OUTREACH                                                                                             0                      0                      0                       0                                                 0.00%   0.00%

   7   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

   8   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

   9   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

  10   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

  11   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

  12   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

  13   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

  14   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

  15   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

  **
Unm
IV. OTHER COSTS DETAIL PAGE
TOTAL OTHER COSTS                                                    0                    0                       0                      0                      0                       0                         0                   0      Match
SUBCONTRACTS                                                                                                                                                                                                                              Used    Avail.
   1   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

   2   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

   3   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

   4   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

   5   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

   6   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

   7   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

   8   0                                                                                                          0                      0                      0                       0                         0                   0   0.00%   0.00%

OTHER CHARGES                                                                                                                                                                                                                             0.00%   0.00%

               AGENCY'S TOTAL INDIRECT COSTS
       AGENCY'S OTHER INDIRECT COSTS                                                                                                     0                                                                                                0.00%   0.00%

   1   SIDS                                                                                                       0                      0                      0                       0                                                 0.00%   0.00%

   2   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

   3   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

   4   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

   5   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

   6   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%

   7   0                                                                                                          0                      0                      0                       0                                                 0.00%   0.00%




              6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                              Page 18 of 26                                                                                                  Print Date: 9/3/2009
                   Maternal, Child and Adolescent Health /                                                                     QUARTER #4
                   Office of Family Planning Branch                                                                             INVOICE




Program:                              Maternal, Child & Adolescent Health                             UNMATCHED FUNDING                                  NON - ENHANCED MATCHING (50/50)                     ENHANCED MATCHING (75/25)
Agency:                               Mono County Health Department                    MCAH-TV                 MCAH-GF               AGENCY                    MCAH-N                    CNTY-N                 MCAH-E                 CNTY-E
Agreement No.:                        2009-26                       (1)          (2)      (3)           (4)       (5)         (6)       (7)          (8)         (9)             (10)      (11)       (12)        (13)          (14)    (15)         (16)       (17)       (18)      (19)
EXP                                                                                     Federal               State General            Local *                       Combined           Combined *              Combined                                Combined *
                                                                 TOTAL FUNDING
                                                                                        Title V                   Funds               Revenue                        Fed/State          Fed/Agency              Fed/State                               Fed/Agency
ENS
                                                                                 %                      %                     %                      %                            %                    %                         %

I. PERSONNEL DETAIL PAGE
TOTAL PERSONNEL COSTS                                                        0                    0                       0                      0                       0                        0                         0                   0
       BENEFIT RATE                                                          0                    0                       0                      0                       0                        0                         0                   0
       ACTUAL BENEFITS                                                       0                    0                       0                      0                       0                        0                         0                   0
       TOTAL WAGES                                                           0                    0                       0                      0                       0                        0                         0                   0
                                                   Actual
                                        Actual                                                                                                                                                                                                      % Time In Staff (x)   MCF Per   Var. MCF
                    TITLE OR CLASS.                Benefit       Total Wages                                                                                                                                                                          Prog.   Traveling    Staff      Rate
                                       Benefit %




        INITIALS
                                                   Amount
   1   SP PCG COORDINATOR                                    0                                                     0                    0                        0                         0                       0                     0                                90.00        V

   2   TC MCH CLERK                                          0                                                     0                    0                        0                         0                       0                     0                                56.70      57.10

   3   MG MCH CLERK                                          0                                                     0                    0                        0                         0                       0                     0                                56.70      57.10

   4   MH MCH CLERK                                          0                                                     0                    0                        0                         0                       0                     0                                56.70      57.10

   5   PM FISCAL AGENT                                       0                                                     0                    0                        0                         0                       0                     0                                56.70      57.10

   6   SP MCH DIRECTOR                                       0                                                     0                    0                        0                         0                       0                     0                                56.70      57.10

   7   LS PH DIRECTOR                                        0                                                     0                    0                        0                         0                       0                     0                                56.70      57.10

   8   SP PSC COORD                                          0                                                     0                    0                        0                         0                       0                     0                                90.00        V

   9    0           POE COORDINATOR                          0                                                     0                    0                        0                         0                       0                     0                                56.70        V

  10    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  11    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  12    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  13    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  14    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  15    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  16    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  17    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  18    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  19    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  20    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  21    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  22    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  23    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  24    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  25    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  26    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  27    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  28    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  29    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  30    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  31    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00

  32    0           0                                        0                                                     0                    0                        0                         0                       0                     0                                 0.00      0.00




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                 Page 19 of 26                                                                                                    Print Date: 9/3/2009
            Maternal, Child and Adolescent Health /
            Office of Family Planning Branch                                                                            SUPPLEMENTAL INVOICE




                                                                                                                                                               % Personnel
I. INVOICE SUMMARY PAGE                            FY: 2009 - 2010                                                                                              Matched


 SUPPLEMENTAL INVOICE                                                                                    Inv. Period:       July 1 through June 30              0.00%
Program:                          Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                        NON - ENHANCED MATCHING (50/50)                    ENHANCED MATCHING (75/25)
Agency:                           Mono County Health Department                   MCAH-TV                  MCAH-GF                     AGENCY                   MCAH-N                   CNTY-N                 MCAH-E                CNTY-E
Agreement No.:                    2009-26                       (1)         (2)      (3)           (4)         (5)             (6)        (7)         (8)         (9)            (10)      (11)       (12)       (13)          (14)    (15)        (16)   (17)   (18)   (19)
EXP                                                                                Federal                 State General                Local *                      Combined           Combined *             Combined                             Combined *
                                                            TOTAL FUNDING
                                                                                   Title V                     Funds                   Revenue                       Fed/State          Fed/Agency             Fed/State                            Fed/Agency
ENS
                                                                            %                      %                           %                      %                           %                    %                        %

(I)     PERSONNEL                                                       0                    0                          0                         0                          0                    0                        0                   0     0%
                                                                                                                                                                                                                                                     0%
(II) OPERATING EXPENSES                                                 0                    0                          0                         0                          0                    0                        0                   0     0%
                                                                                                                                                                                                                                                     0%
(III) CAPITAL EXPENDITURES                                                                   0                          0                         0                          0                    0                                                  0%
                                                                                                                                                                                                                                                     0%
(IV) OTHER COSTS                                                        0                    0                          0                         0                          0                    0                        0                   0     0%
                                                (10% MAX)                                                                                                                                                                                            0%
(V) INDIRECT COSTS                                                      0                    0                          0                         0                          0                    0                                                  0%

        TOTALS*                                                         0                    0                          0                         0                          0                    0                        0                   0     0%



                       $0                    Use this total when requesting reimbursement for this invoice.
                                             This is the maximum amount payable from State and Federal sources.
        * These amounts contain local revenue submitted for information and matching purposes. MCAH does not reimburse Agency contributions.
        AS THE MCAH/PROJECT DIRECTOR, I CERTIFY THAT I HAVE SEEN AND REVIEWED THIS                                                   AS THE FISCAL AGENT FOR THIS AGENCY, I CERTIFY THAT THIS INVOICE IS BASED UPON ACTUAL COSTS
        INVOICE FOR COMPLIANCE WITH MCAH ADMINISTRATIVE AND PROGRAM POLICIES.                                                        AND THAT THOSE SALARIES AND WAGES FOR STAFF FUNDED IN WHOLE OR IN PART BY FEDERAL
                                                                                                                                     TITLE XIX FUNDS ARE BASED ENTIRELY ON TIME-STUDY DOCUMENTS COMPLETED BY PROGRAM STAFF.




                    MCAH/PROJECT DIRECTOR'S SIGNATURE                                  DATE                                                 AGENCY'S FISCAL AGENT'S SIGNATURE                                       DATE


        * These amounts contain local revenues submitted for information and matching purposes. MCAH does not reimburse for Agency contributions.

State Use Only                                                                                                                                                                            MCH/                                        MCH/
                                                                                  MCAH-TV                 MCAH-GF                                              MCAH-N                   CNTY-N                 MCAH-E                 CNTY-E
(I)      PERSONNEL                                                                           0                          0                                                    0                    0                        0                   0
(II)    OPERATING COSTS                                                                      0                          0                                                    0                    0                        0                   0
(III)   CAPITAL EXPENDITURES                                                                 0                          0                                                    0                    0                        0                   0
(IV)    OTHER COSTS                                                                          0                          0                                                    0                    0                        0                   0
(V)     INDIRECT COSTS                                                                       0                          0                                                    0                    0                        0                   0

        Totals for PCA Codes **                                         0                    0                          0                                                    0                    0                        0                   0




             6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                        Page 20 of 26                                                                                                  Print Date: 9/3/2009
           Maternal, Child and Adolescent Health /
           Office of Family Planning Branch                                                                       SUPPLEMENTAL INVOICE

Program:                       Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                 NON - ENHANCED MATCHING (50/50)                   ENHANCED MATCHING (75/25)
Agency:                        Mono County Health Department                   MCAH-TV                 MCAH-GF               AGENCY                   MCAH-N                  CNTY-N                 MCAH-E                CNTY-E
Agreement No.:                 2009-26                       (1)         (2)      (3)           (4)       (5)         (6)      (7)          (8)         (9)           (10)      (11)       (12)       (13)          (14)    (15)        (16)    (17)     (18)   (19)
EXP                                                                             Federal               State General           Local *                     Combined           Combined *             Combined                              Combined *
                                                        TOTAL FUNDING
                                                                                Title V                   Funds              Revenue                      Fed/State          Fed/Agency             Fed/State                             Fed/Agency
ENS
                                                                         %                      %                     %                     %                          %                    %                        %


II. OPERATING EXPENSES DETAIL PAGE                                                                                                                                                                                                         Match

TOTAL OPERATING EXPENSES                                             0                    0                       0                     0                      0                       0                        0                   0   Used    Avail.

       TRAVEL                                                                                                     0                     0                      0                       0                        0                   0   0.00%

       TRAINING                                                                                                   0                     0                      0                       0                        0                   0   0.00%   0.00%

       MATCHED EXPENSES                                                                                           0                     0                      0                       0                                                0.00%   0.00%

       **UNMATCHED EXPENSES                                                                                       0                     0                      0                       0                                                0.00%   0.00%

   1   COMMUNICATIONS                                                                                             0                     0                      0                       0                                                0.00%   0.00%

   2   EQUIPMENT MAINT                                                                                            0                     0                      0                       0                                                0.00%   0.00%

   3   MEMBERSHIPS                                                                                                0                     0                      0                       0                                                0.00%   0.00%

   4   OFFICE EXPENSE                                                                                             0                     0                      0                       0                                                0.00%   0.00%

   5   RENTS/LEASES                                                                                               0                     0                      0                       0                                                0.00%   0.00%

   6   MEDIA/OUTREACH                                                                                             0                     0                      0                       0                                                0.00%   0.00%

   7   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

   8   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

   9   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

  10   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

  11   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

  12   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

  13   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

  14   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

  15   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

  **
Unm
IV. OTHER COSTS DETAIL PAGE
TOTAL OTHER COSTS                                                    0                    0                       0                     0                      0                       0                        0                   0      Match
SUBCONTRACTS                                                                                                                                                                                                                            Used    Avail.
   1   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

   2   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

   3   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

   4   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

   5   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

   6   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

   7   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

   8   0                                                                                                          0                     0                      0                       0                        0                   0   0.00%   0.00%

OTHER CHARGES                                                                                                                                                                                                                           0.00%   0.00%

               AGENCY'S TOTAL INDIRECT COSTS
       AGENCY'S OTHER INDIRECT COSTS                                                                                                    0                                                                                               0.00%   0.00%

   1   SIDS                                                                                                       0                     0                      0                       0                                                0.00%   0.00%

   2   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

   3   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

   4   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

   5   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

   6   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%

   8   0                                                                                                          0                     0                      0                       0                                                0.00%   0.00%




              6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                              Page 21 of 26                                                                                                Print Date: 9/3/2009
                   Maternal, Child and Adolescent Health /
                   Office of Family Planning Branch                                                                      SUPPLEMENTAL INVOICE




Program:                              Maternal, Child & Adolescent Health                            UNMATCHED FUNDING                                 NON - ENHANCED MATCHING (50/50)                     ENHANCED MATCHING (75/25)
Agency:                               Mono County Health Department                   MCAH-TV                 MCAH-GF               AGENCY                   MCAH-N                    CNTY-N                 MCAH-E                CNTY-E
Agreement No.:                        2009-26                       (1)         (2)      (3)           (4)       (5)         (6)      (7)          (8)         (9)             (10)      (11)       (12)       (13)          (14)    (15)         (16)       (17)       (18)      (19)
EXP                                                                                    Federal               State General           Local *                       Combined           Combined *             Combined                                Combined *
                                                               TOTAL FUNDING
                                                                                       Title V                   Funds              Revenue                        Fed/State          Fed/Agency             Fed/State                               Fed/Agency
ENS
                                                                                %                      %                     %                     %                            %                    %                        %

I. PERSONNEL DETAIL PAGE
TOTAL PERSONNEL COSTS                                                       0                    0                       0                     0                       0                        0                        0                   0
       BENEFIT RATE                                                         0                    0                       0                     0                       0                        0                        0                   0
       ACTUAL BENEFITS                                                      0                    0                       0                     0                       0                        0                        0                   0
       TOTAL WAGES                                                          0                    0                       0                     0                       0                        0                        0                   0
                                                   Actual
                                        Actual                                                                                                                                                                                                   % Time In Staff (x)   MCF Per   Var. MCF
                    TITLE OR CLASS.                Benefit     Total Wages                                                                                                                                                                         Prog.   Traveling    Staff      Rate
                                       Benefit %




        INITIALS
                                                   Amount
   1   SP PCG COORDINATOR                                  0                                                      0                   0                        0                         0                      0                     0                                90.00        V

   2   TC MCH CLERK                                        0                                                      0                   0                        0                         0                      0                     0                                56.70      57.10

   3   MG MCH CLERK                                        0                                                      0                   0                        0                         0                      0                     0                                56.70      57.10

   4   MH MCH CLERK                                        0                                                      0                   0                        0                         0                      0                     0                                56.70      57.10

   5   PM FISCAL AGENT                                     0                                                      0                   0                        0                         0                      0                     0                                56.70      57.10

   6   SP MCH DIRECTOR                                     0                                                      0                   0                        0                         0                      0                     0                                56.70      57.10

   7   LS PH DIRECTOR                                      0                                                      0                   0                        0                         0                      0                     0                                56.70      57.10

   8   SP PSC COORD                                        0                                                      0                   0                        0                         0                      0                     0                                90.00        V

   9    0          POE COORDINATOR                         0                                                      0                   0                        0                         0                      0                     0                                56.70        V

  10    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  11    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  12    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  13    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  14    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  15    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  16    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  17    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  18    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  19    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  20    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  21    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  22    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  23    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  24    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  25    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  26    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  27    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  28    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  29    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  30    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  31    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00

  32    0          0                                       0                                                      0                   0                        0                         0                      0                     0                                 0.00      0.00




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                Page 22 of 26                                                                                                  Print Date: 9/3/2009
                  Maternal, Child and Adolescent Health /                                                                   RECONCILIATION TABLE
                  Office of Family Planning Branch



         INVOICE RECONCILIATION SUMMARY TABLE                                          FY: 2009 - 2010

   Program:                 Maternal, Child & Adolescent Health                                               UNMATCHED FUNDING                                                NON - ENHANCED MATCHING (50/50)                             ENHANCED MATCHING (75/25)
    Agency:                 Mono County Health Department                                        TV                         SGF                       AGENCY                         MCAH-N                       CNTY-N                      MCAH-E                        CNTY-E
greement No.:               2009-26              %                   (1)             (2)         (3)             (4)         (5)             (6)         (7)             (8)           (9)             (10)         (11)         (12)           (13)             (14)         (15)
                                                                    TOTAL            %                           %                           %                           %                              %                         %                               %
                                                   Remaining      REMAINING       Remaining   Remaining       Remaining   Remaining       Remaining   Remaining       Remaining     Remaining       Remaining    Remaining     Remaining      Remaining       Remaining    Remaining
        EXPENSE CATEGORY                            Funding        FUNDING           TV          TV             SGF         SGF            Agency      Agency         Fed/State     Fed/State       Fed/Agency   Fed/Agency    Fed/State      Fed/State       Fed/Agency   Fed/Agency

        (I)     PERSONNEL                          100.00%           169,998                      25,639                              0                   52,359                                0                    68,877                               0                    23,123

        (II)    OPERATING EXPENSES                 100.01%            12,382                       5,551                              0                        616                              0                     6,077                               0                          138

        (III) CAPITAL EXPENDITURES                  #DIV/0!                   0                           0                           0                           0                             0                          0                              0                            0

        (IV) OTHER COSTS                           100.00%             7,373                       3,000                              0                    2,059                                0                     2,314                               0                            0

        (V) INDIRECT COSTS                         100.00%            10,832                           643                            0                    4,333                                0                     5,856                               0                            0

                TOTALS*                              100.00%         200,585        100.00%       34,833                              0     100.00%       59,367                                0      100.00%       83,124                               0      100.00%       23,261




                   6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                        Page 23 of 26                                                                                               Print Date: 9/3/2009
                Maternal, Child and Adolescent Health /                                                                         RECONCILIATION TABLE
                Office of Family Planning Branch


   Program:               Maternal, Child & Adolescent Health                                                   UNMATCHED FUNDING                                                       NON - ENHANCED MATCHING (50/50)                                    ENHANCED MATCHING (75/25)
    Agency:               Mono County Health Department                                            TV                           SGF                            AGENCY                         MCAH-N                            CNTY-N                        MCAH-E                             CNTY-E
greement No.:             2009-26              %                   (1)             (2)             (3)             (4)           (5)              (6)             (7)             (8)           (9)              (10)             (11)           (12)           (13)              (14)             (15)
                                                                  TOTAL            %                               %                              %                               %                               %                               %                                %
                                                 Remaining      REMAINING       Remaining       Remaining       Remaining     Remaining        Remaining       Remaining       Remaining     Remaining        Remaining        Remaining       Remaining      Remaining        Remaining        Remaining
        EXPENSE CATEGORY                          Funding        FUNDING           TV              TV             SGF           SGF             Agency          Agency         Fed/State     Fed/State        Fed/Agency       Fed/Agency      Fed/State      Fed/State        Fed/Agency       Fed/Agency

                                                                                                                 Invoice Reconciliation Table
                                                     %             (1)             (2)             (3)             (4)           (5)              (6)             (7)             (8)           (9)              (10)             (11)           (12)           (13)              (14)             (15)
                                                                                    %                               %                              %                               %                              %                               %                                %
                                                Remaining        TOTAL          Remaining       Remaining       Remaining     Remaining        Remaining       Remaining       Remaining     Remaining        Remaining        Remaining       Remaining     Remaining         Remaining        Remaining
                                                 Funding        FUNDING            TV              TV             SGF           SGF             Agency          Agency         Fed/State     Fed/State        Fed/Agency       Fed/Agency      Fed/State     Fed/State         Fed/Agency       Fed/Agency

                                                                                                                UNMATCHED FUNDING                                                       NON - ENHANCED MATCHING (50/50)                                    ENHANCED MATCHING (75/25)
        (I) PERSONNEL                                                                              TV                           SGF                            AGENCY                         MCAH - N                          CNTY - N                      MCAH - E                           CNTY - E
                                   Budget                100%      169,998               100%       25,639          #DIV/0!                0            100%       52,359          #DIV/0!                0             100%       68,877          #DIV/0!                 0             100%       23,123
                                   1st Qtr                0%                0             0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%            0           #DIV/0!                0               0%            0
                                   2nd Qtr                0%                0             0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%            0           #DIV/0!                0               0%            0
                                   3rd Qtr                0%                0             0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%            0           #DIV/0!                0               0%            0
                                   4th Qtr                0%                0             0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%            0           #DIV/0!                0               0%            0
                                   Supp                   0%                0             0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%            0           #DIV/0!                0               0%            0
 Adjustments/Corrections                                                    0
                      Total Expended Funds            0.00%                 0        0.00%                  0                             0         0.00%                  0                             0         0.00%                   0                              0         0.00%                   0
                Balance of Available Funds*        100.00%         169,998         100.00%          25,639                                0       100.00%          52,359                                0       100.00%           68,877                                 0       100.00%           23,123

                                                                                                                UNMATCHED FUNDING                                                       NON - ENHANCED MATCHING (50/50)                           ENHANCED MATCHING (75/25)
        (II) OPERATING EXPENSE                                                                     TV                           SGF                            AGENCY                         MCAH-N                            CNTY-N                        MCAH-E                             CNTY-E
                                   Budget                100%        12,382              100%        5,551          #DIV/0!                0            100%            616        #DIV/0!                0             100%         6,077         #DIV/0!                 0             100%             138
                                   1st Qtr                0%                0             0%            0           #DIV/0!               0              0%              0         #DIV/0!               0               0%             0          #DIV/0!                0               0%               0
                                   2nd Qtr                0%                0             0%            0           #DIV/0!               0              0%              0         #DIV/0!               0               0%             0          #DIV/0!                0               0%               0
                                   3rd Qtr                0%                0             0%            0           #DIV/0!               0              0%              0         #DIV/0!               0               0%             0          #DIV/0!                0               0%               0
                                   4th Qtr                0%                0             0%            0           #DIV/0!               0              0%              0         #DIV/0!               0               0%             0          #DIV/0!                0               0%               0
                                   Supp                   0%                0             0%            0           #DIV/0!               0              0%              0         #DIV/0!               0               0%             0          #DIV/0!                0               0%               0
 Adjustments/Corrections                                                    0
                      Total Expended Funds            0.00%                 0        0.00%                  0                             0         0.00%                  0                             0         0.00%                   0                              0         0.00%                   0
                Balance of Available Funds*        100.00%          12,382         100.00%           5,551                                0       100.00%               616                              0       100.00%            6,077                                 0       100.00%                 138

                                                                                                                UNMATCHED FUNDING                                                       NON - ENHANCED MATCHING (50/50)                                    ENHANCED MATCHING (75/25)
        (III) CAPITAL EXPENDITURES                                                                 TV                           SGF                            AGENCY                         MCAH-N                            CNTY-N                        MCAH-E                             CNTY-E
                                   Budget            #DIV/0!                0       #DIV/0!                 0       #DIV/0!               0        #DIV/0!                 0       #DIV/0!               0         #DIV/0!                 0
                                   1st Qtr           #DIV/0!                0       #DIV/0!                 0       #DIV/0!               0        #DIV/0!                 0       #DIV/0!               0         #DIV/0!                 0
                                   2nd Qtr           #DIV/0!                0       #DIV/0!                 0       #DIV/0!               0        #DIV/0!                 0       #DIV/0!               0         #DIV/0!                 0
                                   3rd Qtr           #DIV/0!                0       #DIV/0!                 0       #DIV/0!               0        #DIV/0!                 0       #DIV/0!               0         #DIV/0!                 0
                                   4th Qtr           #DIV/0!                0       #DIV/0!                 0       #DIV/0!               0        #DIV/0!                 0       #DIV/0!               0         #DIV/0!                 0
                                   Supp              #DIV/0!                0       #DIV/0!                 0       #DIV/0!               0        #DIV/0!                 0       #DIV/0!               0         #DIV/0!                 0
 Adjustments/Corrections                                                    0
                      Total Expended Funds                                  0                               0                             0                                0                             0                                 0
                Balance of Available Funds*                                 0                               0                             0                                0                             0                                 0




                6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                                Page 24 of 26                                                                                                          Print Date: 9/3/2009
                   Maternal, Child and Adolescent Health /                                                                           RECONCILIATION TABLE
                   Office of Family Planning Branch


   Program:                   Maternal, Child & Adolescent Health                                                    UNMATCHED FUNDING                                                       NON - ENHANCED MATCHING (50/50)                                  ENHANCED MATCHING (75/25)
    Agency:                   Mono County Health Department                                             TV                           SGF                            AGENCY                         MCAH-N                            CNTY-N                      MCAH-E                           CNTY-E
greement No.:                 2009-26              %                   (1)              (2)             (3)             (4)           (5)              (6)             (7)             (8)           (9)              (10)             (11)         (12)           (13)              (14)           (15)
                                                                      TOTAL             %                               %                              %                               %                               %                             %                                %
                                                     Remaining      REMAINING        Remaining       Remaining       Remaining     Remaining        Remaining       Remaining       Remaining     Remaining        Remaining        Remaining     Remaining      Remaining        Remaining      Remaining
        EXPENSE CATEGORY                              Funding        FUNDING            TV              TV             SGF           SGF             Agency          Agency         Fed/State     Fed/State        Fed/Agency       Fed/Agency    Fed/State      Fed/State        Fed/Agency     Fed/Agency


                                                                                                                     UNMATCHED FUNDING                                                       NON - ENHANCED MATCHING (50/50)                                  ENHANCED MATCHING (75/25)
        (IV)OTHER COSTS                                                                                 TV                           SGF                            AGENCY                         MCAH-N                            CNTY-N                      MCAH-E                           CNTY-E
                                       Budget              100%              7,373            100%        3,000          #DIV/0!                0            100%        2,059          #DIV/0!                0             100%         2,314       #DIV/0!                 0        #DIV/0!              0
                                       1st Qtr               0%                 0              0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%             0        #DIV/0!                0         #DIV/0!             0
                                       2nd Qtr               0%                 0              0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%             0        #DIV/0!                0         #DIV/0!             0
                                       3rd Qtr               0%                 0              0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%             0        #DIV/0!                0         #DIV/0!             0
                                       4th Qtr               0%                 0              0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%             0        #DIV/0!                0         #DIV/0!             0
                                       Supp                  0%                 0              0%            0           #DIV/0!               0              0%            0           #DIV/0!               0               0%             0        #DIV/0!                0         #DIV/0!             0
 Adjustments/Corrections                                                        0
                      Total Expended Funds                0.00%                 0         0.00%                  0                             0         0.00%                  0                             0         0.00%                 0                              0                             0
                Balance of Available Funds*            100.00%           7,373         100.00%            3,000                                0      100.00%            2,059                                0       100.00%            2,314                               0                             0

                                                                                                                     UNMATCHED FUNDING                                                       NON - ENHANCED MATCHING (50/50)                                  ENHANCED MATCHING (75/25)
        (V) INDIRECT COSTS                                                                              TV                           SGF                            AGENCY                         MCAH-N                            CNTY-N                      MCAH-E                           CNTY-E
                                       Budget              100%          10832                100%            643        #DIV/0!               0             100%            4333       #DIV/0!               0              100%         5856
                                       1st Qtr               0%                 0              0%               0        #DIV/0!               0              0%                0       #DIV/0!               0               0%             0
                                       2nd Qtr               0%                 0              0%               0        #DIV/0!               0              0%                0       #DIV/0!               0               0%             0
                                       3rd Qtr               0%                 0              0%               0        #DIV/0!               0              0%                0       #DIV/0!               0               0%             0
                                       4th Qtr               0%                 0              0%               0        #DIV/0!               0              0%                0       #DIV/0!               0               0%             0
                                       Supp                  0%                 0              0%               0        #DIV/0!               0              0%                0       #DIV/0!               0               0%             0
 Adjustments/Corrections                                                        0
                      Total Expended Funds                   0%                 0              0%                0                             0              0%                0                             0               0%              0
                Balance of Available Funds*               100%          10,832         100.00%                643                              0      100.00%            4,333                                0       100.00%            5,856

                                                             Funding                   Remaining Funds                   % Remaining
                            Title V from Budget:             34,833                        34,833                          100.00%
                State General Fund from Budget:                 0                             0


                               Invoice Totals
                                MCAH Programs
                                           Total Reimbursement
                                                Per Invoice
                1st Qtr                               0
                2nd Qtr                               0
                3rd Qtr                               0
                4th Qtr                               0
                Supp                                  0
                Adjust/Corr                           0
                YTD Total                             0


        *Balance of Available Funds includes Title V, State General Fund, Title XIX , and Agency Funds. Agency funds are not reimbursable through the MCAH Program.
        **Advance payment will be recovered at the State level when the first three quarterly invoices are submitted for payment and is dependent on funding availability




                    6/26/07 V1.31 - (corrected)PDFConvert.1763.1.FY 09-10 MCAH Bud-Inv File.xls                                                 Page 25 of 26                                                                                                        Print Date: 9/3/2009
Maternal, Child and Adolescent Health /
Office of Family Planning Branch

Agency:        Mono County Health Department
Agreement:     2009-26
FY:            2009 - 2010
Program:       Maternal, Child & Adolescent Health

This Section                                  NOTES PAGE
is for
MCAH/OFP
   Note No.     Initials   Date                            Note
    1
    2
    3
    4
    5
    6
    7
    8
    9
    10
    11
    12
    13
    14
    15
    16
    17
    18
    19
    20




                                        Page 26 Bud-Inv File.xls
6/26/07 V1.31 - PDFConvert.1763.1.FY 09-10 MCAHof26                Print Date: 9/3/2009
                     Mono County Health & Human Services
                                   Public Health Division




                                     Lynda Salcido #7
                                   Public Health Director


   Vacant #9      Sandra Pearce #1, #6, #8     Terry Calsadillas #2    Pat McGee #5
    PHN III            MCAH Director              MCAH Clerk          MCAH Fiscal Agent
                     PCG Coordinator
POE Coordinator       PSC Coordinator
                                               Maria Gonzalez #3       Marlys Harper #4
                                                 MCAH Clerk             MCAH Clerk
Agency: Mono County Health Department                                Fiscal Year: 2009-10
Agreement Number: 2009-26

       MATERNAL, CHILD AND ADOLESCENT HEALTH (MCAH) PROGRAM
                        SCOPE OF WORK (SOW)

The local health jurisdiction (LHJ) must work toward achieving the following goals and
objectives by performing the specified activities, evaluating the results and focusing on
process and/or outcome.

Goal 1:    Ensure that all children are born with optimal health outcomes to
           healthy mothers
Goal 2:    No health status disparities among racial/ethnic, gender, economic and
           regional groups.
Goal 3:    A safe and healthy environment for women, children and their families.
Goal 4:    Equal access for all women, children and their families to appropriate
           and needed care within an integrated and seamless system.

Timelines:     All of the implementation activities identified in this SOW are to be
               conducted within the term of this Agreement’s fiscal year.

Objective 1
MCAH Program in the LHJ operates under the direction of an approved MCAH
Director in accordance with the State MCAH Program Policies and Procedures
Manual.

Implementation Activities
1.1   The LHJ must have an MCAH Director who meets the professional qualifications
      and time allocation as specified in the current State MCAH Program Policies and
      Procedures Manual. (See State MCAH Program Policies and Procedures
      Manual.)

       Evaluation Process or Outcomes
       1.1.1 The local MCAH Director must submit a copy of an approval letter or a
             waiver with the annual Agreement Funding Application (AFA).

1.2    The MCAH Director is responsible for programs that improve the health of the
       MCAH population.

       Evaluation Process or Outcomes
       1.2.1 List all local MCAH programs funded by the State MCAH Division in the
             Annual Report.
       1.2.2 Identify the State MCAH Division and Title V (Federal) priority areas with
             the corresponding local MCAH Program in the Annual Report.

1.3    The local MCAH Director’s responsibilities include the following:
       ≠ Develop policies and procedures, standards, and protocols
       ≠ Develop LHJ and/or community infrastructure that promote community
          partnerships and provide family-centered, culturally-competent services
       ≠ Ensure implementation and coordination of local MCAH programs


MCAH SOW (Rev 05/2009)                                                                      1
Agency: Mono County Health Department                             Fiscal Year: 2009-10
Agreement Number: 2009-26

      ≠   Ensure hiring and orientation of key personnel, adhering to the State MCAH
          Program policy regarding personnel requirements
      ≠   Develop activities and evaluation methods to measure results that relate to
          meeting MCAH priorities and the LHJ multi-year plan
      ≠   Use core public health functions to assure that progress is made toward the
          State MCAH Division and Title V (Federal) goals, objectives and priorities

      Evaluation Process or Outcomes
      1.3.1 Submit a duty statement that includes the local MCAH Director’s
             responsibilities, identified in the State MCAH Program Policies and
             Procedures, with the annual AFA. When the MCAH Director position
             changes or the duties change for the MCAH Director, submit the revised
             duty statement at the time of the change.
      1.3.2   Complete and submit Form 4 to document the MCAH Director’s
              participation in MCAH-related collaboratives with the Annual Report.

Objective 2
The LHJ MCAH Program provides comprehensive outreach activities that may
include case finding, referrals, patient/client education and community awareness.
These activities target the MCAH population to assist them in accessing and
receiving care and services to improve their health and well being.

Implementation Activities
2.1 The LHJ provides information on community resources, services and referrals to the
    MCAH population through:
       ≠ Activities that facilitate early and continuous access to care and services
       ≠ Screening of pregnant women and women of child bearing age
       ≠ Referrals to Healthy Families, Medi-Cal, Access for Infants and Mothers
          (AIM) and other low cost/no cost health insurance programs for health care
          coverage

   The LHJ identifies local high risk populations; targets outreach, case finding, and
   care coordination activities; and gives priority to these high risk populations for
   services. The high risk MCAH populations include:
                  Low income pregnant women
                  Women, children and adolescents who are not linked to a source of
                  care
                  Women of childbearing age who are at risk for adverse perinatal
                  outcomes including, but not limited to, tobacco exposure and
                  substance abuse
                  Children with special health care needs

      Evaluation Process or Outcomes
      2.1.1 Complete a Form 5 for each Outreach Activity and keep on file for audit
             purposes. Submit three examples for the Annual Report.
      2.1.2 Describe the tracking system for referral in the Annual Report.


MCAH SOW (Rev 05/2009)                                                                   2
Agency: Mono County Health Department                               Fiscal Year: 2009-10
Agreement Number: 2009-26

      2.1.3   Report the number of referrals to Healthy Families, Medi-Cal, AIM and
              report the number and name of other low cost or no cost health insurance
              programs in the Annual Report.

      2.1.4   Identify the local targeted high risk populations, interventions, and
              evaluation process and outcomes in Objective 4.

2.2    The LHJ promotes community wide collaboration in the development and
       implementation of outreach programs and works to assure that services are
       provided in a culturally sensitive manner with no duplication of services.

      Evaluation Process or Outcomes
      2.2.1 Complete and submit Form 4 with the Annual Report to document
            participation of MCAH staff in MCAH-related collaboratives.

2.3    The LHJ provides a toll free or ”no cost to the calling party” telephone information
       service (Title V requirement) that meets the following minimum standards:
       ≠ The service must provide current culturally and linguistically appropriate
          information and referral to community health and human resources for the
          general public regarding access to prenatal care
       ≠ The telephone number must be disseminated widely throughout the LHJ by
          means of pamphlets, publications and media publicity
       ≠ At minimum, the toll free line must be operational during normal business
          hours and must linguistically reflect the LHJ’s population mix
       ≠ Personnel staffing the toll free line must have cultural sensitivity training
       ≠ After hours messages must be answered by end of the next business day

      Evaluation Process or Outcomes
      2.3.1 Complete and submit Form 6, Toll Free Telephone Report with the
            Annual Report.

Objective 3
The LHJ provides skilled professional expertise to identify, coordinate and expand
services for the MCAH population through collaborative planning and
development to assure quality, evidence-based family services.

Implementation Activities
3.1   The LHJ provides qualified program experts to manage local MCAH programs
      and activities consistent with specific program requirements. (See State MCAH
      Program Policies and Procedures Manual for individualized programs.)

       Evaluation Process or Outcomes
       3.1.1 Refer to the individualized programs for specific approval and
             reporting requirements.

3.2    The LHJ must provide a Perinatal Service Coordinator (PSC) in accordance with
       the State MCAH Program Policies and Procedures Manual.


MCAH SOW (Rev 05/2009)                                                                    3
Agency: Mono County Health Department                             Fiscal Year: 2009-10
Agreement Number: 2009-26

       Evaluation Process or Outcomes
       3.2.1 The LHJ must request approval from State MCAH Division for the PSC
             who meets the professional qualifications and time allocation specified in
             the current State MCAH Program Policies and Procedures Manual Key
             Personnel Section.

       3.2.2   Submit a copy of the approval letter or the waiver letter from the MCAH
               Division to the LHJ for the PSC with the AFA.

3.3    PSC and/or MCAH Director must carry out the responsibilities and activities
       detailed in the State MCAH Program Policies and Procedures Manual.

       Evaluation Process or Outcomes
       3.3.1 Report specific information as requested in the Annual Report.
       3.3.2 Maintain documentation on file.


The LHJ can use the following directions and guidelines to develop and write
specific local objectives and activities for their agency.

Objective 4
The LHJ addresses local priority needs including a) a specific SIDS objective(s)
and activities, and b) other local needs identified through the Title V Needs
Assessment. Each LHJ must tailor its SIDS objective(s) and other local priority
objectives to address local needs identified through their five year Needs
Assessment.

Implementation Activities
4.1 The Mono County MCAH Director serves as the SIDS coordinator and will continue
    promoting local SIDS prevention programs and support State mandated activities.
    ≠ The SIDS coordinator will respond to all SIDS deaths in Mono County.
    ≠ The SIDS coordinator will promote the “Back to Sleep” campaign in Mono County
       in cooperation with the First 5 Home Visiting Program, prenatal parent education
       classes, and Mammoth Hospital Obstetrics and Pediatrics departments.
           o SIDS educational materials will be distributed within the community,
               especially to high risk populations, at local health fairs and medical
               facilities.
    ≠ The SIDS coordinator will attempt to attend SIDS trainings, weather and time
       permitting.

       Evaluation Process or Outcomes
       4.1.1 Monitor the number of SIDS deaths in the LHJ.
       4.1.2 Documentation of SIDS activities will be kept on file.
                    Response to SIDS deaths.
                    Interactions related to SIDS education and prevention.
                    Activities involving the “Back to Sleep” campaign.
       4.1.3 Maintain documentation of SIDS activities on file.


MCAH SOW (Rev 05/2009)                                                                    4
Agency: Mono County Health Department                             Fiscal Year: 2009-10
Agreement Number: 2009-26

4.2   Increase the number of children and adolescents age 0‐19 with health insurance
      and access to healthcare.
      ≠ With State cuts to programs such as Medi-Cal, CHDP/CTP, and Healthy
          Families, fewer children in Mono County may have access to affordable
          healthcare.
              o The Health Department and Mammoth Hospital are collaborating to
                 find creative avenues to continue preventive medical care for local
                 low- income children.
                         Out-of County providers currently have satellite clinics in Mono
                         County for children who have private insurance, and they are
                         being approached to determine if they will expand services to
                         children with governmental insurance or no healthcare
                         coverage.
      ≠ Children living in northern Mono County who utilize the above mentioned
          insurance programs have long distances to travel to receive healthcare.
              o Mammoth Hospital is completing a feasibility study to determine if the
                 Bridgeport clinic has the capacity to become a CHDP provider.
      ≠ Work layoffs cause local families to lose health insurance.
              o Increase media and awareness of insurance programs for children of
                 low-income families.

      Evaluation Process or Outcomes
      4.2.1 Maintain documentation of activities on file. Summarize activities and
            describe progress towards program development and implementation in
            the Annual Report.
      4.2.2 Compare the percentage of children in Mono County with health
            insurance in Mono County from year to year.

4.3   Decrease the number of children age 5‐19 who are overweight.
      ≠ The Mono County MCAH Director is facilitator of the Mono County Nutrition
         and Physical Activity Taskforce. The mission of this interagency collaborative
         is to reduce childhood obesity rates in Mono County and promote healthy
         eating and physical activity.
             o The taskforce will work with Mammoth Hospital to implement the
                 MENU Program for middle and elementary school aged children.
             o The taskforce will work with the schools in Mono County to promote
                 the provision of high quality nutrition and increase physical education
                 opportunities.
             o The taskforce will implement annual BMI testing for all students of
                 Mono County schools.

      Evaluation Process or Outcomes
      4.3.1 Maintain documentation of activities on file. Summarize activities and
            describe progress towards program development and implementation in
            the Annual Report.
      4.3.2 Evaluate the effectiveness and feasibility of the MENU Program.
      4.3.3 Collect and analyze BMI data from year to year to measure progress
            towards reducing childhood obesity rates.
MCAH SOW (Rev 05/2009)                                                                 5
Agency: Mono County Health Department                              Fiscal Year: 2009-10
Agreement Number: 2009-26

4.4   Increase the number of women who exclusively breastfeed at the time of hospital
      discharge, and until the infant is 6 months old.
      ≠ The Mono County MCAH Director will participate in the interagency
          collaborative, the Breastfeeding Taskforce, to increase the number of women
          who breastfeed their children in Mono County.
              o Work with our local Women’s and Pediatric clinic, hospital OB unit and
                 newborn care unit, and prenatal class providers to strongly promote
                 and support exclusive breastfeeding for at least the first six months
                 post-partum.
              o Work with Women, Infants and Children (WIC) Health Program to
                 support new food package changes and changing their image from
                 the “formula people” to the “breastfeeding support people”.
              o Work with other Health Department programs to continue the
                 promotion of breastfeeding in their activities, especially the First 5
                 Home Visiting Program.

      Evaluation Process or Outcomes
      4.4.1 Maintain documentation of activities on file. Summarize activities and
            describe outcomes/impact in the Annual Report.
      4.4.2 Collect data from WIC clients to determine what percentage of infants
            who breastfeed for at least 6 months.
      4.4.3 Collect data from the First Five Home Visiting clients to determine what
            percentage of infants who breastfeed for at least 6 months.

4.5   Implement new program changes, resulting from budget cuts, to the First 5 Mono
      County funded universal newborn home visiting program.
      ≠ First 5 Home Visiting Program goals include the following.
             o Promote prenatal care and healthy children.
             o Teach parents about early development and the enhancement of
                 parent-child relationships.
             o Encourage young children’s learning.
             o Improve children’s health by accessing preventive medical/dental
                 health care.
             o Reduce childhood injuries.
             o Prevent child abuse and neglect and other forms of family violence.
             o Identify children with special needs, developmental delays or
                 disabilities, and refer them to available and appropriate sources for
                 care.
             o Identify families with alcohol, tobacco or drug problems and refer them
                 to sources of treatment.
             o Increase families’ knowledge of and appropriate use of community
                 resources.
      ≠ While the program will still have universal entry, clients without identified risk
         factors will only receive two visits, while those clients who are considered
         high risk will receive the full Parents as Teachers curriculum.
      ≠ Home visits are provided throughout the county by Public Health Nurses and
         Community Health Outreach Specialists.
      ≠ Program policies and protocols will continue to be refined, especially with
         decreases in budgets.

MCAH SOW (Rev 05/2009)                                                                  6
Agency: Mono County Health Department                            Fiscal Year: 2009-10
Agreement Number: 2009-26

      ≠   Continue to develop streamlined program evaluation and data collection
          tools.
      ≠   The MCAH Director will provide oversight to the program beginning this fiscal
          year.

      Evaluation Process or Outcomes
      4.5.1 Maintain documentation of activities on file. Summarize activities and
            describe progress towards program development and implementation in
            the Annual Report.
      4.5.2 Newly developed policies and protocols, evaluation tools, and data
            collections tools will be kept on file.
      4.5.3 Tabulate the number of children families served during the fiscal year as
            compared to AVSS birth data, referrals made, and breastfeeding duration
            data.

4.6   Continue to promote the correct use of bicycle helmets and downhill ski,
      skateboard, and in-line skating safety equipment among the MCAH population,
      thus reducing the risk of serious head injury and other bodily injury:
      ≠ Work with local law enforcement, the courts, child care providers, preschools,
         public and private schools, WIC, Mammoth Mountain Ski area and health
         care providers in coordinating community-wide educational efforts aimed at
         increasing correct usage of helmets and other safety equipment.
      ≠ Maintain our no-cost bike helmet give-away program to those who do not
         have the resources to purchase their own helmets. This program coordinates
         with CHP and Office of Education Healthy Start programs to distribute
         helmets.

      Evaluation Process or Outcomes
      4.6.1 Maintain documentation of activities on file. Summarize activities and
            describe outcomes/impact in the Annual Report.
      4.6.2 Tabulate the number of bike helmets distributed during the fiscal year.

4.7   Continue to promote the correct use of infant and child car seats thus reducing
      the risk of auto collision injury:
      ≠ Work with local law enforcement, the courts, childcare providers, Head start,
          preschools, schools, WIC, and public/ private health care providers in
          coordinating community wide educational efforts in increasing correct infant
          car seat usage.
      ≠ Coordinate with appropriate Health Department programs to include the
          assessment of correct car seat usage to their clients.
      ≠ Maintain no-cost/low-cost infant child car seat program countywide.
      ≠ Continue to promote the new law that went into effect January 1, 2003, that
          requires children less than 6 years and less than 60 pounds to ride in a
          booster.




MCAH SOW (Rev 05/2009)                                                                   7
Agency: Mono County Health Department                           Fiscal Year: 2009-10
Agreement Number: 2009-26

      Evaluation Process or Outcomes
      4.7.1 Maintain documentation of activities on file. Summarize activities and
            describe outcomes/impact in the Annual Report.
      4.7.2 Tabulate the number of car seats and boosters distributed during the
            fiscal year.

4.8   Continue to promote violence reduction and prevention activities through the
      Sexual Assault Response Team (SART), the Child Abuse Prevention Council
      (CAPC), and the Inyo-Mono Infant-Child Domestic Violence Death Review Team.
      ≠ A Public Health Nurse serves as chairperson for the SART team. She is
         responsible for coordinating the taskforce and its subcommittees.
      ≠ The Mono County MCAH Director serves as a member of CAPC to ensure
         the Public Health/MCH perspective is present.
      ≠ The Mono County MCAH Director works with the Inyo County MCAH Director
         in maintaining the Death Review Team.
             o The review team will meet annually or biannually, contingent on
                 appropriate cases to review.
             o Team members are encouraged to attend one California Death
                 Review Team Seminar during the year.
             o The team will collaborate with the local child abuse prevention
                 counsels in both Inyo and Mono Counties around mutual issues and
                 concerns.
             o Team member(s) will attempt to participate in meetings with the
                 Regional Death Review Team of the Gold Country/Sierra Foothills
                 Division, time and weather permitting.

      Evaluation Process or Outcomes
      4.8.1 Maintain documentation of meetings and activities on file. Summarize
            activities and describe outcomes/impact in the Annual Report.
      4.8.2 Track the rate per 1,000 of child abuse referrals and number of domestic
            violence reports for the calendar year.

4.9   The MCAH Director will continue to take an active part on the Mono County Child
      Care Council, whose mission is to increase the quality and quantity of child care
      options in Mono County.
      ≠ The MCAH Director, as a council member, will meet with the council monthly,
          helping to implement the strategic plan.

      Evaluation Process or Outcomes
      4.9.1 Maintain documentation of meetings and activities on file. Summarize
            activities and describe outcomes/impact in the Annual Report.




MCAH SOW (Rev 05/2009)                                                               8
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                            Print




MEETING DATE          September 8, 2009                      DEPARTMENT              Public Works
ADDITIONAL
DEPARTMENTS
TIME REQUIRED         10 minutes                             PERSONS                 Kelly Garcia
                                                             APPEARING
SUBJECT               Library Expansion at the June          BEFORE THE
                      Lake Community Center                  BOARD


                                           AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

   Receive staff report regarding bids received in response to solicitation for bids, bid protests received (if any), and
   responsibility of the apparent low bidder. Consider acceptance of donations and potential allocation of funds to
  complete the project. Consider and potentially authorize the Public Works Director to enter into and administer an
                            agreement for the work. Provide any desired direction to staff.


RECOMMENDED ACTION:
1. Authorize staff to accept donation from the June Lake Friends of the Library in the amount of $27,600, and direct
that it be deposited in the Capital Improvement Program fund for the June Lake Branch Library Expansion project.
2. Consider and potentially accept a funding contribution from the Mono County Office of Education in the amount of
$_________. 3. Consider and potentially contribute additional Mono County funds in the amount of $_________ in
order to completely fund the project. 4. Identify ______________________ as responsible bidder submitting the
lowest bid and award contract to _______________ for the June Lake Branch Library Expansion project, in an
amount not to exceed $__________. 5. Authorize the Public Works Director (in consultation with County Counsel) to
execute and administer an agreement with the lowest responsible bidder, including authority to approve and issue
change orders to the contract in accordance with Public Contract Code §20142, in a cumulative amount not to exceed
$___________, provided such amendments do not substantially alter the scope of work and are approved as to form
and legality by County Counsel.


FISCAL IMPACT:
Potential $5,000 impact to General Fund.


CONTACT NAME: Kelly Garcia
PHONE/EMAIL: 760.932.5446 / kgarcia@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                       SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
  32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
b
c
d
e
f
g YES g NO
      d
      e
      f
      c


ATTACHMENTS:
Click to download
   Staff Report
   Exhibit 1 - Invitation to Bid
   Exhibit 2 - Request for Bids



History
Time                               Who                            Approval
8/25/2009 2:27 PM                  County Administrative Office   Yes

8/26/2009 10:41 AM                 County Counsel                 Yes

8/24/2009 4:15 PM                  Finance                        Yes
                    MONO COUNTY
                    DEPARTMENT OF PUBLIC WORKS
                                    Post Office Box 457 • 74 North School Street • Bridgeport, California 93517
                                                (760) 932-5440 • Fax (760) 932-5441 • monopw@mono.ca.gov

 Evan Nikirk, PE                                                                                 Kelly Garcia, PE
    Director                                                                                    Assistant Director

Date:       September 8, 2009
To:         Honorable Chair and Members of the Board of Supervisors
From:       Kelly Garcia, Assistant Public Works Director
Subject: Library Expansion at the June Lake Community Center

Recommended Action:
1. Receive staff report regarding bids received in response to solicitation for bids, bid
   protests received (if any), and responsibility of the apparent low bidder, for the Library
   Expansion project at the June Lake Community Center.
2. Authorize staff to accept donation from the June Lake Friends of the Library in the amount
   of $27,600, and direct that it be deposited in the Capital Improvement Program fund for
   the June Lake Branch Library Expansion project.
3. Consider and potentially accept a funding contribution from the Mono County Office of
   Education in the amount of $_________.
4. Consider and potentially contribute additional Mono County funds in the amount of
   $_________ in order to completely fund the project.
5. Identify ______________________ as responsible bidder submitting the lowest bid and
   award contract to _______________________ for the June Lake Branch Library
   Expansion project, in an amount not to exceed $_____________ .
6. Authorize the Public Works Director (in consultation with County Counsel) to execute and
   administer an agreement with the lowest responsible bidder, including authority to
   approve and issue change orders to the contract in accordance with Public Contract Code
   §20142, in a cumulative amount not to exceed $___________, provided such
   amendments do not substantially alter the scope of work and are approved as to form and
   legality by County Counsel.

Fiscal Impact:
Construction is intended to be funded by a donation from the June Lake Friends of the
Library. Depending on the actual bids received, additional funding may be necessary to
complete the project, some of which may be available from the Mono County Office of
Education. At this time, additional funding that may be required from the General Fund is not
anticipated to exceed $5,000.

Discussion:
This project was initiated by the June Lake Friends of the Library to increase staff working
space within the June Lake Branch Library, which is located on the first floor of the June Lake
Community Center. Since the library is housed in a County-owned building, Public Works

                   Road Operations • Parks • Community Centers • Land Development • Solid Waste
                   Fleet Maintenance • Building Maintenance • Campgrounds • Airports • Cemeteries
Board of Supervisors Agenda Item                                                              September 8, 2009
Library Expansion at the June Lake Community Center                                                 Page 2 of 2

received direction from the Board of Supervisors on August 11, 2009, to move forward with
the project and solicit bids from qualified contractors.

An Invitation to Bid and a Request for Bids (RFB) were issued on August 21, 2009. A copy of
those documents are attached as Exhibit 1 and Exhibit 2, respectively, of this staff. The
Invitation to Bid was submitted to the Mammoth Times for publication in its August 28 issue.
The bid opening is scheduled for Friday, September 4, 2009, and a copy of the bid results will
be presented at today’s meeting.

Assuming a contract is awarded at today’s meeting and the contract documents are
successfully completed in a timely manner, along with appropriate bonds and insurance,
construction should begin on or about September 21, 2009. The RFB includes a provision
that the project must be water-tight before November 1, 2009.

If you have any questions regarding this item, please contact me at 760.932.5446 or by email
at kgarcia@mono.ca.gov.

Respectfully submitted,


Kelly Garcia
Assistant Public Works Director
Attachments:   Exhibit 1 – Invitation to Bid
               Exhibit 2 – Request for Proposals




                 Road Operations • Parks • Community Centers • Land Development • Solid Waste
                 Fleet Maintenance • Building Maintenance • Campgrounds • Airports • Cemeteries
                                                                  EXHIBIT 1
                COUNTY OF MONO, DEPARTMENT OF PUBLIC WORKS

                         INVITATION FOR BIDS
                        JUNE LAKE COMMUNITY CENTER
                             LIBRARY EXPANSION

Notice is hereby given that the Mono County Department of Public Works calls
for bids from qualified General Building contractors to construct a room addition
to the June Lake Branch Library as described in the Request for Bids and the
project plans. The June Lake Branch Library is housed in the June Lake
Community Center, 90 West Granite Avenue, June Lake, California. In general,
this project consists of: A ROOM ADDITION 15’2” WIDE BY 10’ DEEP (OR,
APPROXIMATELY 152 SQUARE FEET), CONFORMING TO A GROUP A-3
OCCUPANCY AND CONSTRUCTION TYPE V-B.

The Request for Bids (RFB) and project plans provide in detail the County’s
requirements for the project. Project documents are available by contacting the
Mono County Department of Public Works in writing at P.O. Box 457, Bridgeport,
California, 93517, by telephone at 760.932.5440, by email at
monopw@mono.ca.gov, or in person at 74 N. School Street in Bridgeport,
California. Project documents may also be viewed and/or obtained on-line by
following links on Public Works’ page of Mono County’s website at
www.monocounty.ca.gov.

Each bid shall be made on the proposal forms contained in the RFB and must be
accompanied by bid security in the amount of not less than 10 percent of the total
bid.

Bids may be mailed to the Clerk of the Board of Supervisors, P.O. Box 715,
Bridgeport, California, 93517, or delivered to the office of the Clerk of the Board
of Supervisors, 74 North School Street, Bridgeport, California. In either event, to
be considered, bids must be received by the Clerk of the Board of Supervisors
no later than 4:30 pm, Friday, September 4, 2009. As soon thereafter as is
practicable, all bids received by the Clerk by the bid submission deadline will be
taken to the Department of Public Works conference room, located on the
second floor of Courthouse Annex 1, 74 North School Street, Bridgeport, and
there publicly opened, read aloud, and recorded. All interested parties are invited
to attend.




                                       Evan Nikirk, Director
                                       Mono County Department of Public Works
                                                  EXHIBIT 2
        MONO COUNTY DEPARTMENT OF PUBLIC W ORKS

                REQUEST FOR BIDS
JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION




                MONO COUNTY, CALIFORNIA

   BIDS DUE Friday, September 4, 2009, at 4:30 PM
Request for Bids                                                                    JLCC Library Expansion


                                          I. SCOPE OF WORK

This Request for Bids (RFB) solicits bids from qualified general building contracting firms able to
complete the work for the June Lake Community Center (JLCC) Library Expansion as described in
this RFB and shown on the enclosed architectural plans (Attachment 2). The June Lake Community
Center is located at 90 West Granite Avenue in June Lake, California. Mono County is proposing to
add a new room to the library. Improvements are further described in the Scope of Work, Attachment
1 to this document, and shown in the architectural plans. Work also includes coordination with the
Mono County Department of Public Works.


                                II. BID AND AWARD OF CONTRACT

A. Bid Proposals: To be considered, the bids shall be made upon the following documents, which
are included as attachments to this document:

                       Attachment 3 ............. Bid Schedule
                       Attachment 4 ............. Signature of Bidders
                       Attachment 5 ............. List of Proposed Subcontractors
                       Attachment 6 ............. Receipt of Addendum(s)
                       Attachment 7 ............. Bid Bond

Bids must be accompanied by a certified or cashier’s check or bidder’s bond (bid security) in an
amount not less than 10 percent of the bid made payable to the County of Mono. The bid shall be
made on the above-listed forms without omissions and interlineations. The County may reject any bid
it does not deem responsive and/or is submitted by a bidder deemed not responsible.

After all bids are opened and publicly announced, personnel from the Mono County Department of
Public Works (Public Works) will review the bids and then produce a tabulation of bids which will
identify the apparent low bid. This tabulation will be distributed to all bidders. A bid protest period
shall commence immediately upon distribution of the bid tabulation, during which time any interested
person or entity may file a protest in accordance with the directions below with respect to that
apparent low bid, or to any other bid submitted, and/or with respect to the qualifications or
responsibility of the apparent low bidder, or of any other bidder. This bid protest period shall expire at
4:30 pm on Monday, September 7, 2009.

After expiration of the bid protest deadline, the County may, in its discretion: Award a contract
notwithstanding the filing of a bid protest; refrain from awarding a contract pending resolution of any or
all bid protests; or otherwise proceed as it deems appropriate, including without limit rejecting all bids
received. To be considered, a bid protest must: 1) Be in writing, identify the person or entity making
the protest, and specify the nature of the protest; 2) Be received by the Mono County Department of
Public Works located at 74 North School Street, Post Office Box 457, Bridgeport, California, 93517,
before the bid protest deadline; delivery may be by mail or hand delivery to this address, or by
facsimile (fax) to 760-932-5441; or by email to kgarcia@mono.ca.gov. The protest procedure
described herein must be pursued and exhausted before any person or entity may commence
litigation against the County of Mono, or any of its officers, agents, or employees related to or arising
out of the award of a contract for the construction of the project to a bidder whose winning bid could
have been the subject of a protest as outlined above.

During the bid protest period, Public Works will also investigate whether the apparent low bidder, and
such other bidders as Public Works feels is appropriate, appears to be a “responsible bidder.” The


Contract Documents                                                                            Page RFB-2
Request for Bids                                                                   JLCC Library Expansion

County, via its Director of Public Works, will make a final determination as to the apparent low bidder’s
responsibility before awarding a contract for the project, if any is awarded.

B. Bid Amount: The bid amount shall be calculated by summing the unit prices multiplied by the
quantities identified in the Bid Schedule. The quantities are estimated for bid-comparison purposes
only, and ultimate payment will be based on the actual quantities installed. Incidental items required
to install the items listed in the Bid Schedule complete in place shall be included in the unit price. The
total price shall include all items described in this RFB and as shown in the architectural plans.

The bid proposal includes an additive alternative item. For the purposes of determining the lowest
responsible bidder, the low bid shall be determined from the “Base Bid” on the Bid Schedule
(Attachment 3 of this RFB).

C. Award: If it chooses to award one, the County shall award the contract to the bidder found
responsible by the County which has submitted the lowest responsive bid. Bidders are advised that
should this RFB result in the award of a contract, the contract will not be in force until it is approved
and fully executed by the County and the Contractor.

It is the intent of the County that the project be weather-tight by November 1, 2009 and completed in
its entirety within 75 calendar days of the date on the Notice to Proceed. Payment under any contract
resulting from this RFB will be consistent with the contract agreement, a sample of which will be
provided separately from this RFB. Any contract awarded as a result of this RFB will be awarded
without discrimination based on race, color, religion, sex or national origin.


                                 III.    GENERAL INFORMATION

A. Bid Process: Bids submitted in response to this RFB must be submitted in a sealed, opaque
envelope with JLCC LIBRARY EXPANSION PROJECT printed on the outside of the envelope. Bids
received unsealed or unlabeled may not be considered. Bids will not be accepted by facsimile (FAX)
transmission. Bids shall be mailed or delivered to:

                             Office of the Clerk of the Board of Supervisors
                                           Post Office Box 715
                                          74 North School Street
                                      Bridgeport, California 93517

Bids must be received by the Clerk of the Board at or before the bid-submission deadline, which has
been set for Friday, September 4, 2009, at the hour of 4:30 pm.

B. Non-Commitment: This RFB does not commit the County to award a contract, to pay any
costs incurred in preparation of a bid in response to this request, or to procure or contract for services.
The County reserves the right to reject any or all bids received in response to this solicitation.

C. Public Work: Bidders are advised that this project is considered a public work and, as such,
the successful bidder shall be required to pay prevailing wage and meet other applicable labor
standards.

D.    Licenses:
     A. The successful bidder, as Contractor, will be required to furnish a valid Mono County Business
        License issued by the Mono County Treasurer prior to commencing the work.



Contract Documents                                                                            Page RFB-3
Request for Bids                                                                   JLCC Library Expansion

   B. In order to be eligible for award of a contract for the project, a bidder must possess the
      following classification of contractor’s license: Class B – General Building Contractor.
   C. Attention is directed to the provisions of Chapter 9, Division 3, of the California Business &
      Professions Code concerning the licensing of contractors. All bidders, contractors, and
      subcontractors shall be licensed in accordance with the laws of the State of California, and any
      bidder, contractor, or subcontractor not so licensed is subject to the penalties imposed by such
      laws. The contractor shall possess the appropriate licenses to cover the above advertised
      work.
E.   Insurance: The successful bidder (also referred to herein as contractor) shall procure and
maintain during the entire time of an agreement with the County for the JLCC Library Expansion
Project, a policy of Comprehensive General Liability Insurance which covers all the work and services
to be performed by Contractor under this Agreement. Such policy shall provide coverage of not less
than one million dollars ($1,000,000.00) combined single limit (CSL) per occurrence. Such policy will
not exclude or except from coverage any of the services and work required to be performed by
Contractor under the agreement.

If the successful bidder utilizes a motor vehicle in the performance of any work or services identified in
this Request for Bids,, the contractor shall procure and maintain in force throughout the duration of the
agreement, a Comprehensive Automobile Liability Insurance policy with minimum coverage level of
one million dollars ($1,000,000.00) per occurrence, combined single limit for bodily injury liability and
property damage liability. The coverage shall include all Contractor-owned, non-owned, and hired
vehicles, aircraft, and watercraft employed by the contractor in the performance of the work and
services requested by the County, as described in this RFB, and as depicted on the site plan.

The successful bidder shall maintain policies of unemployment and disability insurance as required by
state law.

Certificates of insurance shall be provided to the County by Contractor prior to commencing any work
under agreement with Mono County. Additional information on insurance requirements can viewed in
the sample Mono County agreement for services.

F.   Bonding: Bidders are required to submit, along with the bid proposal, a certified or cashier’s
check or bidder’s bond in the amount of not less than 10 percent of the bid made payable to the
County of Mono. This security shall be given as a guarantee that the bidder will enter into a contract if
awarded the work, and shall be forfeited by the bidder and retained by the County if the bidder
refuses, neglects, or fails to enter into said contract within 10 calendar days after award of contract by
the County.

If awarded the contract, the successful bidder will be required to furnish a labor and materials
payment bond in an amount equal to 100 percent of the contract price and a faithful performance
bond in an amount equal to 100 percent of the contract price. Additional information on bonding
requirements can be viewed in the sample Mono County agreement for services.

G. Schedule: Bidder hereby agrees to commence work under its agreement with the County on
the date to be specified in the Notice to Proceed and to fully complete the project within 75 calendar
days thereafter.

H. Manufacturer’s Specifications and Recommendations: Wherever, in the Project Plans, a
particular brand or make of item is specified, the Contractor shall comply strictly with the specifications
and recommendations of that manufacturer as to the installation and/or application of that particular
item.


Contract Documents                                                                            Page RFB-4
Request for Bids                                                                 JLCC Library Expansion

I.   Reference to Specifications and Trade Names: In these bid documents, wherever American
Society for Testing Materials (ASTM) or other specifications or standards are mentioned, it shall be
understood that the materials or methods mentioned therewith shall conform to all requirements of the
issue in effect on date of submission of bids. In addition, whenever the trade name of a product or the
name of a product or the name of a manufacturer appears, it shall be understood to specify the
product so identified or its “Approved Equal.” The words “Or Equal” or “Approved Equal” shall mean
equal in the opinion of, and approved by, the County or its representative. Any substitutions for
products or manufacturers mentioned in the Project Plans shall be submitted by the Contractor to the
County or its representative for approval within seven calendar days following the award of contract.

J.   Inspection of the Work: All materials and each part or detail of the work shall be subject to
inspection by the County or its representative. The County and its representatives shall be allowed
access to all parts of the work and shall be furnished with such information and assistance by the
Contractor.

Any work done or materials used without supervision or inspection by an authorized representative of
the County may be ordered removed and replaced at the Contractor's expense unless the County or
its representative failed to inspect after having been given reasonable notice in writing that the work
was to be performed.

K. Construction Site Nuisance: Operations at the site shall maintain preventative controls to
protect building occupants from debris, airborne contaminants, blowing dust, or any other nuisance.
No dogs or other animals are allowed within the project limits. The contractor shall have full use of the
property for project operations, including storage of equipment and materials to be used in or
incorporated into the work, provided that such use does not interfere with facility traffic, parking, and
use of the library or its adjacent uses (i.e., park, tennis court, thrift store, Sheriff’s substation, or
community center). Work hours are limited to 7:00 am through 7:00 pm, Monday through Saturday.
The work schedule shall be coordinated with Public Works to ensure that there are no conflicts with
users of the June Lake Community Center or that mitigation measures are put into effect.

L.    Final Acceptance: The completion of the project will be accepted and a Notice of Completion
will be recorded by the County only when the entire agreement is completed to the County’s
satisfaction.

M. Retest of Work: When, if provided for in the Project Plans or required to determine building
code compliance, the County or Contractor performs sampling and test of the work and the test
results show a failure to meet the requirements of the Project Plans or building codes, the expense of
re-testing, after re-working or substitution by the Contractor, will be at the expense of the Contractor,
and such costs will be deducted from amounts due to the Contractor.

N. Correction of Work after Final Payment: Neither the final approval for payment, nor any
provision in the agreement, shall relieve the Contractor of its responsibility for faulty materials or
workmanship and, unless otherwise specified, he shall remedy any defect due thereto and pay for any
damage to other work resulting there from, which shall appear within a period of one year from the
date of recordation of the Notice of Completion. The County shall give notice of observed defects with
reasonable promptness.

O. Warranty and Guarantee: The Contractor warrants to the County that all materials furnished
under its agreement with the County shall be new unless otherwise specified and that all work,
including without limitation all materials, will be of good quality, free from faults and defects and in
conformance with requirements called for in the Project Plans. Any work not so conforming to these
standards may be considered defective.



Contract Documents                                                                          Page RFB-5
Request for Bids                                                                    JLCC Library Expansion

The Contractor shall guarantee the work performed under its agreement with the County against
failures, leaks, and breaks, or other unsatisfactory conditions due to defective equipment, materials,
or workmanship for a period of one year from the date of recordation of the Notice of Completion. It is
understood that partial or entire use, or occupancy of the work, does not constitute acceptance, but
rather a benefit to the Contractor from the County to enable the Contractor to complete the work. All
repair work or replacement required, in the opinion of the County or its representative, shall be
performed immediately by the Contractor at its own expense.

Neither the recordation of a Notice of Completion nor the final approval for payment nor any provision
of the agreement or partial or entire use, or occupancy of the premises by the County, shall constitute
an acceptance of the work not performed in accordance with the agreement or relieve the Contractor
of liability in respect to any express warranties or responsibility for faulty materials or workmanship.
The Contractor shall remedy all defects in the work and pay for all damage to other work resulting
there from which shall appear within a period of one year from the date of recordation of the Notice of
Acceptance. The County will give notice to the Contractor of observed defects with reasonable
promptness.

The County is hereby authorized to make such repairs and charge the Contractor with the actual
costs of such necessary labor and material, if, within five days after mailing of a notice in writing to the
Contractor or its agent, the Contractor shall neglect to make or undertake with due diligence the
aforesaid repairs; provided, however, that in the case of an emergency where, in the opinion of the
County, delay would cause hazard to health or serious loss or damage, repairs may be made without
notice being sent to the Contractor, and the Contractor shall pay the cost thereof.

Nothing in this section shall be construed to limit, relieve or release the Contractor’s, subcontractor’s
and/or supplier’s liability to the County for damages sustained as the result of latent defects in the
materials or equipment furnished caused by the negligence of the supplier’s agents, employees or
subcontractors. Stated in another manner, the warranty contained in this section shall not amount to
nor shall it be deemed to be a waiver by the County of any rights or remedies (or time limits in which
to enforce such rights or remedies) it may have against the supplier of the materials to be furnished
under the Countractor’s agreement with the County for defective materials under the laws of California
pertaining to acts of negligence.

P.   Storage of Materials: Materials shall be so stored as to assure the preservation of their quality
and fitness for the work. Stored materials, even though approved before storage, may again be
inspected prior to their use in the work. Stored materials shall be located so as to facilitate their
prompt inspection. The Contractor shall coordinate the storage of all materials with the County.
Unless otherwise shown on the Project Plans, the storage of materials and the location of the
Contractor's plant and parked equipment or vehicles shall be as directed by the County.

Private property shall not be used for storage purposes without written permission of the owner or
lessee of such property. The Contractor shall make all arrangements and bear all expenses for the
storage of materials on private property. In such a case, and upon request, the Contractor shall
furnish the County a copy of the property owner's permission. All storage sites on private or owner’s
property shall be restored to their original condition by the Contractor at its sole expense, except as
otherwise agreed to (in writing) by the owner or lessee of the property.

Q. Sanitary, Health, and Safety Provisions: The Contractor shall provide and maintain in a neat,
sanitary condition such accommodations for the use of its employees as may be necessary to comply
with the requirements of the state and Mono County Health Department, or of other bodies or
tribunals having jurisdiction.




Contract Documents                                                                             Page RFB-6
Request for Bids                                                                    JLCC Library Expansion

Attention is directed to Federal, state, and local laws, rules and regulations concerning construction
safety and health standards. The Contractor shall not require any worker to work in surroundings or
under conditions that are unsanitary, hazardous, or dangerous to his/her health or safety.

Contractor shall make arrangements for toilets as necessary for use of workers. Toilets must be kept
in sanitary condition. The existing toilet facilities in County buildings will not be available for the
Contractor’s use.

The County and its representatives shall have NO responsibility for job site safety. The Contractor
and its subcontractors must execute their daily work in accordance with the latest edition of the
Occupational Safety and Health Administration (OSHA).

R. Public Convenience and Safety: The cost for providing signage, barriers, flaggers, or any
other items associated with public convenience and safety shall be the sole responsibility of the
Contractor and no additional payment will be allowed therefore.

S.    Existing Conditions: The contractor shall take all reasonable precautions to prevent damage
to the facility arising from the performance of the requested services and work. The contractor shall
contact and coordinate with USA Dig to identify and locate existing utilities. The contractor shall
repair and/or be responsible for any damage caused by its employees and that of any subcontractors
at no additional cost to the County. Repairs or replacement required as a result of such damage shall
be performed to the County’s satisfaction.

T.   Environmental Protection: The Contractor shall comply with all Federal, state, and local laws
and regulations controlling pollution of the environment and shall take necessary precautions to
prevent pollution of streams, lakes, ponds, and reservoirs with fuels, oils, bitumens, chemicals, or
other harmful materials and to prevent pollution of the atmosphere from particulate and gaseous
matter.

U. Archaeological and Historical Findings: The Contractor is advised that the site of the work is
not within any property, district, or site, and does not contain any building, structure, or object listed in
the current National Register of Historic Places published by the United States Department of Interior.

Should the Contractor encounter, during its operations, any building, part of a building, structure, or
object which is incongruous with its surroundings, he shall immediately cease operations in that
location and notify the County. The County will immediately investigate the Contractor's finding and
will direct the Contractor to either resume its operations or to suspend operations as directed.

Should the County order suspension of the Contractor's operations in order to protect an
archaeological or historical finding, or order the Contractor to perform extra work, such shall be
covered by an appropriate contract modification (change order or agreement amendment).

V.    Subcontractors: The County will not recognize any subcontractor on the work. The Contractor
shall at all times when work is in progress be represented either in person, by a qualified
superintendent, or by other designated, qualified representative who is duly authorized to receive and
execute orders of the County or its representative.

W. Prosecution and Progress. The Contractor shall submit its progress schedule for approval by
the County or its representative within 10 days after the effective date of the Notice to Proceed. The
Contractor’s progress schedule, when approved by the County or its representative, may be used to
establish major construction operations and to check on the progress of the work. The Contractor
shall provide sufficient materials, equipment, and labor to guarantee completion of the project in
accordance with the Project Plans within the time set forth in this RFB.


Contract Documents                                                                              Page RFB-7
Request for Bids                                                                  JLCC Library Expansion

If, in the sole judgment of the County or its representative, the Contractor falls significantly behind
schedule, the Contractor shall, upon request by the County or its representative, submit a written
schedule for completion of the work within the contract time and modify its operations to provide such
additional materials, equipment, and labor necessary to meet the proposed schedule. Should the
prosecution of the work be discontinued for any reason, the Contractor shall notify the County or its
representative at least 24 hours in advance of resuming operations.

X.     Payment for Materials on Hand. Partial payments may be made to the extent of the delivered
cost of materials to be incorporated in the work, provided that such materials meet the requirements
of the Project Plans and are delivered to acceptable sites on the property or at other sites in the
vicinity that are acceptable to the County. Such delivered costs of stored or stockpiled materials may
be included in the next partial payment after the following conditions are met:

     1. The material has been stored or stockpiled in a manner acceptable to the County or its
        representative at or on an approved site.

     2. The Contractor has furnished the County or its representative with acceptable evidence of the
        quantity and quality of such stored or stockpiled materials.

     3. The Contractor has furnished the County or its representative with satisfactory evidence that
        the material and transportation costs have been paid.

     4. The Contractor has furnished the County legal title (free of liens or encumbrances of any kind)
        to the material so stored or stockpiled.

     5. The Contractor has furnished the County or its representative evidence that the material so
        stored or stockpiled is insured against loss by damage to or disappearance of such materials
        at anytime prior to use in the work.

It is understood and agreed that the transfer of title and the owner’s payment for such stored or
stockpiled materials shall in no way relieve the Contractor of its responsibility for furnishing and
placing such materials in accordance with the requirements of the Project Plans.

In no case will the amount of partial payments for materials on hand exceed the contract price for
such materials or the contract price for the contract item in which the material is intended to be used.
No partial payment will be made for stored or stockpiled living or perishable plant materials. The
Contractor shall bear all costs associated with the partial payment of stored or stockpiled materials in
accordance with the provisions of this subsection.

Y.    Submittals. The Contractor shall be required to provide two copies of each submittal package
to the County. Submittals shall be required for truss design and calculations. The County or its
representative shall review submittals and make available to the Contractor with comments within 72
hours, not including Saturday or Sunday.

Z.    Inquires: Inquires concerning this Request for Bid should be directed to:

                       Mono County Department of Public Works
                       Post Office Box 457
                       74 North School Street
                       Bridgeport, California 93517
                       Kelly Garcia, Assistant Director
                       760.932.5446
                       kgarcia@mono.ca.gov

Contract Documents                                                                          Page RFB-8
Request for Bids                           JLCC Library Expansion


AA. List of Attachments

   1     Scope of Work
   2     Architectural Plans
   3     Bid Schedule
   4     Signature of Bidder
   5     List of Proposed Subcontractors
   6     Receipt of Addendum(s)
   7     Bid Bond




Contract Documents                                   Page RFB-9
                              ATTACHMENT 1—SCOPE OF WORK
                        JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION

Contractor shall install those items identified in the bid schedule complete in place, as shown on the
architectural plans (Sheets A-1, A-2, A-3, and S-1, attached to this RFB) and in conformance of the
requirements of this RFB.

Room Addition: This project consists of the construction of a room addition to the June Lake Branch
Library. The addition will be 15’2” wide by 10’ deep (or, approximately 152 square feet), conform to a
Group A-3 occupancy and construction Type V-B. Additional project information is as follows:
       The new room shall extend into existing paved areas at the front of the building.
       Access to the new room shall be through an existing exterior wall and shall require the
       relocation of an existing window.
       A foundation for the room shall be installed such that it keys into the existing building
       foundation.
       The interior and exterior of the room shall be finished (including paint color) so as to conform
       to the existing architecture.
       Drawings are attached to this request for bids (RFB) and incorporated herein by this reference.
       Final drawings will be provided upon request.
       Drawings supplied by architect beyond the room addition itself are for reference only, and any
       discrepancies encountered during construction shall be noted by the contractor and reported
       to the architect for direction on how to proceed.
       Although Public Works will be responsible for obtaining a building permit for the work, it will be
       the contractor’s responsibility to coordinate with the Building Department for all necessary
       inspections and corrections resulting from those inspections.
       It is intended that the project be completed prior to onset of winter. The successful bidder
       must make every effort to complete the project prior to November 1, 2009.

In addition, there is one alternative bid item listed on the bid schedule, namely:

       Bid Alternative #1: Install dropository (Mosler 11125D or equal)

Work products and project work shall be completed consistent with generally-accepted practices for
the industry.
 ATTACHMENT 2—ARCHITECTURAL PLANS
JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION



 Plans are attached at the end of this document.
                                ATTACHMENT 3—BID SCHEDULE
                         JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION

            NOTE: THE LOW BID SHALL BE DETERMINED FROM THE AMOUNT ENTERED FOR THE
                               “BASE BID” FOR CONTRACT ITEM (1).

Item
 No.         Description of Work            Unit   Qty       Unit Cost        Total Cost
       Construct room addition to the
       June Lake Community Center
       (approximately 152 sf), as
 1                                          LS      1
       identified in the Request for Bids
       and all addenda, complete in
       place.
                                                         TOTAL BASE BID:

Bid Alternative

       Install dropository (Mosler 11125D
 2                                          LS      1
       or equal)

                                                              TOTAL BID:
                          ATTACHMENT 4—SIGNATURE OF BIDDER
                        JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION



       Bidder’s Company Name:

                 Mailing Address:



               Physical Address:



                  email Address:

           Office Telephone No.:                          Fax No.:

         Cellular Telephone No.:                               for:

  Contractor’s Calif. License No.:                          Class:

 Mono County Business Lic. No.:

      Name of Company Officer:                               Title:


                                     Bidder’s Signature                Date

Add seal if by a corporation.
                ATTACHMENT 5—LIST OF PROPOSED SUBCONTRACTORS
                          JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION

Listed hereinafter are the names and addresses of all subcontractors who will be employed in the
completion of project work and the type of work that each will perform if the contract is awarded to the
undersigned Bidder. I understand that under California Public Contract Code Section 4104, contained
in the Subletting and Subcontracting Fair Practices Act (Public Contract Code §4100 et seq.) I must
clearly set forth the name and address of each subcontractor who will perform work or labor or render
service to me in or about the construction of the work in an amount in excess of one-half of one
percent (0.5%) of my total bid, and that as to any work in which I fail to do so, I agree to perform that
portion myself or be subject to penalty under the Act.
Notes: A. In the event that more than one subcontractor is named for the same type of work, state the portion
          of which each will perform; provide Contractor’s license number of each subcontractor.
       B. Vendors or suppliers that will be providing materials only need not be listed.
       C. If further space is required, copies of this sheet or additional sheets showing the required
          information, as indicated below, shall be attached hereto and made a part of the proposal.
       D. The above statement constitutes a part of the proposal and signature on the signature portion of the
          bid proposal constitutes signature on this statement.

       SUBCONTRACTOR #1
       Company Name & Address:




       Office Phone & Fax No.:
       Work to be Performed:
       Calif. Contractor’s Lic. No.:

       SUBCONTRACTOR #2
       Company Name & Address:




       Office Phone & Fax No.:
       Work to be Performed:
       Calif. Contractor’s Lic. No.:

       SUBCONTRACTOR #3
       Company Name & Address:




       Office Phone & Fax No.:
       Work to be Performed:
       Calif. Contractor’s Lic. No.:
                    ATTACHMENT 6—RECEIPT OF ADDENDUM / ADDENDA
                        JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION

The County of Mono is advised that Bidder has received the following addenda for the Contract
Documents, including plans, specifications, and special provisions for the above-referenced project:

Addendum Number:                                          Issuance Date:
Subject Matter:



Addendum Number:                                          Issuance Date:
Subject Matter:



Addendum Number:                                          Issuance Date:
Subject Matter:



Addendum Number:                                          Issuance Date:
Subject Matter:


If you did not receive any addenda for the above-referenced project, please initial here:




Note: This acknowledgment constitutes a part of the proposal and signature on the signature portion
of the proposal constitutes signature on this acknowledgment.
                                      ATTACHMENT 7— BID BOND
                         JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION
                                 (MINIMUM 10% OF TOTAL BID AMOUNT)


KNOW ALL MEN BY THESE PRESENTS that we,
the Contractor in the contract hereto annexed, as Principal, and                                        ,
as Surety, jointly and severally, bind ourselves, our heirs, representatives, successors and assigns, as
set forth herein to the County of Mono (hereinafter, “Owner”) in the sum of $
lawful money of the United States. Principal has submitted the accompanying bid for

                           JUNE LAKE COMMUNITY CENTER LIBRARY EXPANSION.

If the Principal is awarded the contract and enters into a written contract, in the form prescribed by the
Owner, at the price designated by his bid, and files two bonds with the Owner, one to guarantee
payment for labor and materials and the other to guarantee faithful performance, in the time and
manner specified by the Owner, and carries all insurance in the type and amount which conforms to
the Contract Documents, and furnishes required certificates and endorsements thereof, then this
obligation shall be null and void; otherwise it shall remain in full force and effect.


Forfeiture of this bond shall not preclude the Owner from seeking all other remedies provided by law
to cover losses sustained as a result of the Principal’s failure to do any of the foregoing.



Principal and Surety agree that if the Owner is required to engage the services of an attorney in
connection with the enforcement of this bond, each shall pay Owner’s reasonable attorney’s fees
incurred with or without suit.

                                                                 PRINCIPAL:

Executed on:                                              By:

(Seal of Corporation)                                   Title:


(Attach notary acknowledgment for Contractor’s authorized representative and for Attorney-in-Fact of
Surety)


NOTICE: No substitution or revision to this bond form will be accepted. Sureties must be authorized
to do business in and have an agent for service of process in California. A certified copy of Power of
Attorney must be attached.
Any claims under this bond may be addressed to:

                                                   (Name and address of Surety)




                                                   (Name and address of Surety’s agent for service

                                                   of process in California, if different from above)



                                                   (Telephone number of Surety’s agent in Calif.)



(Attach notary acknowledgement)
                                                   SURETY


                                             By:
                                                   (Attorney-in-Fact)
State of __________________
County of ________________

On ___________________ before me, _____________________________, notary public, personally
appeared _____________________________________________, proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument
and acknowledge to me that he/she/they executed the same in his/her/their authorized capacity(ies),
and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.

WITNESS my hand and official seal:


Signature:____________________________Date:______________

NOTICE:
No substitution or revision to this bond form will be accepted. Sureties must be authorized to do
business in and have an agent for service of process in California. A certified copy of the Power of
Attorney must be attached.
         OFFICE OF THE CLERK
         OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                           Print




MEETING DATE          September 8, 2009                     DEPARTMENT             Public Works
ADDITIONAL            County Counsel
DEPARTMENTS
TIME REQUIRED         10 minutes                            PERSONS                Garrett Higerd, Stacey Simon
                                                            APPEARING
SUBJECT               Grading Ordinance Amendment           BEFORE THE
                                                            BOARD


                                          AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

  Consider and potentially introduce, read title, and waive further reading of proposed ordinance Amending Certain
     Sections of Chapter 13.08 of the Mono County Code Pertaining to Land Clearing, Earthwork, and Drainage
 Facilities, and direct clerk to schedule said ordinance for adoption at the Board's next regular meeting. Receive staff
                                       report. Provide any desired direction to staff.


RECOMMENDED ACTION:
Introduce, read title, and waive further reading of proposed ordinance.


FISCAL IMPACT:
N/A


CONTACT NAME: Stacey Simon
PHONE/EMAIL: 924-1704 / ssimon@mono.ca.gov

        SUBMIT THE ORIGINAL DOCUMENT WITH                   SEND COPIES TO:
           ATTACHMENTS TO THE OFFICE OF
             THE COUNTY ADMINISTRATOR
          PRIOR TO 5:00 P.M. ON THE FRIDAY
      32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
e
f
g YES g NO
c
d     b
      c
      d
      e
      f


ATTACHMENTS:
 Click to download
   Staff Report
   Proposed Ordinance



History
Time                    Who                            Approval
8/25/2009 2:21 PM       County Administrative Office   Yes

8/31/2009 9:30 AM       County Counsel                 Yes

8/24/2009 4:45 PM       Finance                        Yes
County Counsel                         OFFICE OF THE                                  Telephone
Marshall Rudolph                                                                    760-924-1700
                                  COUNTY COUNSEL
Assistants                                Mono County                                  Facsimile
Mark Magit                          South County Offices                            760-924-1701
Stacey Simon                           P.O. BOX 2415
Allen Berrey                  MAMMOTH LAKES, CALIFORNIA 93546




      To:          Board of Supervisors

      From:        Stacey Simon

      Date:        September 8, 2009

      Re:          Grading Ordinance Amendment

      Recommendation

      Introduce, read title, and waive further reading of proposed ordinance amending
      Chapter 13.08 of the Mono County Code.

      Fiscal Impact

      None

      Discussion

      Chapter 13.08 of the Mono County Code regulates land clearing, earthwork, and
      drainage facilities in the County (the “Grading Ordinance”). The Grading
      Ordinance requires that a grading permit be obtained prior to performing any
      land clearing, grading, or drainage interference or alterations, with certain
      exceptions which are not relevant to this item.

      Section 13.08.030 of the Grading Ordinance states that grading permits shall only
      be issued to the “owner” of the property upon which the work is to be carried
      out, but fails to provide any definition of the word “owner.” Given the complex
      and varied forms of land ownership and rights respecting land, the Public Works
      Department (which issues grading permits and administers the Grading
      Ordinance) has of necessity interpreted the word “owner” in a manner that
      encompasses a variety of types of interests in land beyond fee ownership --
      rather than impose unnecessary burdens upon those who otherwise have the
      legal right to perform work subject to the Grading Ordinance on a particular
      property.
In order to provide guidance to Public Works, and make explicit the current
interpretation of the Grading Ordinance, it is recommended that the Board add a
definition of the word “owner” to section 13.08.020 of the Mono County Code
which would specify to whom such permits may be issued. Specifically, the
definition of “owner” would include fee owners, easement and license holders,
and any person claiming an ownership interest in the property, in any instance
where the permit applicant represents that the interest claimed encompasses and
allows the type of work that is the subject of the permit.

Defining “owner” in the above-proposed manner would also clarify that it is the
permittee (rather than the County) who is responsible for determining
“ownership.” Accordingly, a minor modification to the hold harmless provision
of the ordinance is also proposed which would make explicit what is otherwise
included in the more general existing language: that the permittee must defend,
indemnify, and hold the County harmless against claims arising from the
issuance of the grading permit as well as against claims arising from the work
performed pursuant to the permit. Finally, language is proposed to be added to
the bonding provisions of the Grading Ordinance authorizing the Public Works
Director to require an additional bond to guarantee the permittee’s obligation to
defend, indemnify, and hold the County harmless.

If you have any questions regarding this item prior to your meeting, please call
me at 924-1704.
 1
 2
 3
 4                               ORDINANCE NO. ORD09- ___
 5                    AN ORDINANCE OF THE MONO COUNTY
                       BOARD OF SUPERVISORS AMENDING
 6                     CERTAIN SECTIONS OF CHAPTER 13.08
                   OF THE MONO COUNTY CODE PERTAINING TO
 7            LAND CLEARING, EARTHWORK AND DRAINAGE FACILITIES
 8         WHEREAS, Chapter 13.08 of the Mono County Code regulates land clearing,
     earthwork, and drainage facilities in Mono County; and
 9
             WHEREAS, with certain exceptions not here relevant, Chapter 13.08 requires
10   that a “grading permit” be obtained prior to performing any land clearing, grading, or
     drainage interference or alterations; and
11
            WHEREAS, section 13.08.030 states that such grading permits shall only be
12   issued to the owner of the property on which the work is planned but fails to provide
     any definition of the term owner; and
13
           WHEREAS, in order to memorialize the County’s current practice in
14   determining who is eligible to receive a grading permit, and to make other related
     changes, the Board of Supervisors wishes to add a definition of the term owner to
15   Chapter 13.08 which is consistent with that current practice; and
16          WHEREAS, the changes made to sections 13.08.020 and 13.08.160 of the Mono
     County Code by this ordinance are intended to be declarative of existing law and
17   practice.
18      NOW, THEREFORE, THE BOARD OF SUPERVISORS OF THE COUNTY OF
     MONO ORDAINS that:
19
           SECTION ONE: The following language shall be added to section 13.08.020 of
20   the Mono County Code (“Definitions”), and all subparagraphs of that section
     (beginning with the existing subparagraph I.) shall be re-lettered accordingly:
21
           “I. “Owner” means the fee simple owner, any easement holder, licensee, or
22   person claiming a property interest in the property on which work subject to this
     chapter is planned, where the applicant represents that the property interest
23   encompasses and allows the type of work sought to be performed pursuant to the
     permit.”
24
            SECTION TWO: The following language shall be added to section 13.08.120,
25   following the existing paragraph:
26          “The director may additionally require the applicant to furnish a corporate
     surety bond in a form satisfactory to and approved by the County Counsel in an
27   amount sufficient to insure the performance of the obligations set forth in section
     13.08.160 of this Chapter to defend, indemnify, and hold the County harmless as
28   provided therein.

                                               -1-
 1         SECTION THREE: Section 13.08.160 shall be revised to read as follows (with
     new language shown in underline):
 2
            “Approval of grading permits will be made subject to the appropriate conditions
 3   or reservations required to assure construction and to protect public health, safety and
     general welfare.
 4          The owner shall execute a hold harmless clause on the permit which shall read as
     follows: “The Permittee for himself, his contractors and employees agrees to save,
 5   indemnify, and hold harmless the County or its representatives from all liabilities and
     claims for damage to property from any cause whatsoever while in, upon or in any way
 6   connected with the work covered by this grading permit, and does further agree to
     defend, indemnify, and hold harmless the County in any claim arising out of, or as a
 7   result of the work done under this permit or the issuance of this permit.”
            Applications and plans found inadequate or not in compliance with this chapter
 8   will not be approved until revised to conform to the conditions and regulations
     prescribed under this chapter. Rejection of the application or plans based on
 9   insufficient or inadeqate plans shall not preclude the applicant from submitting revised
     plans in connection with the pending application. Applications shall be considered
10   pending until a grading permit is issued, application denied or withdrawn. The
     application shall expire one year from the date of its filing.”
11
             SECTION FOUR: This ordinance shall become effective 30 days from the date
12   of its adoption and final passage, which appears immediately below. The Clerk of the
     Board of Supervisors shall post this ordinance and also publish the ordinance in the
13   manner prescribed by Government Code section 25124 no later than 15 days after the
     date of its adoption and final passage. If the Clerk fails to publish this ordinance within
14   said 15 day-period, then the ordinance shall not take effect until 30 days after the date of
     publication.
15
             PASSED, APPROVED and ADOPTED this ______ day of __________, 2009, by
16   the following vote, to wit:
17          AYES:
            NOES:
18          ABSENT:
            ABSTAIN:
19                                                     ________________________________
                                                       BILL REID, Chair
20                                                     Mono County Board of Supervisors
21
            ATTEST:                                    APPROVED AS TO FORM:
22
            ______________________                     _____________________________
23          Clerk of the Board                         County Counsel
24
25
26
27
28

                                                 -2-
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                           Print




MEETING DATE          September 8, 2009                     DEPARTMENT             Public Works
ADDITIONAL
DEPARTMENTS
TIME REQUIRED         15 minutes                            PERSONS                Kelly Garcia
                                                            APPEARING
SUBJECT               Lease of the Old Sheriff’s            BEFORE THE
                      Substation                            BOARD


                                          AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

  Receive staff report regarding the condition of the Old Sheriff’s Substation and status of the Mammoth Dog Team
  lease. Consider and potentially authorize Public Works to advertise for proposals to lease the County property.
                                        Provide any desired direction to staff.


RECOMMENDED ACTION:
Consider and potentially authorize Public Works (in consultation with County Counsel) to advertise for proposals to
lease the County property commonly known as the Old Sheriff’s Substation (APN 37-050-06).


FISCAL IMPACT:
None at this time.


CONTACT NAME: Kelly Garcia
PHONE/EMAIL: 760.932.5446 / kgarcia@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
c
d
e
f
g YES g NO
b     d
      e
      f
      c


ATTACHMENTS:
 Click to download
   Staff Report
   Exhibit 1 - Mammoth Dog Team Lease



History
Time                                    Who                            Approval
8/25/2009 2:28 PM                       County Administrative Office   Yes

8/31/2009 9:26 AM                       County Counsel                 Yes

8/24/2009 4:36 PM                       Finance                        Yes
                    MONO COUNTY
                    DEPARTMENT OF PUBLIC WORKS
                                    Post Office Box 457 • 74 North School Street • Bridgeport, California 93517
                                                (760) 932-5440 • Fax (760) 932-5441 • monopw@mono.ca.gov

 Evan Nikirk, PE                                                                                 Kelly Garcia, PE
    Director                                                                                    Assistant Director

Date:       September 8, 2009
To:         Honorable Chair and Members of the Board of Supervisors
From:       Kelly Garcia, Assistant Public Works Director
Subject: Lease of the Old Sheriff’s Substation

Recommended Action:
Receive staff report regarding the condition of the Old Sheriff’s Substation and status of the
Mammoth Dog Team lease. Consider and potentially authorize Public Works (in consultation
with County Counsel) to advertise for proposals to lease the County property commonly
known as the Old Sheriff’s Substation (APN 37-050-06). Provide any desired direction to
staff.

Fiscal Impact:
None at this time.

Discussion:
In November, 2003, Mammoth Dog Team entered into a five-year lease agreement with
Mono County for use of the property to establish a dog kennel at what is commonly referred
to as the Old Sheriff’s Substation. The property (APN 37-050-06) is located east of Highway
395 and in between Highway 203 and the Mammoth Airport. A copy of the lease is attached
as Exhibit 1 for Board reference. Certain building improvements were made by the tenant
and two rooms were converted to a museum and reception area for kennel tours.

Since the lease lapsed, Public Works and County Counsel staff have been working toward a
re-advertisement of the property for lease. Such a lease cannot be negotiated directly with a
single potential tenant, but instead it has to be offered to to the public so anyone who might
have a use for the property can submit a proposal.

Public Works recently asked the Building Official and Environmental Health staff to evaluate
the condition of the building since it appeared that portions had been converted to a
residential use without County consent. Pictures taken and described by the Building Official
are attached as Exhibit 2 to this staff report. Upon confirmation of unauthorized residential
use, and with unresolved code violations and life-safety issues, Public Works staff closed off
all rooms to lessee access except one, which will continue to be available for storage of items
necessary for kennel operations.

Public Works now asks for Board direction on whether to proceed with advertising the
property for lease or to consider other options for the property.


                   Road Operations • Parks • Community Centers • Land Development • Solid Waste
                   Fleet Maintenance • Building Maintenance • Campgrounds • Airports • Cemeteries
Board of Supervisors Agenda Item                                                                September 8, 2009
Lease of the Old Sheriff’s Substation                                                                 Page 2 of 2

If you have any questions regarding this item, please contact me at 760.932.5446 or by email
at kgarcia@mono.ca.gov.

Respectfully submitted,


Kelly Garcia
Assistant Public Works Director
Attachments:    Exhibit 1 – Mammoth Dog Team Lease
                Exhibit 2 – Structure Inspection Photos




                   Road Operations • Parks • Community Centers • Land Development • Solid Waste
                   Fleet Maintenance • Building Maintenance • Campgrounds • Airports • Cemeteries
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
EXHIBIT 1
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             Public Works
ADDITIONAL
DEPARTMENTS
TIME REQUIRED        10 minutes                            PERSONS                Jeff Walters
                                                           APPEARING
SUBJECT              Veteran's Appreciation Signs          BEFORE THE
                                                           BOARD


                                         AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

   Receive staff report regarding the potential installation of veteran appreciation signs on Highway 395 in Mono
 County. Consider and potentially adopt a resolution authorizing Public Works to install veteran appreciation signs at
                   the Mono County lines on Highway 395. Provide any desired direction to staff.


RECOMMENDED ACTION:
1. Find that AB 2002 (LaMalfa) allows counties to place the words “Where We Honor Veterans” on county highway
signs at or near county lines, at county expense, and that doing so in Mono County would be in the public interest.
2. Consider and potentially adopt Resolution No. R09-___, “A Resolution of the Mono County Board of Supervisors
Authorizing the Department of Public Works to Install Two Veteran Appreciation Signs at the Mono County Lines on
Highway 395.


FISCAL IMPACT:
Approximately $4,000 in labor and equipment.


CONTACT NAME: Jeff Walters
PHONE/EMAIL: 760.932.5459 / jwalters@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                    SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
b
c
d
e
f
g YES g NO
      d
      e
      f
      c
ATTACHMENTS:
Click to download
   Staff Report
   Veterans Signs Resolution


History
Time                           Who                            Approval
8/25/2009 2:31 PM              County Administrative Office   Yes

8/26/2009 10:56 AM             County Counsel                 Yes

8/24/2009 4:47 PM              Finance                        Yes
                    MONO COUNTY
                    DEPARTMENT OF PUBLIC WORKS
                                    Post Office Box 457 • 74 North School Street • Bridgeport, California 93517
                                                (760) 932-5440 • Fax (760) 932-5441 • monopw@mono.ca.gov

 Evan Nikirk, PE                                                                                 Kelly Garcia, PE
    Director                                                                                    Assistant Director

Date:         September 8, 2009
To:           Honorable Chair and Members of the Board of Supervisors
From:         Jeff Walters, Assistant Public Works Director
Subject:      Veteran Appreciation Signs

Recommended Action:
1. Receive staff report regarding the potential installation of veteran appreciation signs on Highway
   395 in Mono County.
2. Find that AB 2002 (LaMalfa) allows counties to place the words “Where We Honor
   Veterans” on county highway signs at or near county lines, at county expense, and that doing so
   in Mono County would be in the public interest.
3. Consider and potentially adopt Resolution No. R09-___, “A Resolution of the Mono County Board
   of Supervisors Authorizing the Department of Public Works to Install Two Veteran Appreciation
   Signs at the Mono County Lines on Highway 395.
4. Provide any desired direction to staff.

Fiscal Impact:
Expenses to the General Fund are estimated at $4,000 in wages, equipment, and materials.

Discussion:
The People of Mono County appreciate and admire the thousands of men and women who have
served in the armed forces to protect and preserve their country and the freedoms enjoyed by all
Americans. Although expression of this appreciation and admiration takes many forms, the state
allows counties to place “Where We Honor Veterans” on county highway signs at or near county lines.
A draft resolution has been prepared for Board consideration and is enclosed as Exhibit 1 to this staff
report.

With Board authorization, Public Works can dedicate the necessary manpower to prepare an
application and related documents in support of the required Caltrans encroachment permit for each
location, then order the signs upon permit approval. Public Works has the necessary staff and
equipment for sign installation and general assistance with this task.

If you have any questions regarding this item, please contact Jeff Walters at 760.932.5459.

Respectfully submitted,


Jeff Walters
Assistant Public Works Director

Attachment:     Exhibit 1 – Draft Resolution


                   Road Operations • Parks • Community Centers • Land Development • Solid Waste
                   Fleet Maintenance • Building Maintenance • Campgrounds • Airports • Cemeteries
     DRAFT                                                                               EXHIBIT 1

1
 2
 3
 4
 5                                       RESOLUTION NO. R09-__

 6            A RESOLUTION OF THE MONO COUNTY BOARD OF SUPERVISORS
 7                AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS
                   TO INSTALL TWO VETERAN-APPRECIATION SIGNS
 8
                    AT THE MONO COUNTY LINES ON HIGHWAY 395
 9
10   WHEREAS, the people of Mono County appreciate and admire the thousands of men and women

11   who have served in the armed forces to protect and preserve their country and the freedoms

12   enjoyed by all Americans; and,

13
     WHEREAS, the residents of and visitors to Mono County have enjoyed the protection and service
14
     of members of the armed forces and the benefits that they have provided to them; and,
15
16   WHEREAS, this Board finds that it is not only appropriate, but an honor, for the County to create
17   and install permanent signs reflecting its appreciation for veterans of the United States of America.
18
19   NOW, THEREFORE, BE IT RESOLVED that the Mono County Board of Supervisors hereby

20   expresses its gratitude, appreciation, and respect for the service of veterans and members of the
     United States Armed Forces.
21
22
     BE IT FURTHER RESOLVED that, as a token of its gratitude, and in accordance with Streets
23
     and Highways Code § 1978 [AB 2002, La Malfa] the Mono County Board of Supervisors hereby
24   authorizes and directs the Department of Public Works to use its personnel, equipment, and
25   supplies to purchase or construct, and install, two veteran-appreciation signs stating “Where We
26   Honor Veterans” on U.S. Highway 395 at the Inyo-Mono county line and the Douglas-Mono

27   county line, provided the signs and their installation comply with all federal, state, and local rules,
     regulations, or standards that may apply.
28
                                                   Page 1 of 2
     DRAFT                                                                        EXHIBIT 1

1    APPROVED AND ADOPTED this 8th day of September, 2009, by the following vote of the
 2   Board of Supervisors, County of Mono:

 3        AYES        :
 4        NOES        :

 5        ABSENT :
          ABSTAIN :
 6
 7
 8                                                         Bill Reid, Chair
                                                           Mono County Board of Supervisors
 9
10   ATTEST:                                               Approved as to Form:
11   DRAFT                                                 DRAFT
12
     Lynda Roberts                                         County Counsel
13   Clerk of the Board

14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
                                             Page 2 of 2
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             County Counsel
ADDITIONAL           Community Development, Economic Development
DEPARTMENTS
TIME REQUIRED        20 minutes                            PERSONS                Stacey Simon/ Tony Dublino
                                                           APPEARING
SUBJECT              Walker River Basin Acquisition        BEFORE THE
                     Program and Proposed Lease            BOARD
                     Program


                                         AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

  Presentation regarding the Draft Environmental Impact Statement for the Walker River Basin Acquisition Program
  prepared on behalf of the Department of Interior, U.S. Bureau of Reclamation and related legislation which would
  appropriate funds for water leases in the Walker River Basin and expand authority for water acquisitions into the
                                    California portion of the Walker River Basin.


RECOMMENDED ACTION:
(1) Receive presentation regarding the Walker River Basin Acquisition Program Draft Environmental Impact
Statement (DEIS) and related legislation which would expand the Acquisition Program into the California portion of the
Basin and authorize a three-year water leasing pilot program. (2) Consider and potentially authorize comment letter
regarding the DEIS. (3) Consider and potentially adopt proposed Resolution opposing expansion of Acquisition
Program into California and opposing the establishment of a lease program in California. (4) Provide any desired
direction to staff.


FISCAL IMPACT:
None.


CONTACT NAME: Stacey Simon
PHONE/EMAIL: 924-1704 / ssimon@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                    SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
e
f
g YES g NO
c
d     b
      c
      d
      e
      f


ATTACHMENTS:
Click to download
   Staff Report
   Comment Letter
   Resolution Regarding Walker River Basin



History
Time                                   Who                            Approval
8/25/2009 2:27 PM                      County Administrative Office   Yes

9/2/2009 11:20 AM                      County Counsel                 Yes

8/24/2009 4:47 PM                      Finance                        Yes
County Counsel                             OFFICE OF THE                                 Telephone
Marshall Rudolph                                                                       760-924-1700
                                      COUNTY COUNSEL
Assistants                                    Mono County                                 Facsimile
Mark Magit                            South County Offices                             760-924-1701
Stacey Simon                             P.O. BOX 2415
Allen Berrey                                                                               Assistant
                                MAMMOTH LAKES, CALIFORNIA 93546                        Jennifer Lucas




      To:              Board of Supervisors

      From:            Stacey Simon

      Date:            September 8, 2009

      Re:              Walker River Basin Acquisition Program Draft EIS

      Recommendation

             Receive presentation regarding the Walker River Basin Acquisition
      Program Draft Environmental Impact Statement (DEIS) prepared on behalf of the
      Department of the Interior, U.S. Bureau of Reclamation. Consider and
      potentially authorize comment letter regarding the DEIS. Provide any desired
      direction to staff.

      Fiscal Impact

               None.

      Discussion

             In late July the Bureau of Reclamation released a Draft Environmental
      Impact Statement for the Walker River Basin Acquisition Program. The
      Acquisition Program is funded with $70,000,000 out of the $200,000,000
      originally appropriated by Congress to provide water to “at-risk natural desert
      terminal lakes,” including Walker Lake in Nevada. Pursuant to Congressional
      authorization, the purposes of the Acquisition Program are to:

               (1) Acquire from willing sellers land, water appurtenant to the land, and
               related interests in the Walker River Basin, Nevada; and

               (2) Establish and administer an agricultural and natural resources center,
               the mission of which shall be to undertake research, restoration, and
               educational activities in the Walker River Basin.
       Because no part of the funds may be used to acquire water in California,
the DEIS does not include an analysis of the impacts of water acquisitions on
Mono County. Moreover, the DEIS indicates that the operations of Bridgeport
and Topaz reservoirs will not change significantly because acquired storage
water rights would still be expected to be exercised during the irrigation season
in accordance with past patterns of use. Notwithstanding, there may still be a
need and/or desire for the County to comment on the DEIS, to the extent that the
potential for impacts exists and for other reasons. Comment letters are due by
September 14, 2009.

       If you have any questions regarding this item prior to your meeting,
please call me at 924-1704.
                    BOARD OF SUPERVISORS
                    COUNTY OF MONO
                                            P.O. BOX 715, BRIDGEPORT, CALIFORNIA 93517
                                                        (760) 932-5538 ≠ FAX (760) 932-5531
    Lynda Roberts                                                                       Linda Romero
    Clerk of the Board                                                    Assistant Clerk of the Board
    lroberts@mono.ca.gov                                                         lromero@mono.ca.gov




DRAFT
October 5, 2009

Caryn Huntt DeCarlo, Walker EIS Project Lead
Bureau of Reclamation
705 N. Plaza Street, Room 320
Carson City, NV 89701

          Re: Draft EIS regarding the Walker River Basin Acquisition Program

Dear Ms. Huntt DeCarlo:

        The Mono County Board of Supervisors has the following comments on
the Draft Environmental Impact Statement (DEIS) for the Walker River Basin
Acquisition Program which was released by the Bureau of Reclamation in July of
2009. Note that because Mono County believes that the Acquisition Program is
subject to NEPA by law, notwithstanding the Bureau’s conclusion to the
contrary, (as discussed in Section 2 of this comment letter), this letter raises issues
related to the Bureau’s compliance with NEPA.

      1. The DEIS does not adequately address potential impacts to Bridgeport
         and Topaz Reservoirs.

              a. The DEIS is vague and lacks meaningful analysis regarding impacts on
                 Bridgeport and Topaz Reservoirs

        Chapter 2 of the DEIS contains a section entitled “Reservoir Operations.”
This section provides that “[u]nder all action alternatives, Bridgeport Reservoir
and Topaz Lake Reservoir operations would not change significantly because
acquired storage water rights would still be expected to be exercised during the
irrigation season in accordance with past patterns of use.” (DEIS, at p. 2-4,
emphasis added.) Thus, the DEIS specifically acknowledges that the Program

1
will involve the acquisition of storage water rights from Bridgeport and/or
Topaz Reservoirs.

        Given the critical importance of these reservoirs to the environmental and
economic health of Mono County, the DEIS should not rely on speculation
regarding how acquired storage rights would be exercised, but should
specifically state whether (and if so, in what ways) reservoir operations will be
affected. Moreover, the only support for the DEIS’s conclusion that reservoir
operations would not change significantly appears to be the assertion that the
WRID Operations Manual, California water rights licenses and the Decree would
continue to apply. The DEIS does not explain how the continued applicability of
these regulatory mechanisms ensures that reservoir operations will not change.
In fact, it is not hard to imagine that reservoir operations could be altered
significantly, while still complying with the WRID Operations Manual,
California water rights licenses, and the Decree. More detail on this critical issue
is needed.

          b. The DEIS does not discuss the process for changing a California water
             storage right through the SWRCB nor compliance with the California
             Environmental Quality Act

        NEPA requires that the lead agency coordinate with State and local
government entities to reduce duplication between NEPA and similar State and
local requirements. (See 40 CFR 1506.2 (c): “Agencies shall cooperate with State
and local agencies to the fullest extent possible to reduce duplication between
NEPA and comparable State and local requirements . . . such cooperation shall to
the fullest extent possible include joint environmental impact statements.“)

       Amendments to storage water rights licenses issued for Bridgeport and
Topaz reservoirs will require approval by the California State Water Resources
Control Board. Such approval is discretionary in the Board, and constitutes a
“project” under CEQA. Thus, environmental review and analysis will need to be
conducted. Yet the DEIS does not address (or even mention) the CEQA process –
stating only that approval by the SWRCB will be required in conjunction with the
acquisition of California storage water rights.

        Moreover, where other State and local requirements are triggered by an
action subject to NEPA, the lead agency is required to cooperate with the State or
local government to reduce redundancy. Such coordination is to include, to the
fullest extent possible: joint planning processes, joint environmental research
and studies, joint public hearings, and joint environmental assessments. (See 40
CFR 1506.2 (b).)




2
    2. The DEIS does not discuss the effects of changes to water rights in Nevada
       on in-stream flows in California.

        The DEIS does not indicate whether changes in the timing of the exercise
of water rights acquired through the Program might result in in-stream impacts
(whether positive or negative) in the California portions of the East and West
Walker Rivers. Because of the possibility that such changes in timing could
affect the flow of the river and its fishery, the DEIS should discuss those impacts.

    3. The Acquisition Program is subject to NEPA by law.

          a. Department of Interior Regulation 46 C.F. R. § 46.100 is inconsistent
             with NEPA and the CEQ Regulations and is therefore invalid

       The Council on Environmental Quality (CEQ) is charged with adopting
regulations implementing the NEPA. The regulations adopted by CEQ direct
federal agencies to develop their own NEPA procedures. The only restriction on
federal agencies in developing those procedures is that they must be compliant
with the Regulations, unless compliance would be inconsistent with statutory
requirements. (See 40 C.F.R. § 1507.3 (b).) Both the CEQ Regulations and any
agency procedures for NEPA compliance must comply with the statute.

        In October of 2008, the Department of Interior adopted 43 C.F.R. § 46.100.
Citing CEQ Regulation 40 C.F.R. § 1508.18, the new procedure provides that a
Bureau of Reclamation-proposed action is subject to the procedural requirements
of NEPA only if it would cause effects on the human environment, and “is
subject to bureau control and responsibility.” (43 C.F.R. § 46.100 (a).) This
language is inconsistent with the actual language of section 1508.18, which
defines Major Federal Actions as actions with effects that may be major (i.e.,
significant) and which are “potentially subject to Federal control and
responsibility.” (40 C.F.R. § 1508.18, emphasis added.) Thus there is a lower
threshold for NEPA applicability under the CEQ Regulation than in the new DOI
procedure.

        The new procedure is likewise inconsistent with NEPA. The statute
requires the preparation of an EIS for every major Federal action significantly
affecting the quality of the human environment. (See 42 U.S.C. § 4332 (C).) The
term “action” includes projects and programs entirely or partly financed,
assisted, regulated, or approved by federal agencies. (See 40 C.F.R. § 1508.18 (a).)
Here, the appropriation was made to the Department of Interior, Bureau of
Reclamation – not to the University. It is thus the Department which will be
financing the Program and, as discussed below, will – and indeed already has --
exercised control over how the Program is carried out.



3
          b. The Department does in fact have control over and responsibility for the
             Walker River Basin Acquisition Program

        Section 208(a) of Public Law 109-103 provides that the Secretary shall
provide not more than $70,000,000 to the University of Nevada for the acquisition
of land, water appurtenant to land, and related interests in the Walker River
Basin, Nevada. Clearly, by the very words of the appropriation, the Secretary
has discretion as to how much money to provide to the University for the
Acquisition Program – and in that regard exercises the highest level of control
available over the Project – control of the purse strings. Given that discretion, it
is difficult to conclude that the Bureau does not, or cannot, exercise any control
over, or does not have responsibility for, the Program.

       Indeed, the Bureau has already exercised significant control over the
Program, as stated in the DEIS. The Bureau has “evaluated whether a NEPA
document was required for the action . . . Reclamation decided that developing
and EIS was appropriate to disclose potential adverse and beneficial impacts of
the proposed Acquisition Program . . .” (See DEIS, at p. 1-5.) Moreover, by
selecting the alternatives analyzed in the DEIS, choosing the consultants who
would prepare the document, and directing and overseeing their contributions to
the final draft, Reclamation has already substantially set the course of the
Program. To claim now that the action is not subject to NEPA because it is not
subject to Bureau control or responsibility is counter to reality. Thus, even if 46
C.F.R. § 46.100 were valid in certain circumstances, it is not applicable to the
present Program.

          c. The Department’s determination that the Acquisition Program is not
             subject to NEPA amounts to an improper end-run around the
             requirements of that statute

        Proposals for appropriations – as opposed to proposals for legislation –
are generally not subject to NEPA. (See Andrus v. Sierra Club, 442 U.S. 347, 360-
361 (1979).) The justification for such non-coverage is that appropriations have
only a limited purpose – to provide funds for otherwise-authorized programs.
(See id.) As noted by the Supreme Court in Andrus, NEPA is directed at the
processes of planning and decision making associated with the enactment of the
underlying legislation – not with the later appropriation of funds to carry out
such legislation. (See id.)

       Here Congress has appropriated funds for a program that is established
nowhere else except in the appropriations acts themselves. There is little doubt
that the Walker River Basin Acquisition Program will have a significant effect on
the environment as defined by NEPA – the DEIS confirms this. Yet no
environmental review was conducted in conjunction with the approval of the
appropriations which “established” the Program and, now, when the Program is

4
to be actually carried out, the Department claims (and has conveniently adopted
a regulation confirming) that its implementation is likewise not subject to NEPA.

        The result of these two actions (the creation of the Program solely through
appropriations and the subsequent determination that NEPA does not apply
prior to its implementation) is that a Major Federal Action which significantly
affects the quality of the human environment will be implemented without any
of the procedural safeguards imposed by NEPA.

       This is troubling enough on its own. However, in light of legislation
recently approved by both houses of Congress, and discussed below (H.R. 3183),
which would extend the Program into California (i.e., make the funds available
for the acquisition of land, water, and associated interests in the California
portions of the Walker River Basin), this lack of environmental oversight is even
more troubling. While at least some level of NEPA review was conducted with
respect to the Program as it impacts the State of Nevada, according to the
Bureau’s interpretation, absolutely no NEPA compliance would be required as to
the Program as it impacts California. This is absolutely unacceptable to Mono
County.

    4. Mono County opposes the expansion of the Acquisition Program into
       California, however, should the expansion nevertheless occur, the impacts
       on Mono County’s environment and economy must be analyzed pursuant
       to NEPA.

       As noted above, H.R. 3183 has been approved by both the Senate and the
House of Representatives (in slightly different forms) and is currently in
conference. This third “appropriations” act would delete a restriction in the
Energy and Water Development Appropriations Act of 2006 (P.L. 109-103),
essentially establishing an Acquisition Program in California – utilizing the same
$70,000,000 identified in 2006.

        Not only does this “legislating by appropriation” allow for an avoidance
of NEPA at the program creation stage but, when coupled with the Bureau’s
interpretation of NEPA, it amounts to the taking of a Major Federal Action,
significantly effecting the environment, without any NEPA compliance or review
whatsoever. It cannot be presumed that the Bureau, because it prepared a DEIS
for the Acquisition Program in Nevada (prior to the enactment of 46.100) will
necessarily do the same for the Program as extended into California now that 46
CFR 46.100 is in place. In fact, the DEIS makes clear that the Bureau, while
unsure previously, is now certain that the Acquisition Program is not subject to
NEPA.

      Thank you for considering the County of Mono’s Comments regarding
the Draft Environmental Impact Statement for the Walker River Basin

5
Acquisition Program. Should you have any questions or need additional
information, please contact Stacey Simon, Assistant County Counsel, at 760-924-
1704.


                                 Sincerely yours,


                                 Bill Reid, Chair




6
 1
 2                                        DRAFT
 3                                RESOLUTION NO. R09- ___
 4                     RESOLUTION OF THE MONO COUNTY
                        BOARD OF SUPERVISORS OPPOSING
 5                       CERTAIN PROVISIONS OF H.R. 3183
                       RELATED TO THE OPERATION OF THE
 6                 WALKER RIVER BASIN ACQUISITION PROGRAM
                  AND WATER LEASING DEMONSTRATION PROGRAM
 7                              IN CALIFORNIA
 8         WHEREAS, the Farm and Security Rural Investment Act of 2002 appropriated
     $200,000,000 to the Bureau of Reclamation to provide water to at-risk natural desert
 9   terminal lakes, including Walker Lake in Nevada, with the provision that the funds not
     be spent to purchase or lease water rights; and
10
           WHEREAS, the Energy and Water Development Appropriations Act of 2006
11   provided for $70,000,000 of those funds to be utilized by the University of Nevada to,
     among other things, acquire land, water appurtenant to land, and related interests in
12   the Nevada portions of the Walker River Basin; and
13          WHEREAS, legislation is currently in Congress (H.R. 3183) that would, among
     other things, amend those prior Acts to authorize the use of a portion of the $70,000,000
14   to acquire land, water appurtenant to land, and related interests in the California
     portions of the Walker River Basin (i.e., in Bridgeport and Antelope Valleys in Mono
15   County); and
16          WHEREAS, H.R. 3183 would additionally provide $25,000,000 for the
     establishment of a three-year water leasing demonstration project to be operated by the
17   Walker River Irrigation district throughout the Walker River Basin, including in
     Bridgeport and Antelope Valleys in Mono County; and
18
           WHEREAS, notwithstanding its direct and substantial impact on Mono County
19   and the State of California, neither the County, nor California’s water resource agencies,
     were informed or aware of the pendency of H.R. 3183 until it had already been
20   approved by the House of Representatives and the Senate; it is currently in Conference;
     and
21
            WHEREAS, due to this lack of notice of and opportunity to have input into in
22   the legislation, and for all of the reasons stated below, Mono County is opposed to those
     portions of H.R. 3183 that would authorize the expansion of the Walker River Basin
23   Acquisition Program into California and is also opposed to those portions of H.R. 3183
     that would establish a water leasing demonstration project, to the extent that that
24   project involves water leasing in Mono County:
25         1.     Agriculture is the _____________ largest industry in Mono County,
                  producing revenue of over $40,000,000 in 2008;
26
           2.     Of the entire land base in Mono County, only 7.8% is privately owned,
27                with the remainder owned by the Federal Government, the City of Los
                  Angeles, or the State of California;
28

                                            Page 1 of 3
 1
 2         3.     The loss of agricultural lands, or water appurtenant to those lands, in
                  Bridgeport or Antelope Valley would have devastating impacts on the
 3                economy of Mono County;

 4         4.     Due to the unique hydrology of the Bridgeport Valley, the acquisition of
                  water rights from one or more agricultural users in that Valley would
 5                adversely affect agriculture throughout the Valley;

 6         5.     Mono County cherishes its agricultural heritage and way of life and has
                  adopted policies in its general plan to preserve agricultural lands and
 7                operations;

 8         6.     Mono County has additionally adopted policies in its general plan which
                  encourage and support the preservation of water resources in Mono
 9                County;

10         7.     The loss of agricultural lands or water appurtenant to those lands in
                  Bridgeport or Antelope Valley would cause significant, adverse effects on
11                the natural environment in those Valleys;

12         8.     No environmental or economic analysis of the impacts of the proposed
                  acquisition or leasing programs in Mono County has been, or is likely to
13                be, conducted – due to the Bureau of Reclamation’s determination that the
                  programs are not subject to the National Environmental Policy Act.
14
         NOW, THEREFORE, the Board of Supervisors of the County of Mono
15   RESOLVES as follows:

16          SECTION ONE: That, for all of the reasons stated above, Mono County is
     opposed to the expansion of the Walker River Basin Acquisition Program into the
17   California portions of the Walker River Basin, as proposed by H.R. 3183.

18          SECTION TWO: That, for all of the reasons stated above, Mono County is
     opposed to the inclusion of the California portions of the Walker River Basin in a water
19   leasing demonstration project as proposed by H.R. 3183.

20          SECTION THREE: That, to effectuate the above, Section 206(1)(D)(ii) of H.R.
     3183, which reads as follows: “in clause (i) (as so redesignated), by striking “, Nevada;
21   and” and inserting a semicolon;” should be stricken from the legislation.

22          PASSED, APPROVED and ADOPTED this ____ day of _________, 2009, by the
     following vote, to wit:
23
                  AYES:
24                NOES:
                  ABSENT:
25                ABSTAIN:

26                                            ___________________________
                                              BILL REID, Chair
27                                            Mono County Board of Supervisors

28

                                            Page 2 of 3
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 2   ATTEST:                            APPROVED AS TO FORM:

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     ______________________________     ______________________________
 4   LYNDA ROBERTS                      COUNTY COUNSEL
     Clerk of the Board
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                                      Page 3 of 3
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                        REGULAR AGENDA REQUEST
                                                          Print




MEETING DATE         September 8, 2009                     DEPARTMENT             County Counsel
ADDITIONAL
DEPARTMENTS
TIME REQUIRED        30 minutes                            PERSONS                Stacey Simon
                                                           APPEARING
SUBJECT              Federal Agency Cooperation with       BEFORE THE
                     Local Government                      BOARD


                                         AGENDA DESCRIPTION:
               (A brief general description of what the Board will hear, discuss, consider, or act upon)

  Presentation regarding legal requirements for cooperation between federal land management agencies and local
                                                government entities.


RECOMMENDED ACTION:
Receive presentation regarding legal requirements for cooperation between federal land management agencies and
local government entities. Provide any desired direction to staff.


FISCAL IMPACT:
None.


CONTACT NAME: Stacey Simon
PHONE/EMAIL: 924-1704 / ssimon@mono.ca.gov

     SUBMIT THE ORIGINAL DOCUMENT WITH                     SEND COPIES TO:
        ATTACHMENTS TO THE OFFICE OF
          THE COUNTY ADMINISTRATOR
       PRIOR TO 5:00 P.M. ON THE FRIDAY
   32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
d
e
f
c
g YES g NO
      c
      d
      e
      f
      b


ATTACHMENTS:
 Click to download
    Staff Report
   Back up Memo
   Previous letters


History
Time                  Who                            Approval
8/25/2009 2:21 PM     County Administrative Office   Yes

9/1/2009 10:49 AM     County Counsel                 Yes

8/24/2009 4:45 PM     Finance                        Yes
County Counsel                             OFFICE OF THE                               Telephone
Marshall Rudolph                                                                     760-924-1700
                                      COUNTY COUNSEL
Assistants                                    Mono County                               Facsimile
Mark Magit                            South County Offices                           760-924-1701
Stacey Simon                             P.O. BOX 2415
Allen Berrey                                                                             Assistant
                                MAMMOTH LAKES, CALIFORNIA 93546                      Jennifer Lucas




      To:              Board of Supervisors

      From:            Stacey Simon

      Date:            September 8, 2009

      Re:              Federal agency cooperation with local government

      Recommendation

            Receive presentation regarding legal requirements for cooperation
      between federal land management agencies and local government entities.
      Provide any desired direction to staff.

      Fiscal Impact

               None.

      Discussion

              This Board has, on several occasions, requested information from our
      office regarding the obligations of federal land management agencies to
      cooperate with local government entities such as the County when they make
      land use decisions that potentially impact local communities.

             In 2000 and in 2001, our office made presentations to the Board regarding
      several significant statutory schemes requiring cooperation between federal land
      use agencies and local governments. Following the 2001 presentation, the Board
      approved letters to both the Bureau of Land Management and the U.S. Forest
      Service requesting that they apprise the County, through the Board of
      Supervisors, of land use decisions potentially impacting Mono County,
      consistent with the statutory requirements.

             In response to recent events in which the question of federal agency
      obligations regarding the County has arisen, Supervisor Bauer has asked our
office to revisit the legal requirements for involvement by local government
entities in federal land management agency decision making. Attached for your
review is a memorandum outlining the significant statutory schemes (similar to
that discussed in 2000 and 2001) requiring or authorizing federal agency
cooperation with local government, as well as draft copies of the letters sent to
the USFS and BLM in 2001. I will be at your meeting to discuss these issues and
to answer any questions.

       If you have any questions regarding this item prior to your meeting,
please call me at 924-1704.
County Counsel                         OFFICE OF THE                             Telephone
Marshall Rudolph                                                               760-924-1700
                                  COUNTY COUNSEL
Assistant                                Mono County                               Facsimile
Mark Magit                            South County Offices                      760-924-1701
Stacey Simon                             P.O. BOX 2415                         ____________
Allen Berrey                 M AM M OTH LAKES, CALIFORNIA 93546



   TO:             Board of Supervisors

   FROM:           Stacey Simon

   RE:             Local government’s authority with respect to federal land

   DATE:           September 8, 2009

         The Board has asked our office to address the following related questions:
   What opportunities and authority does the County have to influence federal land
   use decisions that affect Mono County, and what obligations do federal agencies
   have with respect to Mono County when it asserts this authority?

          Because the answer to those questions depends on the particular statutory
   scheme that applies (generally more than one will apply – for example, federal
   actions taken under one statute will often require review under the National
   Environmental Policy Act), I have broken the discussion down into sections each
   of which addresses a different statute governing federal decision making and
   land use planning.

           Finally, while this memo does not address every single statutory scheme
   potentially applicable to federal lands, it addresses several of the most
   significant. A summary of the analysis for each statutory scheme is presented
   first, with a full analysis (including citations) following.

                                I. SUMMARY ANALYSIS

   A. The National Environmental Policy Act of 1969 (NEPA)

          Local governments may influence federal decision making under NEPA
   by serving as cooperating agencies or joint lead agencies in the preparation of
   environmental impact statements (“EIS”), by providing local-land use plans to
   the federal agency responsible for preparing the EIS, or by submitting comments
   for consideration in the EIS process. Federal agencies are required by NEPA to
   use analyses prepared by cooperating agencies to the fullest extent possible
   consistent with their role as a lead agency and, under certain circumstances, the
   final EIS must incorporate and address state environmental requirements that do
not conflict with federal law. All environmental impact statements prepared
under NEPA must also discuss any inconsistencies with state or local land-use
plans or laws, and the agency preparing the EIS must consider and respond to
comments submitted by local governments. Finally, policies imposed on federal
agencies by the agencies themselves require communication and consultation
with local governments as well as consideration of suggestions made by them.

B. The National Forest Management Act of 1976 (NFMA)

        NFMA imposes some broadly-defined requirements on federal officials
involved in the development of land use plans for lands under the jurisdiction of
the U.S. Forest Service, but not much specific detail as to how the Forest Service
is to carry out those requirements. Under NFMA, plans for National Forest
lands are to be developed “in coordination with” State and local governments,
the Forest Service is to meet with and provide early opportunities for other
governmental agencies (whether State, local, or federal) to be involved in land
use planning, and must seek assistance from State, local, and other federal
government agencies, where appropriate. Prior regulations implementing
NFMA, which were repealed in 2000, contained significantly more detail – and
significantly greater obligations – with respect to the involvement of local
government entities in Forest Service activities pursuant to the NFMA. Those
regulations are no longer in effect. For actions pursuant to the NFMA that could
affect environmental resources, the requirements of NEPA would also apply and
any action “significantly affecting the quality of the human environment” would
trigger the requirement to prepare an EIS. As noted above, NEPA contains
several well-defined coordinating provisions.

C. The Federal Land Policy and Management Act of 1976 (FLPMA)

       FLPMA requires the Secretary of the Department of the Interior to
develop land-use plans for lands administered through the Bureau of Land
Management. Under FLPMA (and the regulations implementing it) these plans
must be developed in coordination with local governments to the extent
consistent with the laws governing the administration of the public lands. While
local government’s role is purely advisory, FLPMA is explicit with respect to the
coordinating responsibilities of the Department of Interior. The statute
encourages BLM officials to keep apprised of local land-use plans, and requires
that they coordinate with local agencies, and assist in resolving (to the extent
practical) inconsistencies between federal and local land-use plans. Finally,
FLPMA requires that the impact of federal land-use plans on local economies
and uses of adjacent or nearby non-Federal lands be considered. For actions
pursuant to the FLPMA that could affect environmental resources, the
requirements of NEPA would also apply. Any action “significantly affecting the


                                   Page 2 of 10
quality of the human environment” would trigger the requirement to prepare an
EIS.

D. The Endangered Species Act (ESA)

      The Endangered Species Act itself contains no provisions regarding
cooperation and consultation between the Secretary (of the Interior, Commerce,
or Agriculture as applicable) and local government. To the extent that federal
agency compliance with the ESA triggers NEPA, the coordinating provisions of
NEPA would apply.

                               II. FULL ANALYSIS

A. The National Environmental Policy Act of 1969 (NEPA)
   ! Statute: 42 USC §§ 4321-4375    ! Guidelines: 40 C.F.R. 1500-1508.28

       1.     Local governments have the opportunity to shape the outcome of
              the EIS as a cooperating agency.

        Local governments may, by agreement with the federal agency preparing
the EIS (the “lead agency”), be granted cooperating agency status when they
have special expertise with respect to any environmental impact involved in a
proposal (or reasonable alternative) for legislation or other major federal action
significantly affecting the quality of the human environment. (See 40 C.F.R.
1508.5.) Ecological, aesthetic, cultural, historical, social and health impacts are all
considered to be environmental impacts under NEPA. (See 40 C.F.R. 1508.8.)
Therefore, where a local government has special expertise with respect to any of
those impacts, it may request cooperating agency status. A local government
agency may also be granted cooperating agency status when it has jurisdiction
by law. “Jurisdiction by law means agency authority to approve, veto, or finance
all or part of the proposal.” (40 C.F.R. 1508.15.)

         The fundamental role of a cooperating agency under NEPA is to develop
information and conduct research that will help to inform the environmental
analysis. (See 40 C.F.R. 1501.6: “Each cooperating agency shall . . . assume upon
request of the lead agency responsibility for developing information and
preparing environmental analyses including portions of the environmental
impact statement concerning which the cooperating agency has special expertise
. . .”). The lead agency is obligated to “use the analysis and proposals of




                                     Page 3 of 10
cooperating agencies to the maximum extent possible consistent with its
responsibility as a lead agency.” (40 C.F.R. 1501.6).1

        According to the Council on Environmental Quality (CEQ), which
oversees federal agency implementation of NEPA, disputes between lead and
cooperating agencies concerning the scope and level of detail of analysis and the
quality of data in an EIS should be worked out between the agencies themselves.
If the lead agency leaves out a significant issue or ignores the advice and
expertise of the cooperating agency, then the EIS may later be found to be
inadequate. (See NEPA’s Forty Most Asked Questions, Council on
Environmental Quality, 46 Fed. Reg. 18026 (March 23, 1981), as amended 51 Fed.
Reg. 15618 (April 25, 1986), hereafter “Forty Questions.”)

       The other two obligations that the guidelines impose on lead agencies
with respect to cooperating agencies are: (1) to request the participation of each
cooperating agency in the NEPA process at the earliest possible time; and (2) to
meet with a cooperating agency at the latter’s request.” (40 C.F.R. 1501.6.)

        2.      Local governments may serve as co-lead agencies with a federal
                agency in the preparation of a joint EIR/EIS.

       A state or local government agency may be designated a joint lead agency
in the preparation of an EIS when that agency has laws or ordinances imposing
environmental impact statement requirements that will be triggered by the
proposed federal action. (See 40 C.F.R. 1506.2 (c): “Agencies shall cooperate with
State and local agencies to the fullest extent possible to reduce duplication
between NEPA and comparable State and local requirements . . . such
cooperation shall to the fullest extent possible include joint environmental impact
statements. In such cases one or more Federal agencies and one or more State or
local agencies shall be joint lead agencies.”)2




1
 If a cooperating agency determines that resource limitations will restrict its involvement in the
EIS process, it must inform the lead agency in writing. (See 40 C.F.R. 1501.6(a).) Conversely,
NEPA also provides that while cooperating agencies generally should use their own funds to pay
for the studies they conduct, the lead agency shall, to the extent available funds permit, fund
those major activities or analyses it requests from cooperating agencies. (See 40 C.F.R.
1501.6(b)(5).)

2
 Under CEQA, the lead agency is the government entity that has the principal responsibility for
carrying out or approving a project. (See Cal. Public Resources Code § 21067.) The selection criteria
for CEQA-only projects would apply to the selection of a lead agency for joint CEQA-NEPA processes
as well.

                                          Page 4 of 10
        Subdivision (c) of section 1506.2 comes into play in situations where both
CEQA and NEPA apply (i.e., where both state (or local) and federal discretionary
approvals are required for an action affecting the environment). Under these
circumstances, Section 1506.2 mandates that the federal agency cooperate to the
fullest extent possible with the state or local agency in order to minimize
duplication between the two parallel statutory schemes, including preparing a
joint EIS/EIR if possible. Where state laws or local ordinances have
environmental impact statement requirements in addition to, but not conflicting
with, those in NEPA, the federal agency must cooperate in fulfilling those
requirements so that one document complies with all applicable laws. (See 40
C.F.R. 1506.2 (c).)

      3.     Federal agencies are required by NEPA to coordinate with local
             governments even where the local government is neither a
             cooperating agency nor a co-lead agency.

             (a) Federal agencies must coordinate with local agencies to reduce
             duplication between state or local non-CEQA environmental
             requirements and NEPA requirements.

       In instances where state or local environmental requirements other than
CEQA apply, subdivision (b) of Section 1506.2 requires that the federal agency
coordinate with the agency implementing the requirement to minimize
duplication. Subdivision (b) states that “such cooperation shall to the fullest
extent possible include: (1) Joint planning processes. (2) Joint environmental
research and studies. (3) Joint public hearings . . . (4) Joint environmental
assessments.” In these cases, the state or local agency would not be a joint lead
agency with the federal agency, but the federal agency must, to the extent
possible, combine procedures and studies required under the state or local law
with those required by NEPA.

             (b) Federal agencies must discuss any inconsistency between their
             proposed action and state or local land-use plans or laws.

       Federal agencies are required by the NEPA guidelines to integrate the EIS
process into local planning processes by discussing any inconsistencies between
a proposed action and an approved state or local land-use plan or law. If there is
an inconsistency between the proposed federal action and a state or local land-
use plan or law, then the EIS must describe how the federal agency would
reconcile its proposed action with the plan or law. (See 40 C.F.R. 1506.2(d).)




                                    Page 5 of 10
              (c) Federal agencies must invite the participation of local governments in
              the NEPA process, consult with them during scoping, and invite and
              consider their comments on the draft EIS.

       Additionally, a variety of NEPA provisions and NEPA guidelines impose
requirements on federal agencies to coordinate with state or local agencies even
where no state or local environmental law is triggered. Although these
coordination requirements generally apply to interested individuals or
organizations as well as to local governments, they nevertheless impose certain
duties on lead agencies that should not be overlooked.

       Where it is reasonably foreseeable that an action by a non-federal actor is
subject to NEPA (e.g., because the action requires federal approval or federal
funding) and will involve a State or local agency [or other person or entity], then
40 C.F.R. 1501.2, requires the federal agency to consult early with the appropriate
State and local agencies regarding the action. Additionally, as a part of the initial
scoping process, the lead agency must “invite the participation of affected
Federal, State, and local agencies, any affected Indian tribe, the proponent of the
action, and other interested persons (including those who might not be in accord
with the action on environmental grounds.)” (40 C.F.R. 1501.7.) Finally, the lead
agency must circulate both the draft and final EIS to “any state or local agency
authorized to develop and enforce environmental standards, or to any agency
requesting it.” (40 C.F.R. 1502.19(a).) And the federal agency is required to
request the comments of these agencies with respect to the draft document. (See
40 C.F.R. 1503.1).

       Under NEPA, the lead agency must attach the comments it receives to the
final EIS, and respond to those comments either individually or collectively. The
guidelines suggest (but do not mandate) that possible responses may include:
“(1) Modify[ing] alternatives including the proposed action. (2) Develop[ing]
and evaluat[ing] alternatives not previously given serious consideration by the
agency. (3) Supplement[ing] improv[ing] or modify[ing] its analysis. (4)
Mak[ing] factual corrections. (5) Explain[ing] why the comments do not warrant
further agency response, citing the sources, authorities, or reasons which support
the agency’s position and, if appropriate, indicat[ing] those circumstances which
would trigger agency reappraisal or further response. “ (40 C.F.R. 1503.4.)

              (d) Federal agencies must comply with additional cooperation
              requirements that they impose upon themselves through NEPA manuals
              or handbooks that they adopt.

     Individual federal agencies may also develop NEPA handbooks or
manuals that are subservient to the NEPA guidelines but which govern how that


                                     Page 6 of 10
agency addresses the NEPA process. As a matter of administrative law, federal
agencies must follow procedures and policies that they impose upon themselves.

        Both the Bureau of Land Management and the Forest Service have
adopted such handbooks. The Forest Service Handbook requires the Forest
Service to: (1) notify local government officials who have an interest in forest
activities; (2) identify and discuss effects of the action with local leaders; (3)
review and consider constructive comments and suggestions received from local
officials; and (4) develop ways to involve local governments in the analysis
process. (See U.S. Forest Service, Department of Agriculture, Forest Service
Handbook, Title 1900, 1909.15 §§ 11.3, 11.31(a), 11.51, 11.52, National
Environmental Policy and Procedure Handbook (1992) (hereinafter “U.S.F.S.
NEPA Handbook”).

B. The National Forest Management Act of 1976 (NFMA)
   ! Statute: 16 USC §§ 1600-1614 ! Regulations: 36 C.F.R. 219.1-219.29

       The National Forest Management Act of 1976 amended the Forest and
Rangeland Renewable Resources Act (RPA) and provided specific details and
guidelines for local forest planning. Today, the two statutes collectively are
referred to as NFMA. NFMA requires the Forest Service to prepare and submit
to the President a “Renewable Resource Assessment” which includes, among
other things, analyses and assessments of renewable resources on Forest Service
lands. (See 16 U.S.C. § 1601.) NFMA additionally requires the preparation of a
“Renewable Resources Program” to provide for the “protection, management
and development of the National Forest System, including forest development
roads and trails; for cooperative Forest Service programs; and for research” in a
manner consistent with the Multiple Use Sustained Yield Act (“MUSYA”) and
NEPA. (16 U.S.C. § 1602.) Both the Renewable Resource Assessment and
Program are to be updated periodically by the Forest Service.

       The Renewable Resource Program requires the development and periodic
revision of land and resource management plans for individual units of the
National Forest System. (See 16 U.S.C. § 1604 (a).) Section 1604 requires that this
be done in coordination with State and local governments. “The Secretary of
Agriculture shall develop, maintain, and, as appropriate, revise such land and
resource management plans, coordinated with the land and resource management
planning processes of State and local governments and other Federal agencies.” (16
U.S.C. § 1604 (a) emphasis added.) Additionally, the plans must be made
available in the jurisdiction in applicable for a period of at least three months
prior to adoption, and public hearings must be held during that period. (See 16
U.S.C. § 1604 (d).)



                                   Page 7 of 10
       NFMA also requires the Secretary of the Department of Agriculture to
establish procedures, including public hearings where appropriate, to give
federal, State, and local governments and the public, adequate notice and an
opportunity to comment on the formulation of standards, criteria, and guidelines
applicable to Forest Service programs. (See 16 U.S.C. § 1612.) Under NFMA the
Secretary may also establish advisory boards, comprised of individuals
representing a cross-section of groups interested in the management of and
planning for National Forest lands, to obtain information and advice. (See id.)

       Regulations governing Forest Service activities under NFMA enacted
since 2000 provide additional, broad guidance regarding the Forest Service’s
obligations with respect to State and local governments. Specifically, 36 C.F.R. §
219.9 requires the responsible official to “provide opportunities for the
coordination of Forest Service planning efforts with those of other resource
management agencies.” (See 36 C.F.R. § 219.9 (a)(2).) The responsible official
must also meet with and provide early opportunities for State and local
government to be involved, to collaborate, and to participate in planning for NFS
lands. (See id.)

C. The Federal Land Policy and Management Act of 1976 (FLPMA)
   ! Statute: 43 U.S.C §§ 1701 et seq. ! Regulations: 43 C.F.R. 1600 et seq.

        FLPMA can be viewed as the Bureau of Land Management’s equivalent to
NFMA. FLPMA requires that the Secretary of the Department of the Interior
inventory public lands and resources administered through the Bureau of Land
Management and project their future use through a land-use planning process
coordinated with other Federal and state planning efforts. (See 43 U.S.C. §§ 1701
(a)(2) and 1712(a)). The planning document required by FLPMA is referred to as
a “resource management plan.” Among other things, the resource management
plan establishes land use designations, allowable resource uses, resource
condition goals and objectives, actions necessary to achieve goals,
implementation sequences, and intervals and standards for monitoring and
evaluation. (See 43 C.F.R. 1601.0-5 (n).)

        FLPMA and its regulations contain numerous coordinating provisions
which spell out how the Secretary of the Interior should involve state and local
governments in the planning process required by the Act. The Secretary is
instructed to “coordinate the land use inventory, planning, and management
activities of or for such lands with the land use planning and management
programs of other Federal departments and agencies and of the State and local
governments within which the lands are located,”to the extent he finds
consistent with the laws governing the administration of the public lands. (43
U.S.C § 1712 (c)(9)).


                                   Page 8 of 10
        In implementing the above directive, the Secretary shall, “to the extent he
finds practical, keep apprised of State, local, and tribal land use plans; [and]
assure that consideration is given to those State, local and tribal plans that are
germane in the development of land use plans for public lands.” (43 U.S.C §
1712 (c)(9).) In addition, he must “assist in resolving, to the extent practical,
inconsistencies between Federal and non-Federal Government plans, and [ ]
provide for meaningful public involvement of State and local government
officials . . . in the development of land use programs, land use regulations, and
land use decisions for public lands.” (Id.) This includes giving “early public
notice of proposed decisions which may have a significant impact on non-
Federal lands.” (Id.)


        Finally, LPMA authorizes State and local officials to furnish advice to the
Secretary regarding the development and revision of land use plans, guidelines,
rules, and regulations for public lands within their jurisdiction. (See 43 U.S.C §
1712 (c)(9).) The statute further provide that land use plans are to be consistent
with State and local plans, to the maximum extent determined by the Secretary
to be consistent with Federal law and the FLPMA. (See id.)

        The regulations implementing the statute also address coordination with
local government. They instruct State Directors and District and Area Managers
to: keep apprised of non-BLM plans; assure that BLM considers those plans that
are germane in the development of resource management plans; assist in
resolving, to the extent practicable, inconsistencies between Federal and non-
Federal government plans; provide for meaningful involvement by other Federal
agencies and State and local government officials in the development of resource
management plans, including early notice of final decisions that may have a
significant impact on non-Federal lands; and where possible, develop resource
management plans collaboratively with cooperating agencies. (See 43 C.F.R. §
1610.3-1 (a).)

        That section goes on to require State Directors and Field Managers to
invite State, tribal, and local governments to participate as cooperating agencies
in the development or revision of resource management plans and to consider
requests by such entities for cooperating agency status. (See 43 C.F.R. § 1610.3-1
(b).) If such a request is denied by a Field Manager, then he must notify the State
Director of the denial, and the Director must determine if the denial is
appropriate. (See id.)

       State Directors and Field Managers must also provide other Federal
agencies, State and local governments, and Indian tribes with an “opportunity
for review, advice, and suggestion on issues and topics which may affect or
influence other agency or other government programs.” (43 C.F.R. 1610.3-1 (c).)

                                   Page 9 of 10
In addition, the State Director, in developing guidelines to direct District
Managers, is instructed to ensure that its guidance is “as consistent as possible
with existing officially adopted and approved resource related plans, policies or
programs of other Federal agencies, State agencies, Indian tribes and local
governments that may be affected.” (43 C.F.R. 1610.3-1 (d)(1).)

       If written notification is received from a local government (or other
affected agency) of specific inconsistencies between a resource management plan
proposed by the BLM and the local government or agency’s own officially
approved and adopted resources-related plan(s), then the BLM’s resource
management plan must indicate how those inconsistencies were addressed and,
if possible, resolved. (See 43 C.F.R. 1610.3-1 (f).)

D. The Endangered Species Act (ESA)
  ! Statute: 16 U.S.C. §§ 1531-1543 ! Regulations: 50 C.F.R. Part 17

       The Endangered Species Act contains provisions regarding cooperation
and consultation between the Secretary (of the Interior, Commerce, or
Agriculture as applicable) and other federal agencies and the States, but does not
require any cooperation or consultation with local government agencies. To the
extent that certain actions taken pursuant to the Endangered Species Act (e.g.,
the issuance of biological opinions and the designation of critical habitats - in
some federal judicial circuits, but excluding the 9th Circuit of which California is a
part) also trigger NEPA, then the coordinating provisions of NEPA would apply
to those actions.




                                   Page 10 of 10
        OFFICE OF THE CLERK
        OF THE BOARD OF SUPERVISORS

                         REGULAR AGENDA REQUEST
                                                             Print




MEETING DATE          September 8, 2009                      DEPARTMENT            Board of Supervisors
ADDITIONAL
DEPARTMENTS
TIME REQUIRED         10 minutes                             PERSONS               Board Members
                                                             APPEARING
SUBJECT               State Budget                           BEFORE THE
                                                             BOARD


                                           AGENDA DESCRIPTION:
                (A brief general description of what the Board will hear, discuss, consider, or act upon)

                The Board of Supervisors may discuss issues pertaining to the California State budget.


RECOMMENDED ACTION:
Discuss issues if necessary; provide staff direction if so desired.


FISCAL IMPACT:
None.



CONTACT NAME: Lynda Roberts
PHONE/EMAIL: 932-5538 / lroberts@mono.ca.gov

      SUBMIT THE ORIGINAL DOCUMENT WITH                      SEND COPIES TO:
         ATTACHMENTS TO THE OFFICE OF
           THE COUNTY ADMINISTRATOR
        PRIOR TO 5:00 P.M. ON THE FRIDAY
    32 DAYS PRECEDING THE BOARD MEETING


MINUTE ORDER REQUESTED:
d
e
f
c
g YES g NO
      c
      d
      e
      f
      b


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History
Time                 Who                            Approval
6/10/2009 12:33 PM   County Administrative Office   Yes

6/10/2009 2:10 PM    County Counsel                 Yes

6/10/2009 2:32 PM    Finance                        Yes

6/10/2009 3:26 PM    County Administrative Office   Yes

				
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