EnhancementRequestsfor1011

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					                               Planned PTCAS Enhancements for the 2010-11 (3rd) Admissions Cycle

 #      Enhancement                                                    Description                                                    Reason for Request

 1   Application - July 1   The next PTCAS application will launch two weeks earlier than last year. PTCAS will make the 2010- The purpose of this request is
                            11 application available to applicants on Thursday, July 1, 2010.                                  to allow programs to begin
                                                                                                                               accepting and reviewing
                                                                                                                               applications earlier in the cycle,
                                                                                                                               particularly those with spring
                                                                                                                               start dates.

 2   Admissions Portal -    The next PTCAS Admissions Portal will launch two weeks earlier than last year. PTCAS will release       The purpose is to allow
     July 15                the 2010-11 Admissions Portal to participating programs on Thursday, July 15, 2010.                     programs to have access to
                                                                                                                                    data as early in the cycle as
                                                                                                                                    possible.
 3   Official GRE Scores    PTCAS will accept official GRE scores directly from Educational Testing Service (ETS). In addition to   The purpose is to eliminate the
                            official scores, PTCAS will continue to collect and display applicant-reported GRE scores. Applicants   need for programs to manually
                            MUST enter the correct Social Security Number (SSN) on both the GRE form and the PTCAS                  match official GRE scores to the
                            application. If an applicant fails to enter the same SSN on both forms, then PTCAS will not be able     PTCAS file.
                            to match the scores to the file.

                            PTCAS will NOT have its own GRE designation code. Instead, a PTCAS program will need to
                            request a new program-specific GRE code through ETS using the “CAS Setup and Order Form”. This
                            code must be unique to the PT education program and separate from any GRE codes shared with the
                            university, graduate admissions office, or other disciplines in the same college/school. There is no
                            fee to add a new PT program-specific code or to receive GRE scores through PTCAS.

                            If an institution wishes to receive official GRE scores directly from both ETS and PTCAS, ETS will
                            charge the institution a fee to generate more than one score report. See the order form for fees for
                            each method of score delivery.

                            If a program wants to continue to receive GRE scores directly from ETS and/or does NOT want GRE
                            scores sent to PTCAS, then no action is needed.




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                            Planned PTCAS Enhancements for the 2010-11 (3rd) Admissions Cycle

 #     Enhancement                                                 Description                                                    Reason for Request

 4   Supplemental Form   PTCAS will give programs the opportunity to add custom (supplemental) questions to the PTCAS           The purpose of this request is
     Tool                application form. Only applicants to your program will be able to view and answer your custom          to minimize the supplemental
                         questions. Your program will not see the responses to other program-specific questions. To take        application burden on
                         advantage of this opportunity, programs must submit the PTCAS supplemental request form to APTA        applicants and to facilitate the
                         by no later than February 15, 2010. This deadline will give programmers adequate time to               file matching process.
                         incorporate custom items for multiple programs into the standardized form.

                         IMPORTANT RULES
                         • Once submitted, programs can NOT add, delete, or edit any custom questions until the next cycle.
                         • Custom items cannot duplicate fields on the PTCAS application (e.g., applicant name).
                         • Enter up to ten (10) custom questions
                         • Fields may be in text box, radio button, or drop-down list format
                         • Applicants can select or enter only one (1) response per question.
                         • At least one question must be a REQUIRED field.
                         • A custom question cannot exceed 1400 characters in length.
                         • Drop-down lists and radio button fields are limited to 10 choices each.
                         • Applicants cannot apply to your program via PTCAS until they respond to all required custom
                         items.
                         • PTCAS staff will NOT review applicant responses to custom questions.
                         • If your program included a custom essay question in the current (2009-10) PTCAS application and
                         you wish to include it again in the next (2010-11) cycle, you must re-enter it on this form.
                         • Programs can use a university, program, or graduate school form in lieu of or in additional to the
                         custom items on the PTCAS application (not recommended).
                         Do not add custom questions to the PTCAS application, unless necessary, since additional items will
                         increase the time it takes applicants to complete the application process.

                         DEADLINE: Programs must submit all custom items to APTA by no later than FEBRUARY 15, 2010.
                         New programs that join PTCAS after February 15 will have one week to submit any supplemental
                         item requests.

                         ONLINE FORM: Submit your custom (supplemental) items online at
                         http://fs3.formsite.com/apta/PTCASCustom2011

                         WORKSHEET: A PDF worksheet version of the online form is available. Contact libbyross@apta.org
                         to request a copy via email. Do NOT submit the worksheet.




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                               Planned PTCAS Enhancements for the 2010-11 (3rd) Admissions Cycle

 #     Enhancement                                                      Description                                                      Reason for Request

5    Centralized Criminal   PTCAS plans to offer a new centralized background check (CBC) process for accepted applicants in           Purpose is to facilitate the
     Background Check for   the 2010-11 (next) admissions cycle. Each program in PTCAS will choose whether to use the                  background check process for
     Accepted Applicants    centralized CBC vendor, Certiphi Screening. For those programs that opt to participate in the CBC          accepted applicants and PT
                            process, PTCAS will automatically send selected contact information for accepted applicants to the         programs, and to help better
                            vendor. Programs will view the CBC results online using 1 of 5 reporting filter options (e.g., felony      promote PTCAS to non-PTCAS
                            convictions only). The flat fee will be $72.00 per applicant and will be paid by the applicant. This fee   programs.
                            reflects a $10.00 APTA fee subsidy and is inclusive of all AKAs, previous addresses, and record
                            search fees charged by selected states and counties. Please email libbyross@apta.org, if you wish to
                            receive a copy of the CBC slides presented by Tony D’Orazio of Certiphi Screening at the 2009 ELC.
                            PTCAS and Certphi will offer a series of webinars to educate programs on the new background check
                            option in the spring.

                            * Social Security Number VALIDATION - (verifies valid SSN, place & issue data, death index
                            search)
                            * Analyzed Social Security Number Search - (credit bureau data analyzed for names, SSN's &
                            addresses)
                            * County Criminal Records Search - (searches conducted on a county-by-county basis)
                            * Statewide Criminal Records Repository - (not available in all states)
                            * Federal Criminal Records Search - (searches conducted on a district-by-district basis)
                            * National Criminal File Search - (national database search covering more than 194 million
                            criminal, sex offender and violation records, includes verification of hits)
                            * National Sexual Offender Database Search - (database search covering sex offender records
                            collected nationwide)
                            * OIG / GSA EPLS Search - (search covers the federally-mandated HHS Office of Inspector
                            General's (OIG) List of Excluded Individuals/Entities (LEIE), and the General Service Administration
                            (GSA)- Excluded Parties List (EPLS))
                            * SanctionsBase® (proprietary search covering sanctions, disciplinary and administrative actions
                            taken by hundreds of federal and state healthcare regulatory authorities, including FDA, NIH, GSA,
                            OFAC, terrorist watch lists and more)




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                                Planned PTCAS Enhancements for the 2010-11 (3rd) Admissions Cycle

 #     Enhancement                                                     Description                                                Reason for Request

 6   PDFs of Verified PT    In addition to paper PT Observation Hours Verification Forms, PTCAS will also provide images of     The purpose is to eliminate the
     Observation Hour e-    electronic PT Observation Hour Verification forms in the DOCUMENTS window of the Admissions         need for programs to search
     Forms on Admissions    Portal                                                                                              the PDF application file to
     Portal                                                                                                                     determine whether the
                                                                                                                                applicant's PT hour
                                                                                                                                requirements were met.

 7   "Science" GPA          PTCAS will calculate a new "Science" GPA that excludes all math courses. The GPA will include       The purpose of this request is
                            anatomy and physiology, biology, chemistry, and physics courses. PTCAS will continue to calculate   to better meet the needs of PT
                            all other GPAs, including a separate "Math" course subject GPA and a "Combined Science & Math"      admissions committees.
                            GPA.


 8   Reference Email        PTCAS will send an automated email confirmation to evaluators once an electronic reference is       The purpose of this request is
     Confirmation           received by the Service.                                                                            to minimize inquiries from
                                                                                                                                evaluators and to help verify
                                                                                                                                the identity of the evaluator.


 9   Upper/Lower Division   Instructions will provide applicants more guidance on how to properly classify courses.             The purpose is to improve the
     Instructions                                                                                                               value and accuracy of the
                                                                                                                                PTCAS course history and GPAs.


10 Remove GRE             PTCAS will remove the "GRE Composite" and "GRE Composite Percentile" fields from the application      GRE score reports no longer
   Composite Score Fields                                                                                                       report this information.



11 Auto-Sort Experiences PTCAS will automatically sort Extracurricular, Work, PT Hours, and Honors from most recent to          Chronological sort order will
                         oldest, regardless of how it is entered by the applicant.                                              make it easier for programs to
                                                                                                                                decipher an applicant's history.


12 Link to "Directory" on   PTCAS will add a link on the Designation screen to the main PTCAS program page directory at         This feature will allow
   Designation Screen       http://www.ptcas.org/DirectoryByName.html. Link will include instructions that state, "Review the   applicants to more easily find
                            PT program admission requirements before you apply. "                                               and check the admission
                                                                                                                                requirements for a program
                                                                                                                                before designating it.



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                             Planned PTCAS Enhancements for the 2010-11 (3rd) Admissions Cycle

 #     Enhancement                                                    Description                                               Reason for Request

13 Admissions Portal      PTCAS will revise the descriptions for the Admission Portal categories for clarification.           Change is intended to minimize
   Categories                                                                                                                 confusion among users.



14 eLORs Instructions     PTCAS will revise instructions on how evaluators can cut and paste text from Word into the          Evaluators with pre-written
                          Comments box on the electronic letter of reference (eLOR)                                           letters find the cut-and-paste
                                                                                                                              process into the online text box
                                                                                                                              problematic.


15 "Ethnicity" Item       The Ethnicity question will appear above the RACE question in the PTCAS application and PDF/paper   Change will make question
                          files for programs. See also next item.                                                             format consistent with Dept of
                                                                                                                              Education requirements.


16 "Other" in Race Item   Per the guidance of IPEDS, PTCAS will remove the sixth option of "Other" from the race field. The   Change will make question
                          Department of Education (DOE) allows for additional subcategories within each of the five racial    format consistent with Dept of
                          groups, but does not allow for an additional group/category. PTCAS will make additional reporting   Education requirements.
                          changes that comply with the federal requirements.


17 Majors                 PTCAS will add the following majors to the lookup table: (1) Health Policy/Mgmt, (2) Allied Change is intended to
                          Health, (3) Natural Science, (4) Biomedical Science                                         decrease applicant use of
                                                                                                                      "Other" major.
18 Data Dictionary in     Programs will have the ability to download the most recent version of the data dictionary   Change will make it easier
     Admissions Portal    from the Admissions Portal.                                                                 for programs to access the
                                                                                                                      most current version of the
                                                                                                                      data dictionary.




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