GA Revisions A revision will be defined as a change to an active

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GA Revisions A revision will be defined as a change to an active Powered By Docstoc
					                                                GA Revisions

A revision will be defined as a change to an active position number for a future pay period. You will
need to know where the assignment is in the process. Please refer to the chart below for instructions.

If the date is after the 10th of any given month, any revision will need to be reflected in the following
month.




Select New EPAF

Enter the Banner ID of the student

Query Date = the effective date of the revision

Approval Category – Select Revise Job Appointment (GAGWRV) from the drop down box




                                                    Query Date = Effective date of revision
Select All Jobs

Click on the radio button for the job you are trying to revise
Job Begin Date = Current Value

Jobs Effective Date – the date will default in from the query date (NOTE: if the query date is not correct,
this date will be the first day of the month that this revision will take effect)

Personnel Date = the date the student began working in this position

Annual Salary = the adjusted rate of the salary for the revision

Factor/Pays = the adjusted amount of paychecks the student is to receive

Job Change Reason = the duties performed by the student

Contract Number = the e-contract assignment number (this will be found on the e-contract)
Jobs Effective Date = the new end date for the revision

Annual Salary = the adjusted rate of the salary for the revision (NOTE: this will be the same as the salary
in the Revise Employee Job section above)

Factor/Pays = the adjusted amount of paychecks the student is to receive (NOTE: this will be the same
as the factor/pays in the Revise Employee Job section above)

Save

Submit
Remember –

      Student does not have a social security number; you can only process the e-contract until that
       student has obtained the number.

      If the date is after the 10th of any given month, any revisions need to reflect the next month
       information

             IF                              AND                                   THEN
      E-contract has been             Department needs to              Revise the E-contract
       signed                           make a revision to the           Create and process the EPAF
      No EPAF has been                 contract                          (once student has accepted)
       created                                                           Add comments to EPAF

      E-contract has been             Department needs to              Revise the E-contract
       signed                           make a revision to the           Change the EPAF using the
      EPAF has been                    contract                          ‘update’ button
       created but NOT                                                   Add comments to EPAF
       submitted for                                                      Save and Submit for next
       approval                                                           routing approval

       E-contract has been            Department needs to              Revise the E-contract
       signed                           make a revision to the           Contact the approver and
      EPAF has been                    contract                          request the EPAF be
       created and                                                        “returned for correction”
       submitted for                                                     Change the EPAF using the
       approval                                                           ‘update’ button
      EPAF has NOT been                                                 Add comments to EPAF
       approved by                                                        Save and Submit for next
       Department                                                         routing approval


      E-contract has been             Department needs to              Revise the E-contract
       signed                           make a revision to the           Email the Graduate School
      EPAF has been                    contract                          and request the EPAF be
       created and                                                        “returned for correction”
       submitted for                                                     Change the EPAF using the
       approval                                                           ‘update’ button
      EPAF has been                                                     Add comments to EPAF
       approved by the                                                    Save and Submit for next
       “approver”                                                         routing approval
      EPAF has NOT been
       approved by
       Graduate School
   E-contract has been        Department needs to            Revise the E-contract
    signed                      make a revision to the         Email or call HR Records and
   EPAF has been               contract                        request the EPAF be
    created and                                                 “returned for correction”
    submitted for                                              Change the EPAF using the
    approval                                                    ‘update’ button
   EPAF has been                                              Add comments to EPAF
    approved by the                                             Save and Submit for next
    Department                                                  routing approval
   EPAF has been
    approved by the
    Graduate School
   EPAF has NOT been
    applied by HR
    Records

   E-contract has been        Department needs to            Revise the E-contract
    signed                      make a revision to the         Create a Revised EPAF
   EPAF has been               contract prior to the          Add comments to EPAF
    created and                 10th of the month               Save and Submit for next
    submitted for                                               routing approval
    approval
   EPAF has been
    approved by the
    Department
   EPAF has been
    approved by the
    Graduate School
   EPAF HAS BEEN
    applied by HR records
    but NOT PAID
   E-contract has been        Over payment and               Revise the E-contract
    signed                      adjust future pay rate         Create a Revised EPAF
   EPAF has been               period                         Add comments to EPAF
    created and                                                 Save and Submit for next
    submitted for                                               routing approval
    approval
   EPAF has been                                        Best Practice:
    approved by the                                           Adjust the future rate by the
    Department                                                   amount remaining on contract
   EPAF has been
    approved by the
    Graduate School
   EPAF HAS BEEN
    applied by HR records
    PAID
   E-contract has been        Over payment and                 Revise the E-contract and
    signed                      letter of indebtedness            select termination option
   EPAF has been              Student is no longer             Create a Termination EPAF
    created and                 working in this                  Add comments to EPAF to
    submitted for               position                          indicate letter of
    approval                                                      indebtedness issued
   EPAF has been                                                 Save and Submit for next
    approved by the                                               routing approval
    Department
   EPAF has been
    approved by the
    Graduate School
   EPAF HAS BEEN
    applied by HR records
    PAID

   E-contract has been        Revisions for past paid          Revise the E-contract
    signed                      period – doesn’t affect          Create a Revised EPAF for job
   EPAF has been               pay rate, effects                 labor
    created and                 FOPAL (redistribution)           Add comments to EPAF
    submitted for                                                 Save and Submit for next
    approval                                                      routing approval
   EPAF has been
    approved by the
    Department
   EPAF has been
    approved by the
    Graduate School
   EPAF HAS BEEN
    applied by HR records
   Payroll - PAID

   E-contract has been        Under paid for past       Prior to 10th of Month
    signed                      paid period, e-contract        Revise the E-contract if
   EPAF has been               amount didn’t match                necessary
    created and                 EPAF amount                    Create a Revised EPAF
    submitted for              Increase in pay rate                   o make sure position
    approval                    after initial EPAF paid                    and suffix same as
   EPAF has been               for future pay                             original
    approved by the                                                    o enter new job
    Department                                                             effective date, end
   EPAF has been                                                          date doesn’t change
    approved by the                                            Add comments to EPAF
    Graduate School                                            Save and Submit for next
   EPAF HAS BEEN                                                  routing approval
    applied by HR records
   Payroll - PAID                                        Best Practice:
                                                                 Adjust the future rate by the
                                                                 amount remaining on contract
   E-contract has been           Increase pay for future   Prior to 10th of Month
    signed                         period (raise)                 Revise the E-contract if
   EPAF has been                                                     necessary
    created and                                                   Create a Revised EPAF
    submitted for                                                         o make sure position
    approval                                                                  and suffix same as
   EPAF has been                                                             original
    approved by the                                                       o enter new job
    Department                                                                effective date, end
   EPAF has been                                                             date doesn’t change
    approved by the                                               Add comments to EPAF
    Graduate School                                               Save and Submit for next
   EPAF has been                                                     routing approval
    applied by HR records
   Payroll - PAID

   E-contract has been           Future pay period in      Completed prior to the 10th of the
    signed                         the different position    month
   EPAF has been                  number                        Revise e-contract, change end
    created and                   Original position ends          date current position and add
    submitted for                                                  new box with new position
    approval                                                     Terminate EPAF (original
   EPAF has been                                                  position number)
    approved by the                                              Create a NEW EPAF for the
    Department                                                     new position with new
   EPAF has been                                                  effective date of the future
    approved by the                                                pay period.
    Graduate School
   EPAF has been
    applied by HR records
   Payroll - PAID

   E-contract has been           Future pay period in      Completed prior to the 10th of the
    signed                         the different position    month
   EPAF has been                  number                        Revise e-contract
    created and                   Original position                   o add new box with
    submitted for                  continues                                new position
    approval                                                     Create a NEW EPAF for the
   EPAF has been           Note: Student cannot work              new position with new
    approved by the         more than 20 hours during              effective date of the future
    Department              Academic year                          pay period.
   EPAF has been
    approved by the
    Graduate School
   EPAF has been
    applied by HR records
   Payroll - PAID

				
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