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					    Directory Maintenance

                       Presented to:
To proceed through
this online training   Online Inquiry Users
   press your left
 mouse button, or
  right arrow key      Presented by:
when you are ready
to advance. To exit    State Controller’s
   press escape.       Office - Division of
                       Statewide Payroll

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   Online Inquiry was designed to integrate three statewide information
    systems: Personnel, Position Control and Payroll and warehouse all the
    data that is entered into Idaho Paperless Payroll/Personnel System
    (IPOPS). Essentially, Online Inquiry is the “backend” system of IPOPS.
   There are four primary controlling agencies of the data that is stored in
    Online Inquiry and they include: Controller’s Office, Division of Statewide
    Payroll (DSP), Office of Group Insurance (OGI), Division of Human
    Resources (DHR) and Division of Financial Management (DFM). These
    four agencies have complete control over their areas of responsibility and
    flexibility within this operation.
   IPOPS is utilized to bring the component of DSP, DHR, OGI and DFM into
    one paperless system that is timely and efficient.
   For purposes of this self-guided training, a general overview is covered.
    Additional, more in-depth details about the system, procedures and
    screens can be found in the Payroll/Personnel User Manual located on our
    Web site at www.sco.idaho.gov.
   If you are unable to find what you are looking for in our user manual,
    please contact the DSP Help Desk at dsphelp@sco.idaho.gov.



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Security Information
   In order to access Online Inquiry, users must have an emulator installed on
    their client computer and their agency security administrator must request
    access for all users from DSP Security.
   A user ID, password and security code will be issued and returned back to the
    employee in e-mail form.
   Initial passwords should be changed and users will be required to change their
    passwords every 90 days.
   Security Codes are 4 digits and cannot be changed.
   A user’s security level will determine which inquiry screens will be available to
    them.
   Users will not have access to some (Statewide) screens. When trying to
    access one of these inaccessible screens, users will get a message displayed
    at the bottom of the screen similar to: ‘Security Violation’. If users do get
    this message, they can simply change the transaction code and re-enter their
    security code.




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Logging on




                Type cicsprod, then press Enter.



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Logging On




   When this
     screen
 appears, press
  Pause/Break.




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Logging On




              When blank screen appears,
              type “cesn” and press Enter.




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Logging On




                    Type your Userid and
                   Password, press Enter.




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Logging On



                    The billcode is for billing
                   purposes within a specific
                   agency. It identifies who is
                    using the system and is
                   determined at the agency
                  level. If you use a billcode,
                  type that code. If you don’t
                    use a billcode, leave this
                     screen blank and press
                              Enter.




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Directory Maintenance
Logging On




              When this screen appears, press
              the pause/break key to clear the
              screen. Type “NATP" and press
              Enter. Note: Agency 270 (Health
              and Welfare will type HWOP
              instead of NATP when logging on.




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Master Menu




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A Few Navigation Tricks

   Press the Tab key to advance through the inquiry fields.
   Press the F1 key to go back to the Database Inquiry Menu.
   Press Pause to go back to the main menu.
   At the bottom of some pages – options and functions may be
    listed.
   Press the End key to delete the remaining data in a field.
   The Enter key will advance to the next screen or after pressing
    it, will display the results for the criteria entered into the
    required fields.




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Directory Maintenance
Menu
                   Directory Maintenance
                  Menu will provide a list
                     of all directories. If
                  level is “P” a pay group
                   will be required. Note:
                    Some directories are
                    for DSP use only and
                     are not available for
                         agency use.




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CAL Directory - Payroll Calendar




   CAL directory displays pay period, deduction schedule, pay period
    begin date, end date, pay date, holidays and pay period number
                      for 28 day cycle employees.

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LVL Directory - Pay Schedule/Grade/Step




                          LVL directory displays pay
                              grade with hourly
                            minimum, policy and
                            maximum hourly rate.


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CLS Directory - Classification Code




                          CLS directory displays class
                          code with valid pay grade,
                             FLSA, class title and
                               jurisdiction code.




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DFI Directory - Direct Deposit Financial
Institution



                            DFI directory displays a list of
                                all valid direct deposit
                                banking institutions by
                              numeric routing number.
                             Note: If you do not see the
                               routing number you are
                            trying to use, please contact
                                         DSP at
                               dsphelp@sco.idaho.gov




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908 Directory - Expenditure Class Code
Table



908 directory
   displays
earnings code
  with valid
    FLSA,
  employee
  type (last
   byte of
 appointment
code combo),
     and
 expenditure
    class.

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  Directory Maintenance
  ERN Directory - Earnings Code
ERN directory
will require a                    ERN directory displays tax
 pay group.                       and applicability based on
                                       earnings code.




If earning code is used by only
selected agencies, they will be
displayed under valid agencies.




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PLV Directory - Leave Schedule
 PLV Directory: Type leave
    code in KEY1 field.

                                      PLV
                                   directory
                                   displays
                                 Vacation and
                                  Sick leave
                                    accrual
                                     rates,
                                   Vacation
                                    accrual
                                  maximum
                                 and the CSS
                                 accrual rate.




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Thank you for participating!

 If you have additional training questions that
  are not included in this self-guided session,
  please utilize the following options:
     Access the DSP Personnel/Payroll User Manual
      online at www.sco.idaho.gov;
     E-mail the DSP Help Desk at
      dsphelp@sco.idaho.gov;
     Contact your local payroll office.


                                 Make it a great day!


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