To proceed through
this online training Online Inquiry Users
press your left
mouse button, or
right arrow key Presented by:
when you are ready
to advance. To exit State Controller’s
press escape. Office - Division of
Online Inquiry was designed to integrate three statewide information
systems: Personnel, Position Control and Payroll and warehouse all the
data that is entered into Idaho Paperless Payroll/Personnel System
(IPOPS). Essentially, Online Inquiry is the “backend” system of IPOPS.
There are four primary controlling agencies of the data that is stored in
Online Inquiry and they include: Controller’s Office, Division of Statewide
Payroll (DSP), Office of Group Insurance (OGI), Division of Human
Resources (DHR) and Division of Financial Management (DFM). These
four agencies have complete control over their areas of responsibility and
flexibility within this operation.
IPOPS is utilized to bring the component of DSP, DHR, OGI and DFM into
one paperless system that is timely and efficient.
For purposes of this self-guided training, a general overview is covered.
Additional, more in-depth details about the system, procedures and
screens can be found in the Payroll/Personnel User Manual located on our
Web site at www.sco.idaho.gov.
If you are unable to find what you are looking for in our user manual,
please contact the DSP Help Desk at firstname.lastname@example.org.
In order to access Online Inquiry, users must have an emulator installed on
their client computer and their agency security administrator must request
access for all users from DSP Security.
A user ID, password and security code will be issued and returned back to the
employee in e-mail form.
Initial passwords should be changed and users will be required to change their
passwords every 90 days.
Security Codes are 4 digits and cannot be changed.
A user’s security level will determine which inquiry screens will be available to
Users will not have access to some (Statewide) screens. When trying to
access one of these inaccessible screens, users will get a message displayed
at the bottom of the screen similar to: ‘Security Violation’. If users do get
this message, they can simply change the transaction code and re-enter their
Type cicsprod, then press Enter.
When blank screen appears,
type “cesn” and press Enter.
Type your Userid and
Password, press Enter.
The billcode is for billing
purposes within a specific
agency. It identifies who is
using the system and is
determined at the agency
level. If you use a billcode,
type that code. If you don’t
use a billcode, leave this
screen blank and press
When this screen appears, press
the pause/break key to clear the
screen. Type “NATP" and press
Enter. Note: Agency 270 (Health
and Welfare will type HWOP
instead of NATP when logging on.
A Few Navigation Tricks
Press the Tab key to advance through the inquiry fields.
Press the F1 key to go back to the Database Inquiry Menu.
Press Pause to go back to the main menu.
At the bottom of some pages – options and functions may be
Press the End key to delete the remaining data in a field.
The Enter key will advance to the next screen or after pressing
it, will display the results for the criteria entered into the
Menu will provide a list
of all directories. If
level is “P” a pay group
will be required. Note:
Some directories are
for DSP use only and
are not available for
CAL Directory - Payroll Calendar
CAL directory displays pay period, deduction schedule, pay period
begin date, end date, pay date, holidays and pay period number
for 28 day cycle employees.
LVL Directory - Pay Schedule/Grade/Step
LVL directory displays pay
grade with hourly
minimum, policy and
maximum hourly rate.
CLS Directory - Classification Code
CLS directory displays class
code with valid pay grade,
FLSA, class title and
DFI Directory - Direct Deposit Financial
DFI directory displays a list of
all valid direct deposit
banking institutions by
numeric routing number.
Note: If you do not see the
routing number you are
trying to use, please contact
908 Directory - Expenditure Class Code
ERN Directory - Earnings Code
will require a ERN directory displays tax
pay group. and applicability based on
If earning code is used by only
selected agencies, they will be
displayed under valid agencies.
PLV Directory - Leave Schedule
PLV Directory: Type leave
code in KEY1 field.
and the CSS
Thank you for participating!
If you have additional training questions that
are not included in this self-guided session,
please utilize the following options:
Access the DSP Personnel/Payroll User Manual
online at www.sco.idaho.gov;
E-mail the DSP Help Desk at
Contact your local payroll office.
Make it a great day!