Board of Trustees by zhouwenjuan

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									Board of Trustees’
  Work Session
       and
 Board Meeting
    Materials




  October 27, 2004
1.   Don’t need consensus on every issue

2.   Each board member has the opportunity to
     speak uninterrupted

3.   Board members come prepared – board
     chair needs to understand what is required
     and set time and material appropriately

4.   Board chair acts as caretaker for the board
     – acts as filter, evaluates agenda for time
     well spent, coach to president

5.   Board chair speaks for the board to the
     media

6.   Prior to the board meeting route your
     questions to the board chair (or the
     president).



                                                   2
                              Board of Trustees
                               October 27, 2004
                      Instructional Laboratory Building
                                Room: ILB 100


PART I. WORK SESSION AND DINNER 6:00 PM (A LIGHT DINNER WILL BE SERVED AT 5:30 PM)
         A. Introduction of New Employees
         B. Introduction of Clay Whitlow, Executive Director of MACC
         C. Meeting with Auditors
PART II. REGULAR MEETING – Immediately following the Work Session
         A. Approval of October 27, 2004, Agenda
         B. Approval of:
            1. September 9, 2004, Closed Session Minutes
            2. September 15, 2004, Work Session Minutes
            3. September 15, 2004, Regular Session Minutes
            4. October 20, 2004, Closed Session Minutes
         C. President’s Report
         D. Report of the Audit and Finance Committee
         E. Report of the Legislative Committee
         F. Board Member Comments
         G. Consent Items
            1. Proposed New Hires
            2. FY06 Capital Budget
            3. Banking Services Bid
            4. Change Order for Fiber and Telecom Cable Installation to Hickory
                Ridge Building
            5. Library Deck Waterproofing
         H. Discussion Items
            1. Issue Bin
            2. Board Calendar
            3. FY04 Audit Report and Response to Management Letter
            4. FY06 Legislative Agenda
         I. Information Items
            1. Agreements Signed by the Board Chair Disclosure
            2. Financial Statements
            3. Personnel Summaries
            4. Report on Board End: Student and Stakeholder Focus




                                                                                3
                                                             Board of Trustees
                                                              October 27, 2004
                                                         Work Session Item 1-A

                1-A Introduction of New Employees


For the trustees’ information, newly hired employees approved by the board at its
September 15, 2004, meeting will be introduced to the trustees by Dr. Duncan and
members of the president’s team.




                                                                               4
                                                             Board of Trustees
                                                              October 27, 2004
                                                          Work Session Item I-B

                  I-B Introduction of Clay Whitlow
Mr. Clay Whitlow, the newly-appointed executive director of the Maryland
Association of Community Colleges, will be joining us during the work session. His
resume follows.




                                                                                5
                                 H. Clay Whitlow
                     5655 Silver Creek Valley Road, Suite 215
                               San Jose, CA 95138
                                  (408) 590-4554
                              clay.whitlow@evc.edu


Career History

Evergreen Valley College (June 1998 - Present)
San Jose, CA
President

Evergreen Valley College is an 11,000-student community college with 70 degree
and certificate programs, 220 full time employees and 250 part time staff, with a
budget of $25 million. The College is part of a two-college district headed by a
chancellor who is the CEO of the district, to whom I report.

Responsibilities:
   • Manage the overall operation of the College, including instruction; student
      support services; multi-million dollar building and remodeling program; and
      budget development and administration;
   • Lead the College community, in developing various planning and continuous
      improvement initiatives that include a cohesive vision for the College and
      goals and strategies to realize that vision;
   • Work with political leaders on issues of concern to the College;
   • Collaborate with district staff on a variety of financial and teaching and
      learning issues;
   • Develop partnerships for the College throughout the community;
   • Increase enrollment;
   • Work in collaboration with an elected Board of Trustees;
   • Increase learning opportunities for students;
   • Develop opportunities for alternative resource development.

Achievements:
  • Created an atmosphere of trust and respect for the president;
  • Forged strong ties with the leadership of the faculty, classified staff, and
      students in order to advance student learning initiatives;
  • Supported implementation of new learning pedagogies, such as service
      learning, learning communities, and expanded online courses;
  • Developed excellent relationships with members of the state legislature,
      county board of supervisors, and San Jose City Council;
  • Developed innovative partnerships with local high schools to expand
      opportunities for students;
  • Led, as board chair, a multi-college consortium to deliver public safety
      training at lower cost per FTE student;

                                                                                    6
   • Raised the profile of the college throughout San Jose and Santa Clara County,
     by participating in numerous political and community activities;
   • Increased enrollment despite minimal resources for advertising and marketing;
   • Created an effective management structure to implement a Board decision to
     eliminate all vice president positions.

Colorado Community College System (August 1989-May 1998)
Denver, CO
Vice President for Educational Services

The Colorado Community College System consists of 13 community colleges,
including an online college, throughout Colorado governed by a Board of Trustees;
three locally governed community colleges; four area vocational schools; and
occupational programs in 165 school districts, with over 37,000 FTE college
students.

Responsibilities:
   • Managed the coordination and assessment of all instructional programs in the
      System;
   • Directed the development of community college effectiveness measures, to
      facilitate the continuous improvement process;
   • Supervised the distribution of over $25 million in state and federal grants and
      provided ongoing analysis of the laws and regulations governing these funds;
   • Worked closely with the presidents and vice presidents of the colleges on a
      wide range of issues;
   • Represented the System before state legislative committees and worked with
      individual legislators;
   • Served as State Director of Vocational Education for Colorado, including
      work with the national state directors organization;
   • Staffed the Board of Trustees committee on educational programs;
   • Worked closely with the System President and CEO, and often served as
      President in his absence;
   • Served on the State Job Training Coordinating Council.

Achievements:
  • Reorganized the Division of Educational Services to improve effectiveness
      and eliminate unhealthy internal competition;
  • Helped to create the State System from a fragmented politically-ineffectual
      structure, which streamlined operations and developed more clout with the
      state legislature;
  • Met with the Governor and key legislators on System issues;
  • With others, created an online community college to deliver an associates
      degree through the Internet;
  • Assumed responsibility for a struggling veterans education approval agency
      and instituted accountability and controls;

                                                                                       7
   •   Worked with representatives of county workforce development agencies and
       the Governor's office to implement federal workforce legislation, including
       starting "one stop" career centers.


Sherman & Howard (July 1973-July 1989)
Denver, CO
Lawyer/Partner

Sherman & Howard is a corporate firm with over 100 lawyers providing a wide range
of services in a number of practice areas, including: bond financing; mergers and
acquisitions; civil litigation; bankruptcy; employment law; and others. Over a sixteen
year career, including ten years as a partner in the firm, worked in a variety of
substantive areas, including securities fraud, anti-trust, product liability, breach of
contract, land development, along with numerous pro bono cases involving prisoners'
rights, domestic violence, etc. The primary focus was on litigation. During this time I
served on the Supreme Court Grievance Committee for several years.

Education

Harvard University
Institute for Educational Management, Certificate of Completion

Cornell University (1973)
Juris Doctor, Law

Wayne State University (1969)
Bachelor of Science, Metallurgical Engineering

Community Involvement

Community Leadership San Jose Class of 2000
Mile High United Way, Denver Colorado
Legal Aid Society of Metropolitan Denver, Board of Directors
Resources for Families and Communities, Board of Directors
Advisory Board to the Silicon Valley Small Business Development Center
American Association of Community Colleges Commission on Diversity
California State Community College Committee on Diversity in Employment
Silicon Valley Higher Education Roundtable
La Raza Roundtable (San Jose)
Colorado State Workforce Investment Board
Colorado Supreme Court Grievance Committee
Colorado State Board for Community Colleges and Occupational Education




                                                                                      8
                                                                  Board of Trustees
                                                                   October 27, 2004
                                                               Work Session Item I-C

                         I-C Meeting with Auditors

At its September 15, 2004, meeting, members of the audit and finance committee of
the board of trustees met with Keith Novak, a partner of Clifton Gunderson, to
receive a preliminary report of the college audit process. At that time, a first draft of
the financial statements was reviewed and Mr. Novak discussed the audit process
and findings. The final audit and management letter are attached and the audit
partner is attending the October 27, 2004, work session to answer any questions on
the final audit and the management letter.

As part of the board of trustees’ discussion items, the board must approve the
management letter and college response so that it can be sent along with the
financial statements to the appropriate state and federal agencies.




                                                                                       9
                                    Board of Trustees
                                      October 27, 2004
                              Regular Session Item II-A

II-A Approval of October 27, 2004, Agenda




                                                    10
                               Board of Trustees
                                October 27, 2004
                       Instructional Laboratory Building
                                 Room: ILB 100


PART II. REGULAR MEETING – Immediately following the Work Session
         A. Approval of October 27, 2004, Agenda
         B. Approval of:
            1. September 9, 2004, Closed Session Minutes
            2. September 15, 2004, Work Session Minutes
            3. September 15, 2004, Regular Session Minutes
            4. October 20, 2004, Closed Session Minutes
         C. President’s Report
         D. Report of the Audit and Finance Committee
         E. Report of the Legislative Committee
         F. Board Member Comments
         G. Consent Items
            1. Proposed New Hires
            2. FY06 Capital Budget
            3. Banking Services Bid
            4. Change Order for Fiber and Telecom Cable Installation to Hickory
               Ridge Building
            5. Library Deck Waterproofing
         H. Discussion Items
            1. Issue Bin
            2. Board Calendar
            3. FY04 Audit Report and Response to Management Letter
            4. FY06 Legislative Agenda
         I. Information Items
            1. Agreements Signed by the Board Chair Disclosure
            2. Financial Statements
            3. Personnel Summaries
            4. Report on Board End: Student and Stakeholder Focus




                                                                                  11
                                    Board of Trustees
                                      October 27, 2004
                              Regular Session Item II-B

 II-B Approval of Minutes

September 9, 2004, Closed Session Minutes
September 15, 2004, Work Session Minutes
September 15, 2004, Regular Session Minutes
October 20, 2004, Closed Session Minutes




                                                    12
                          HOWARD COMMUNITY COLLEGE
                              BOARD OF TRUSTEES
                            CLOSED SESSION MINUTES

                                   September 9, 2004
                              Howard Community College
                            Instructional Laboratory Building
                                     Room: ILB 100

Present: Roberta E. Dillow, chair, Louis G. Hutt, Jr., vice chair, and trustees Roger
Caplan, Patrick L. Huddie, Katherine K. Rensin, T. James Truby, and Mary Beth Tung.
Mary Ellen Duncan, secretary-treasurer, Lynn Coleman, vice president of administration
and finance, Thomas Glaser, vice president of information technology, Kathleen
Hetherington, vice president of student services, Ronald Roberson, vice president of
academic affairs, Zoe Irvin, executive director of planning, research, and organizational
development, Erin Marek, executive associate to the president, Harry “Chip” Lundy,
Edward Waddell, and Michael Davis, were also present.

At approximately 4 p.m., Chair Dillow read a resolution to enter into closed session,
which was supported unanimously by the board:

WHEREAS, The Board of Trustees of Howard Community College is authorized by
Section 10-501 of the State Government Article of the Annotated Code of Maryland to
conduct certain portions of its meetings in closed session.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of Howard
Community College hereby conduct its meeting in closed session beginning on
September 9, 2004, at 4 p.m. pursuant to State Government Article, Section 10-508 (a)
“to consider the acquisition of real property for a public purpose and matters directly
related thereto.”

The resolution was approved unanimously by the trustees. The trustees entered into
closed session at approximately 4:02 p.m.

During the closed session, the trustees discussed the acquisition of real property. The
closed session was adjourned at approximately 5:00 p.m.

The above constitutes the official minutes of the September 9, 2004, closed meeting of
the Howard Community College Board of Trustees as approved on October 27, 2004,
and are a true and correct copy of the same.



Mary Ellen Duncan, Secretary/Treasurer




                                                                                      13
                         HOWARD COMMUNITY COLLEGE
                            BOARD OF TRUSTEES
                           WORK SESSION MINUTES
                              September 15, 2004

The Board of Trustees of Howard Community College (HCC) met in work session on
Wednesday, September 15, 2004, in the multipurpose room of the instructional
laboratory building (ILB100) at Howard Community College, Columbia, Maryland.
Roberta E. Dillow, chair, brought the work session to order at 4:05 p.m. Other board
members present included Louis G. Hutt, Jr., vice chair, and trustees Roger N. Caplan,
Patrick L. Huddie, Katherine K. Rensin, T. James Truby, and Mary Beth Tung. Mary
Ellen Duncan, secretary-treasurer, was also present.

A. Introduction of Employees

   Ron Roberson, vice president of academic affairs, introduced the following new
   employees:
     • Theresa Boon, office associate IV, math/distance learning division
     • Alice Conn, coordinator, Silas Craft Collegians Program
     • Donna Doughty, executive assistant to the vice president of academic affairs
     • Karen Higgins, assistant director of the library, teaching and learning services
     • David Karn, instructor, business and management
     • Lisa McCray, continuing education assistant
     • Jean Straka, associate professor, nursing

   Tom Glaser, vice president of information technology, introduced
     • Linda Wu, director, administrative information systems
     • Sue Geckle, help desk technician

   Kate Hetherington, vice president of student services, introduced
       • Angela Bailey, teacher II, Children’s Learning Center
       • Jennifer Chase, admissions and recruitment counselor

   Zoe Irvin, executive director of planning, research and organizational development
   introduced
       • Susan Hellenbrand, office associate V

B. Introduction of Constituency Group Leaders

   President’s team liaisons introduced constituency group officers.

   •   Erin Marek, executive associate to the president, introduced college council
       officers.

       President
       Sung Lee, director, student computer support




                                                                                    14
    Vice President
    Stephanie Lemghari, office associate IV, business and computers/English and
    world languages

    Secretary
    Dave Buonora, director of legislative relations and business development

•   Ron Roberson, vice president of academic affairs, introduced faculty forum
    officers.

    President
    Peggy Walton, professor, English/world languages

•   Kate Hetherington, vice president of student services, introduced the student
    government association president.

    President
    Alex Nowadazkij, student

•   Erin Marek introduced administrators group officers.

    Chair
    Michael Heinmuller, director, user and network services

    Vice Chair
    Missy Mattey, director, development

•   Tom Glaser, vice president of information                 technology,   introduced
    professional/technical group representatives.

    Constituent Group Representatives
    Kim McNair, director, welcome and information center and executive associate to
    the vice president of student services

    Nanette Douglas, executive assistant to the vice president of administration and
    finance

    Karlyn Young, assistant director, human resources

•   Lynn Coleman, vice president of administration and finance (VPAF), introduced
    support group officers.

    Chair
    Arnette Haywood, lifelong learning assistant, continuing education

    Acting Vice Chair
    Donna Kelly, lead materials handling clerk



                                                                                   15
      Secretary
      Yvonne Parker-Mansell, office associate IV, VPAF office

      Committee Members
      Loretta Rockwell, registration assistant, continuing education office
      Patty Grim, reprographics technician


C. Informational Tour: Nursing and Allied Health

   Emily Slunt, professor nursing and division chair, health sciences, and Sharon
   Pierce, professor, nursing and director of nursing, gave an overview of the nursing
   and allied health program after which the board of trustees was taken on a tour of
   the nursing labs. The board members met the nursing faculty who gave a brief
   description of each lab. The highlight of the tour was SimMan, which is used to give
   nursing students real life experience in patient care.

   The work session adjourned at 5:15 p.m.

The above constitutes the official minutes of the September 15, 2004, work session of
the Howard Community College Board of Trustees as approved on October 27, 2004,
and are a true and correct copy of same.


Mary Ellen Duncan, secretary/treasurer




                                                                                    16
                           HOWARD COMMUNITY COLLEGE
                              BOARD OF TRUSTEES
                            REGULAR SESSION MINUTES
                                 September 15, 2004

The Board of Trustees of Howard Community College (HCC) met in regular session on
Wednesday, September 15, 2004, in the multipurpose room of the instructional
laboratory building (ILB100) at Howard Community College, Columbia, Maryland.
Roberta E. Dillow, chair, brought the regular session to order at 5:20 p.m. Other board
members present included Louis G. Hutt, Jr, vice chair, and trustees Roger N. Caplan,
Patrick L. Huddie, Katherine K. Rensin, T. James Truby, and Mary Beth Tung. Mary
Ellen Duncan, secretary-treasurer, was also present.

A.    Approval of September 15, 2004, Agenda

      Consent item E2 Reassignment of Work for Athletic Fields was added to the
      agenda, and original discussion item F4 Relocation of Irrigation System and
      Grading at Field #1 was moved to consent.

      A recommendation to approve the September 15, 2004, agenda as amended
      was moved by Trustee Caplan, seconded by Trustee Rensin, and unanimously
      approved.

B.    Approval of Minutes

      A recommendation to approve the August 25, 2004, work session and regular
      session minutes was moved by Trustee Caplan, seconded by Trustee Rensin,
      and unanimously approved.

C.    President’s Report

      Dr. Duncan mentioned that she attended the Department of Budget
      Management’s capital budget hearing. Employees are very positive about using
      the shuttle to ease the parking shortage on campus. Laurel College Center
      enrollment is up by 41 percent.

D.    Board Member Comments

      •   Chair Dillow congratulated everyone on a wonderful Grand Prix and thanked
          volunteers. Missy Mattey, director of development, provided a preliminary
          figure of $86,000. Chair Dillow acknowledged the support of the Ruygroks for
          hosting the major donor dinner. She also commented on the excellence of
          the Rouse Scholars reception and the presence of Ted Rouse, son of James
          Rouse, after whom the program is named.
      •   Trustee Rensin commented on the Grand Prix and asked that parking
          volunteers be advised to direct sponsor tent guests to park in the parking lot
          closest to the sponsor tent. She also mentioned the recent death of Senator
          Robert Kittleman and suggested the college do something to memorialize
          him. The board’s legislative committee will recommend appropriate action.


                                                                                     17
     •    Trustee Rensin departed due to a prior engagement.
     •    Trustee Caplan also commented on the recent death of Senator Kittleman
          and recalled his fondness and support for Howard Community College.
     •    Vice-chair Hutt commented on the success of recent college events and
          commended the nursing program; the board had an informational tour during
          the work session earlier in the afternoon.
     •    Trustee Huddie echoed the earlier comments.
     •    Trustee Tung commented on the Grand Prix where she met an alumnus who
          commented on the high quality of the college’s programs. She also
          commended the nursing program and recalled Senator Kittleman as a friend
          of HCC.
     •    Trustee Truby commented on the Grand Prix and extended special thanks to
          a nursing student volunteer who paid special attention to an elderly guest at
          his table.

E.   Consent Items

     1.      Proposed New Hires
     2.      Reassignment of Work for Athletic Fields
     3.      Relocation of Irrigation System and Grading at Field #1

     A recommendation to approve the consent items was moved by Trustee Huddie,
     seconded by Trustee Caplan, and unanimously approved.

F.   Discussion Items

     1.       Issue Bin

             Vice chair Hutt will have a draft of the board orientation item for the board
             to review and comment on sometime in December/January. He has a
             tentative plan for the governance – bylaws and board policy item and will
             give a brief presentation to the board and have comment sheets to provide
             input, which will be compiled and consensus obtained.

             Erin Marek, executive associate to the president, asked board members to
             hold all day on December 6 for a follow-up presentation from Jim Boyd.
             She also mentioned that all board members will be given access to the
             board portal but they will still get Monday reminders, which will remind
             them to check the board portal.

             This item was for information only and required no board action.

     2.      Board Calendar

             Chair Dillow distributed revised board calendars and asked board
             members to commit to attend college events so that a couple of trustees
             are at every event.

             This item was for information only and required no board action.


                                                                                       18
      3.     Proposed FY06 Capital Budget

             Lynn Coleman, vice president of administration and finance, reviewed the
             capital project requests priorities and gave a brief report of discussions at
             the audit and finance committee meeting earlier that day.

             In response to questions raised by board members, Dr. Duncan said that
             the board would need to review the master facilities plan as a whole
             before the end of the fiscal year.

       4.    Change Order #2 – Arts and Humanities Building

             A recommendation to approve the amount not to exceed $14,000.00 with
             Design Collective as the vendor and using FY05 capital budget
             unallocated funds in systems renovations, was moved by Trustee Truby
             seconded by Trustee Hutt, and unanimously approved.

G.    Information Items

      1.    Agreements Signed by the Board Chair Disclosure

            There were no items for the board chair to approve during this time period.

      2.    Financial Statements

            This item was for information only and required no board action.

      3.    Personnel Summary for August 2004

            This item was for information only and required no board action.

      4.    Report on Board End: Strategic Planning

            This item was for information only and required no board action.

Adjournment

      A recommendation to adjourn the meeting was moved by Trustee Hutt, seconded
      by Trustee Truby, and unanimously approved.

      The meeting adjourned at 6:10 p.m.

The above constitutes the official minutes of the September 15, 2004, meeting of the
Howard Community College Board of Trustees as approved on October 27, 2004, and
are a true and correct copy of same.


Mary Ellen Duncan, secretary/treasurer




                                                                                       19
                          HOWARD COMMUNITY COLLEGE
                              BOARD OF TRUSTEES
                            CLOSED SESSION MINUTES

                                  October 20, 2004
                              Howard Community College
                                Administration Building
                                    Room: A210

Present: Roberta E. Dillow, chair, Louis G. Hutt, Jr., vice chair, and trustees Roger
Caplan, Patrick L. Huddie, Katherine K. Rensin, T. James Truby, and Mary Beth Tung.
Mary Ellen Duncan, secretary-treasurer, Lynn Coleman, vice president of administration
and finance, Thomas Glaser, vice president of information technology, Kathleen
Hetherington, vice president of student services, Ronald Roberson, vice president of
academic affairs, Zoe Irvin, executive director of planning, research, and organizational
development, Erin Marek, executive associate to the president, were also present.

At approximately 9:15 a.m., Chair Dillow read a resolution to enter into closed session,
which was supported unanimously by the board:

WHEREAS, The Board of Trustees of Howard Community College is authorized by
Section 10-501 of the State Government Article of the Annotated Code of Maryland to
conduct certain portions of its meetings in closed session.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of Howard
Community College hereby conduct its meeting in closed session beginning on October
20, 2004, at 9:15 a.m. pursuant to State Government Article, Section 10-508 (a) “to
consider the acquisition of real property for a public purpose and matters directly related
thereto.”

The resolution was approved unanimously by the trustees. The trustees entered into
closed session at approximately 9:20 a.m.

During the closed session, the trustees discussed the acquisition of real property.

The board of trustees reviewed the financing proposal that the Howard Community
College Educational Foundation (HCCEF), Inc. is negotiating for the Belmont Inn and
Conference Center purchase. The board discussed and supported the agreement
between the HCCEF, Inc. and the donor enabling the purchase of the Belmont property
by the foundation. At this point, Trustee Huddie departed the meeting.

Finally, the lease and management agreements between the college and the HCCEF,
Inc. for the Belmont Inn and Conference Center were reviewed. The documents will be
revised based on board comments and forwarded to the trustees for further review.
Additional feedback from the trustees will be due shortly thereafter. The trustees
unanimously voted to support in principle the agreements reviewed with the suggested


                                                                                        20
changes. The agreements will be brought back for approval at a future meeting, the
date of which is to be determined.

The closed session was adjourned at approximately 10:30 a.m.

The above constitutes the official minutes of the October 20, 2004, closed meeting of
the Howard Community College Board of Trustees as approved on October 27, 2004,
and are a true and correct copy of the same.



Mary Ellen Duncan, Secretary/Treasurer




                                                                                  21
                                                                 Board of Trustees
                                                                   October 27, 2004
                                                           Regular Session Item II-C


                          II-C President's Report
A New Rouse Scholars Class Welcomed
Last month, the college welcomed the students of the 12th Rouse Scholars class
and their parents at a reception in ILB 100. This year’s class is the largest ever with
45 students! There was a record turnout of 160 people at the reception, including
several Rouse alumni, staff, and faculty. Additionally, Ted Rouse, the son of the late
James W. Rouse, after whom the program is named, attended the event. He
regaled the audience with stories of his many past careers and emphasized his
father’s belief that the best job is to determine people’s needs and then do what it
takes to meet them.

New brochure presents complete HCC lecture series
HCC has long offered numerous events which are open to the public. This fall, for
the first time, the events are being packaged together and presented as a
comprehensive lecture and cultural affairs series. A single brochure lists more than
two dozen speakers, seminars, films, exhibits, and performances for fall 2004. The
events range from author Anne Fadiman and Legg Mason Chairman James Brinkley
to Student Life speakers and career exploration seminars. Similar brochures will be
produced for each fall and spring semester.

Beginning spring 2005, the Howard Bank will give HCC a gift of $25,000 a year for
three years to sponsor the lecture series. The bank will choose the name of the
series but will not choose its content. Speakers and seminars will continue to be
generated by various groups in the college.

Cardiovascular Program Accreditation Renewed
On September 10, 2004, the Commission on Accreditation of Allied Health
Education Programs (CAAHEP) voted to award continuing accreditation to HCC’s
cardiovascular technology (CVT) program (invasive track). The Commission
conducted a peer review prior to its vote and commended HCC’s program for its
commitment to continuous quality improvement in education.

Advanced Life Support Programs Reaccredited
All advanced life support programs (ALS) such as HCC’s paramedic program are
required to submit a comprehensive study for approval by the Maryland Institute for
Emergency Medical Services Systems (MIEMSS), the statewide approval body.
Effective October 12, HCC’s paramedic program has received the maximum five-
year MIEMSS approval.




                                                                                    22
Author Anne Fadiman Speaks at HCC as Part of HCC Book Connection Project
The HCC Book Connection Project was created to engage the college community in
reading and participating in a variety of shared learning experiences based upon
issues and ideas raised by the book’s content. Anne Fadiman, author of “The Spirit
Catches You and You Fall Down” gave a presentation to the college community. A
copy of the videotape is on reserve at the Clark Library.

Rock the Vote
SGA, student life, legislative relations, and administration and finance will co-
sponsor a Rock the Vote event on Thursday, October 21 in the Burrill Galleria.
During this event, students, faculty, and staff participate in a mock election and
walked through our Candidates Fair that includes the offices waging campaigns for
the Presidency, United States Senate, U.S. House of Representatives, and the
Howard County Board of Education. The purpose of this event is to educate and
engage our college community in the electoral process.

Russian Delegation Coming to HCC
Howard Community College will again be working with the Academy for Educational
Development to host a delegation of participants in the Open World Program from
October 30 – November 7, 2004. This year’s group of five women work in non-
governmental organizations and are interested in learning about US presidential
elections, women in politics, gender-focused legislation, women’s issues and
organizations, and government. Faculty and staff members will be hosting each of
the delegates in their homes; I will be hosting the program facilitator in my home. A
planning team has prepared an agenda of interesting professional meetings and
social interactions to expose the group to a variety of Howard County organizations
and women leaders. Please let Erin know if you would like to join the group for any
of the social activities. The agenda is in your take-home packet.

Sales Mission to New York City
In mid-November, I will be joining a delegation from the Economic Alliance of
Greater Baltimore (formerly Greater Baltimore Alliance) on a sales mission to New
York where we will be meeting with companies that are considering relocating to the
greater Baltimore area, including Howard County. This is an opportunity to meet
public officials and CEOs from our region.

News from Development
• Net proceeds from 2004 Columbia Classic Grand Prix are now expected to reach
  $150,000, a $64,000 increase over the originally reported $86,000 the week
  following the event. Part of this increase was the incredible gesture made by the
  raffle winner, Blase Cooke, to not take ownership of the car, thereby saving the
  Foundation a $40,000 expense.
• Grants director, Peggy Mohler, reported that as of September 2004, the
  Foundation has secured $671,909 in grant funding. This number has already
  surpassed the total from FY04, which was $525,004.
• On Thursday, October 28, the Annual Alumni Evening at the Theatre reception
  and show will feature the Rep Stage performance of “Becoming Adele.”


                                                                                  23
•   On Monday, November 1, 2004, donors to the Visual and Performing Arts
    Building will be on campus for a wine and cheese reception and update on the
    status of the building from Design Collective and Riparius Construction.
•   Student Donor Luncheon is scheduled for Thursday, November 11, 2004, in the
    ILB multipurpose room (not the Galley as in years past).
•   On October 6, 2004, Tamara Sciullo joined the development office team as the
    new associate director of development. On Monday, October 18, Cynthia
    Sikorski joined the development office as the new part-time alumni coordinator.

News from Legislative Relations and Business Development
On October 14, the third in a series of breakfast seminars hosted by the president’s
office and the office of counseling and career services took place in the ILB.
Nineteen business people representing 16 companies came to hear a presentation
by an HCC continuing education adjunct faculty member on employee retention and
motivation.

This seminar is part of the college’s Business Leader Development and Networking
Series. The series is designed to benefit Howard County businesses by:
       • Offering professional seminars on business and employee management;
       • Providing a forum for networking with Howard county business
         professionals (primarily human resources and training people); and
       • Allowing them an opportunity to learn about HCC’s services in staffing and
         workforce training.

Getting business people on campus is the latest strategy the college is employing to
make businesses aware of the resources that are available to them at HCC. Already
this series has netted HCC a training contract, has sparked conversations with other
companies about other potential partnerships, and has resulted in two companies
signing up to participate in the HCC career fair in November. A new series of
breakfasts will begin next year in March.

News from Planning, Research, and Organizational Development
Recent activities include:
• Hosting the Maryland Community College Research Group;
• Working on the mandated reports to external agencies/several new statewide
  data requests (e.g., MACC Fine Arts Enrollments);
• Assisting the president’s team in selecting questions for the fall QUEST survey to
  all employees;
• Helping various units to organize their upcoming Vital Signs presentations.
  Board Chair Bobbie Dillow, Trustee Caplan and Zoe Irvin presented: Check Your
  Vital Signs! at the Association of Community College Trustees (ACCT) national
  conference in New Orleans;
• Supporting the Baldrige team in its development of the HCC application;
• Designing the assessment for the spring pilot study with the developmental
  education team;
• Serving as communication central for the Belmont project team;


                                                                                 24
•   Investigating program options for the Maple Lawn project, working with Tom
    Glaser, Randy Bengfort, and Ron Roberson;
•   Completing work on another grant proposal to the National Science Foundation
    graduate K-12 program, with the Johns Hopkins University as the lead institution;
•   Working with division chairs and faculty to set up 10 new program reviews and
    14 new course-based reviews. The Learning Outcomes Assessment (LOA)
    office currently has 40 course-based projects and 11 program reviews running on
    a three-year cycle;
•   Attending the National Society for Experiential Education (NSEE) annual
    conference in Miami. Kathy Doherty, the LOA Coordinator, conducted a half-day
    outcomes assessment workshop for NSEE members, chaired the Research,
    Evaluation and Assessment Special Interest Group and was elected to a 4-year
    term on their board of directors.

News from the President’s Office
Recent activities include:
• Hosting James Brinkley, chairman, Legg Mason Wood Walker, for a luncheon
  fundraiser during which he discussed ethics in corporate America. All profits
  went to Leadership U.
• Attending the national convention for the Association of Community College
  Trustees and developed the itinerary for this event.
• Working with the health sciences division and Howard County General Hospital
  (among others) to secure funds for the expansion of the nursing program.
• Working with the Maryland Center for Quality and Productivity as a board
  examiner.
• Developing and refining the board portal for increased ease of use.
• Revising and refining the board bylaws.
• Working to bring a representative from the Greenleaf Center for Servant
  Leadership to HCC to continue board, staff, and faculty development.
• Planning the United Way campaign.
• Providing support for business development breakfasts.
• Planning visits from Russian and Chinese delegations.

News from Public Relations
Fall 2005 will mark the 35th year since HCC opened its doors to students. A cross-
functional team is being formed to brainstorm and plan activities to mark the
anniversary. The team will consider activities that will involve faculty, staff, students,
friends of the college, and the entire community. General objectives will be to
highlight institutional objectives, focus on student achievements, raise awareness of
the college, and provide a time of celebration for the HCC community! Suggestions
from trustees are welcome.


HCC’s Official Cohort Default Rate
Howard Community College recently received its official cohort default rate for 2002
for federal student loans. The rate is 1.1 percent. For comparison – the national


                                                                                       25
rate in 2002 was 5.2 percent. This is the second year in a row at 1.1 percent, the
lowest rate ever recorded for the college. This rate is down drastically from ten
years ago when it was at 15.2 percent. The cohort default rate is calculated
annually, using the group or cohort of student loan borrowers who entered
repayment on their loans within the fiscal year (10/1 to the following 9/30) as the
denominator. The numerator is the number of those borrowers who defaulted on a
student loan within that fiscal year or the next. This rate is exceptionally low and a
tribute to the excellent job of communicating with delinquent students by the financial
aid services staff as well as their effective pre-loan counseling. The official cohort
default rate for prior years is as follows: 2001 – 1.1 percent, 2000 – 1.9 percent,
1999 – 1.8 percent, 1998 – 3.1 percent, 1997 – 8.3 percent, 1996 – 13.8 percent.

Capital Projects Update

Arts and Humanities Instructional Building
Riparius began the construction phase of the Arts and Humanities building in
August. Due to groundwater in the basement excavation, the installation of concrete
is starting approximately two weeks late. However, this will not impact the erection
of steel, which is scheduled to begin in February 2005.

The building permit was recently received and the college is awaiting the site
development permit for the pond work, which is expected to be received in three to
four weeks. The pond work will be postponed until spring since the fall season is
typically damp and not conducive to performing earthwork in a pond bottom.

Riparius continues to award subcontracts bringing bids up-to-date with the latest
drawing sets. As subcontractors are hired, Riparius conducts preconstruction
conferences to review the college’s rules and regulations as well as other policies
and procedures. Progress meetings occur every other week with college staff, the
contractor, the architect, and other associated parties. The college continues to
work closely with all firms and government agencies to resolve issues and continue
to move the project forward.

Electric Service Cable Replacement / High Voltage Upgrade
The electric service cable replacement project is 85 percent complete with only a
few minor controlled outages remaining. All buildings on campus are now tied-in
and served by the new cabling system.

Athletic Fields Renovations
Phase two of this project was awarded to Chesapeake Contracting Group and
included the renovation of four athletic fields, track removal, utility extension, and
additional grading. Phase three of the project included the installation of a 400-
meter track with high jump, shot put, and long jump areas around the competition
field. This phase was awarded to Burton F. Clark Companies.




                                                                                    26
Following the college’s ongoing frustration with Chesapeake, it was decided that the
most effective way to proceed was to terminate a portion of the contract with
Chesapeake and award the work associated with the irrigation system, field, and
track to Clark.

As expected, Clark has proven to be an outstanding firm and is now completing field
one, which will be laser graded by the end of the month to allow for the interior track
perimeter to be established. They continue to remain ahead of schedule and have
been able to complete the work that their competitors could not.

The college looks forward to its continued working relationship with Clark and is
confident that phases two and three will be completed by the start of track season
next spring 2005.

Student Services Building
The Maryland Department of General Services (DGS) forwarded the college review
comments on September 7, 2004, for the schematic design documents. Responses
to those comments were prepared by the architects and were forwarded to DGS on
September 20, 2004. Comments from the schematic documents are being
incorporated by the architects into the design development documents, which are
expected to be completed by mid-October. Design continues to progress and
college staff works closely with the architects, construction manager, and individual
departments to resolve issues and address concerns.

Exterior Lighting Replacement
Pipes and Wires began work on this project following the college’s notice to proceed
issued in August. Work on this project will be slow to start due to the limited amount
of parking which ultimately limits the contractor’s work area. The contractor is
currently on-site on the weekends to help minimize the impact on the college.
Approved submittals were recently returned to Pipes and Wires for the lighting
package. Work continues to progress with the future footprint of the student
services building and all work currently being installed above grade. This project is
expected to be completed next spring 2005.

Fire Alarm Upgrades
Siemens subcontractor has started installation of the new system. New panels have
been installed in the science and technology (ST) and administration buildings. The
next phase is installation of the wiring throughout the buildings during the month of
October. Plant Operations staff continues to work closely with Siemens and their
subcontractors.




                                                                                    27
                                                   Board of Trustees
                                                     October 27, 2004
                                             Regular Session Item II-D

II-D Report of the Audit and Finance Committee

   •   September 15, 2004, Meeting Minutes




                                                                   28
                          HOWARD COMMUNITY COLLEGE
                               BOARD OF TRUSTEES
                          AUDIT AND FINANCE COMMITTEE
                                     Meeting Minutes
                                   September 15, 2004
                               3pm – Schoenbrodt Boardroom

Present:      Roberta E. Dillow, chair, and trustee; Roger N. Caplan, committee member and
              trustee; T. James Truby, committee member and trustee; Louis G. Hutt, Jr., trustee,
              and Mary Ellen Duncan, president, were in attendance.

Staff:        Lynn Coleman, vice president of administration and finance; Janet Cullison,
              director of finance; and Erin Marek, executive associate to the president were in
              attendance.

Guests:       Keith Novak, Clifton Gundersen


Topic                          Outcome
1. Interim Meeting with        Chair Dillow called the meeting to order at 3:00 pm. Ms.
   Auditors and Draft          Coleman introduced Mr. Novak and Ms.Cullison, who
   Financial Statements        discussed some issues of which the committee should be
                               aware. These issues included the following:
                               1) This year, the college is required to be in compliance with
                               GASB 39: Determining Whether Certain Organizations are
                               Component Units. As a result, the HCCEF statements are
                               being reported with the HCC financial statements.

                               2) When the auditors reviewed the foundation financial
                               statements they discovered that the lease for the Children’s
                               Learning Center had been recorded improperly. Both the
                               foundation’s and the college’s statements were re-stated to
                               reflect this change.

                               3) Approximately $200,000 in in-kind services were donated to
                               the foundation on behalf of the college that were not recorded.
                               Further discussion needs to take place between college staff
                               and auditors before these are recorded.

                               The management letter that will be brought to the board will
                               discuss only one issue: the tracking of ticket sales by the
                               theatre.

                               This item was for information only and no committee action
                               was requested.

2. Discussion of Proposed      Ms. Coleman gave an overview of the capital budget for FY06.
   FY06 Capital Budget         Capital project highlights include the arts and humanities
                               building, student services building, parking garage (innovative
                               funding sources are being sought for this project), future
                               student housing (a possible source of funds), renovations to
                               the Clark Library after the student services area is moved to
                               the new building, and renovations to the “A” Building/Smith
                               Theatre. The facilities plan will also be re-examined towards



                                                                                                  29
                             the end of this year for future planning purposes.

                             The capital budget will be revised to show parking as a high
                             priority. This item was for information only and no committee
                             action was requested.
3. FY2004 Cumulative         The committee reviewed the report. This item was for
   Purchases Greater Than    information only and no committee action was requested.
   $25,000 Report
4. Quarterly Sole Source     The committee reviewed the report. This item was for
   Vendors Report            information only and no committee action was requested.
5. Semi-Annual Non-          The committee reviewed the report. This item was for
   Purchasing Agreement      information only and no committee action was requested.
   Disclosure
6. FY2004 Annual Earnings    The committee reviewed the report. This item was for
   and Compensation Report   information only and no committee action was requested.
7. Other                     The September 15, 2004, meeting of the Audit and Finance
                             Committee was adjourned at 3:50 pm.




                                                                                             30
                                               Board of Trustees
                                                 October 27, 2004
                                         Regular Session Item II-E

II-E Report of the Legislative Committee

•   September 9, 2004, Meeting Minutes




                                                               31
                             HOWARD COMMUNITY COLLEGE
                                 BOARD OF TRUSTEES
                               LEGISLATIVE COMMITTEE
                                      Meeting Notes
                               Septemeber 9, 2004, 8:30 a.m.
                               Schoenbrodt Boardroom (A225)
Present:        Patrick L. Huddie, committee chair; Katherine K. Rensin, trustee; Mary
                Beth Tung, trustee; Roberta E. Dillow, ex-officio committee member
                and board chair; and Mary Ellen Duncan, president.
Staff:          David A. Buonora, director of legislative relations and business
                development and Erin M. Marek, executive associate to the president
                (recorder).

           Topic                                                  Outcome

Patrick Huddie brought the meeting to order at 8:38 a.m.

Discussion of                   •   Dave Buonora gave an overview of issues for the 2005 legislative session
                                    that were discussed at the MCCCCEO retreat in Ocean City in August.
Legislative Session in
                                •   HCC will be requesting funding from the State for three projects in FY06:
Annapolis                           renovations for the Clark library; student services building construction;
                                    nature trail and athletic fields renovations. Funding from the county will be
                                    requested for these projects as well as funding for renovating the building A
                                    instructional space; systemic renovations; and arts and humanities building
                                    parking lot.
                                •   Other issues discussed included:
                                         o Pursuing return to full funding of Cade formula.
                                         o Equitable and fair funding of the regional higher education centers.
                                             A letter will be composed to the Lt. Governor alerting him to the
                                             work of the MHEC committee and the importance of funding to the
                                             Laurel College Center. A meeting will be sought with staff from the
                                             Lt. Governor’s office to further discuss this issue. It could also be
                                             tied to the Rt. 1 revitalization.
                                         o Increased funding for colleges to use for students with disabilities.
                                         o Closing the achievement gap that has been observed in certain
                                             segments of students. The specific legislation needed to address
                                             this gap is currently unclear.
                                         o Partnering with out-of-state four-year institutions to provide needed
                                             programs only after a request for proposal has been issued to
                                             Maryland four-year institutions.
                                         o Increasing need-based student financial aid and giving increased
                                             control to the individual educational institutions.



Planning for                    •   The legislative breakfast is on December 7th. The entire county council and
                                    many of the Annapolis legislators will be present. Student testimonials will
Legislative Breakfast               be part of the program. An update of the arts and humanities building
                                    progress will be given.
                                •   Trustees will be paired with legislators to escort them through the event as
                                    needed.


                                                                                                    32
        Topic                                                      Outcome
Important MACC                •      Sponsors are being sought for both the Trustee Workshop and Student
Events                               Advocacy Day.
                              •      Board assistants will run their own workshop either at a board chair meeting
                                     or at the Trustee Workshop.
Trustee Selection             •      Some boards across the state are having trouble filling vacancies in boards.
Process                              Discussions have been ongoing at MACC about best practices for trustee
                                     selection.
Other                         •      Dr. Huddie gave an overview of the State Planning Commission.
                                     Committee members have been asked to prioritize recommendations and
                                     put the most important recommendations forward.

The meeting adjourned at 9:50 a.m.




                                                                                                   33
                            Board of Trustees
                              October 27, 2004
                      Regular Session Item II-F

II-F Board Member Comments




                                            34
                                             Board of Trustees
                                              October 27, 2004
                                      Regular Session Item II-G




II-G Consent Items were previously distributed to members
                 of the Board of Trustees




                                                            35
                                                                    Board of Trustees
                                                                     October 27, 2004
                                                                  Discussion Item H-1

                                    H-1 Issue Bin

Background

In an effort to organize meetings and better utilize board members’ time, an issue
bin and action plan have been implemented. Topics brought up at board meetings
or work sessions that may require action or discussion at a later date have been
collected and recorded on this list and will be reviewed at each board meeting.


    Date                               Board          Completed
                    Issues                                           Expected Outcome
 Originated                           Contact             By
2/12/04       Potential            Roger Caplan     Ongoing       A proposal developed for
              Partnership with     Roberta Dillow                 spring 2005.
              Greenebaum and
              Rose Associates at
              Maple Lawn
2/25/04       Board Portal         All                            Central location for all
                                                                  board materials, press
                                                                  releases, etc., which can be
                                                                  accessed securely from an
                                                                  offsite location.
                                                                  Trustees are being given
                                                                  access on a staggered
                                                                  schedule. Once all board
                                                                  members have had a
                                                                  chance to see and use the
                                                                  portal, a brief work session
                                                                  will be held to discuss
                                                                  questions and ways of
                                                                  using the portal to
                                                                  streamline communication.
6/11/04       Board Orientation    Louis Hutt       TBD           Expand board orientation.

7/30/04       Belmont Inn and      Roger Caplan     Ongoing       Updates on management of
              Conference Center                                   Belmont Conference Center
                                                                  by HCC.
8/6/04        Governance -         Louis Hutt       Dec 2004      Review of both documents
              Bylaws and Board                                    with revisions made if
              Policy                                              necessary.
8/6/04        Servant leadership   Roberta Dillow   Dec 2004      Possible workshops with
                                                                  Greenleaf Center facilitator.
8/6/04        Entrepreneurial      Louis Hutt       Ongoing       Updates on progress.
              Center
8/6/04        IT Advisory Board    Mary Beth        Ongoing       Updates on progress.
                                   Tung




                                                                                         36
8/6/04      Capital Campaign      Roberta Dillow   Ongoing        Updates on progress.

8/6/04      Foundation            Katherine        Ongoing        Updates on progress.
                                  Rensin

8/6/04      Capital Projects      James Truby      Ongoing        Updates on progress.
            -Parking
            -Student Housing
            -Other projects as
            they arise
8/6/04      Meeting Frequency     Patrick Huddie   TBD            Determine necessary
                                                                  frequency of board
                                                                  meetings.
8/17/04     Trustees’ Award for   Roberta Dillow   October 2004   Subcommittee to determine
            Outstanding           Katherine                       2004 award recipient.
            Service to HCC        Rensin
8/17/04     Funding of            Katherine        Ongoing        8/16 called to say project is
            Entrepreneurial       Rensin                          still being considered.
            Project – US Dept.
            of Labor



Recommendation

This item is for discussion and information and does not require board approval.




                                                                                         37
                                                                               Board of Trustees
                                                                                October 27, 2004
                                                                             Discussion Item H-2

                                  H2 –Board Calendar
      DATE                EVENT              TENTATIVE AGENDA ITEMS                   Trustees to
                                                                                        Attend
October 28, 2004      Alumni at the      •   Trustees Invited
Thursday              Theatre            •   "Becoming Adele"
5 pm                  Smith Theatre
October 28, 2004      Can Film           •   Trustees Invited
Thursday              Festival           •   Dinner for Two
7 pm                  Smith Theatre
November 1, 2004      VPA Building       •   Trustees Invited                   Dillow
Monday                Donor              •   Representatives from Design        Rensin (2)
4 pm                  Appreciation           Collective and Riparius
                      Schoenbrodt            Construction will provide a
                      Boardroom              construction update
November 7, 2004      Continuing         •   Please RSVP by October 14          Dillow
Sunday                Education’s 20th   •   Honoring the graduates of the
3 pm                  Annual Diploma         GED and Maryland External
                      Recognition            Diploma Programs
                      Ceremony           •   Reception following the
                      Smith Theatre          ceremony in ILB 100
November 10, 2004     Chamber            •   Please RSVP by October 27
Wednesday             Membership
11:30 a.m.            Lunch
                      TBD
November 11, 2004     Commission on      •   Trustees Invited                   Dillow
Thursday              the Future         •   Update Meeting                     Rensin
11:30 am – 12:30 pm   TBD                •   Annual Plan distributed
November 11, 2004     Student / Donor    •   Trustees Invited                   Dillow
Thursday              Luncheon                                                  Hutt
12:30 – 1:30 pm       ILB 100                                                   Rensin (2)

November 12, 2004     Audit and          •   Quarterly Sole Source Report       Committee
Friday                Finance                (July 1, 2004 – September 30,      Members
2 pm                  Committee              2004)
                                         •   Parameters of FY06 Operating
                      Schoenbrodt            Budget
                      Boardroom          •   Salary & Benefits
                                             Recommendations
                                         •   Review of Salary Scales
                                         •   Tuition & Fees
                                         •   Comparison of Sarbanes-Oxley
                                             recommendation and HCC
                                             practices
November 17, 2004     Accelerated        •   Trustees Invited                   Dillow
Wednesday             Nursing Program    •   Breakfast
8:00 am               Thank You
                      TBD
November 17, 2004     Work Session       •   Informational Tour: Laurel         All

                                                                                            38
      DATE                 EVENT             TENTATIVE AGENDA ITEMS                  Trustees to
                                                                                       Attend
Wednesday                                    College Center
6 pm
                      Regular Meeting    •   Recommendations on
                      Laurel College         Sabbatical/Administrative Leave
                      Center             •   Report on Board End:
                                             Information and Analysis
December 2, 2004      Legislative        •   Planning for Legislative          Committee
Thursday              Committee              Breakfast                         Members
8:30-10 am            Meeting            •   Review of HCC Legislative
                      Schoenbrodt            Agenda
                      Boardroom          •   National Legislative Summit
                                         •   Student Advocacy Day

December 3, 2004      CRD Benefactor     •   Please RSVP by November 19        Dillow
Friday                Award              •   Pete and Beth Horowitz being
6 – 9 p.m.            Washington DC          honored
December 7, 2004      Annual             •   Legislators Invited               Rensin
Tuesday               Legislative        •   County Council and Executive
7:30 – 9:30 am        Breakfast              Invited
                      ILB 100            •   Students Invited

December 13, 2004     Chamber Annual     •   Please RSVP by November 29        Dillow
Monday                Holiday Party
6 – 9 p.m.            Celebration
                      Elkridge Furnace
                      Inn
December 15, 2004     Executive Work     •   Consent Items Only                All
Wednesday             Session            •   FY05 Presidential Mid-Year
6 pm                  Schoenbrodt            Evaluation
                      Boardroom
December 15, 2004     Board of           •   Location TBD
Wednesday             Trustees Holiday
7:30 pm               Dinner

December 24, 2004 –   HCC Winter
January 2, 2005       Break
Friday - Sunday
January               Women              •   Trustees Invited
TBD                   Legislators of
                      Maryland
                      Reception
                      TBD
January 9, 2004       Martin Luther      •   Please RSVP by December 23        Hutt
Sunday                King Breakfast
TBD                   Martin’s West
January 12, 2005      Work Session       •   Review of FY06 Integrated         All
Wednesday             Schoenbrodt            Strategic Plan and Operating
6 pm                  Boardroom              Budget
                                         •   Informational Tour: Information
                                             Technology
January 13, 2005      State of the       •   Please RSVP by December 23
Thursday              County
                                                                                           39
      DATE                  EVENT            TENTATIVE AGENDA ITEMS                Trustees to
                                                                                     Attend
11:30 a.m.             Luncheon
                       Turf Valley
January 24, 2005       Trustee           •   Workshop
Monday                 Workshop          •   MACC Legislative Reception
TBD
January 26, 2005       Regular Meeting   •   Approval of FY06 Integrated     All
Wednesday                                    Strategic Plan and Operating
6 pm                   ILB 100               Budget
January 27, 2005       New Employee      •   Trustees Invited
Thursday               Recognition       •   New employees recognized
8:30 am                Breakfast
                       TBD
January 27, 2005       Winter            •   Trustees Invited                Hutt
Thursday               Convocation       •   Welcome from Board Chair (10    Rensin
9:30 am                TBD                   am)
January 28, 2005       Bravo Business    •   Please RSVP by January 14
Friday                 Savage Mills
Time: TBD
February 3, 2005       Legislative       •   Progress of Annapolis Session   Committee
Thursday               Committee             Advocacy Day                    Members
8:30-10 am             Meeting           •   Student Advocacy Day
                       Schoenbrodt       •   County Budget Process
                       Boardroom         •   Legislative Summit

February 8, 2005       Community         •   FYI for Trustees
Tuesday                College Student
9 am – 1:30 pm         Advocacy Day
                       Annapolis, MD
February 14-16, 2005   ACCT              •   Meetings Arranged with Board    Rensin
Monday –               Legislative           Members and Maryland
Wednesday              Summit                Delegation in DC
                       J.W. Marriott
                       Hotel
                       Washington, DC
February 23, 2005      Work Session      •   Introduction of New Employees   All
Wednesday                                •   Informational Tour: Science
6 pm                                         Department

                       Regular Meeting   •   Honorary Degree Recipients
                       ILB 100           •   Report on Board End: Faculty
                                             and Staff Focus
February 24, 2005      Howard County     •   Please RSVP by February 10
Thursday               Chamber’s Joint
5 – 7 p.m.             Mixer with the
                       Baltimore
                       Washington
                       Chamber of
                       Commerce
                       Hilton Columbia
March 7, 2005          Hunan Manor       •   Trustees Invited                Rensin (2)
Monday                 Fundraiser        •   Board Chair Remarks
5 – 8:30 pm                              •   Fundraiser for the college

                                                                                         40
       DATE                EVENT             TENTATIVE AGENDA ITEMS                  Trustees to
                                                                                       Attend
March 9, 2005         Howard County      •   Please RSVP by February 23
Wednesday             Chamber
11:30 a.m.            Membership
                      Luncheon
                      Sheraton
                      Columbia
March 10, 2005        Audit and          •   Auditor Contract                  Committee
Thursday              Finance            •   Semi-Annual Cumulative            Members
12 noon               Committee              Purchases Greater Than
                                             $25,000 Report
                      Schoenbrodt        •   Semi-Annual Non-Purchasing
                      Boardroom              Agreement Disclosure
                                         •   Quarterly Sole Source Report
                                             (October 1, 2004 – December
                                             31, 2004)
                                         •   Semi-Annual Compensation and
                                             Earnings Report, including Temp
                                             (July 1, 2004 – December 31,
                                             2004)
March 15, 2005        Dean’s             •   Trustees Invited
Tuesday               Reception          •   Recognition for Dean’s List and
12:30 pm & 6 pm       Smith Theatre /        Distinguished Students
                      Burrill Galleria
March 23, 2005        Work Session       •   Introduction of New Employees     All
Wednesday                                •   Service Learning
6 pm
                      Regular Meeting    •   Auditor Contract
                                         •   Report on Board End:
                      ILB 100                Educational and Support
                                             Process Management
March 26 – April 1,   HCC Spring
2005                  Break
Saturday - Friday
April 16, 2005        Hope Gala          •   Please RSVP by April 1
Saturday              TBD                •   Honoring Tina Broccolino
6 p.m.
April 21, 2005        Legislative        •   Annapolis Session Wrap Up         Committee
Thursday              Committee                                                Members
8:30 – 10 am          Meeting
                      Schoenbrodt
                      Boardroom
April 23, 2005        Celebration of     •   Please RSVP by April 8
Saturday              the Arts in
6 – 10 p.m.           Howard County
                      Jim Rouse
                      Theatre
April 27, 2005        Work Session       •   Introduction of New Employees     All
Wednesday                                •   Informational Tour: Math
6 pm                                         Department
                      Regular Meeting    •   FY06 Operating Budget Approval
                                             (if necessary)
                                         •   FY06 Faculty Promotions
                                                                                           41
       DATE            EVENT            TENTATIVE AGENDA ITEMS                    Trustees to
                                                                                    Attend
                                    •   Candidates for Commencement
                   ILB 100          •   Human Resources Snapshot
                                    •   Report on Board End:
                                        Leadership
May 5, 2005        Cinco de Mayo    •   Trustees Invited (opportunity for   Rensin (2)
Thursday           Fiesta Dinner        trustees to thank all of our
6 pm                                    community supporters)
                   Dr. Duncan’s     •   Educational Foundation Board
                   Residence            Invited
                                    •   Campaign Council Board Invited
                                    •   Grand Prix Board Invited
                                    •   Information Technology Advisory
                                        Board Invited
                                    •   Commission on the Future
                                        Commissioners Invited
May 6, 2005        Student Awards   •   Welcome from Board
Friday             Banquet              Chairman
6:30 - 9 pm        Sheraton         •   Trustees invited and
                   Columbia             participate in presenting
                                        awards
May 11, 2005       Audit and        •   Quarterly Sole Source Report        Committee
Wednesday          Finance              (January 1, 2005 – March 30,        Members
12 noon            Committee            2005)
                   Schoenbrodt      •   Meeting with Auditors (FY05
                   Boardroom            Report)
                                    •   Probable Bids for Summer
May 12, 2005       Columbia         •   Please RSVP by April 28
Thursday           Foundation
5:30 – 8:30 p.m.   Spring Party
                   Spear Center,
                   Rouse
                   Company(?)
May 18, 2005       Membership       •   Please RSVP by May 4
Wednesday          Luncheon
11:30 a.m.         The Great Room
                   at Historic
                   Savage Mill
May 20, 2005       Nursing          •   Trustees Invited                    Rensin
Friday             Recognition
12 noon            Ceremony
                   Merriweather
                   Post Pavilion
May 20, 2005       Reception for    •   Trustees Invited                    All
Friday             Platform Party
2:30 pm            Merriweather
                   Post Pavilion
May 20, 2005       Commencement     •   Trustees Invited                    All
Friday             Merriweather     •   Board Members Confer
4 pm               Post Pavilion        Degrees
May 25, 2005       Work Session     •   Introduction of New Employees       All
Wednesday                           •   Informational Tour: Project
6 pm                                    Access

                                                                                        42
         DATE                      EVENT                 TENTATIVE AGENDA ITEMS                            Trustees to
                                                                                                             Attend
                             Regular Meeting
                                                     •    FY07 Vision, Mission, Values
                                                          and Beliefs and Strategic
                                                          Initiatives and Goals
                                                     •    Election of FY06 Board Officers
                                                     •    Authorization for Board Chair to
                                                          Approve on Behalf of Board until
                                                          next Regular Meeting

                             Closed Session          •    Review President’s Contract
                             ILB 100
May 26, 2005                 Annual Retiree          •    Trustees Invited
Thursday                     and New                 •    Reception to Honor College
12 noon                      Employee                     Faculty and Staff who Retired
                             Recognition                  During FY05
                             Lunch
                             TBD
May 26, 2005                 Convocation             •    Trustees Invited
Thursday                                             •    Welcome from Board Chair
1:30 pm                      TBD                          (1:30 pm)
                                                     •    Recognition event for retired
                                                          employees, degree recipients.
                                                          New employees recognized at
                                                          lunch.
May 26, 2005                 Employee                •    Trustees Invited
Thursday                     Appreciation            •    Annual activity to thank
3:30 pm                      Activity                     employees for core & strategic
                             TBD                          work efforts and volunteerism
June 10, 2005                Board Retreat           •    Location & Agenda – TBD                    All
Friday
July 27, 2005                LPN Graduation          •    Trustees Invited
Wednesday                    TBD
TBD
September 24, 2005           Columbia                •    Trustees and Spouses/Guests                Rensin (2)
Saturday                     Classic                      Invited
10 am – 4 pm                 Grand Prix              •    Major Community and
                             HCC Grounds                  Fundraising Event
Notes:
All work sessions and regular meetings will be held in the Instructional Laboratory Building (ILB-100) at 6 p.m. unless
otherwise noted. All Audit & Finance Committee and Legislative Committee meetings will be held in the Schoenbrodt
Boardroom (A225). Additional Audit and Finance and Legislative Committee meetings may be necessary during the course of
the year.

In addition to the tentative agenda items noted above, the following routine agenda items will be addressed at each work
session/regular meeting of the Board of Trustees: introduction of new employees (work session); agenda; minutes; new hires;
non-purchasing agreements signed by the board chair; monthly financial statement and monthly personal summary.

Special work sessions will be scheduled as necessary should the occasion arise.

         Shaded areas represent board meetings and other activities that trustees are highly encouraged to attend.




                                                                                                                 43
                                                                  Board of Trustees
                                                                   October 27, 2004
                                                                Discussion Item H-3

     H-3 Fiscal Year 2004 Audit Report and Response to
                     Management Letter

Background: Representatives from the college’s audit firm, Clifton Gunderson LLP,
will attend the work session to answer any questions on the audit reports and the
management letter. The board of trustees must review the college financial audit
which includes the college’s financial statements (Appendix A), the state report on
FTE’s - the CC-4 (Appendix B) and the management letter and college response
(Appendix C).

Financial Statements and CC-4 (Appendix A and B)

Financial Statements
The financial statements contain the independent auditors report, management’s
discussion, and analysis of financial operations and the component unit financial
statements.

This year is the first the college has been required to be in compliance with
Governmental Accounting Standards No. 39 - Determining Whether Certain
Organizations are Component Units.           Based on this standard, the Howard
Community College Educational Foundation, Inc. statements are being presented
with the college’s statements. This report is attached for your review.

Annual Financial Report to the Maryland Higher Education Commission (CC-4)
As financial audits may vary by school, in addition to the financial audit, the college
must also prepare a report to the Maryland Higher Education Commission (MHEC)
called the CC-4. This report includes revenue and expenditure data as well as an
audit of college’s reported state enrollment. All schools must prepare the same
report, so that the data can be compared across institutions. This report is attached
for your review.

Recommendation on Financial Statements and CC-4
(Appendix A and B)

These audits are information items only and do not require board approval.

Management Letter and College Response (Appendix C)

In addition to the audit, Clifton Gunderson LLP must also prepare a management
letter, which details items that they observed during the course of the audit that they



                                                                                    44
feel the college should address. The attached report is enclosed as Appendix C
along with the college’s response.

Purpose:           To present the college’s response to the management letter.

Timeline:          July 1, 2003 - June 30, 2004

Recommendation

It is requested that the board of trustees approve the college’s response to the
management letter. Once approved, this report will be forwarded on to federal
agencies. As no material weaknesses were reported, the college does not need to
submit the report to MHEC.

Compliance:        This request is in support of the board of trustees’ polices
                   Board-Staff   Relationship  –    Monitoring   Organizational
                   Performance.




                                                                                 45
Management Letter Comments and the Response from Howard Community
                             College
                         Fiscal Year 2004

Observations and Recommendations

Theater Cash Receipts

We noted there is no reconciliation of theater ticket sales to cash received and
deposited. Failure to perform this reconciliation may result in a failure to detect in
a timely manner funds that are lost or misdirected.

Recommendation:

We recommend that management revise current procedures to require a
reconciliation of all theater cash receipts to ticket sales for each performance.
This reconciliation should be reviewed and approved by supervisory personnel.

College Response:

While there is oversight of revenues and expenses for all theater ticket sales for
each show by the theater manager and division chair, an actual reconciliation
has not been part of the internal control process.

One change the administration is recommending includes turning on the
numbering feature for the machine-generated tickets. This change would allow
for a daily ticket count and verification of tickets sold on a daily basis. Ticket
numbers will be reported on the daily sales report, along with cash receipts for
verification by the theater manager. The daily deposits will then be compared to
the financial reports on a regular basis. This process will detect any missing or
miscoded deposits made by the theater as well as track each ticket to the
revenue generated.

Scrap Sales

We noted that the sale of scrap is not consistently reported to accounting. The
proceeds of these sales apparently have been used to offset certain
departmental functions.

Recommendation:

We recommend the board and management review current accounting and
control procedures regarding scrap sales to ensure consistency with other
college record keeping functions.




                                                                                         46
College Response:

Plant personnel have been informed of the necessity to record all sales of scrap
through the college’s record keeping function. It was noted in the records that
plant personnel did maintain, that scrap sales were under $800. Receipts were
attached to the sales records indicating how the scrap sale revenue had been
spent.

The problem arises because there is no way to determine if all sales were
recorded. The college has contacted an area vendor that buys the scrap and
determined that they are willing to notify the college should a college vehicle sell
scrap at their place of business. A listing of college tags will be given to the local
vendors so HCC can be notified of a sale. The finance office can then verify that
the cash is being deposited to the appropriate college account. Funds used from
this account will then be monitored as other expenses within the college.




                                                                                         47
                                                                  Board of Trustees
                                                                   October 27, 2004
                                                                Discussion Item H-4

              H-4 Fiscal Year 2006 Legislative Agenda



Background: A preliminary draft of the Howard Community College (HCC)
legislative agenda is included for board review. This agenda is designed to mesh
with the agenda developed by the Maryland Association of Community Colleges
(MACC). Due to the lengthy process required to develop the agenda, specific
details on some proposals are still being worked out. Therefore, the HCC legislative
agenda in certain areas is written broadly at this time, particularly the determination
of specific amounts of funds to be requested for certain budget initiatives. As HCC
works with MACC on developing these specifics, the changes will be integrated into
the HCC legislative agenda.

The final version of the legislative agenda will be presented to the board at its
November meeting.

Purpose:            To discuss the legislative agenda.

Timeline:           FY06


Recommendation

It is requested that the board of trustees approve this legislative agenda with the
understanding that details of some items will be further refined in the coming weeks
and presented to the board in November.


Compliance:         This request is in support of board policy, Governance Process:
                    Governance Commitment.




                                                                                    48
                                              FY 2006 Legislative
                                              Agenda (DRAFT)

INTRODUCTION

Howard Community College (HCC) enrolls over 6,700 students in innovative, high-quality
programs leading to transfer to four-year colleges or immediate employment. An additional
14,722 students take continuing education courses for personal or professional
development.

HCC works in concert with the Maryland Association of Community Colleges (MACC) and
the other fifteen community colleges in the state to pursue a state-focused legislative
agenda that collectively addresses the needs of Maryland’s community colleges. Over
117,500 students enroll in credit classes at community colleges across the state and
another 350,000 enroll in continuing education classes. HCC encourages the General
Assembly and the Executive Branch of state government to support the priorities developed
by MACC. Statewide and local priorities of special concern to HCC are outlined in this
legislative agenda.




         Office of Legislative Relations and Business Development • Room A260 • 410-772-4545

                                                                                               49
                                               FY 2005 Legislative
                                               Agenda (DRAFT)

Capital Budget
HCC Projects

Position: Support funding of HCC capital projects

Enrollment at HCC increased almost six percent in the fall of 2004. This growth continues
a trend of significant enrollment increases over the past several years. Since the fall of
1999 to the fall of 2004 credit enrollment has increased from 5,252 students to 6,712—an
increase of 28 percent. Over the next ten years, the college expects credit enrollment to
increase by 27 percent reaching an enrollment of over 8,000 students. HCC, with the
strong participation of the state, county, and private donors continues to implement a
capital improvement program to ensure that the college can accommodate current and
future growth.

It is critical that progress toward the capital improvement program be maintained so that the
needs of students will be met. Capital projects are planned using a ten-year enrollment
projection, which produces a full-time day equivalent (FTDE) student count. This count is
used in conjunction with the on-campus weekly student contact hours (WSCH) and space
factors as the basis for determining space needs. Based on the state’s capital space
allocation guidelines, the college is eligible for the new building proposed in the capital
budget. The college was fortunate and thankful to have received state, county, and private
support on its capital budget over the past several years. This support resulted in the
authorization of funds for three new buildings on campus: 1) the Instructional Laboratory
Building completed in January 2003; 2) the arts and humanities instructional building
currently under construction; and 3) the student services building currently being designed.
 However, even after deducting these three planned buildings, the college continues
to show a projected ten year space deficit of 170,628 NASF.

In order to maintain access for the citizens of Howard County, today and in the future, the
proper infrastructure must exist. This means that current facilities must grow to support the
growth of HCC’s student base and community.

A listing of HCC’s capital requests are contained on the following pages.
(Descriptions of requests are being developed)


          Office of Legislative Relations and Business Development • Room A260 • 410-772-4545

                                                                                                50
                                               FY 2005 Legislative
                                               Agenda (DRAFT)
Funding
Operating Budget

Position: Support the statutory restoration of the original Cade funding formula in
FY05

The challenging budget situation at the state and local levels over the last several years
has impacted Marylanders and Howard Countians across many different areas, including
higher education.

Over the last several years, support for the operating budget of HCC by the state and
county has been welcome, but has failed to keep pace with the needs of the growing HCC
student population. In fact, funding per full-time equivalent student (FTE) is essentially the
same today as it was in FY00.

Due to reductions in the Cade community college funding formula brought on by the state
budget crisis, HCC has received significantly less funding than it would have had the Cade
funding formula been funded as prescribed in the statute authorizing the formula. These
reductions mean that HCC was unable to hire 11 new full-time faculty, increase support for
adjunct faculty (thus making it more of a challenge to recruit adjunct faculty), nor increase
staffing in tutoring and advising services. These are all reductions that have a direct impact
on students.

Currently, the Cade formula tied to the four-year colleges and universities is
scheduled to return to 25 percent in FY06, which is the original statutory limit prior
to statewide budget cuts over the previous several years. HCC supports this
restoration.

The HCC community understands the current fiscal situation, but believes that funding for
HCC is a prudent investment of state and county resources. The services HCC provides
are critical to county, region, and state economic development. A socio-economic impact
study conducted by CCBenefits Inc. last year made the case that the investment in HCC by
state and county government is returned to students and taxpayers in short order.
Highlights of this study will be included as an insert to the agenda.

In relative terms, funding for HCC locally and for community colleges statewide is a small
percentage of state expenditures. At the county level, funding for HCC is only three

          Office of Legislative Relations and Business Development • Room A260 • 410-772-4545

                                                                                                51
percent of the county’s operating budget. At the state level, community colleges receive
less than one percent of state expenditures and only five percent of the state expenditures
on higher education.

Laurel College Center

Position: Support $345,936 in funding for the Laurel College Center as a Regional
Higher Education Center

In 2004, the Maryland Higher Education Commission (MHEC) recognized the Laurel
College Center (LCC) as a Regional Higher Education Center. As such, HCC requested
funding for the center in the MHEC FY06 budget in the amount of $345,936. This amount is
equivalent to 50 percent of current lease payments of the center.

Last session, a Joint Chairmen’s Report instructed MHEC to examine the state’s interests
and goals for regional higher education centers (RHEC) and make recommendations about
their operations and funding. One of the key recommendations noted that “funding for
RHEC’s should be provided to centers in a manner that is equitable, consistent, and on-
going so that they can plan for and deliver the needed programs to local citizens and
address local workforce needs.” HCC strongly endorses this recommendation.

This funding request is made so that the LCC can provide the services that citizens in the
Laurel area so clearly desire. The Laurel College Center has been a tremendous success.
In FY04, the center enrolled 3,600 students. For the fall 2004 session enrollment was up
almost 40 percent from the previous fall. Since its inception, the center has served over
6,200 students. Clearly the center is serving a critical need for education and training in the
Laurel area.

The Laurel College Center significantly expands educational opportunities for the Laurel
region. The partnership provides pathways for citizens with a variety of different needs—
from workforce training, to allied health certifications, to coursework through the associate’s
degree, bachelor’s degree, and potentially the master’s degree. The center provides an
important education and training option for citizens of the region at a time when the nearest
transfer institutions (the University of Maryland, College Park and the University of
Maryland Baltimore County) are becoming increasingly more selective and restrictive in
their admissions. The Laurel College Center is helping to ease the capacity crisis at both
two- and four-year institutions.

The LCC offers articulated associate degrees in business administration, information
technology, general studies, and criminal justice. With the addition of Towson University,
this year students will also have access to bachelor’s degrees in elementary and special
education.

The Laurel College Center is more than a traditional higher education center because the
partners not only share space, they are sharing integrated and articulated programs. The
LCC is helping people change their lives for the better every day.



          Office of Legislative Relations and Business Development • Room A260 • 410-772-4545

                                                                                                52
Funding to Support Students with Disabilities

Position: Support $ amount to be determined in funding for students with
disabilities

The cost of serving students with special needs has a significant impact on the HCC
budget. Analysis by HCC has shown that from FY01 through FY03, on average, HCC has
spent almost $293,000 per year serving students with learning and physical disabilities. It
is estimated that in FY04 HCC will serve close to 325 students who will require assistance
due to their learning or physical disabilities. This number is an increase of almost 35
percent over the total for the previous fall.

The funds allocated by HCC are used to hire disabilities and special needs counselors,
interpreters, tutors, and note takers, and provide specialized computer software and
hardware for instructional purposes. The challenge is that HCC cannot predict how many
students with disabilities may need support from semester to semester, thus making
budgeting for this important need very difficult.

Other community colleges in the state have the same dilemma. Funds from this grant pool
will be distributed to colleges based on their enrollment of students with disabilities.




          Office of Legislative Relations and Business Development • Room A260 • 410-772-4545

                                                                                                53
                                               FY 2005 Legislative
                                               Agenda (DRAFT)
Student Financial Assistance
Increase Overall Financial Aid Pool

Position: Support an increase in the state budget for need based financial aid

As tuition has increased at HCC, and across the state at all levels of higher education,
there is increasing concern about the ability of students from lower income families to afford
college. At HCC, about one-third of students receive some financial aid. To assist these
students, HCC supports increasing the amount of financial aid available to help financially
needy students keep up with rising tuition costs. HCC unmet need numbers will be
provided when finalized.

Position: Support additional funding allocations in the campus based financial aid
program

During the 2003 session of the General Assembly, legislation was passed that
decentralized a small portion of need-based scholarship aid so that campuses would have
more latitude in awarding funds to students. This decentralization is of particular advantage
to community college students because the deadline date for aid applications comes at a
time early in the year, before many students make the decision to attend a community
college. The law now sets aside some Education Assistance Grant funds for the purpose
of allowing campus based awards. Allocation to institutions are based on Pell Grant
eligibility to best target students based on financial need.

HCC supports increasing the allocation for the campus based aid program by $ to be
determined. This program has worked well for HCC students and with more support can
serve even more students.

For the 2004-05 academic year HCC awarded $21,449 in campus based funds to 18 HCC
students.

In the 2003-04 academic school year, HCC awarded $23,636 in campus based funds to 28
HCC students. Of these students, 23 had incomes of less than $20,000 per year.




          Office of Legislative Relations and Business Development • Room A260 • 410-772-4545

                                                                                                54
                                                                 Board of Trustees
                                                                  October 27, 2004
                                                               Information Item I-1

   I-1 Agreements Signed by the Board Chair Disclosure

Background: The agreements included in this disclosure are representative of the
following categories:

1. Non-purchasing - As resolved by the board of trustees at its December 16, 1998,
meeting, the administration discloses any non-purchasing agreements that have
been signed by the board chairman to the full board on a monthly basis. All other
non-purchasing agreements will be disclosed to the board on a semi-annual basis.

2. Pass-Through Contracts - At its September 19, 2001, meeting, the board of
trustees approved a revision to the college's administrative purchasing procedure
that would permit approval of "pass-through" contracts greater than $25,000 by the
board chairman. "Pass-through" contract approvals made by the board chairman
are disclosed to the full board on a monthly basis at its public meetings.

Purpose:               This disclosure lists those purchasing and non-purchasing
                       agreements that have been signed by the board chair.

Timeline:              September 3, 2004, through October 14, 2004.


Disclosure



                                       Agreement               Sent to     BOT
              Agreement Name                          Owner
                                         Type                 Attorney   Signature

   Employee Success Training           Non-         Noreen
                                                                 No      9/15/04
                                       Purchasing   Golden




                                                                                     55
                                                                  Board of Trustees
                                                                   October 27, 2004
                                                                Information Item I-2

             I-2 Financial Statements for August 2004

Background: The following documents contain monthly financial statements. New
notes within these statements are highlighted in red print for ease of identification
and trustee review.


Purpose:            Disclosure to the board of trustees.

Timeline:           July - August 2004


Recommendation

This item is for information only and requires no board action. Lynn Coleman, vice
president of administration and finance, will briefly review this information with the
board.




                                                                                   56
                                             HOWARD COMMUNITY COLLEGE
                                          CURRENT INCOME & EXPENSE SUMMARY - FUND 10
                                                                                                                 08/31/2004
                                                    YTD                                        YTD                Percent
                                                 Expended &               YTD                 Budget              Variance          Total
                                                Encumbered**             Budget              Variance              From            Budget
                                                 08/31/2004            08/31/2004           08/31/2004             Budget          FY2005
OPERATING BUDGET REVENUE

TUITION
 Summer II &III                                       $416,929             $410,000              $6,929     1          1.69%   1      $410,000
  Fall                                               5,834,815            5,552,100             282,715     2          5.09%   2     5,552,100
  Intersession                                            264                     0                 264     3         na               254,300
  Spring                                                  950                     0                 950     3         na             5,057,500
  Summer I & Extended                                   2,673                     0               2,673     3         na               586,300
  Fees                                                 943,625            1,078,179            (134,555)             -12.48%   4     2,091,700
    TOTAL TUITION AND FEES                          $7,199,255           $7,040,279            $158,976                2.26%       $13,951,900

GOVERNMENTAL AND OTHER
 Howard County                                     $2,650,988            2,650,988                    $0               0.00%   5   $15,905,918
 State of Maryland                                  1,134,718            1,134,718                    (0)              0.00%   6     6,808,304
 Other Income                                          34,093               40,775                (6,682)            -16.39%   7       244,651
 Unrestricted appropriations                                0                    0                     0               0.00%   8       114,337
 Continuing Education Support                               0                    0                     0               0.00%   8       326,716
  TOTAL GOV'T AND OTHER                            $3,819,799            $3,826,482              ($6,682)             -0.17%       $23,399,926

TOTAL OPERATING REVENUE                           $11,019,054           $10,866,761            $152,294               1.40%        $37,351,826

OPERATING BUDGET EXPENSES
  Instruction                                     $10,692,768          $10,692,996                   228              0.00%        $17,260,466
  Public Service                                       44,395               45,962                 1,567              3.41%             79,394
  Academic Support                                  2,173,021            2,222,583                49,562     9        2.23% 9        2,961,857
  Student Services                                  2,563,709            2,563,799                    90              0.00%          4,005,531
  Institutional Support                             4,614,417            4,889,700               275,283    10        5.63% 10       7,546,894
  Plant                                             2,781,919            2,813,315                31,397              1.12%          4,494,084
  Scholarship/Waivers                                 132,799              162,897                30,097    11       18.48% 11       1,003,600

TOTAL OPERATING EXPENSES                          $23,003,027           $23,391,251            $388,224               1.66%        $37,351,826

n/c = not comparable
**Please note that encumbrances include unpaid contracted salaries for the entire year and unpaid purchase orders.
                                                                                                                                     10/19/2004

                                                                                                                                                  57
                              FUND 10 - OPERATING BUDGET
                          HIGHLIGHTS AND CURRENT DEVELOPMENTS


Please note that all the information that follows is new information. For ease of reading this
information appears in black ink rather then red. Next month new items will appear in
red.

                                           August 2004


        Tuition and Fees


        •    1) Summer II & III tuition revenue is ahead of budget by 1.69%, or $6,929.
             Overall, a 4% FTE enrollment increase was budgeted, but FTE enrollment and
             headcount both increased by 9%. Credit enrollment growth in the continuing
             education division (see continuing education statements) is higher than in fund
             10, causing revenues to be only slightly over budget. In-county tuition
             increased from $90 per credit hour to $100 per credit hour, or 11%. Out-of-
             county and out-of-state tuition increased by $5 each to $183 and $228,
             respectively. $1 of this tuition increase or 1% goes directly to the plant fund
             to pay for a portion of the new arts and humanities building. The total
             contribution to the plant fund for the building is now $3 per credit hour. Last
             year $2 per credit hour was allocated to this fund.
        •    2) Fall revenues are currently ahead of budget by 5.09%, or $282,715. Final
             fall revenues will be reflected in the September financial statements, as
             students drop and add classes during the first few weeks of classes. A 4%
             FTE enrollment increase was budgeted, however, FTE enrollment growth was
             at 7% at the start of classes. In-county tuition increased from $90 per credit
             hour to $100 per credit hour, or 11. $1 of this tuition increase goes directly to
             the plant fund to pay for a portion of the new arts and humanities building.
             The total contribution to the plant fund for the building is now $3 per credit
             hour. Last year $2 per credit hour was allocated to this fund.
        •    3) These figures represent adjustments for prior year semesters made this year.
        •    4) Fee revenues are under budget by 12.48%, or $134,555. The fee budget is
             developed to allow for unanticipated revenue growth. Actual fall tuition
             revenues in excess of budget will support this shortfall in fees. If overall
             enrollments declined causing an overall revenue decline, expenses in the
             division would also decline, allowing for the associated budgets to be reduced,
             covering the deficit.
        •    A breakdown of operating account fees is as follows: Course fees $628,777 or
             67%; consolidated fees $275,383 or 29%; other student fees $39,465 or 4%.




                                                                                                 58
               FUND 10 - OPERATING BUDGET
         HIGHLIGHTS AND CURRENT DEVELOPMENTS


Governmental Revenue and Other Revenue

•   5) Howard County’s contribution to the FY2005 operating budget increased
    by 7% over the prior year and has no variance to the budget.
•   6) The State’s appropriation to the FY2005 operating budget declined .8%
    from the FY2004 approved appropriation and has no variance to the budget.
•   7) Other income is below budget by 16.39%, or $6,682. Investment income
    represents $20,485 or 60% of other income. Interest rates are slowly rising;
    however, interest revenue is currently under budget by $4,515. Service
    revenues for administration of contracts and small misc. revenue make up the
    other 40% of other income.
•   8) $114,337 of unrestricted appropriations from the continuing education fund
    will be taken at the end of the fiscal year along with continuing education’s
    annual support contribution.

Expenses

•   It should be noted that encumbrances for annual salaries and open purchase
    orders are included in the expended to date figures.
•   Salaries increased by an average of 4.2% over FY2004.
•   9) The academic support function is currently under budget by 2.23% or
    $49,562. This is primarily due to some savings from positions that turned
    over in the library. These funds are anticipated to be spent on library
    collection needs.
•   10) The institutional support function is currently under budget by 5.63% or
    $275,283. This is due to vacant positions in finance, human resources,
    development and information technology. These positions are open due to
    turnover, and recruitments are in process.
•   11) The scholarship function is currently under budget by 18.48% or $30,097.
    Total financial aid for the fall term has not been disbursed at this time.




                                                                                    59
                                          HCC - CONTINUING EDUCATION AND GENERAL FUND 11
                                               CURRENT INCOME AND EXPENSE SUMMARY

                                                                                                                08/31/2004
                                                    YTD                                        YTD               Percent
                                                 Expended &               YTD                 Budget             Variance           Total
                                                Encumbered**             Budget              Variance              From            Budget
                                                 08/31/2004            08/31/2004           08/31/2004            Budget           FY2005
FUND 11 REVENUES

TUITION

  Credit Fall/Summer II & III                         $132,561             $90,400              $42,161              46.64%    1      $90,400
  Credit Intersession                                       0                     0                   0              na                32,000
  Credit Spring/Summer I & Extended                       468                     0                 468     2        na                90,800
  Non-Credit/Continuing Ed                             786,515              665,111             121,404              18.25%    3    2,090,900
  Fees                                                 265,326              245,798              19,528               7.94%    4      640,800
   TOTAL TUITION AND FEES                           $1,184,870           $1,001,309            $183,561              18.33%        $2,944,900



GOVERNMENTAL AND OTHER
 State of Maryland                                   $209,678             $209,678                    $0               0.00%   5   $1,258,072
 Service Revenues                                     $20,994              $52,828              ($31,835)            -60.26%   6     $316,970
 Other Income                                            $384               $5,296               ($4,912)            -92.76%   7       31,774
 Transfer to Operating Fund                                 0                    0                     0               0.00%   8    (326,716)
   TOTAL GOV'T. AND OTHER                            $231,055              267,802              ($36,746)            -13.72%       $1,280,100

TOTAL FUND 11 REVENUES                             $1,415,926            $1,269,111            $146,815              11.57%        $4,225,000



EXPENDITURES
  Instruction                                      $2,645,488           $2,646,067                  $579              0.02%    9   $3,988,000
  Academic Support                                          0                    0                     0              0.00%
  Plant                                                     0                    0                     0              0.00%                 0
  Institutional Support                                     0                                          0              0.00%
  Scholarship                                          32,583                36,321                3,738             10.29%           237,000
TOTAL OPERATING EXPENSES                           $2,678,071            $2,682,388               $4,317              0.16%        $4,225,000



n/c = not comparable
**Please note that encumbrances include unpaid contracted salaries for the entire year and unpaid purchase orders.


                                                                                                                                    10/19/2004
                                                                                                                                                 60
               FUND 11 (Continuing Education & General)
               HIGHLIGHTS AND CURRENT DEVELOPMENTS



                              August 2004

Tuition and Fees

1) Credit fall/summer II & III tuition revenues are ahead of budget by 46.64% or
$42,161. While total credit enrollments are up for the summer sessions by 9% and fall
was up as of the end of August by 7%, this division is experiencing a higher increase in
enrollment. Courses converted from telecourses to tele-web are gaining in popularity and
causing this large enrollment growth. Tele-web courses use an on-line feature along with
the pre-recorded lectures.
2) This amount represents adjustments to prior year registrations.
3) Non-credit tuition revenues are ahead of budget by 18.25% or $121,404. Growing
enrollment in adult basic education courses continue to exceed expectations.
4) Fees are ahead of budget by 7.94% or $19,528. This is due to fees earned in excess of
budget for adult basic education courses.

Governmental Revenue

5) The state contribution for continuing education decreased .8% from the FY2004
appropriation, and has no variance to budget. Funding for FY2005 is based on an FTE
formula related to enrollments from FY2003, however, it was necessary to pass along the
state cut received by the college to this fund in proportion to the operating fund cut.

Service and Other Income

6) Service revenues relate to administrative overhead charged to contracts. These
revenues will increase as summer/fall contract billings occur. Currently they are 60.26%
under budget or $31,835.
7) Other income results from miscellaneous items such as small administrative services
and rentals, which are a small part of the continuing education budget. To date, other
income is under budget by 92.76% or $4,912.
8) Continuing education’s contribution to the operating fund will occur at year-end.

Expenses

It should be noted that encumbrances for annual salaries and open purchase orders are
included in the expended to date figures.
Salaries increased by an average of 4.2% for FY2005.
9) Instructional expenses are basically on track with budget for the year, showing a small
variance of .02% below budget.




                                                                                        61
                                                Howard Community College
                                                8/2004
                                                Cost Center Variances
                                                                                                                 Projected
                                                                 Total           Total          Dollar           Percentage        Explanation of
                                                FY2005           Original        Projected      Variance         Variance from     Variance Greater Than $10,000
Cost Center                                     Actual to date   Budget          Expenditures   From Original    Original FY2004
                                                                 (Note 1)
                                                                       A              B              B-A
          Instruction

11200     Honors                                          -              4,461          4,461             -              0%
11300     Mathematics                                 973,581        1,333,621      1,333,621             -              0%
11310     Health                                      144,844          221,878        221,878             -              0%
11400     Social sciences                           1,120,339        1,365,727      1,365,727             -              0%
11410     Eng/world languages                       1,587,694        1,932,709      1,932,709             -              0%
11450     Arts & humanities                         1,049,706        1,520,525      1,520,525             -              0%
11480     Rouse scholars                               67,229           71,904         71,904             -              0%
11600     Distance learning                           145,494          287,923        287,923             -              0%
12100     Nursing                                     847,839        1,156,038      1,156,038             -              0%
12120     Emergency medical technology                 70,607          111,221        111,221             -              0%
12150     Cardiovascular program                      121,263          134,606        134,606             -              0%
12200     Business & computers                        861,035        1,204,202      1,204,202             -              0%
12201     Certification programs                       92,113          170,454        170,454             -              0%
12250     Science & technology programs             1,374,144        1,811,875      1,811,875             -              0%
12280     Cooperative education                         1,087           12,848         12,848             -              0%
13550     Instructional international program           2,651           10,000         10,000             -              0%
44010     User computer services                      242,942          298,292        295,635          (2,657)          -1%
44020     Student computer services                   583,022          849,087        851,744           2,657            0%
44030     Student labs                                137,835          256,468        256,468             -              0%
46100     Ist floor support                           100,333          122,014        122,014             -              0%
46200     2nd floor support                           100,472          121,928        121,928             -              0%
46300     Hickory ridge                                53,553           78,203         78,203             -              0%
46400     Evening services                             12,980           14,249         14,249             -              0%
46700     ILB support                                  97,998          111,024        111,024             -              0%
48000     Outcomes assessment                          56,944          139,030        139,030             -              0%
48500     Instructional direction                       6,451          243,162        243,162             -              0%
48501     Learning communities                        182,461          228,368        228,368             -              0%
48502     Program development                           4,000          100,479        100,479             -              0%
51100     Webmaster                                    62,517           66,441         66,441             -              0%
52102     Pool guards                                   7,455           59,000         59,000             -              0%
53200     Learning assistance center                  272,789          428,605        428,605             -              0%
99970     Benefits/chargebacks                        311,393        2,421,091      2,421,091             -              0%
99980     Division support                                -            240,161        240,161             -              0%
99990     Furniture/equipment                             -            132,872        132,872             -              0%
                                                                                                                         0%
          Total instruction                        10,692,768      17,260,466      17,260,466              -             0%




                                                                                                                                                                   62
                                                                                                       Projected
                                                        Total           Total          Dollar          Percentage        Explanation of
                                       FY2005           Original        Projected      Variance        Variance from     Variance Greater Than $10,000
Cost Center                            Actual to date   Budget          Expenditures   From Original   Original FY2004
                                                        (Note 1)
                                                              A              B              B-A

          Public Service

33250     Cable studio                         43,294          59,487         59,487              -           0%
99970     Benefits/chargebacks                  1,101          16,847         16,847              -           0%
99990     Furniture/equipment                     -             3,060          3,060              -           0%

          Total public service                 44,395          79,394         79,394              -           0%

          Academic Support

33400     Cultural theater                   127,091          163,117        163,117              -           0%
33500     Student alumni productions          50,690           88,876         88,876              -           0%
41001     Library services                   586,188          678,052        678,052              -           0%
41002     Teaching & Learning center         106,633          110,730        110,730              -           0%
43100     Education technology               205,962          258,863        258,863              -           0%
43200     Video services                      24,237           66,982         66,982              -           0%
46000     VP of academic affairs             248,572          266,984        266,984              -           0%
47000     Faculty development                  7,096          108,534        108,534              -           0%
48100     Interactive classroom               18,359           25,730         25,730              -           0%
65001     Academic promotions                    -            105,016        105,016              -           0%
99970     Benefits/chargebacks               798,193        1,049,362      1,049,362              -           0%
99990     Furniture/equipment                    -             39,611         39,611              -           0%

          Total academic support           2,173,021        2,961,857      2,961,857              -           0%




                                                                                                                                                         63
                                                                                                            Projected
                                                             Total           Total          Dollar          Percentage        Explanation of
                                            FY2005           Original        Projected      Variance        Variance from     Variance Greater Than $10,000
Cost Center                                 Actual to date   Budget          Expenditures   From Original   Original FY2004
                                                             (Note 1)
                                                                   A              B              B-A
          Student Services

46500     Advising, academic                      308,833          335,803        335,803              -           0%
46600     Welcome center & telephone adv.          86,738          129,279        129,279              -           0%
51000     VP of student services                  203,527          227,010        227,010              -           0%
51200     Student ambassador program                  116            6,200          6,200              -           0%
52000     Student activities                          600            2,595          2,595              -           0%
52100     PE facility                             233,470          257,706        257,706              -           0%
53000     Career services                         323,274          394,533        394,533              -           0%
53100     Test center                             102,802          153,339        153,339              -           0%
53500     Retention                                50,821           73,181         73,181              -           0%
53555     Career links                              4,743           25,000         25,000              -           0%
54000     Financial Aid                           325,536          506,469        506,469              -           0%
55000     Admissions                              404,453          491,491        491,491              -           0%
55001     Workgroup                               210,342          291,501        291,501              -           0%
56000     Records                                 214,329          325,494        325,494              -           0%
65002     Student services promotions               3,605           31,392         31,392              -           0%
99970     Benefits/chargebacks                     90,573          655,933        655,933              -           0%
99980     Part time coverage                          -             18,114         18,114              -           0%
99990     Furniture/equipment                         (55)          80,491         80,491              -           0%

          Total student services                2,563,709        4,005,531      4,005,531              -           0%




                                                                                                                                                              64
                                                                                                                Projected
                                                                 Total           Total          Dollar          Percentage        Explanation of
                                               FY2005            Original        Projected      Variance        Variance from     Variance Greater Than $10,000
Cost Center                                    Actual to date    Budget          Expenditures   From Original   Original FY2004
                                                                 (Note 1)
                                                                       A              B              B-A

          Institutional Support

61000     President                                   477,210          547,372        547,372              -           0%
61100     Board of trustees                            46,084           93,961         93,961              -           0%
61200     Research, planning and org. dev.            290,653          364,251        364,251              -           0%
61900     Senior administration                         2,286           13,603         13,603              -           0%
62000     VP of administration & finance              250,165          258,779        258,779              -           0%
62100     Finance office                              826,469          958,722        958,722              -           0%
63101     Human resources                             402,582          459,107        459,107              -           0%
63102     Recruitment                                  32,169           51,517         51,517              -           0%
63103     Unemployment                                 31,900           50,000         50,000              -           0%
63150     Diversity programs                            4,173           18,000         18,000              -           0%
63200     Reprographics                               114,725          144,130        144,130              -           0%
63400     Security                                    543,728          637,778        637,778              -           0%
63500     Telecommunications                           97,982          238,536        238,536              -           0%
63600     Risk Management                              29,665          231,911        231,911              -           0%
63700     General administration                      134,488          503,548        503,548              -           0%
63800     Commencement/Award programs                  32,550           25,085         25,085              -           0%
64000     Administrative information systems          767,883        1,135,397      1,135,397              -           0%
64001     Enterprise network                          329,066          435,514        435,514              -           0%
64100     Information technology adm.                 200,845          260,352        260,352              -           0%
65000     Public relations & marketing                330,242          462,188        462,188              -           0%
65050     Legislative                                  17,989           23,775         23,775              -           0%
65100     Development & Alumni relations              288,353          424,159        424,159              -           0%
65900     Fundraising                                   1,890           30,000         30,000              -           0%
99970     Benefits/chargebacks                       (638,679)         179,142        179,142              -           0%
99990     Furniture/equipment                             -                 67             67              -           0%

          Total institutional support              4,614,417         7,546,894      7,546,894              -           0%
                                                                           -




                                                                                                                                                                  65
                                                                                                                                    Projected
                                                                     Total                Total               Dollar                Percentage        Explanation of
                                               FY2005                Original             Projected           Variance              Variance from     Variance Greater Than $10,000
Cost Center                                    Actual to date        Budget               Expenditures        From Original         Original FY2004
                                                                     (Note 1)
                                                                           A                    B                  B-A
           Plant

71000      Plant administration                           630               77,149               77,149                   -                0%
71100      General services                         1,226,982            1,521,456            1,521,956                   500              0%
71150      Recycling                                   10,000               25,000               25,000                   -                0%
71500      Safety                                      33,996               34,952               34,952                   -                0%
72000      Engineering                                653,067              781,864              781,364                  (500)             0%
72500      Preventive maintenance                      67,648              130,582              130,582                   -                0%
73000      Housekeeping                               521,691              893,814              893,814                   -                0%
75000      Grounds                                    182,032              250,204              250,204                   -                0%
76000      Renovations                                 30,480              174,514              174,514                   -                0%
99970      Benefits/chargebacks                        55,393              595,376              595,376                   -                0%
99990      Furniture/equipment                            -                  9,173                9,173                   -                0%

           Total plant                              2,781,919            4,494,084            4,494,084                       (0)          0%

           Scholarships

81000      Scholarships                                 2,815              592,100              592,100                   -                0%
82000      Waivers                                    129,984              411,500              411,500                   -                0%

           Total scholarships                         132,799            1,003,600            1,003,600                   -                0%

           Grand totals                            23,003,027           37,351,826           37,351,826                       (0)          0%

Note 1:
When the budget was originally developed, all salaries were budgeted to increase at the rate of 4.2%.
As final salaries increases may have fluctuated based on performance levels and the relation of the individual’s
FY05 salary to the mid-point of the salary scale, the original budget figures were adjusted to reflect
the actual starting salaries for the cost center.




                                                                                                                                                                                      66
                                                    Howard Community College
                                                    8/2004
                                                    Cost Center Variances

                                                    FY2005           Total          Percentage
                                                    Actual to date   Projected      Of Budget
Cost Center                                         (Without         Expenditures   Spent to Date
                                                    encumbrances)

              Instruction

11200         Honors                                       -                4,461         0%        1
11300         Mathematics                               83,437          1,333,621         6%
11310         Health                                     4,651            221,878         2%        2
11400         Social sciences                           87,585          1,365,727         6%
11410         Eng/world languages                      130,346          1,932,709         7%
11450         Arts & humanities                         89,938          1,520,525         6%
11480         Rouse scholars                             2,793             71,904         4%        3
11600         Distance learning                         35,572            287,923        12%
12100         Nursing                                   65,815          1,156,038         6%
12120         Emergency medical technology              13,836            111,221        12%
12150         Cardiovascular program                    19,114            134,606        14%
12200         Business & computers                     102,426          1,204,202         9%
12201         Certification programs                    16,705            170,454        10%
12250         Science & technology programs            126,030          1,811,875         7%
12280         Cooperative education                      1,087             12,848         8%
13550         Instructional international program          334             10,000         3%        4
44010         User computer services                    44,335            295,635        15%
44020         Student computer services                114,524            851,744        13%
44030         Student labs                              35,296            256,468        14%
46100         Ist floor support                         17,707            122,014        15%
46200         2nd floor support                         18,428            121,928        15%
46300         Hickory ridge                              8,889             78,203        11%
46400         Evening services                           2,214             14,249        16%
46700         ILB support                               17,429            111,024        16%
48000         Outcomes assessment                       12,794            139,030         9%
48500         Instructional direction                    6,368            243,162         3%        5
48501         Learning communities                      33,088            228,368        14%
48502         Program development                        1,000            100,479         1%        6
51100         Webmaster                                 10,420             66,441        16%
52102         Pool guards                                7,455             59,000        13%
53200         Learning assistance                       43,011            428,605        10%
99970         Benefits/chargebacks                     228,547          2,421,091         9%
99980         Division support                             -              240,161         0%        7
99990         Furniture/equipment                          -              132,872         0%        8

                                                     1,381,174         17,260,466         8%
              Total instruction




                                                                                                        67
                                                                Total          Percentage
                                               FY2005           Projected      Of Budget
                                               Actual to date   Expenditures   Spent to Date
Cost Center                                    (Without
                                               encumbrances)


              Public Service

33250         Cable studio                          7,875             59,487        13%
99970         Benefits/chargebacks                  1,101             16,847         7%
99990         Furniture/equipment                     -                3,060         0%         8

              Total public service                  8,977             79,394        11%

              Academic Support

33400         Cultural theater                     26,130            163,117        16%
33500         Student alumni productions            9,025             88,876        10%
41001         Library services                    235,210            678,052        35%        9
41002         Teaching and learning services       17,828            110,730        16%
43100         Education technology                 39,516            258,863        15%
43200         Video services                        7,138             66,982        11%
46000         VP of academic affairs               45,058            266,984        17%
47000         Faculty development                   6,796            108,534         6%
48100         Interactive classroom                 1,579             25,730         6%
65001         Academic promotions                     -              105,016         0%        10
99970         Benefits/chargebacks                160,372          1,049,362        15%
99990         Furniture/equipment                     -               39,611         0%        8

              Total academic support              548,653          2,961,857        19%

                                                  126,888




                                                                                                    68
                                                                                   Percentage
                                                   FY2005           Total          Of Budget
Cost Center                                        Actual to date   Projected      Spent to Date
                                                   (Without         Expenditures
                                                   encumbrances)
              Student Services

46500         Advising, academic                       55,403            335,803        16%
46600         Welcome center & telephone advisin       20,034            129,279        15%
51000         VP of student services                   37,283            227,010        16%
51200         Student ambassador program                  116              6,200         2%        11
52000         Student activities                          600              2,595        23%        12
52100         PE facility                              39,365            257,706        15%
53000         Career services                          64,828            394,533        16%
53100         Test center                              22,397            153,339        15%
53500         Retention                                 9,209             73,181        13%
53550         Career links                              1,243             25,000         5%
54000         Financial Aid                            59,757            506,469        12%
55000         Admissions                               70,862            491,491        14%
55001         Workgroup                                46,234            291,501        16%
56000         Records                                  51,114            325,494        16%
65002         Student services promotions                 -               31,392         0%        13
99970         Benefits/chargebacks                     79,489            655,933        12%
99980         Part time coverage                          -               18,114         0%        14
99990         Furniture/equipment                         (55)            80,491         0%         8

              Total student services                  557,878          4,005,531        14%




                                                                                                        69
Cost Center                                        FY2005           Total          Percentage
                                                   Actual to date   Projected      Of Budget
                                                   (Without         Expenditures   Spent to Date
                                                   encumbrances)
              Institutional Support

61000         President                               129,754            547,372        24%        15
61100         Board of trustees                        10,841             93,961        12%
61200         Research, planning, and org. dev.        50,718            364,251        14%
61900         Senior administration                       397             13,603         3%        16
62000         VP of administration & finance           46,455            258,779        18%
62100         Finance office                          147,079            958,722        15%
63101         Human resources                          68,562            459,107        15%
63102         Recruitment                                 169             51,517         0%        17
63103         Unemployment                             (4,130)            50,000        -8%        18
63150         Diversity programs                        2,923             18,000        16%
63200         Reprographics                             1,020            144,130         1%        19
63400         Security                                 61,785            637,778        10%
63500         Telecommunications                       37,750            238,536        16%
63600         Risk Management                           5,166            231,911         2%        20
63700         General administration                  107,488            503,548        21%        21
63800         Commencement & Awards                     1,326             25,085         5%
64000         Administrative information systems      285,303          1,135,397        25%        22
64001         Enterprise network                       71,201            435,514        16%
64100         Information technology adm.              35,505            260,352        14%
65000         Public relations                         61,037            462,188        13%
65050         Legislative                               3,406             23,775        14%
65100         Development & Alumni                     59,368            424,159        14%
65900         Fundraising                               1,890             30,000         6%
99970         Benefits/chargebacks                    (11,009)           179,142        -6%        23
99990         Furniture/equipment                         -                   67         0%         8

              Total institutional support           1,174,005          7,546,894        16%




                                                                                                        70
                                                        FY2005             Total               Percentage
Cost Center                                             Actual to date     Projected           Of Budget
                                                        (Without           Expenditures        Spent to Date
                                                        encumbrances)
                    Plant

71000               Plant administration & insurance            427               77,149              1%          24
71100               General services                        144,557            1,521,956              9%
71150               Recycling                                 1,531               25,000              6%
71500               Safety                                    7,586               34,952             22%          25
72000               Engineering                             112,236              781,364             14%
72500               Preventive maintenance                   13,605              130,582             10%
73000               Housekeeping                            115,412              893,814             13%
75000               Grounds                                  36,100              250,204             14%
76000               Renovations                               7,620              174,514              4%          26
99970               Benefits/chargebacks                     55,393              595,376              9%
99990               Furniture/equipment                         -                  9,173              0%           8

                    Total plant                             494,466            4,494,084             11%

                    Scholarships

81000               Scholarships                              2,815              592,100              0%          27
82000               Waivers                                 129,984              411,500             32%          28

                    Total scholarships                      132,799            1,003,600             13%

                    Grand totals                          4,297,952           37,351,826             12%

Notes:              We have only noted variance greater than 20%, or less than 5% at this time. Annual expenses paid early caused
                    higher than expected variances in some cost centers. Also, in some cost centers
                    expenses are low until the start of the fall term.
                1   Honors expenses occur later in the fall and spring terms.
                2   Summer enrollment is low in this division. Expenses will increase with the fall term.
              3,4   Activities for these programs occur during the major terms.
         5,6,7,14   These programs which support instruction and student services, will expend funds as needed during the year.
10,13,19,20,24,26   These programs will expend funds later in the year.
                8   Furniture and equipment budgets are typically spent later in the year.
                9   The library pays annual service fees for contracts and on line access early in the year for the entire year.
         11,12,16   These cost centers have relatively small budgets. Spending occurs for supplies and services as needed.
               15   Payments for annual dues and subscriptions made early in the year are causing this high variance.
               17   With no new positions in FY05, only turnover recruitment expenses have been incurred to date.
               18   This credit is from the prior year accrual, expenditures occur quarterly.
               21   Audit and insurance payments made early in the year are causing this high variance.
               22   Maintenance contracts paid at the beginning of the year are causing this high variance.
               23   This credit represents a chargeback of salaries & wages to academic support.
               25   The variance is caused by the early purchase of computer equipment for this function.
               27   Scholarships will be disbursed later in the term.
               28   Waivers are granted at the time of registration for the summer and fall terms.




                                                                                                                               71
                                                                    Board of Trustees
                                                                     October 27, 2004
                                                                  Information Item I-3

            I-3 Personnel Summary for September 2004


Background: The following document contains personnel summaries.


Purpose:            Disclosure to the board

Timeline:           September 2004


Recommendation

This item is for information only and requires no board action.




                                                                                   72
                                                                                                                                     Howard Community College
                                                                                                              SUMMARY OF PERSONNEL ACTIVITY
                                                                                                           SUMMARY OF PERSONNELACTIVITY

                                                                                                                        September 1, 2004 – September 30, 2004



Section I – Change in Status

DIVISION CHAIR APPOINTMENTS (4-YEAR TERM) -- see College Procedure 63.02.01
Title                                                                     Department                                                  Position Control Status                            Grade   Range for Grade   Compensation 1   Name                 Effective Date
None

RECLASSIFICATIONS
                                                                                                                                                                              Old        New
Old Title                                                   New Title                                                              Department                                 Grade      Grade   Range for Grade   Compensation 1   Name                 Effective Date
None


SPECIAL ASSIGNMENTS
Title                                                                     Department                                                  Position Control Status                            Grade   Range for Grade   Compensation 1   Name                 Effective Date
None

PROMOTIONS
Title                                                                     Department                                                  Position Control Status                            Grade   Range for Grade   Compensation 1   Name                 Effective Date
None

CHANGE IN TITLE ONLY
Title                                                                     Department                                                  Position Control Status                            Grade   Range for Grade   Compensation 1   Name                 Effective Date
None

CHANGE IN POSITION STATUS ONLY
Title                                                                     Department                                                  Position Control Status                            Grade   Range for Grade   Compensation 1   Name                 Effective Date
None

TRANSFERS
Title                                                                     Department                                                  Position Control Status                            Grade   Range for Grade   Compensation 1   Name                 Effective Date
None

SEPARATIONS
Title                                                                     Department                                                  Position Control Status                            Grade   Range for Grade   Compensation 1   Name                 Effective Date
Senior Computer/Network Support
Specialist                                                                User/Network Services                                                              N/A                          N/A          N/A              N/A         Heineman, Jonathan           9/3/04
Computer/Network Support Technician                                       Student Computer Support                                                           N/A                          N/A          N/A              N/A         Sayed, Naqi                 9/24/04
Box Office Manager                                                        Arts and Humanities                                                                N/A                          N/A          N/A              N/A         Wernsman, Mark              9/27/04


       1 Annual   Salary is shown for exempt employees; estimated annual compensation is shown for non-exempt employees since official compensations are an hourly amount (not shown).




                                                                                                                                                                                                                                                          73
L:\Board of Trustees\Board Materials\FY 2005\10-27-04\Regular Session\I3a Oct04MeetingPersonnel.doc                                                                            10/6/04
                                                                                                      Howard Community College
                                                                                         SUMMARY OF PERSONNEL ACTIVITY
                                                                                      SUMMARY OF PERSONNELACTIVITY

                                                                                                September 1, 2004 – September 30, 2004




  Section II - Leaves

  Sabbatical Leave
  Name                                                 Position                                                                          Beginning Date of Leave   Ending Date of Leave
  English, M. Patricia                                 Professor, Cardiovascular Technology                                                               7/1/04                12/31/04
  Gan, Yifei                                           Professor, Art                                                                                     7/1/04                12/31/04

  Leave Without Pay
  Name                                                 Position                                                                          Beginning Date of Leave   Ending Date of Leave
  Hellenbrand, Susan                                   Office Associate V                                                                                9/29/04            undetermined

  Military Leave
  Name                                                 Position                                                                          Beginning Date of Leave   Ending Date of Leave
  None

  Professional Leave
  Name                                                 Position                                                                          Beginning Date of Leave   Ending Date of Leave
  None




                                                                                                                                                                             74
L:\Board of Trustees\Board Materials\FY 2005\10-27-04\Regular Session\I3a Oct04MeetingPersonnel.doc                  10/6/04
                                                                    Board of Trustees
                                                                     October 27, 2004
                                                                  Information Item I-4

 I-4 Report on Board End: Student and Stakeholder Focus



Background: This report addresses the board core end, Student and Stakeholder
Focus. The format for the end and the measures it contains were approved last year
(October 22, 2003). Any updates are indicated in blue.

Key terms used in the Baldrige process and the national scoring guidelines are
available at the end of this report. At its May 22, 2002, meeting, the trustees
approved all the current benchmarks for the latest Maryland Higher Education
Commission (MHEC) indicators. MHEC asks the board to examine those indicators
usually every five years.

Once viewed by the board, this report will be posted on the college’s website so that
members of the college community can become familiar with the measures that are
part of the board core end (key performance indicator) system. The website address
is:
http://www.howardcc.edu/hcc/plan&eval/BoardEnds/boardends.htm

The administration and relevant staff review the details of all the reports that
contribute to these measures. Plans for improvement are developed and included in
appropriate core work and/or strategic planning for the next integrated strategic
planning and budget development cycles.


Purpose:            Report on the progress of the institution.

Timeline:           Annual

Recommendation:

This item is for information only and requires no board action.




                                                                                   75
             Board Core End Report – Student and Stakeholder Focus

                                 Baldrige Category #3

This category examines the college’s key processes for gaining knowledge about its
current and future student segments, stakeholders, and markets, with the aim of offering
relevant and effective programs and services, understanding emerging student and
stakeholder requirements and expectations, and keeping pace with market changes and
changing methods of delivering educational services.

There are currently two Educational Excellence Criteria for this Baldrige category (a
national panel examines the      criteria   after   each   competition   and   some   moderate
addition/deletions can occur).

Criteria 3.1 Student, Stakeholder, and Market Knowledge (40 pts.)

How does your organization determine requirements, expectations, and
preferences of students, stakeholders, and markets to ensure the continuing
relevance of your educational programs, offerings, and services; to develop new
opportunities; and to create an overall climate conducive to learning and
development for all students?

It is the mission of Howard Community College (HCC) to provide open access to a
diverse and dynamic community, and the college has identified its students,
stakeholders, and market from within that community (primarily Howard County). These
students and stakeholders include area residents who are current or prospective credit
and/or non-credit students, area businesses and employers, county high schools, and
transfer institutions within and outside the state of Maryland.

The college uses environmental scanning, projections based on service area public high
school enrollment and census data, and analyses of student academic and
demographic characteristics to maintain a responsive market segment strategy. In
addition to a comprehensive performance accountability system and input from the
college’s planning council to establish goals, HCC employs a number of listening
strategies to help determine needs and expectations of its students and stakeholders.
As part of a decentralized communication process, division chairs and faculty maintain
close contact with students on an individual and academic basis as well as through their
sponsorship and involvement with campus clubs.

Among the college’s formal listening strategies are the Presidential Dialogues with
students, held regularly during fall and spring semesters. Instructors publicize the
dialogues during classes, and announcements are posted on monitors throughout
campus, in the game room, and in the cafeteria to attract a diverse group of
participants. These dialogues provide insight and recommendations from students and
community members about existing and new programs and services. Questions are
directed by the students attending and topics have included new student orientation,
environmental science, developmental math and English, returning women/career links,


                                                                                           76
international student issues, and transfer requirements. In many cases, dialogues
provided explanations of college practices and policies without the need for further
action; however, issues emerging from these dialogues have resulted in a number of
improvements, such as configuration changes to HCC Express and student email.
Other listening strategies are listed in the table below.

Listening Strategy                         Frequency       Market Segment
Advisory Boards                            Ongoing         Community, businesses, employers,
                                                           county high schools, transfer
                                                           institutions
Commission on the Future                   Every 4 years   All stakeholders, especially businesses
                                           with annual     and employers
                                           updates
Presidential Dialogues                     Monthly major   Credit and non-credit students and
                                           semesters       community members
Comment Cards                              Ongoing         All stakeholders
Admissions Application Information         Upon Applying   Credit and non-credit students
Input from Faculty to Division Chairs      Ongoing         Credit, non-credit and prospective
                                                           students
Requests from clients/students             Ongoing         Credit, non-credit and prospective
                                                           students
Monitor Local and National Trends          Ongoing         All stakeholders
High School Outreach Surveys               Ongoing         County high schools and prospective
                                                           students
Leadership Meetings with Howard County     Biannually      County high schools
Public School System
Requests from Transfer Institutions        Ongoing         Transfer institutions, prospective
                                                           students, including those attending
                                                           other institutions
Articulation Agreements with Transfer      Ongoing         Transfer institutions, prospective
Institutions                                               students, including those attending
                                                           other institutions
MHEC Requirements                          Ongoing         Credit, non-credit, prospective students
                                                           and transfer institutions
Focus Groups                               As needed       Credit and non-credit students
YESS Survey                                Annually        Credit students
Graduate Follow-up Surveys                 Annually        Former students/graduates
Employer Surveys                           Annually        Employers of graduates
Student Learning Communities               Ongoing         Credit students, generally full-time,
Information (Rouse Scholars, Silas Craft                   traditional students
Collegians)
Vice President meetings with the Student   3-4 times per   Credit students, generally full-time,
Government Association                     semester        traditional students
Non-credit Course Feedback Forms           Ongoing         Area businesses and employers,
                                                           noncredit students
Suggestion Boxes                           Ongoing         All stakeholders

Cross-functional college teams such as the enrollment management, curriculum and
instruction, retention, developmental education, and learning outcomes assessment use
the information gathered through these listening methods to evaluate the needs of area
high schools, employers, transfer institutions, and the community. Based on this
evaluation, teams develop recommendations to forward to the president’s team for


                                                                                                   77
consideration, and if approved, to the individual vice presidents’ areas for
implementation and follow-up.

Faculty and administrators plan educational programs and services based on
requirements, expectations, and preferences of students, stakeholders and the
community, including businesses and employers. The college keeps current with
changing educational service needs and directions, including the educational programs
it offers, by assessing the diverse and evolving economic, cultural, and social needs of
the community. Senior leaders determine community need with the help of the
Commission on the Future, a group of community leaders working with the college’s
board of trustees and staff, to identify innovative ideas, emerging issues, and
alternatives for the future of HCC. The college’s research and development team scans
and researches the business and academic environments and competitors to ensure
cutting edge program offerings and optimal use of technology. The team makes
recommendations to the president’s and curriculum and instruction teams, with
consultation or approval from MHEC when necessary. Other means of receiving
community input concerning educational needs and interests of stakeholders include
feedback from advisory boards and data gathered by the college’s director of legislative
and business development. In addition, the college maintains networking and
professional affiliations and partnerships with community organizations such as the
Learning Resources Network (LERN) and the National Council for Continuing Education
and Training (NCCET). The college also periodically conducts an Image and
Reputation survey to ascertain community members’ perceptions and expectations.

In the spring of 2003, the college, as part of a statewide cooperative effort, contracted
with CCbenefits, Inc. to determine the return on investment for students and
stakeholders and the role HCC plays in the local economy. Students benefit directly
from higher personal earnings, and the community benefits indirectly from cost savings
(avoided costs) associated with reduced welfare and unemployment, improved health,
and reduced crime.

Criteria 3.2 Student and Stakeholder Relationships and Satisfaction (45 pts.)
How does your organization build relationships to attract, satisfy, and retain students
and stakeholders; to increase student and stakeholder loyalty; and to develop new
program and service opportunities? Describe also how your organization determines
student and stakeholder satisfaction.

As a vital partner, HCC is a major force in the intellectual, cultural, and economic life of
its community, and builds and maintains close relationships with prospective, current,
and former students, other educational institutions, businesses and employers, and
community members. HCC has entered into partnerships with four-year institutions,
other Maryland community colleges, and the Howard County Public School System to
help learners move easily through the system by providing strengthened and diverse
programs, a well-developed knowledge continuum, improved utilization of resources,
student transfer, staff development, and workforce readiness. The college continues to
seek other partnerships that provide concrete benefits for students. A number of



                                                                                         78
programs targeted at high school students, such as the Freshman Focus, Silas Craft,
and Rouse Scholars programs, are geared toward attracting recent high school
graduates to HCC.

The college builds close relationships with many of the four-year institutions to which its
students transfer and maintains articulation agreements with about 35 in-state and out-
of-state public and private institutions. The impact of initiatives recently undertaken by
the college to strengthen the transfer rate of all students is expected to be evident within
the next few years. A transfer center was established and makes available specialized
advising for all transfer students and a web site offers transfer workshops for students
interested in teacher education and science and technology. The University System of
Maryland has repeatedly cited HCC as the model transfer fair site for the state. Over 50
east-coast institutions are represented at this biannual transfer fair, which is attended by
more than 1,500 community members and students.

To respond to student needs in a cost efficient manner, the college has partnered with
other community colleges to expand career options for Howard County residents.
These partnerships include radiologic technology and chemical dependency programs
with neighboring community colleges. Through the Mid-Maryland Allied Healthcare
Education Consortium, Howard Community College has joined with two other Maryland
community colleges to offer programs such as physical therapy assistant, respiratory
therapy, and surgical technology to county residents. Linked to student comments, the
college has undertaken an innovative and collaborative effort to partner with one of its
neighboring community college to provide greater educational opportunities to serve
students in the Laurel, Maryland area. This Laurel College Center partnership is a
model of collaboration for all higher education institutions. Graduates, former credit and
noncredit students, and friends of the college maintain a mutually beneficial relationship
through the HCC Alumni and Friends Association. There is a website to collect
personal and professional updates. Distinguished alumni, chosen for their diversity of
experience, professional accomplishments, community leadership, continued education,
interests, and successes, build connections with new students through their speakers’
program.

The college has in place a comprehensive system to determine stakeholder satisfaction.
Strategies used by the college to ascertain stakeholder satisfaction include obtaining
input from prospective, current and former students, stakeholders, staff, and faculty
members. To enable HCC to later determine goal attainment, students are asked to
indicate their goals on the college application. New students’ satisfaction levels with
orientation and other programs are collected through program evaluations. While
attending the college, students rate a number of aspects of education content, delivery,
and the learning environment. Satisfaction levels are determined through the use of
course evaluations, the YESS (Yearly Evaluation of Services by Students) survey, and
other assessments of programs. Even after leaving the college, graduates and non-
returning students provide feedback on their HCC experience, goal attainment, and
insight into changing requirements in the workplace. The results of these evaluations,
along with comparative data from other Maryland institutions when available, are



                                                                                         79
reviewed by the president’s team and disseminated to appropriate college faculty and/or
staff and used to plan continuing improvement. For instance, a score below 3.50 on a
five-point satisfaction scale on the YESS survey flags items for further scrutiny,
indicating areas that need to become the focus of additional resources or other
improvement strategies. In addition, immediate follow-up occurs with evaluation or
survey respondents when responses warrant action on the part of the college.

The college’s complaint management process provides a number of avenues by which
students and stakeholders may provide feedback. For instance, comment cards, which
are available at any time for any comment from any stakeholder, are placed at all
counters and in offices throughout the college. Completed cards may be mailed or
dropped in one of the comment card boxes located at a number of central locations. In
addition, a link to an online comment card is located on HCC’s web page. The
planning, research and organizational development office (PROD) is responsible for
collecting, logging, and forwarding the input to the vice president of the area noted on
the card. Positive comments are forwarded to commended faculty or staff with a note of
thanks from the president for their quality contribution. The vice president is responsible
for addressing and resolving complaints and the PROD office tracks responses and
resolutions. Compiled suggestions are periodically presented to the president’s team
for review and consideration for institutional and unit process improvement. In addition,
an annual report on the comment cards is published for the president’s team and the
board of trustees. Actions taken during the last year based on comment card feedback
included improving the HCC web site and signage on campus. Other comment card
feedback was incorporated into core work performance measures. The comment cards
and the process to resolve complaints are continually reviewed, improved, and revised
to meet current needs.

Students and instructors are encouraged to seek resolution of academic complaints
(such as classroom instruction or grade disputes) informally. However, when academic
complaints remain unresolved, the formal process of problem resolution is followed.
Each step of the process is documented, and the division chairs or vice president of
academic affairs follow up with the student to ensure the complaint has been resolved
satisfactorily. Improvements are implemented as needed on a case-by-case basis.




                                                                                        80
             Board Core End Report – Student and Stakeholder Focus

                                        External Measures

The college prepared and submitted applications to various Baldrige based quality
awards competitions; the results are indicated below. More details on the scoring
system can be found in the document at the end of this report titled: “Baldrige Key
Terms and Scoring Guidelines.”

 Maryland State Quality Award                   CQIN Pacesetter

           Range of total applicant scores                 HCC’s Score - 2002
           2002 - Score interval in which HCC              Specific score is issued
           was rated
           2003 - Score interval in which HCC
           was rated


                                                          Scoring Ranges
                                         0-9    10-29      30-49     50-69      70-89   90-100

                          Overall                       229/1000=22.9%
 Baldrige Criteria
                          Score
    1000 points

                                         0-9    10-29      30-49    50-69       70-89   90-100
                            3.1
                                                            12/40=30%
                             40
        Student and        points
        Stakeholder
  3:
        Focus
        (85 points)         3.2
                             45                                18/45=40%
                           points


Action:
The college receives a detailed feedback report delineating strengths and weaknesses
in the category. A team reviews those reports, collects information on the process
improvements that occur in the intervening months, and submits a new application.

On August 29, 2003, the college submitted another application for the Maryland State
Quality Award and received its feedback report in March 2004. The college is
developing its application for the Baldrige Award (due May 2005).

Benchmark:
Presently, institutions receiving a total score of 450 and higher receive site visits.
Therefore, the administration recommends a category benchmark aligned with that:
The college will receive a rating for category #3 of 45 percent.


                                                                                             81
Next are ten measures mandated by MHEC. The college can compare the results to
all Maryland community colleges and also to peer (based on number of students) colleges:
College of Southern Maryland, Harford Community College, and Frederick Community
College.

Percentage of first-time, full-time degree-seeking freshmen who re-enrolled at any Maryland
community college, earned a degree or certificate, or transferred to a public four-year institution one
year after matriculation.

                                     1999          2000         2001          2002       Benchmark
                                    Cohort        Cohort       Cohort        Cohort      2004 Cohort
   Second year retention rate        67.9%       71.8%          70.4%        70.1%          68.0%
                                                Statewide                      n=
                                                  AVG:          66.9%       545/777
                                                Peer AVG:       68.9%

Percentage of graduates indicating that their educational goal was completely or partly achieved at the
time of graduation.
                                    Alumni        Alumni       Alumni        Alumni
                                    Survey        Survey       Survey        Survey       Benchmark
                                     1994          1998         2000          2002           2006
   Graduate satisfaction with
   educational goal
   achievement                       92.9%       98.3%          96.4%        94.3%          98.3%
                                                Statewide
                                                  AVG:          93.9%       n= 83/88
                                                Peer AVG:       94.4%

Percentage of students enrolled in the spring term who neither received an award nor enrolled in the
subsequent fall term who indicated that they achieved their educational goal.

                                                  Spring       Spring        Spring
                                                   2000         2001          2002        Benchmark
                                                  Cohort       Cohort        Cohort          2005
   Non-returning student
   satisfaction with educational
   goal achievement                              75.4%          71.4%        74.7%          78.0%
                                                Statewide
                                                  AVG:          66.2%      n=230/308
                                                Peer AVG:       67.1%

Percentage of community college transfer program graduates who transferred to a four-year institution
who rated their preparation for transfer as very good or good.

                                    Alumni        Alumni       Alumni        Alumni
                                    Survey        Survey       Survey        Survey       Benchmark
                                     1996          1998         2000          2002           2006

   Student satisfaction with
   quality of transfer
   preparation                       78.8%       80.7%          82.4%        76.6%          83.0%
                                                Statewide
                                                  AVG:          81.3%       n=36/47
                                                Peer AVG:       82.9%



                                                                                                       82
Percentage of community college career program graduates employed full-time in areas related or
somewhat related to their academic major who rated their preparation for employment as very good or
good.

                                    Alumni       Alumni       Alumni        Alumni
                                    Survey       Survey       Survey        Survey      Benchmark
                                     1996         1998         2000          2002          2006


   Student satisfaction with job
   preparation                       82%         85%            84%          85%            86%
                                               Statewide
                                                 AVG:           79%        n=17/20
                                               Peer AVG:        79%

Percentage of employers who rated the overall preparation of career program graduates as very good
or good.

                                    Alumni       Alumni       Alumni        Alumni
                                    Survey       Survey       Survey        Survey      Benchmark
                                     1996         1998         2000          2002          2006

   Employer satisfaction with
   community college career
   program graduates                 82%         100%           91%          80%            90%
                                               Statewide
                                                 AVG:          93.8%        n=4/5
                                               Peer AVG:       93.5%

Percentage of employers and organizations who rated their satisfaction with contract training as very
satisfied or satisfied.
                                                                                        Benchmark
                                                 FY 2001      FY 2002       FY2003       FY2006
   Employer/organization
   satisfaction with community
   college contract training                     100%          94.8%        94.6%          100%
                                               Statewide
                                                 AVG:           98%        n=53/56
                                               Peer AVG:        99%
The unduplicated number by site of businesses or organizations served through contract training for
workforce development per fiscal year.
                                                                                        Benchmark
                                   FY 2000       FY 2001      FY 2002       FY2003       FY2006
   Number of businesses and
   organizations served in
   contract training                  78          61             63           63             80
                                               Statewide
                                                 AVG:            66
                                               Peer AVG:         64




                                                                                                      83
The number of enrollments in non-credit courses with workforce intent per fiscal year.


                                                                                         Benchmark
                                                   FY 2001      FY 2002       FY2003      FY 2005
Enrollment in workforce
development courses                             8,306            9,403        9,666       10,000
                                             Statewide
                                                AVG:            12,737
                                             Peer AVG:          8,306
The number of enrollments generated by students 60 years of     age or older in noncredit courses per
fiscal year.

                                                                                         Benchmark
                                     FY 2000       FY 2001      FY 2002      FY 2003      FY 2005
Senior adult enrollment in non-
                                       2,906        2,856        3,008        3,170        3,200
credit courses
                                                 Statewide
                                                                 6,869
                                                   AVG:
                                                 Peer AVG:       2,247




The following three measures are also mandated by MHEC. Although MHEC only
requires these annually, they were selected by president’s team as measures that
should be looked at more than once per year, so they are part of the Dragon’s Vital
signs and are displayed in the new dashboard format. Benchmarks, already set by the
board, are indicated on the attached pages.




Market share – recent high school graduates




Percent of HCC students transferring to USM




GPA 1-yr after transfer




                                                                                                     84
    HCC SHARE OF RECENT PUBLIC HIGH SCHOOL GRADUATES
      Percent of New Public High School Graduates Enrolled in Maryland Higher Education
                                 Institutions Who Attend HCC
                                                                      MHEC
                                                                    Benchmark          Current
                                                                                      Benchmark
AY98-99      AY99-00      AY00-01        AY01-02       AY02-03       AY04-05            Status
  45.80%      42.6%         47.5%          44.5%        39.6%         46.0%         Getting There


   100%
    90%
    80%
    70%
    60%                                  HCC Benchmark = 46.0%
    50%
    40%
    30%
    20%
    10%
      0%
               AY98-99          AY99-00         AY00-01          AY01-02         AY02-03

Description of the Indicator: This indicator answers the question: Of all the Howard County
residents who are recent high school graduates, what percent of those who go to public Maryland
higher educational institutions attend HCC? The numbers shown in the chart reflect the answer to
that question for each of the academic years shown. (For AY 02-03, N = 599/1512)

Benchmark: The board has set the benchmark for this indicator: 46 percent of Howard County
residents who are recent high school graduates and attend a Maryland public higher education
institution will attend HCC. For AY 02-03, Statewide Average: 57.5%, Peer Average: 65.2%

Performance Outcome:          HCC is located in a region with a large number of four-year campuses,
has other community colleges nearby, and has a large number of high school graduates that choose
to go out of state for college. The attendance rates have fluctuated between 39 and 48 percent over
the five-year period. The benchmark has been met for one of the last four years and has been quite
close to being reached in most other years.


Data Source: Maryland Higher Education Commission (MHEC) Student Outcomes Assessment
Report (SOAR) report published annually.



                                                                                                  85
   FOUR-YEAR TRANSFER/GRADUATION RATE OF FULL-TIME
                     STUDENTS
                                                               MHEC
                                                             Benchmark                Current
  95        96         97          98           99
Cohort    Cohort     Cohort      Cohort       Cohort          01 Cohort          Benchmark Status
 38%       34%        37%         37%         43.4%             37.3%                Exceed


 100%
   90%
   80%
   70%
   60%
                                       Benchmark = 37.3%
   50%
   40%
   30%
   20%
   10%
     0%
              95 Cohort 96 Cohort 97 Cohort 98 Cohort 99 Cohort

Description of the Indicator: This indicator tracks students four years from their entry as full-time
degree-seeking students and shows the percentage of those who have transferred or graduated.
HCC is an open admissions college. Many of the new students come unprepared and others
change their goals while attending college. Negative changes in this indicator should alert the
college and prompt inquiry and appropriate intervention in advising, support and instruction. The
percentages shown on the chart are of first-time, full-time, degree-seeking freshmen HCC students
who graduated and/or transferred to a Maryland public four-year campus within four years of
matriculation at HCC. (For the 99 Cohort, N=194/447)

Benchmark: The board set the MHEC benchmark for the four-year transfer/graduation rate of full-
time students to be 37.3 percent for the FY01 Cohort of HCC students. For the 99 Cohort, Statewide
Average: 32.3%, Peer Average: 42.6%

Performance Outcome: HCC’s cohorts (95-99) met the MHEC benchmark of 37.3 percent
graduating and/or transferring within four years for four of the five years shown.

Data Source: Data is from HCC’s enrollment files prepared by IT and analyzed by the PROD
Office. Statewide Data is MHEC data on transfers within Maryland public institutions.



                                                                                                   86
    ACADEMIC PERFORMANCE AT TRANSFER INSTITUTIONS:
                                     GPA AFTER 1st YEAR

                                                            MHEC
    AY         AY        AY         AY          AY        Benchmark               Current
  98-99      99-00     00-01       01-02      02-03        AY 04-05           Benchmark Status
   2.68       2.69      2.70        2.69       2.73          2.71                 Exceed


    4

 3.5
                                           Benchmark = 2.71

    3

 2.5

    2

 1.5

    1
          AY 98-99          AY 99-00           AY 00-01          AY 01-02          AY 02-03

Description of the Indicator: The performance of students after transferring to a four-year
institution is an indication of how well prepared they were by HCC to meet the requirements of
upper-level institutions. The numbers on the chart are average Grade Point Averages (GPAs)
achieved by Howard Community College transfer students after one year at Maryland public four-
year institutions. (For the AY 02-03, N=394)

Benchmark: Set by the board, the average Grade Point Average (GPA) of HCC students who
transfer to Maryland public four-year institutions will be at least 2.71. For the AY 02-03, Statewide
Average: 2.70, Peer Average: 2.87

Performance Outcome: The GPAs of HCC transfer students after one year were just above the
benchmark for the last reported academic year shown.

Data Source: Data is from HCC's enrollment files prepared by IT and analyzed by the PROD
Office. Statewide Data is MHEC data on transfers within Maryland public institutions.



                                                                                                        87
                                         Internal Measures
The next three measures are also Vital Signs.

                   STUDENT SATISFACTION BY AGE GROUP
 Overall Student Satisfaction by Age as Measured by the Annual YESS Survey

                                                                           Benchmark        Current
                                                                                           Benchmark
                FY00         FY01        FY02         FY03       FY04         FY05           Status
 25 &
 younger         3.78        3.70          3.59       3.67        3.78         4.00       Getting There
 26 - 39         3.72        3.74          3.64       3.61        3.84         4.00       Getting There
 40 - 59         3.76        3.78          3.74       3.70        3.93         4.00       Getting There
 60+             3.93        3.75          3.76       3.76        3.78         4.00       Getting There

           5

       4.5                                Benchmark = 4.00

           4

       3.5

           3

       2.5
           2

       1.5
           1
                  FY00              FY01            FY02             FY03             FY04

                   25 & younger                   26 - 39            40 - 59             60+

  Description of the Indicator: The YESS Survey is administered every year to a sample of HCC credit
  students in the spring semester. Ratings are given on a five-point satisfaction scale, ranging from
  "Very Satisfied" (5) to "Very Dissatisfied" (1). The ratings on this chart are each year's averaged
  ratings for all of the items on the survey that are rated on the five-point scale by age group. (For FY04,
  N= (25 & younger) 767, (26-39) 187, (40-59) 95, (60+) 8 , Spring Enrollment 5,993, YESS respondents-
  1091)
  Benchmark: Set by the board, the overall or composite rating for overall student satisfaction will be
  4.00 for all age groups.
  Performance Outcome: The benchmark was not met for any of the age groups for any of the past
  five years, although satisfaction levels rose for each age group in FY04.
  Data Source: Data is from HCC's annual YESS Survey administered and analyzed by the PROD
  Office.



                                                                                                        88
                                            RETENTION
            Overall Fall-to-Fall Retention Rate for First-time Freshman

                                                          MHEC
                                                        Benchmark                   Current
FY 99-00     FY 00-01      FY 01-02      FY 02-03        FY 04-05               Benchmark Status
  40%          60%           49%          53.2%            54%                    Getting There




100%
 90%
 80%                                       Benchmark = 54%
 70%
 60%
 50%
 40%
 30%
 20%
 10%
   0%
                FY 99-00                 FY 00-01                 FY 01-02                 FY 02-03




Description of the Indicator: The percentages shown on the chart are first-time HCC credit
student freshmen who were enrolled in the fall semester and who returned the following fall. (For
FY 02-03, N=706/1327)

Benchmark: The percent of first-time HCC students in the fall who return the following fall will
meet or exceed 54 percent (August 2001, Report #110-Postsecondary Education Opportunity Journal - 2 year public
institutions).


Performance Outcome: This retention figure includes those whose goal is to take a single
course or two, as well as first-time HCC students with other goals. If the data included only those
students who had a goal of attaining an AA degree or transferring, the retention figures would be
higher and would most likely come close to or exceed the benchmark.


Data Source: Data is from HCC's enrollment files prepared by IT and analyzed by the PROD
Office.




                                                                                                                  89
                   NONCREDIT STUDENT SATISFACTION
Overall Noncredit Course Satisfaction as Measured on Course Evaluations
                                                               MHEC
                                                             Benchmark              Current
                                                                                   Benchmark
  FY01          FY02           FY03            FY04              FY05                Status
  95%           99%            98%            97.5%              80%                 Exceed


100%
 90%
 80%
 70%
                                        Benchmark = 80%
 60%
 50%
 40%
 30%
 20%
 10%
   0%
                FY 01                 FY 02                 FY 03                  FY 04


Description of the Indicator: HCC provides students in each noncredit course the opportunity to
evaluate the course and instructor. The evaluation form also elicits the overall level of student
satisfaction with the course. The number shown is the overall satisfaction rating for all noncredit
courses evaluated in the fiscal years shown. Satisfaction is measured on a five-point scale. (For
FY 04, N=8,455/8,675)

Benchmark: At least 80 percent of noncredit students will evaluate their noncredit courses at the
"Satisfactory" or above level. The ratings shown on the chart include "Satisfactory," "Good," and
"Excellent."


Performance Outcome: The benchmark has been exceeded for each of the past four fiscal
years.

Data Source: Data is from HCC's annual noncredit course evaluations.




                                                                                                      90
                                                                      IDEA Survey Rating

Currently enrolled credit students are given the systematic opportunity annually to
rate their classes, their programs, their goal achievement, college services, and the
college overall. Benchmark (set by the board): Eighty percent of the responding
credit students will evaluate the college programs and services at the satisfactory
or above level.

The college routinely administers course evaluations in credit courses. The students of
all new instructors complete evaluations. Students of other faculty evaluate those
classes on a rotating schedule. The college is currently using the IDEA survey
developed and scored by Kansas State University. During the 03-04 academic year,
the IDEA survey was administered to students in 1,040 course sections. Students in
seventy-two percent of these classes evaluated the course at the satisfactory or above
level when rating their progress against relevant course objectives. Students in
seventy-four percent of these classes responded at the satisfactory or above level when
rating the excellence of the teacher.
              % Courses Rated Average or High




                                                100%


                                                90%


                                                80%                                                                 Progress -
                                                                                                                    Relevant
                                                                                                                    Objectives
                                                70%
                                                                                                                    Excellence of
                                                                                                                    Teacher
                                                60%


                                                50%
                                                        AY 99-    AY 00-      AY 01-    AY 02-     AY 03-
                                                         00        01          02        03         04


    The administration is exploring further data to investigate this performance gap,
   especially in light of the other data gathered, for instance, from the YESS survey:
                                                 100%            Quality of Instruction - Overall
                                                 95%
                                                 90%
                                                 85%
                                                 80%
                                                 75%
                                                 70%
                                                           911          766            1194          1040         1091
                                                 65%
                                                 60%
                                                 55%
                                                 50%
                                                        Spring 2000   Spring 2001   Spring 2002   Spring 2003   Spring 2004




                                                                                                                                    91
                                Comment Card Trends

There were a total of 251 comment cards received in FY04, which is a 9 percent
decrease over FY03. The total number of cards received has varied over the past five
years as can be seen in Chart 1 below.

                     Chart 1: Number of Comment Cards by Fiscal Year

             300

                                                                 276
             250
                      254                                                        251

             200

                                  177
             150                               164

             100

              50

               0
                     FY00        FY01         FY02              FY03            FY04



The percent of comment cards sent by each respondent group has also varied in the
last few years. There has been a steady decline in the number of cards from students
since FY01. Conversely, there has been a steady increase from the “other” category
(see Chart 2). The decrease in students and increase in the “other” category may be
due to students who identify themselves as both a student/staff and were included in the
“other” group. This group also includes parents of students, prospective students,
alumni, etc. Sixty-nine percent (172) of the cards received in FY04 were sent from the
online web form and 31 percent (79) from the traditional paper card. The increase of
the web cards reflects a 4 percent increase from FY03.

                      Chart 2: Percent of Cards Sent by Respondent Type

               70%

               60%

               50%

               40%

               30%

               20%

               10%

                0%
                       FY00       FY01         FY02             FY03           FY04


                                  Student   Staff     Visitor          Other




                                                                                       92
As can be seen in the next chart (Chart 3), the number of comment types is becoming
much more evenly distributed. Compliments no longer make up the majority of the
comments; however, the number of compliments (60) is among the highest of all
comments. Problems make up the largest percentage (24%), but by only one
percentage point. Resolutions to identified concerns include: fixing one page on the
website, mailing forms to students who did not have good access to the online forms,
referring students to HCC counseling services. Nearly, all of cards noting problems and
all of the cards requesting information were from the online web form.

                                       Chart 3: Type of Comment

              100%
               90%
               80%
               70%
               60%
               50%
               40%
               30%
               20%
               10%
                0%
                            FY00           FY01            FY02              FY03               FY04
                               Com plim ent                             Suggestion
                               Problem                                  Com m ent/Ratings
                               Requests for Inform ation


As in previous years, comment cards sent by HCC’s stakeholders were distributed to
the vice president of the topic area for their review and/or action. Copies of cards
commending an individual were sent to that person to acknowledge their contribution to
HCC. Additionally, a list of suggestions was compiled for review at the end of the fiscal
year. Many of the suggestions were from HCC students and were related to the web
site or administrative policy on school closings, parking, etc.

                     Chart 4: Distribution of Comment Card Senders
                                           FY04
             140

             120

             100

              80

              60
              40

              20

               0
                     VPAA          VPSS           VPAF       VPIT          President        Other/All
                                                                                             Areas

                            Student            Staff          Visitor               Other




                                                                                                        93
                    Baldrige Key Terms and Scoring Guidelines

Key Terms:

“Approach” refers to how the college addresses the criteria item requirements - the
method(s) used. The factors used to evaluate approaches include:
   • the appropriateness of the methods to the requirements
   • the effectiveness of use of the methods and the degree to which the approach
         o is repeatable, integrated, and consistently applied
         o embodies evaluation/improvement/learning cycles
         o is based on reliable information and data
   • alignment with your organizational needs
   • evidence of beneficial innovation and change.

“Deployment” refers to the extent to which the college’s approach is applied. The
factors used to evaluate deployment include
    • use of the approach in addressing criteria item requirements relevant and
       important to the organization
    • use of the approach by all appropriate work units stakeholder requirements and
       key strategic objectives and
    • action plans are particularly important.

The term “stakeholders” refers to all groups that are or might be affected by an
organization’s actions and success. Examples of key stakeholders include parents,
parent organizations, faculty, staff, boards, alumni, employers, other colleges, funding
entities, and local/professional communities. Although students are commonly thought
of as stakeholders, for purposes of emphasis and clarity, the criteria refer to students
and stakeholders separately.




Scoring Bands:

0%-9% :      No systematic approach is evident; information is anecdotal.
             No organizational alignment is evident.

10%-29%:     The beginning of a systematic approach to the basic requirements of the
             item is evident.
             Major gaps exist in deployment that would inhibit progress in achieving
             the basic requirements of the item.
             Early stages of a transition from reacting to problems to a general
             improvement orientation are evident.
             The approach is aligned with other areas or work units largely through
             joint problem solving.




                                                                                     94
30%-49%:      An effective, systematic approach, responsive to the basic
              requirements of the Item, is evident.
              The approach is deployed, although some areas or work units are in
              early stages of deployment.
              The beginning of a systematic approach to evaluation and
              improvement of key processes is evident.
              The approach is in early stages of alignment with the basic
              organizational needs identified in respond to other criteria categories.

50%-69%:      An effective, systematic approach, responsive to the overall
              requirements of the Item and your key organizational requirements, is
              evident.
              The approach is well deployed, although deployment may vary in some
              areas or work units.
              A fact-based, systematic evaluation and improvement process is in
              place for improving the efficiency and effectiveness of key processes.
              The approach is aligned with your organizational needs identified in the
              other criteria categories.

70%-89%:      An effective, systematic approach, responsive to the multiple
              requirements of the Item and your current and changing educational
              service needs, is evident.
              The approach is well deployed, with no significant gaps.
              A fact-based, systematic evaluation and improvement process and
              organizational learning/sharing are key management tools; there is
              clear evidence of refinement, innovation, and improved integration as a
              result of organizational-level analysis and sharing.
              The approach is integrated with your organizational needs identified in
              the other criteria categories.

90%-100%: An effective, systematic approach, fully responsive to all the
          requirements of the Item and all your current and changing educational
          service needs, is evident.
          The approach is fully deployed without significant weaknesses or gaps
          in any areas or work units.
          A very strong, fact-based, systematic evaluation and improvement
          process and extensive organizational learning/sharing are key
          management tools; strong refinement, innovation, and integration,
          backed by excellent organizational-level analysis and sharing, are
          evident.
          The approach is well integrated with your organizational needs
          identified in the other criteria categories.

Source:
http://www.quality.nist.gov/PDF_files/2004_Education_Criteria.pdf ; html pages 60, 61.




                                                                                         95

								
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