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Replicable Project Director’s Manual Teresa Pregizer August 10, 2007 Pico Union S.A.Y. Yes! Overview • Introduction to the program • Project Background – Directing Components – Resources • Purpose • Contents of Director’s Manual Introduction • The center opened in fall of 2001 • It began with 15 students and 3 mentors • In ’06-’07 it had grown to 40 students and 9 mentors • The mission statement is “Mentoring youth for community transformation.” Background Directing Components • Directing has 2 main components – Weekly program – Monthly events • Weekly program includes: – recreation, tutoring time, growth groups, learning centers, family time • Monthly events include: – Thanksgiving Dinner, Operation Christmas Child, Snow Day, Pool Party, Luau Background Resources • Resources are scattered and often stored in people’s brains – This makes it difficult for a new person to take over job responsibilities easily • There is not one place where someone can go and find what needs to be done • New people are continually reinventing the wheel Project Purpose • To make the job of the director more efficient so that he or she can spend more time improving the center and less time on administration Manual Contents • Job Description and Qualifications • Weekly Responsibilities/Program Components • Yearly Overview • Events • Volunteer Management • Forms/Resources Yearly Overview Example Month Tasks Events June •Stock store •Father’s Day with Father’s Craft Day items •Pool Party (See •Collect 3rd pg 9) report card •Luau (See pg 10) •Volunteer •Attendance appreciation (See outing (See pg 12 pg 20) •Staff outing (See pg16) Event Example Pool Party • Purpose: The purpose of the pool party is to celebrate the end of S.A.Y. Yes! • Description: The pool party is a time when mentors, volunteers and kids go to a pool and have fun. It also includes a barbeque. Pool Party cont. • Things to include – Get a donation to buy bathing suits. – Purchase bathing suits and sell them in the S.A.Y. Yes! store. – Purchase food and supplies for the barbeque. – Recruit drivers and print directions. Pool Party Cont. • Helpful Hints – Tell the kids to come in their bathing suit and don’t let them change out of it to go home. Changing waists a lot of time and makes it very hard to leave in a timely manner. Conclusion • It is my hope that this resource will enable to program to be taken to the next level of excellence.
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