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University H_S Risk Register

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					University H&S Risk Register

HEALTH
1.       Outbreak of infectious disease or ill health.
Risk Reduction Actions                                                            Key Risk Indicators                                                        Likelihood   Potential   Evidence of Change or Further Actions
                                                                                                                                                                          Impact
i. Effective policy and procedures exist for managing an outbreak of                 Non existence of policy and procedure.                                  Green        Amber     Student Development Services (SDS)
infectious disease or ill health. I.e. pandemic flu.                                 Spread of disease throughout institution.                                                       Communicable Disease Policy and Procedure:
                                                                                                                                                                                      Update from HoAS at UH&SC 19 July 2010.
RO: Alan Cooke / Emergency Task Group
ii. Implementation of policy with clear responsibilities and actions required        Failure to implement and communicate policy and procedure.              Amber        Amber      Student Development Services (SDS)
from Departments / Academic staff.                                                   Increased absence levels and non submissions.                                                   Communicable Disease Policy and Procedure:
                                                                                                                                                                                      Update from HoAS at UH&SC 19 July 2010.
RO: Student Development Services
SAFETY
2.      Severe or major accident leading to criminal prosecution.
Risk Reduction Actions                                                            Key Risk Indicators                                                        Likelihood   Potential   Evidence of Change or Further Actions
                                                                                                                                                                          Impact
i. Implementation of health and safety policy including organisation and           Staff and students are unaware of their health and safety                 Amber         Amber     Health and Safety Policy reviewed and now
arrangements.                                                                         responsibilities and University arrangements.                                                   includes further ‘responsibilities’ information. H&S
                                                                                                                                                                                      Policy circulated: 5th March 2010. Health and
RO: Prof. Elaine Thomas                                                                                                                                                               Safety Statement submitted to all Course
                                                                                                                                                                                      Handbooks for 2010/11.
ii. Appropriate provision of health and safety induction, training events and      Staff and students fail to attend health and safety based events.         Amber        Amber      Staff H&S online Induction redesigned. Student
information.                                                                       Health and safety based learning and development needs as                                         H&S induction currently being developed for
                                                                                      identified in PDPs are not achieved.                                                            2010/11 via myUCA. New training initiatives
RO: H&S Advisor / Learning & Development                                                                                                                                              during 2010 have included Personal Safety and
                                                                                                                                                                                      Safe Driver Seminar.
iii. Near miss and accident reporting which initiates investigation and            Failure to conduct accident investigations leading to non                  Green       Amber      ‘Safeguard’ software has now been in place for
identifies action required.                                                           identification of system failures, resulting in accident recurrence.                            2 years. Incidents all recorded centrally and
                                                                                                                                                                                      data is more accessible to analyse.
RO: Executive Deans
iv. Systems in place to identify any shortcomings and necessary remedial           Campus and University Health and Safety Action Plans are not               Green       Amber      Campus Health and Safety Action Plans should be
action.                                                                               reflective of genuine health and safety matters.                                                monitored more closely, Chairs of H&S Committees
                                                                                                                                                                                      should monitor to ensure than plan are reflective of
RO: Executive Deans                                                                                                                                                                   priorities and local issues. Standard
                                                                                                                                                                                      Administration Templates and H&S Planning
                                                                                                                                                                                      Cycle will be reviewed and re-circulated for
                                                                                                                                                                                      2010/11.
v. A suitable and sufficient assessment is made where employees and                Processes, areas etc. which pose hazards are not subject to risk          Amber          Red      The H&S Audit for 2010 concluded that Student
others are exposed to risk in connection with the University.                         assessments and/or control measures are not identified or                                       Work RAs has been implemented very well and
                                                                                      implemented. Legal non compliance.                                                              Event H&S Assessments had been compiled in
RO: Executive Group / Senior Management Team                                                                                                                                          all audited areas. A suite of Risk Assessment
                                                                                                                                                                                      Development sessions is programmed for
                                                                                                                                                                                      2010/11.
3.      Severe or major accident or incident abroad whilst undertaking study visit.
Risk Reduction Actions                                                            Key Risk Indicators                                                        Likelihood   Potential   Evidence of Change or Further Actions
                                                                                                                                                                          Impact
i. Effective policy and procedure exists for managing and planning student         Non completion or compliance with the policy and procedure for           Amber         Amber     Policy and procedure now revised &
trips and visits.                                                                     student trips and visits.                                                                       implementation from January 2009. 28 training
                                                                                                                                                                                      sessions completed. The Procedure will be
RO: Executive Deans                                                                                                                                                                   reviewed during 2010 and further training
                                                                                                                                                                                      sessions held.
ii. Sufficient planning and assessment of risk is undertaken prior to any study    Study visit risk assessment forms evaluate visit as ‘High Risk’.         Amber          Red      Deans and Executive Deans should be aware of
visit with necessary resources and control measures implemented.                   Accidents / incidents reported arising from study visits.                                         factors to consider when authorising Trips (as per
                                                                                                                                                                                      Procedure).
RO: Executive Deans
                                                                                   Failure to identify and communicate emergency arrangements.
iii. There are clear responsibilities for all those involved in planning,          Non completion or compliance with the policy and procedure for            Amber        Amber      Local monitoring to ensure that procedures are
attending and approving study visits.                                                 student trips and visits.                                                                       complied with. Deputy Vice-Chancellor remains to
                                                                                                                                                                                      authorise all Overseas Study Visits.
June 2010                                                                                                               1
University H&S Risk Register

RO: Executive Deans

ESTATES
4.      Structural failure, collapse or significant deterioration.
Risk Reduction Actions                                                             Key Risk Indicators                                                         Likelihood      Potential      Evidence of Change or Further Actions
                                                                                                                                                                               Impact
i. Identification of all structural assets including bridges, walkways,               Assets not identified on programme for inspection, survey and or          Green           Amber        Review with ESMs to ensure that assets are
balconies, platforms etc.                                                              maintenance requirements.                                                                              identified via PMP list. Monitored by Buildings
                                                                                                                                                                                              Manager.
RO: Director of Estates / Buildings Manager
ii. All assets have identified frequency for inspection, survey and/or testing.       Observed deterioration of asset(s) noted via inspection, incident         Amber           Amber        Inspections are triggered by PMP list. Reviewed by
                                                                                       report or other report.                                                                                Buildings Manager.
RO: Director of Estates / Buildings Manager
iii. All assets have planned regime for preventative maintenance and / or             Maintenance programme not in existence for all assets.                    Amber           Amber        Review and seek evidence that maintenance
replacement / any additional works.                                                                                                                                                           programmes exist for all types of structural assets.

RO: Director of Estates / Buildings Manager
EMERGENCY
5.      Major fire, explosion or other emergency incident.
Risk Reduction Actions                                                             Key Risk Indicators                                                         Likelihood      Potential      Evidence of Change or Further Actions
                                                                                                                                                                               Impact
i. Emergency incident arrangements exist at each Campus.                              Failure to respond effectively and efficiently to emergency               Green            Red         Emergency Response and Incident
                                                                                       incident.                                                                                              Management Procedure for approval by UH&SC
RO: Executive Deans / Emergency Task Group                                                                                                                                                    19 July 2010.

ii. Appropriate communication and any necessary training needs are                    Those responsible for co-ordinating or attendance on emergency            Green           Amber        Emergency Training currently being arranged
implemented according to the procedure.                                                incident response team are aware of their responsibilities.                                            for All Emergency Teams.

RO: Executive Deans / Emergency Task Group
iii. Practice of emergency incident response.                                         Insufficient resources to respond to incident leading to escalation       Amber             Red        The training will include scenario exercises and a
                                                                                       of event / severe damage to persons or property.                                                       further Emergency Training Event is included in the
RO: Emergency Task Group                                                                                                                                                                      ETG Action Plan.
Iv. All campuses and accommodation have a Fire Risk Assessment which is               Areas of fire risk are not appropriately assessed and managed.            Green           Amber        Fire Risk Assessments have been completed for all
recorded and reviewed.                                                                                                                                                                        Campuses and Residential Accommodation. Fire
                                                                                                                                                                                              Risk Assessments require review by
RO: Director of Estates / Buildings Manager                                                                                                                                                   Estates/Accommodation Manager during 2010.
v. Appropriate detection, compartmentalisation, escape routes and alarms              Inability to evacuate building leading to potential loss of life.         Green             Red        Completion of actions plans is required to improve
are in place, and subject to regular maintenance and testing.                                                                                                                                 level of legal compliance and reduce risk of fire.

RO: Director of Estates / Buildings Manager
Likelihood
Definition: likelihood of an event occurring.
  Red                                  More likely to occur than not (over 60% likelihood)
  Amber                                Fairly likely to occur (20 - 60%)
  Green                                Unlikely to occur but not impossible (under 20% likelihood)
Impact
Definition: impact could be broken down into a number of sub-areas (e.g. financial, political, reputational, environmental etc). Given the nature of our strategic risks, should they arise, they will almost always have an impact that affects a
number of these sub-areas. We have therefore opted for a single category to describe ‘impact’. However, all of these sub-areas should be considered when assessing impact if they are relevant to the issue.
 Red                                      Major impact on the achievement of one or more of the University College’s strategic aims or objectives
 Amber                                    Significant impact on the achievement of one or more of the University College’s strategic aims or objectives
 Green                                    Not expected to have a significant impact on the overall achievement of the University College’s strategic aims or objectives




June 2010                                                                                                                 2

				
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