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WORKING WITH WINDOWS LIVE MAIL 2011

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					        WORKING WITH WINDOWS LIVE MAIL 2011
                  (including an introduction to SkyDrive)
                               Beginners Kaffee Klatch
                              Presented by Bill Wilkinson
                                  November 20, 2010
As Outlook Express is Microsoft’s standard email program in Windows XP, and
Windows Mail is the standard email program in Windows Vista, Windows Live
Mail 2011 is now the standard email program for Windows 7.
Installing Windows Live Mail 2011
If Windows Live Mail 2010 is already installed on your Windows 7 system,
Microsoft will invite you to download and install the new version through
Windows Updates.
If Windows Live Mail 2011 is not installed on your Windows 7 system, you can go
to http://tinyurl.com/347kz94 to download and install it from Microsoft’s official
site.
Place Windows Live Mail on the Taskbar
   1. Click on the START BUTTON and then hover your pointer over ALL
      PROGRAMS.
   2. Right-click on the WINDOWS LIVE MAIL icon.
   3. Select PIN TO START MENU.
Open Windows Live Mail from the Taskbar.
   1. Click on the Windows Live Mail icon on the Taskbar.
   2. The message folder that you were on when you closed Windows Live Mail
      the last time will open.
View New Messages.
   1. Click on the Inbox folder to view your new messages.
   2. Double-click on a message to open it.
Show the Ribbon.
   1. At the top of a newly opened email message, there is a small inverted
      triangle.
   2. Confirm that there is no checkmark beside Minimize the Ribbon.
   3. You will see a ribbon at the top of the window with three tabs: Message,
      Insert, and Options.
   4. Click on the Message tab to see eight subsets.
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   5. Click on the Insert tab to see three subsets.
   6. Click on the Options tab to see one subset.
   7. Hover your pointer over each of the subset categories to get an explanation
      in a popup bubble.
Create a New Account
If you were using Windows Live Mail 2010 before you converted to the 2011
edition, your email account has followed you. However, if you are starting from
scratch, you can create your account by following these steps:
    1. Open Windows Live Mail 2011.
    2. From the Toolbar, click on Accounts.
    3. Follow the Wizard to set up an account.
    4. You must use an existing email address, i.e., one that you have already
       established with Cox. Hotmail, or Gmail, for example.
          a. Note that the Incoming mail for Cox is POP.WEST.COX.NET and
              the outgoing mail is SMTP.WEST.COX.NET.
Import Addresses to Your Contacts List
You can import address book contacts from other Windows Address Book files
(.wab), as well as from any text (.csv) file.
   1. From inside WINDOWS LIVE MAIL, click on the CONTACTS icon in the
      lower left corner of the window.
   2. From the Tools Ribbon, click on IMPORT, then COMMA SEPARATED
      VALUES (.CSV) for everything other than Outlook Express (.wab).
   3. Locate (browse) and select the address book you want to import, and then
      click NEXT.
   4. Select the fields you wish to import and then click FINISH.
Add Names to Your Contacts List
From inside WINDOWS LIVE MAIL, click on CONTACTS (lower left corner), then
click CONTACT (upper left corner). In the ADD A CONTACT dialogue box, add the
person’s first and last name and email address. Click ADD CONTACT when you’re
through.
Add Contacts for People Who Send You Email Messages
When you receive an email, you can add the sender's name and email address to
your CONTACTS. Right-click on the sender’s name and select ADD SENDER TO
CONTACTS.

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You can also set up WINDOWS LIVE MAIL so that people whose messages you
reply to are automatically added to your Address Book after your third reply.
   1. Click on the icon in the upper left corner, click OPTIONS, then MAIL.
   2. On the SEND tab, select the AUTOMATICALLY PUT PEOPLE I REPLY TO IN
      MY ADDRESS BOOK AFTER THE THIRD REPLY check box.
   3. Click OK.
Export Your Contacts List to a Thumb Drive
   1. In Windows Live Mail, left-click on the small CONTACTS icon that appears
      in the lower left corner of the window.
   2. From TOOLS on the RIBBON bar, select EXPORT and then COMMA
      SEPARATED VALUES.
   3. Browse to a thumb drive where you want to store your contacts in the new
      format. Click OK and Close when done.
Create a Message
   1. Open Windows Live Mail.
   2. Click on the Email Message icon that appears near the upper left corner of
      the window.
   3. Note that a message ribbon will appear across the top of the window. There
      are two other tabs (Insert and Options) that represent additional ribbons.
   4. To enter the addressee’s email address, click on To: This action will cause
      your contacts list to appear. Double-click on the target name to enter it in the
      To: box below.
   5. Click OK.
   6. Don’t forget to enter a subject.
   7. Write your message.
   8. Click on the Send button in the upper left corner of the message area.
Add, Delete, or Switch Email Message Folders
   1. TO ADD A MESSAGE FOLDER: right-click on your Account and then click
      NEW FOLDER.
   2. In the FOLDER NAME text box, type the name, and then select the location
      for the new folder.
TO DELETE A FOLDER: Right-click on the target folder and click DELETE.

To switch to another folder: Click the folder in the Folders list.


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Note: You cannot delete or rename the Inbox, Drafts, Sent Items, Junk e-mail,
Deleted Items, or Outbox folders.
Move Email Messages to a New Folder
Follow these steps:
   1. Open WINDOWS LIVE MAIL.
   2. In the Folders column on the left, right-click on the primary account name.
   3. Select NEW FOLDER. Name your new folder something that makes sense to
      you, for example Archives. Click OK.
   4. Within the right pane, find and select (right-click) the message that you wish
      to MOVE (CUT) or COPY.
   5. A context menu will appear. Click on either MOVE TO FOLDER or COPY TO
      FOLDER. Another context menu will appear showing your folder choices.
   6. Right-click on any one of the selected messages and click on either Move to
      Folder or Copy to Folder.
   7. When the dialogue box opens, click on the target folder. This action will
      either move or copy your selected messages to the target folder of your
      choice.
Insert a Photo into a Message—using the Single Photo option
   1. From within WINDOWS LIVE MAIL, click on the HOME TAB to bring up
      EMAIL MESSAGE button. Click on it.
   2. Click on the INSERT menu button (not the Insert tab) and then click on
      SINGLE PHOTO.
   3. Browse to and select the photo(s) that you want to send and click OPEN.
   4. The photos will be inserted into the body of the message.
If message recipients are not able to view your images, go to the WINDOWS LIVE
MAIL main screen and then from the MESSAGE menu, click RICH TEXT/HTML.
Then resend your message.
Insert Photos into a Message—using the Photo Album option
   1. From within WINDOWS LIVE MAIL, click on the HOME TAB to bring up
      EMAIL MESSAGE button. Click on it.
   2. Click on the PHOTO ALBUM button.
   3. Browse to and select the photo(s) that you want to send and click OPEN.
   4. It’s generally advisable to select no more than five photos.
   5. Once the photos are inserted in the body of the message, you can dress them
      up using some of the options that appear along the top of the text area.

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   6. When you send the message, the photo(s) will go to Microsoft’s SkyDrive.
      (see description of SkyDrive in section below)
   7. The recipient will be encouraged to go to SkyDrive to access the photos in
      full resolution.
If message recipients are not able to view your images, go to the WINDOWS LIVE
MAIL main screen and then from the MESSAGE menu, click RICH TEXT/HTML.
Then resend your message.
Insert a Photo into a Message—using the Attach option
   1. From within WINDOWS LIVE MAIL, click on the HOME TAB to bring up
      EMAIL MESSAGE button. Click on it.
   2. Click on the ATTACH FOLDER (look for the paperclip).
   3. Browse to and select the photo(s) that you want to send and click OPEN
   4. Once the photos are inserted into the body of the message, you can dress
      them up using some of the options that appear along the top of the text area.
   5. When you send the message, the photo(s) will go to Microsoft’s SkyDrive.
      (see description of SkyDrive in section below)
   6. The recipient will be encouraged to go to SkyDrive to access the photos in
      full resolution.
If message recipients are not able to view your inserted images, go to the
WINDOWS LIVE MAIL main screen and then from the MESSAGE menu, click RICH
TEXT/HTML. Then resend your message.
Make Digital Photos Small Enough to Send by Email (the old
fashion way!)
Windows has a built-in tool that optimizes photos for e-mail. In addition, it is
especially easy to use. Follow the steps below.
   1. From within WINDOWS EXPLORER (COMPUTER) and PICTURES, right-click
      on the photo(s) you wish to send.
   2. To select multiple photos, click on the first one, hold down on the Ctrl key
      and select additional pictures. Right-click on one of the pictures and then
      click SEND TO>>MAIL RECIPIENT.
   3. You may select from five choices. Either MEDIUM or SMALL is generally
      considered the best choice for most photos.
   4. Your e-mail program will open a blank message with the photo(s) imbedded
      in the text area.
   5. Once the photos are inserted into the body of the message, you can dress
      them up using some of the options that appear along the top of the text area.
                                      Page 5 of 8
   6. When you send the message, the photo(s) will go to Microsoft’s SkyDrive.
      (see description of SkyDrive in section below)
   7. The recipient will be encouraged to go to SkyDrive to access the photos.
SkyDrive: Upload Files to the Clouds
Windows Live SkyDrive is a file storage and sharing service that allows users to
upload files to the computing cloud, then access them from a web browser. It uses
Windows Live ID to control access to your files, allowing you to keep the files
private, share with contacts, or make the files public. Publicly-shared files do not
require a Windows Live ID to access.
The service currently offers 25 GB of free personal storage, with individual files
limited to 50 MB. Up to five files can be uploaded each time.
Upload photos and files to SkyDrive
SkyDrive allows the uploading of photos from your computer to the clouds. Follow
these steps.
   1. Go to Windows Live SkyDrive (http://tinyurl.com/2g89tv6).
   2. You will need to either signup or sign in with your Windows Live ID.
   3. Click Create a folder for your photos or Create a folder for your documents.
   4. Click Create album.
   5. Name the album.
   6. Choose permissions for it (look for the change button). Make sure you select
       a permission setting with which you are comfortable.
   7. Click Next.
   8. Click Select photos from your computer. This action will refer you to your
       pictures folders in Windows Explorer.
   9. Click on your target photos and then click open. Your target photos will be
       uploaded to your SkyDrive account.
When you sign on to SkyDrive, advertisements will appear along the right side of
the window. Note the close box (X) in the lower right corner of the ad. This action
will close the ad.
To DELETE a folder or file, click on More and then select delete.
Turn off the Reading Pane
By default, whenever you open Windows Live Mail, the first message on the list
will automatically open in the Reading Pane. If that particular message should
contain a virus or another piece of malware, it is possible that it may be too late for

                                       Page 6 of 8
you to remove. Therefore, it’s a good idea to have the Reading Pane turned off
permanently.
To turn off the Reading Pane, follow these steps:
   1.   Open Windows Live Mail.
   2.   Click on View on the Toolbar.
   3.   Click on the Reading Pane icon.
   4.   Click on Off.
Read All Messages in Plain Text
To protect yourself from email messages that may contain viruses or other types of
malware, you may wish to read all your incoming messages in PLAIN TEXT. The bad
guys have yet to be successful in imbedding nasty code into plain text.
To read all your incoming email in plain text, follow these steps:
From within Windows Live Mail, click on the unnamed blue icon in the upper left
corn.
   1.   Click on Options.
   2.   Click on Mail.
   3.   Click on the Read tab.
   4.   Select Read all messages in plain text.
   5.   Click OK.
Respect Your Friends Privacy When Forwarding –Use BCC
When you forward e-mail, do you delete all the previous addressees so their e-mail
addresses don't show to others? If you don’t, you should.
A forwarded e-mail message can gain a lot of mass. Most e-mail programs include
addresses of previous recipients and senders automatically. Messages can become
cluttered after only a couple generations of forwarding.
Furthermore, all those email addresses are shared with recipients. And messages
can eventually make their way to complete strangers and possibly be “harvested”
by them to use for nefarious purposes.
There are a couple of simple ways to keep e-mail addresses out of your forwarded
messages. First, you can highlight and copy the text of the original message. But
don't copy the addresses! Then paste the text into a completely new e-mail. This is
the easiest solution.


                                      Page 7 of 8
You could also erase the addresses as you forward. After you select the option to
forward, highlight the addresses with your mouse and delete them. Unfortunately,
some e-mail programs are set to forward messages as attachments. In that case, you
can't copy or make changes to the message. When this is the case, you will need to
burrow down to the original message and follow the copy and paste routine that we
described in the paragraph above. If you can’t copy and paste the original
message, then it is probably best to not pass it on. Most of these messages aren’t
worth forwarding, anyway.
And since we’re on the topic, consider using your e-mail program’s BCC (blind
carbon copy) function to send a mass e-mail. When you use BCC, put your own
address in the To: field. Put the rest in the BCC: field. Everyone will be able to see
that you received the e-mail. But the rest of the addresses will be hidden.




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