timelines (Excel download)

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					Performance Title
Performance Date

Marketing Timeline

Week Number            Date   Weeks To Show     Action
                     1                     14   Consolidate Business Idea
                     2                     13   Research Advertising costs
                     3                     12   Research Editorial Contacts, Create Database
                     4 Sept                11   Begin Artwork Prep
                     5                     10   Artwork
                     6                      9   Write Press Release/Finalise Art
                     7                      8   Collate Band Pics/Art to Printer
                     8 Oct                  7   Announce/Collect Posters and Flyers
                     9                      6   Posters Up
                    10                      5   Advertise if Presale
                    11                      4   Distribute Some Flyers to Band to Give Out
                    12 Nov                  3   Flyer Run
                    13                      2   Advert/Additional Flyer Run
                    14                      1   Show
Achieved
Performance Title
Performance Date

Booking Timeline

Week Number            Date   Weeks To Show
                     1                     14
                     2                     13
                     3                     12
                     4 Sept                11
                     5                     10
                     6                      9
                     7                      8
                     8 Oct                  7
                     9                      6
                    10                      5
                    11                      4
                    12 Nov                  3
                    13                      2
                    14                      1
Action                                                                Achieved
Consolidate Business Idea
Research Suitable Acts/Bands
Contact Venue, Prep Database of Acts to Approach
Book Venue, Start Approaching Bands
Liase with Admin as to Venue Hire Costs to Help Prep Budget
Confirm All Acts via Email
Send E-Flyer to all Bands on Show + Presser
Collate Band Bios and Pics
Prepare Booking Agreement/Worksheet|Send Booking Agreement to Bands
Assisting Other Members with Show
Collect Stage Plots and Line Inputs For Each Act
Assisting Other Members with Show
Contact Bands re: Merch
Send Out Worksheet
Performance Title
Performance Date

Production Timeline

Week Number            Date   Weeks To Show
                     1                     14
                     2                     13
                     3                     12
                     4 Sept                11
                     5                     10
                     6                      9
                     7                      8
                     8 Oct                  7
                     9                      6
                    10                      5
                    11                      4
                    12 Nov                  3
                    13                      2
                    14                      1
Action                                                 Achieved
Consolidate Business Idea
Research Venue Specs
Prepare Input Lists and Stage Plots
Prepare Running Sheet With Playing Times
Assisting Team
Contact Bands and Collate Input List and Stage Plots
Assisting Team
Assisting Team
Assisting Team
Assisting Team
Contact Venue Inhouse and Booker get Specs
Send Venue Specs to all Bands
Liaise With Bands and House Mixer
Stage Manage The Event
Performance Title
Performance Date

Administration Timeline

Week Number              Date   Weeks To Show Department
                     1                       14 All
                     2                       13 Admin
                                                Marketing
                                                Booking
                                                Production
                     3                       12 Admin
                                                Marketing
                                                Booking
                                                Production
                     4 Sept                  11 Admin
                                                Marketing
                                                Booking
                                                Production
                     5                       10 Admin
                                                Marketing
                                                Booking
                                                Production
                     6                        9 Admin
                                                Marketing
                                                Booking
                                                Production
                     7                        8 Admin
                                                Marketing
                                                Booking
                                                Production
                     8 Oct                    7 Admin
                                                Marketing
                                                Booking
                                                Production
                     9                        6 Admin
                                                Marketing
                                                Booking
                                                Production
                    10                        5 Admin
                                                Marketing
                                                Booking
                                                Production
                    11                        4 Admin
                                                Marketing
           Booking
           Production
12 Nov   3 Admin
           Marketing
           Booking
           Production
13       2 Admin
           Marketing
           Booking
           Production
14       1 Admin
           Marketing
           Booking
           Production
Action                                                                Achieved
Consolidate Business Idea
Organise Weekly Meetings
Research Advertising costs
Research Suitable Acts/Bands
Research Venue Specs
Begin Budget
Research Editorial Contacts, Create Database
Contact Venue, Prep Database of Acts to Approach
Prepare Input Lists and Stage Plots
Prepare Letterheads, Help Prep Booking Agent
Begin Artwork Prep
Book Venue, Start Approaching bands
Prepare Running Sheets with Playing Times
Research Ticketing Options and Sponsership
Artwork
Liase with Admin as to Venue Hire Costs to Help Prep Budget
Assisting Team

Write Press Release/Finalise Art
Confirm All Acts via Email
Contact Bands and Collate Input List and Stage Plots

Collate Band Pics/Art to Printer
Send E-Flyer to all Bands on Show + Presser
Assisting Team

Announce/Collect Posters and Flyers
Collate Band Bios and Pics
Assisting Team

Posters Up
Prepare Booking Agreement/Worksheet|Send Booking Agreement to Bands
Assisting Team

Advertise if Presale
Assisting Other Members with Show
Assisting Team

Distribute Some Flyers to Band to Give Out
Collect Stage Plots and Line Inputs For Each Act
Contact Venue Inhouse and Booker get Specs

Flyer Run
Assisting Other Members with Show
Send Venue Specs to all Bands

Advert/Additional Flyer Run
Contact Bands re: Merch
Liaise With Bands and House Mixer

Show
Send Out Worksheet
Stage Manage The Event

				
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