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InstructorTeachingEvaluationSOP

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					ACADEMIC SUPPORT UNIT
OPERATIONS PROPOSAL FOR INSTRUCTOR TEACH ING EVALUATIONS
SEPTEMBER 14, 2011
UPDATED OCTOBER 6, 2011



GOAL 1: IDENTIFYING ALL COURSES FOR CONDUCTING TEACHING EVALUATIONS
FOR EACH INSTRUCTOR

To facilitate faculty career progression for our teaching and teaching-research faculty and to promote teaching
excellence in the classroom across the curriculum; instructor teaching evaluations are utilized as a tool to capture
instructional feedback from students. A problem in the past has been identifying courses in which instructors needed
to have had a teaching evaluation completed. A collaborative effort is needed between course coordinators, instructors,
and Academic Services to ensure these courses are identified, evaluation dates are set, and evaluation forms are
completed each semester.

STRATEGIES

  1.1 Course Coordinators update syllabus well in advance of each semester to include each instructor’s teaching load.
      It is the responsibility of the Course Coordinator to make certain that the syllabus schedule is accurate.
  1.2 For DVM Courses:
     1.2.1 Academic Support Unit will pull a spreadsheet from SyllaBuilder that reflects each instructor's DVM course
               load per semester.
     1.2.2 The spreadsheet will be sent to the Department Heads for review so that they may provide feedback to
               Academic Services as to which instructors need to be evaluated, identifying the specific courses per
               instructor for that purpose.
     1.2.3 Academic Support Unit will email individual instructors/course coordinators to set up teaching evaluation
               dates.
     1.2.4 Academic Support Unit will confirm review dates and send confirmation to each instructor for each course
               taught
     1.2.5 Academic Support Unit will update a master excel spreadsheet to include instructor/course
               number/course description/semester/ year and scheduled teaching evaluation review date for internal
               tracking purposes.
  1.3 For Graduate Courses:
     1.3.1 Student Services will provide a list of active courses and instructors with workload to the Department
               Heads each semester. *Graduate Course Coordinators should notify Student Services of any changes in
               Instructors.
     1.3.2 Department Heads will select those faculty members to be evaluated and notify the Academic Support
               Unit.
     1.3.3 Academic Support Unit will contact the Course Coordinator to schedule the teaching evaluation for each
               instructor.
  1.4 A progress report will be sent to Department Heads, and/or Assistant Department Heads for review each month
  1.5 It is the responsibility of the course coordinator to ensure each instructor arranges a teaching evaluation per
      departmental guidelines
  1.6 Department Heads/Assistant Department Heads will follow up with course coordinators should issues of non-
      compliance arise.
GOAL 2: CONSISTENCY IN OBTAINING INSTRUCTOR TEACHING EVALUATIONS

As a provider for academic services, consistency in capturing teaching evaluations for teaching faculty and gathering
data for a variety of courses, to include selectives, graduate, and undergraduate courses, in addition to DVM courses is a
priority and will be a component of how we measure success of the unit.

STRATEGIES

   2.1 Maintain consistency and broaden the scope of teaching evaluations for our teaching faculty.
   2.2 Academic Support Unit will send a reminder to the instructor one week prior to the scheduled teaching
        evaluation.
   2.3 Course Coordinator or Instructor picks up the evaluation packet from Academic Support Unit (C-116)
   2.4 Academic Support Unit will utilize the same formatted teaching evaluation forms for DVM, Graduate, and UG
        Courses.
   2.4 Instructors distribute forms to the class during the first 10 minutes of class to complete.
   2.5 Instructors should designate a student to return the signed/sealed packet to Academic Support Unit.
   2.6 It is strongly advised that evaluation packets be returned the same day they are distributed to students.
   2.7 Academic Support Unit will update the ASU Teaching Evaluation Schedule as evaluation sets are PU/returned
   2.8 So that tracking of outstanding evaluations does not become an issue, Academic Support Unit requires a
       complete set of returned forms in the envelope provided by ASU. Any forms turned in outside the signed/sealed
       evaluation packet will not be included in the evaluation data.



GOAL 3: TEACHING EVALUATION STATISTICAL DATA

The teaching evaluation statistical data is a critical component on the instructor's dossier that includes an evaluation of
teaching effectiveness as part of the retention, promotion and tenure process. Our goal is to provide accurate, verifiable
statistical data.

STRATEGIES

   3.1    Academic Support Unit will scan teaching evaluations as they come in for processing each week.
   3.2    The ASU Teaching Evaluation Schedule will be updated as the evaluations are run and a monthly progress
          report will be sent to the department heads and/or assistant department heads for review and follow up as
          needed.
   3.3   Each statistical data report and scanned comments section will be released to the instructor and department
          head/assistant department head at the end of each semester.
   3.4   The teaching evaluation hard copy will be sent to the department to archive or disseminate to instructor per
          departmental guidelines
   3.5   A final report will be sent to the course coordinator/department heads/assistant department heads for final
          review, projected planning & troubleshooting for the next semester or calendar year.
   3.6   Academic Support Unit will maintain an electronic copy of the teaching evaluations for 1 year. Departments
          should archive evaluations for future reference.

				
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