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Academic Council Terms of Reference Mandate With the Vice President, Academic, Academic Council oversees, plans and reviews college-wide academic changes, policy, procedures and directions. Academic Council highlights decisions that need to be made, makes recommendations and provides advice to the Vice President, Academic on issues affecting teaching and learning at Sheridan. Membership 2 faculty members selected by each school 3 Deans selected by the VPA/Deans/Associate Deans Registrar or Designate 2 students selected by the Student Union from year 2 or 3 of a program 2 academic support (e.g. Student Services, IT, HR/Finance) Ex Officio (non-voting member) Vice President, Academic and/or Chair EPPR or Designate Total – 21 Term of Members After the first year (1998-99), members who are employees serve for two years. Students may serve for one or two years. Membership is staggered and members are selected in May with voting responsibilities beginning in August. Roles and Responsibilities Members advise, make decisions and recommendations within the best interest of Sheridan. While they bring the perspective of different groups within Sheridan, they are not expected to be representatives of those groups. Members serve as part of their professional contribution to Sheridan. Members are most successful when they participate actively, communicate with others and provide a route for groups to provide information to the Council. It is expected that all members will be supportive of decisions made by Council. Chair’s Role and Responsibilities The Chair of Academic Council is selected by the membership to serve for one term only of one or two years. The Chair is selected in June and assumes the role in August. The Chair is responsible for calling scheduled and special meetings of Academic Council, the agenda and the record. The Chair, or designate, is expected to provide efficient and effective leadership within a collegial and open environment. The Chair sets agenda items with the VP Academic and input from the membership. The Chair is responsible for membership and appropriate membership changes and orientation. Meetings Academic Council meets for two hours per month and when special meetings are called by the Chair. Procedures A quorum consists of ten voting members. All Academic Council meetings are open. The Chair may declare a meeting “in camera” under unusual circumstances. Reports and motions for the agenda must be distributed to the members one week before the meeting to provide sufficient preparation for discussion and action. All reports and request for decisions and action must include clearly stated motions and recommendations. These should be finalized with the Chair before the motion is brought to the Council. Roberts Rules of Order are the basis for proceedings. Voting is therefore the basis for decision making. Observers and presenters are welcome and will be acknowledged by the Chair. Appropriate times for observers comments will be determined by the Chair. Record Secretariat support for Academic Council is provided by the Office of the Vice President, Academic. Agendas, minutes and the record of meetings and action are posted on the Sheridan website. They are also available from the Office of the Vice President, Academic.