Oct17.11report

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					                                     Village of Grant Park
                                        Board Meeting
                                          Village Hall
                                      October 17, 2011

Call to Order – 7:30 PM
Roll Call – Present:
President Fred Meyer, Jr.       Trustee Bob Malkowski             Trustee Marty Roth
Clerk Audrey Lehnert            Trustee Chris Morse               Trustee Bill Spangler
Trustee Richard Boicken         Trustee Bill Reichel
Also Present:
Attorney John Denton                             Melanie Gossett, Sewer Operator
Treasurer Doug Graves                            Mike Eckhoff, Street Commissioner
Press: Jill Lincoln, Momence Progress Reporter

Secretary’s report for October 3, 2011 was approved with a motion by Trustee Roth, 2nd Trustee
Malkowski.
AYES: Trustees Boicken, Malkowski, Morse, Reichel, Roth, and Spangler
NAYES: None – Motion carried 6-0

Motion made to approve accounts payable in the sum of $7707.86 (General), $844.42 (Sewer)
and $925.00 TIF) made by Trustee Morse, 2nd Trustee Boicken.
AYES: Trustees Boicken, Malkowski, Morse, Reichel, Roth, Spangler
NAYES: None – Motion carried 6-0

Payroll for date ending October 2, 2011 in the sum of $9877.88 (Gross) $516.67 (OT) and
$3377.39 (Tax & WH), Sewer $500 (Gross) $92.48 (Tax & WH); date ending October 16, 2911
in the sum of $8439.99 (Gross) $2924.97 (Tax & WH), Sewer $500 (Gross) $92.48 (Tax & WH)
was approved with a motion made by Trustee Malkowski, 2nd Trustee Reichel.
AYES: Trustees Malkowski, Morse, Reichel, Roth, Spangler
NAYES: None
RECUSAL: Trustee Boicken – Motion carried 5-0

VISITORS REQUESTING TO SPEAK
Resident Bill Wold thanked the board for having the streetlights repaired, asked questions
regarding leaf pickup and reported there is a raised sewer cover on a Hamilton Farm street.
Street Commissioner Eckhoff indicated that he was aware of it and he would see that it was
fixed.
CLERK REPORT
Clerk Lehnert reported she had received the January 1, 2008 through December 31, 2010 IDOT
Audit Report and it would be on file in the Village Hall.
TREASURER’S REPORT
Treasurer Graves presented a detailed 2011Oktoberfest Financial Report prepared by Kim
Elliott. Total Revenue, as of October 10, 2011, was $15999.50 and expenses totaled $6116.26
(two bills outstanding). A motion to accept the 2011 Oktoberfest Financial Report was made by
Trustee Malkowski, 2nd Trustee Reichel.
AYES: Trustees Boicken, Malkowski, Morse, Reichel, Roth, Spangler
NAYES: None – Motion carried 6-0
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DEPARTMENT REPORTS
Chief Husum reported incident reports were down for the month of September. Three part-time
candidates had been interviewed.
Attorney Denton asked for Executive Session for one litigation matter.
Mike Eckhoff, Street Commissioner, said the leaf vacuum is working well; he has talked to
Tom Hackl about a starting date for the sewer separation project; and said he would get bids for
the hydraulic jack.
Sewer Operator, Melanie Gossett, reported the new pumps are working well, she talked to the
EPA field rep concerning the excess flow meters and he said calibrating that meter could wait
until the effluent meter needs calibrating and both could be done at the same time.

COMMITTEE REPORTS – OLD AND NEW
Trustee Reichel, Sewer & Garbage, reported that scrap metal from the pump project was sold
for $115.
Trustee Malkowski, Finance, made a motion to retain Gene Norber, Economic Development
Resources, to complete the state comptroller reports for 2008, 2009 and 2010 at a cost not to
exceed $8000, 2nd Trustee Roth.
AYES: Trustees Boicken, Malkowski, Morse, Reichel, Roth, Spangler
NAYES: None – Motion carried 6-0
Village Funds have exceeded the $250000 FDIC limit and accounts need to be rebalanced before
an investing policy is put into place.
Next Finance Committee meeting will be November 8 at 7:00 PM.
Law Enforcement chair, Trustee Boicken, reported the committee had met on October 12.
Trustee Boicken made a motion to pay part-time officers time and ½ to work on holidays, 2nd
Trustee Malkowski.
AYES: Trustees Boicken, Malkowski, Morse, Reichel, Roth, Spangler
NAYES: None – Motion carried 6-0
Trustee Boicken read a list of surplus items at the police department, compiled by Chief Husum
that could be sold. He asked for and received a consensus from the board to determine the
interest of any other police departments purchasing these items.
Trustee Boicken asked for an Executive Session to discuss personnel.
Trustee Spangler, Bldg & Grounds, said the brickwork would begin soon on the police station.
Plans are being developed for the handicapped accessible entrance to the village hall.
PRESIDENT MEYER’S REPORT
    - The county Sheriff’s office has notified the village that emergency sirens’ bands will
        change by December 31, 2012. The county will hire a company to change all the sirens
        at the same time. More information will follow.
    - The GP Gazette had asked if the village would like to have a Halloween Safety ad –
        consensus of the board was no.
    - Trick-or-Treat hours are October 31, 2011 from 4:30 – 7:00 PM.
    - A letter was received from an organization called NAWS regarding animal rescue. No
        action was taken.




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Motion to enter into Executive Session to discuss litigation and personnel made by Trustee
Malkowski, 2nd Trustee Reichel – voice vote, all in favor, motion carried.

Upon returning to open session, Trustee Boicken made a motion to hire two part-time police
officers as soon as background check are complete; Harley Lackey and Stephen Nardi at $13 per
hour, 2nd Trustee Malkowski.
AYES: Trustees Boicken, Malkowski, Morse, Reichel, Roth, Spangler
NAYES: None – Motion carried 6-0

Motion to adjourn at 8:40 PM made by Trustee Boicken, 2nd Trustee Spangler, so ordered by
President Meyer.




Audrey Lehnert, Clerk




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