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					                          Annual Conference 2004

  General SITS:Vision
session:Things you may
      have missed
       Oliver Magro
       Jo Eaglesham
              Annual Conference 2004

Menu System
New options on context       Annual Conference 2004
sensitive menu
                Inserts the value already
                stored in the database –
                useful if you’ve changed a
                value but want the previous
                value back.

                Inserts the value on the field
                of the previous record –
                saves data input of repeated
                Available from 7.1.1
                        Annual Conference 2004

Inserting wildcards and booleans
• Wildcards are
  now available at
  the click of the
  right mouse
• Just right click on
  the field and
  choose one of the
  12 wildcards and
  booleans available.
Available from 7.1.1
                        Annual Conference 2004

  New look USR screen
• A more organised
  screen, with tabs,
  allows for easier
  access to relevant
  user rights.
• 9 User Defined
  Fields added to

Available 7.1.1
                           Annual Conference 2004

Help text style
• A new style Help can
  be selected on the
  User (USR) record.
• Tree style of help
  with all fields shown
  at the left and the
  help of the selected
  field displayed in
  HTML format on the
• Addition of technical
  details – can be quite
Available from 7.1.0
Advanced Global                           Annual Conference 2004

                                    In “normal” mode
                                    user can globally
                                    update values on a
                                    selected field on

“Advanced” allows
the user to globally
update values on any
field from the entity –
even if that field is
not on screen
(includes UDFs)!
                          Available from 7.1.0.
Advanced Global               Annual Conference 2004

• The new feature is controlled at user
  level (USR) and Global Update field
  needs to be set to Advanced.
• Allows you to globally update report
  fields (eg. STU) and User Defined Fields
Installed Hotfixes                     Annual Conference 2004

Now you know which hotfixes have been installed! This is
done automatically on installation. (7.1.0)
                                        Annual Conference 2004

New e-mail options
When sending an ad
hoc e-mail via Quick
Address pop-up, it is
now possible to –
• copy the e-mail to
others using cc and
• send attachments
to accompany the e-

                        Available from 7.1.1
                                      Annual Conference 2004
Send messages
• You can now send messages to users
  accessing the system –
   – info/warning/error message to a specific user
     or all users
   – line message to a specific user or all users (with
     bleep if required)
• This facility can also be used to close a
  user’s application session and can be
  applied to all users accessing the
• This should be a high level user screen!
                 Annual Conference 2004

Send messages (SUM)
Different messages           Annual Conference 2004

from SMU

                  Information alert

         Warning alert

                         Error alert
                                         Annual Conference 2004

Message status
• The user sending the message is able to
  see the status of those messages next to
  the associated UAL records on the SUM
   – Message sent
      • Some other process is running on the user session
        and the message has not yet appeared on user’s
   – Message received
      • The message has appeared on screen but the user
        has not clicked the OK button
   – Message acknowledged
      • User has clicked the OK button
                                     Annual Conference 2004

Closing user sessions
• There is no need to manually “kill” user sessions
  running from the server any more.
• If you close an application with a message, the
  user’s session will not be closed before the
  message is acknowledged.
• If you close application without a message, all user
  sessions will be closed after the seconds
  countdown has lapsed.
• Remember that your own user session is one of
  the sessions running – you need to drop your
  own User Access Log (UAL) record first.
• The system parameter MEN_LOG_001 must be
  set to ‘N’ to disable login.
• The process will close all client server sessions,
  but not e:Vision sessions.
                                      Annual Conference 2004

Delete referential integrity
• A new facility enabling an institution the
  possibility to determine if a record
  belonging to a particular entity can be
  deleted based on whether or not there any
  existing records on other entities
  associated with it.
• This will prevent “hanging” records being
  left behind.
  Available from 7.1.1
  (will require additional activation key from SITS).
                                Annual Conference 2004

DRI (2)
• The facility supplements the already
  existing referential integrity enforced by
  the application itself.
• The institution can determine additional
  records it would like to enforce data
  integrity on.
• This facility should be used sensibly – it
  will run additional scripts and may have a
  negative impact on performance.
DRI – Example (3)                 Annual Conference 2004

                                  DRI records set
                                  up for CBK

                                   If a CBO record
                                   is “hanging”
                                   from CBK
                                   integrity will be
SQL script generated by the
application – run when a user
attempts to delete a CBK record
DRI (4)
                                        Annual Conference 2004

Message displayed in the message buffer when trying
to delete a CBK with hanging records.
Can not delete record 'CBK_CRSC=ANSH·;CBK_BLOK=1'
due to delete referential integrity check with table

If I/O Level is set to display Additional SITS
Can not delete record 'CBK_CRSC=ANSH·;CBK_BLOK=1' due
to delete referential integrity check with table
Delete referential integrity SQL check:
Select count(*) from SRS_CBO
Where CBO_BLOK = '1'
Delete referential integrity result: '2'
DRI (5)
                                Annual Conference 2004

• DRI records can be created automatically
  via the Entity Relationship (ERL) screen.
  This screen shows the relationships
  between entities in the dictionary and the
  fields that link each entity in the Entity
  Relationship Fields (ERF).
• Pressing the ‘Generate "Delete Referential
  Integrity" (DRI) records’ button will create
  the DRI records based upon the ERL and
  ERF records.
          Annual Conference 2004

DRI (6)
                retrieve the
                and entity

                the DRI
             Annual Conference 2004

                                       Annual Conference 2004

Application Clearance &
Decision Entry (ACD)
• One screen to replace old ACD screen, DS1, DS2 and
  DS3 and ADE
• DS1, DS2, DS3 still to be supported for statutory
  changes for the foreseeable future, but new screen
  enhancements will be ACD only
• Brings all stages of decision making into one screen
• Incorporates some Fast Decision Entry features
• Tab display, order and titles can be controlled by system
  parameter SRS_ACD_01
New format available from v. 7.1.0
              ACD   Annual Conference 2004

CAP Details

                                     Annual Conference 2004

The Tabs on ACD (1)
  – Fields related directly to main CAP
    retrieval & offer entry
  – Fields are generally display only.
    Exceptions are:
     • Other CAP fields – can use these for retrieval
       & update of CAP
     • Clearance checks – can add/update/delete
       SCC records
                                        Annual Conference 2004

The Tabs on ACD (2)
• Other CAP Fields
  – Non-offer related fields / The ‘more details’ button
    from the DS1-3 screens plus bottom of DS screens
• Offer Text
  – Offer 1, Offer 2 and Offer notes
  – Allows much larger display area of offer than DS1/2/3
• Other Course Applications
  – Summary of applications to your Institution (CAP
    records only)
                                   Annual Conference 2004

The Tabs on ACD (3)
• Additional Files
  – Photos, signatures, application forms, Hercules
    statements & references
• Course targets from MCT
• Clearance Checks
  – Either a list or record by record
• Student Qualifications and Experience
• Apply Decision Values
Clearance Checks                     Annual Conference 2004

Displays as one record at a time -

  Or as a list -

 depending on how the System Parameter is set.
 Only one screen format can be used, not both.
                                          Annual Conference 2004

Qualifications and Experience

•Totals points based on ESG information
• Duplicate subjects are taken account of when
calculating the “total of highlighted points”
Available from 7.1.1
                                       Annual Conference 2004

 Fast Decision Entry
• Expansion of the feature used within FDE
• First set up FDP records either through FDE or
  FDP directly, these define the decision values
  which can be applied to the CAP records
• Then use FPR to make FDP available for use with
  applicants who have particular DSC codes
• Then the possible actions will be correctly
  displayed on the Apply Decision Values tab for the
  current state of the CAP
• Once a decision is applied, the user still needs to
  store the CAP record – but can first add to or
  amend the decision on CAP if necessary.
                     Annual Conference 2004

  Fast Decision Parameters
• These are
the default
values that
can be applied
to applicants
• As few or as
many defaults
as required
•This section
does not
apply to ACD
  Fast Decision Rules      Annual Conference 2004

DSC codes
for which
these are

               Combination of Stage, AES
               code and sequence number
               identifies the fast Decision
               Parameter available to be
               used for students who have
               this DSC Code.
ACD Display                           Annual Conference 2004

• This is how the list will appear on the Apply
decision values tab, the defaults for each decision
are displayed on the right

• Clicking on the Apply button will make the
change to the applicant’s record, then any other
data required by the VDR can be entered.
     Decision Entry Maintenance                                                Annual Conference 2004

          Only Notification
Maintenance only      Alternative /     Justification for change of             Additional Notes
option                Replacement       business processes
DS1                   ACD               1.Duplication of existing processes,    ACD has been adapted to allow
(Decision stage 1)    (Application      but now consolidated into a single      entry of all fields previously
                      Clearance &       decision entry screen.                  available within DS1/2/3, including
                      Decision Entry)   2.Additional functionality not          entry of decision at all stages.
(Decision stage 2)
                                        available elsewhere.
DS3                                     3.HERCULES decision entry
(Decision stage 3)                      access will be built into ACD.
                                        4.Improvement to screen design.
ADE (Admissions
Decision Entry)
BDE (Batch            ADL               1.Duplication of existing processes,    ADL has been updated to allow
decision entry)       (Admissions       but now consolidated into a single      additional VDR validation of
                      Decision List)    decision entry screen                   decisions, plus allows the user to
BDI (Batch decision
                                        2.Additional functionality.             exclude the update for specific
                                        3.HERCULES decision entry               applications from the retrieved
                                        access will be built into ADL.          list.
                                        4.Validation improvements.
                                        5.Improvement to screen design.

 • Existing screens will not be removed
 • No new enhancements will be made to them, statutory changes
 will still be applied, but given a lower priority
                                  Annual Conference 2004

 Interview Panels (1)
• Interview Panels can now be recorded; instead of
  the two fields on IOD, you can now have an
  unlimited number of people associated with the
• The Groups are set up in Personnel Collection
  (PRC and PRC>PRE) and linked to the interview
  via the Interview Panel field on IOD
• You can use the UDF fields to assign them roles
                                   Annual Conference 2004

 Interview Panels (2)
• Panel records are generated for each interviewee
  from a new button on IOS
• Records can then be viewed either as all the
  panellist records for one interviewee (IOP), or as
  all the interviewees for a panellist (IOL)
• Panellists can enter their scores, recommended
  actions and notes through IOL and the system
  will calculate an average of entered scores
                    Annual Conference 2004

Interview Panels (IOL)
                   Annual Conference 2004

Interview Panels (IOP)
              Annual Conference 2004

Questions ?

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