NOTICE TO BIDDERS by yaohongm

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									                                       INVITATION FOR BID NOTICE ISSUED:               01-26-2009

JEFFERSON COUNTY, MISSOURI                                                                        SPECIFICATION CONTACT
Department of Administrative Services                                                             WILLIAM KOEHRER
729 Maple Street                                                                                  Department of Public Works
PO Box 100                                                                                        Jefferson County, Missouri
Hillsboro, MO 63050                                                                               636-797-5369
www.jeffcomo.org
636-797-5382
                                                   INVITATION FOR BID

                      2009 WINDSHIELD, AUTO GLASS REPLACEMENT
                                           BIDS SHALL BE ACCEPTED UNTIL:

                          TUESDAY, FEBRUARY 24, 2009, at 2:00 p.m. local time.
                Thereafter, bids shall be opened in the Assembly Room of the Jefferson County Administration Center.

             THREE (3) COMPLETE COPIES OF SEALED BIDS MUST BE DELIVERED TO:

                                              Department of the County Clerk
                                                Wes Wagner (636) 797-5478
                                                Jefferson County, Missouri
                                                     729 Maple Street
                                                   Hillsboro, MO 63050

     The outside of the envelope must contain the vendor’s name, address and the following language:

       SEALED BID FOR: 2009                WINDSHIELD, AUTO GLASS REPLACEMENT
  SUBMITTED BIDS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THIS INVITATION
                         FOR BID AND SPECIFICATIONS.

                                           The Agreement/Contract term is from:
                                             04-16-2009 through 06-01-2010.
The undersigned certifies that he/she has the authority to bind this company in an agreement/contract to supply the commodity or
service in accordance with all terms, conditions, and pricing specified. Prices are firm during this agreement term, unless agreed upon
in writing by the County. The County has the option to renew this agreement at the same terms and conditions as the original
agreement for two additional one-year term with the written consent of the successful bidder. Price increases for renewals are not
authorized unless approved in writing by the County.

______________________________________________                         __________________________________________________
       Company Name                                                           Authorized Agent (Print)

______________________________________________                         __________________________________________________
       Address                                                                Signature

______________________________________________                         __________________________________________________
       City/State/Zip Code                                                    Title

______________________________________________                         __________________________________________________
       Telephone #                                                            Date                  Tax ID #

______________________________________________                         __________________________________________________
       E-mail                                                                 Fax #

         Invitation for Bid and Bid Form                     Page 1 of 17                              Bidder's Initials: _______
                                  TABLE OF CONTENTS:




Legal Notice and Invitation for Bid                         Page 1

Table of Contents                                          Page 2

Bid Requirements                                           Page 3

Bidders Response and Contract                              Page 5

Specifications                                             Page 9

Exceptions to Bid                                          Page 9




Invitation for Bid and Bid Form       Page 2 of 17     Bidder's Initials: _______
1.0    BID REQUIREMENTS
        Bidder shall initial all pages and return where the Bid Document denotes           “BIDDER”S INITIALS:_____”

1.1     BID SUBMISSION:
        Submit bid form in triplicate (three copies) with specification pages, if applicable. No facsimile bids shall be accepted and
        shall be rejected. The Vendor prior to the submission dead line as stated on page 1 must submit all bids. Late bids will not be
        accepted and returned to the vendor unopened. The County reserves the right to request additional written or oral
        information from Bidder in order to obtain clarification.

1.2     BASIS OF BID AWARD:
        Award may be made on an item-by-item basis to the lowest and best bidder(s) or award may be made to the lowest and best
        bid total, whichever provides the greatest value to the County from the standpoint of suitability to purpose, quality, service,
        previous experience, price, ability to deliver, or any other reason deemed to be in the best interest of the County. Quantities
        stated herein represent an estimate for the period stated. Orders shall be placed for actual requirements as needed. The
        County may reject any or all bids for any reason and may waive any informality. Bids submitted from a Missouri State
        Contract shall include a copy of the State Contract with the bid. Bid award does not constitute an order or obligation to order
        by the County. The issuance of a Purchase Order Number shall be construed as acceptance of a Contract with all terms,
        conditions, and prices firm during the length of the agreement terms.

1.3 BID AWARD:
       It is further agreed that the Contract shall not be valid and binding upon the County until approved by the County Counselor,
       as to legal form and is subject to the Ordinances, Resolutions and Orders of Jefferson County, Missouri, and State and
       Federal Law. If no Bid or Bids have been awarded by the County Council within thirty (30) days following the opening of
       the bids then all bids will be deemed Rejected.

1.4     BID PREPARATION:
          1. Bidders are responsible for examination of drawings, specifications, schedules and instructions. Failure to do so will
              be at the bidder’s risk.
          2. Each bidder shall furnish the information required by the invitation. The bidder shall sign all required documents.
              All deletions and erasures shall be initialed.
          3. Alternate bids for supplies or services other than specified shall not be considered unless authorized by invitation.
          4. Bidder shall state a definite time for delivery of goods or for performance of services unless otherwise specified in
              the invitation for bid.
          5. When specified, samples must be timely submitted and at no expense to the County.
          6. Failure to adhere to all requirements may result in the response being disqualified as non-responsive.

1.5     MODIFICATION OR WITHDRAWAL OF BIDS:
        Bids may be modified or withdrawn prior to the exact hour and date specified for receipt of bids, provided the modification
        or withdrawal is in writing and is delivered in the same manner as a bid submission.

1.6     LATE BIDS:
        It is the responsibility of the bidder to deliver his bid or bid modification on or before the date and time of the bid closing to
        the Department of the County Clerk. Bids received late will be rejected and returned unopened to the bidder.

1.7     BID DEPOSITS:
        Bid Deposits are not required unless specified in the specifications.

1.8     MATERIAL AVAILABILITY:
        Bidders must accept responsibility for verification of material availability, product schedules and other pertinent data prior to
        submission of bid and delivery time. It is the responsibility of the bidder to notify the County immediately if the materials
        specified are discontinued, replaced, or not available for an extended period of time. All materials ordered by the County,
        shall be as needed. A sample of materials may be requested.

1.9     ALTERNATE BIDS:
        Alternate Bids for items will be accepted except when stated “NO SUBSTITUTIONS”. Bidders must submit complete
        specifications on all alternate bids with the bid form. Alternate bids without complete specifications may be rejected.
        Alternate bids and exceptions to bid clauses must be clearly noted on the bid form. The County may accept or reject alternate
        bids; whatever is most advantageous to the County.


        Invitation for Bid and Bid Form                       Page 3 of 17                               Bidder's Initials: _______
1.10   INCORPORATION OF DOCUMENTS:
       The terms of the Bid Invitation, Bid Specifications, Bid Form are incorporated into the contract as if fully setout therein.

1.11   ADDENDA:
       Addenda to bid specifications are incorporated by reference as if fully setout herein. It is the responsibility of the vendor to
       insure and verify that they are in receipt of and completed all attached addenda’s prior to submission of bid forms.
       Verification is made by contacting the Office of Contracts and Grants at (636) 797-5382, or by reviewing the County Web
       Site. (www.jeffcomo.org).

1.12   INSURANCE:
       The Vendor/Contractor shall purchase and maintain in force, with an insurance company licensed to do business in the State
       of Missouri, at it’s own expense, such insurance as will protect the Vendor/Contractor from claims which may arise out of or
       result from the Vendor/Contractor’s execution of the work, whether such execution be by himself, his employees, agents, or
       by anyone for whose acts any of them may be liable. If any such work covered by the Contract is to be performed on County
       owned or leased premises, the Vendor agrees to carry liability and workman’s compensation insurance, satisfactory to the
       County, and to indemnify the County against all liability, loss, and damage arising out of any injuries to persons and property
       caused by the Vendor, his sub-contractors, employees or agents. The insurance coverage shall be such as to fully protect the
       County and the general public from any and all claims for injury and damage resulting by any actions on the part of the
       Vendor/Contractor or its’ forces as enumerated above. All policies must name the County as an additional insured and
       provide for thirty (30) days written prior to any material changes or cancellation.
       THE COUNTY REQUIRES ORIGINAL CERTIFICATES OF INSURANCE BEFORE THE CONTRACT IS AWARDED.

          A.     (X)      Required          (   )   Not Required       Comprehensive General Liability Insurance

                 The Vendor/Contractor shall maintain and keep in force of this Contract such comprehensive general liability
                 insurance as shall protect them from claims which may arise from operations under this Contract, whether such
                 operations be by themselves or by anyone directly or indirectly employed by them. The amounts of insurance shall
                 be not less than $1,000,000.00 combined single limit for any one occurrence covering both bodily injury and
                 property damage, including accidental death.

          B.     (X)      Required          (   )   Not Required        Professional Liability Insurance

                 The Vendor/Contractor shall provide the County with proof of Professional Liability Insurance, which shall protect
                 the County against any and all claims, which might arise as a result of the operation of the Vendor/Contractor in
                 fulfilling the terms of this Contract during the life of the Contract. The minimum amounts of such insurance will be
                 $1,000,000.00. Should any work be subcontracted, these limits will also apply.

          C.     (X)      Required          (   )   Not Required       Worker’s Compensation Insurance:
                                                                       per Missouri Revised Statutes Chapter 287

                 The Vendor/Contractor shall maintain and keep in force of this Contract such worker’s compensation insurance
                 limits as required by the statues of the State of Missouri and Employer’s Liability with limits no less than
                 $500,000.00.

1.13   FEDERAL EMPLOYMENT AUTHORIZATION:
       The Contractor shall comply with the requirements of the revised Statutes of the State of Missouri Chapter sections 285.525
       to 285.555. If any part of the contract is subcontracted, each subcontractor shall comply with the same requirements of this
       specification. No Contractor shall knowingly employ, hire for employment, or continue to employ an unauthorized alien to
       perform work within the state of Missouri. As a condition for the award of the contract the Contractor shall, by sworn
       affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program
       with respect to the employees working in connection with the contracted services. Every such Contractor shall also sign an
       affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the
       contracted services. A Contractor may enroll and participate in a federal work authorization program and shall verify the
       employment eligibility of every employee in the Contractor’s hire whose employment commences after the Contractor
       enrolls in a federal work authorization program. A general contractor or subcontractor of any tier shall not be liable under
       sections 285.525 to 285.550 when such general contractor or subcontractor contracts with its direct subcontractor who
       violates subsection 1 of this section, if the contract binding the contractor and subcontractor affirmatively states that the
       direct subcontractor is not knowingly in violation of subsection 1 of this section and shall not henceforth be in such violation
       and the contractor or subcontractor receives a sworn affidavit under the penalty of perjury attesting to the fact that the direct
       subcontractor’s employees are lawfully present in the United States.

       Invitation for Bid and Bid Form                       Page 4 of 17                               Bidder's Initials: _______
1.14   OSHA TRAINING:
       The Contractor shall comply with the requirements of the revised Statutes of the State of Missouri Chapter sections 292.675.
       If any part of the contract is subcontracted, each subcontractor shall comply with the same requirements of this specification.
       Any Contractor signing a contract to work on the construction of public works for the Owner shall provide a ten-hour
       Occupational Safety and Health Administration (OSHA) construction safety program for their on-site employees which
       includes a course in construction safety and health approved by OSHA or a similar program approved by the department
       which is at least as stringent as an approved OS11A program. All employees are required to complete the program within
       sixty (60) days of beginning work on such construction project. Any employee found on a worksite subject to this section
       without documentation of the successful completion of the course required under this section shall be afforded twenty (20)
       days to produce such documentation before being subject to removal from the project. The contractor shall forfeit as a
       penalty to the Owner two thousand five hundred dollars ($2,500) plus one hundred dollars ($100) for each employee
       employed by the contractor or subcontractor, for each calendar day, or portion thereof, such employee is employed without
       the required training. The penalty shall not begin to accrue until the time period in this section has elapsed. The Owner shall
       withhold and retain all sums and amounts due and owing as a result of any violation of this section when making payments to
       the contractor under the contract. The contractor may withhold from any subcontractor, sufficient sums to cover any penalties
       the Owner has withheld from the contractor resulting from the subcontractor’s failure to comply with the terms of this
       section. If the payment has been made to the subcontractor without withholding, the contractor may recover the amount of
       the penalty resulting from the fault of the subcontractor in an action maintained in the circuit court in the county in which the
       public works project is located from the subcontractor. In determining whether a violation of this section has occurred, and
       whether the penalty of this section shall be imposed, the Department of Labor and Industrial Relations shall investigate any
       claim of violation. Upon completing such investigation, the Department shall notify the Owner and any party found to be in
       violation of this section of its findings and whether a penalty shall be assessed. Determinations under this section may be
       appealed in the circuit court in the county in which the public works project is located. The Department may establish rules
       and regulations for the purpose of implementing the provisions of this section.

1.15   BID SUBMISSIONS
       Bids submitted on separate forms are NOT acceptable unless specified in the Bid Document. Failure to complete bid forms
       to the satisfaction of the County may result in rejection of your bid. It is the responsibility of each bidder before submitting a
       bid to examine ALL documents thoroughly, and request written or oral interpretation of clarifications soon after discovering
       any conflicts, ambiguities, errors, or omissions in the bidding documents. Request for clarification must be received prior to
       bid openings.

1.16   BID OPENINGS
       Bids will be publicly opened and read aloud at the time indicated on page 1. The bidders and the public are invited but not
       required to attend the formal opening of the bids. No decisions relating to the award of a contract or agreement will be made
       at the opening.

1.17   BID TABULATIONS
       Bid Tabulations are not available for 5 to 7 business days following the Bid Opening. Bid submissions are open for public
       review at the time of the Bid Opening. Bid tabulations are posted on the County’s web-site address, www.jeffcomo.org. NO
       COPIES of bid tabulations are sent to vendors.




       Invitation for Bid and Bid Form                       Page 5 of 17                               Bidder's Initials: _______
                                         BID RESPONSE AND CONTRACT
2.0   BIDDER REPRESENTATIONS:
      The Bidder, by executing the Bid form certifies that:
         A. The bid complies with Invitation for Bid form and Bid Specifications.
         B. Bidder is not debarred or suspended from participation in Federal Assistance programs.

2.1   CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:
        A. The prices in the bid shall be independently determined, without consultation, communication, or agreement for the
            purpose of restricting competition as to any matter relating to price with any bidder or other person.
        B. Unless otherwise required by law, the prices shall not have been knowingly disclosed by the bidder prior to opening.
        C. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to
            submit a bid.

2.2   PRICE:
      The price(s) specified in this bid shall be firm and not subject to contingency or reservation. If the Vendor fails to honor
      stated prices as submitted in the Bid Form or Contract, the County reserves the right to obtain the same items from the next
      lower vendor who submitted a bid price for the item. The original vendor shall be responsible for the difference in price and
      required to make restitution to the County for the difference in price. The bidder represents prices specified in the bid do not
      exceed current selling price for the same or substantially similar good or service, and are the same as or lower than other
      prices charged to the bidder’s most favored customer. In the event the stated prices are determined to be higher than the
      prices for which Supplier has sold the items, or services, to others, this contract price shall be reduced accordingly. Bid
      prices are ALL INCLUSIVE: (Shipping, Handling, Delivery, and Assembly to locations specified by the County).
      Prices shall be firm for ALL County departments and locations for term of the agreement.

2.3   MISSOURI DOMESTIC PRODUCT PROCUREMENT ACT:
      Bidder represents that the goods provided comply with Sections 34.350 to 34.359, RSMo, known as the Domestic Product
      Procurement Act. The Act encourages the purchase of products manufactured or produced in the United States, State of
      Missouri, and Jefferson County, Missouri. Bidder shall include proof of compliance with the Act with the bid when
      requested.

2.4   DEFINITIONS:
        A. The term "County" means the Jefferson County, Missouri and its designated representatives.
        B. The term "Vendor" means Supplier, Contractor, and Seller and includes designated representatives.
        C. The term “IFB” means Invitation for Bid.
        D. The term “Agreement/Contract means Binding Agreement, Contract, Request for Purchase, Order.

2.5   INSPECTION, ACCEPTANCE AND APPROVALS:
      Goods shall at all times and places, including the period of manufacture, are subject to inspection and test by County. County
      will accept or give notice of rejection of goods delivered within a reasonable time after receipt. Acceptance shall not waive
      any warranty. All goods supplied are subject to final inspection and acceptance by County notwithstanding payment, prior
      inspections or approvals. County may require prompt replacement or correction of rejected goods at Supplier's expense,
      including a reduction in price for rejected goods. Supplier shall not resubmit rejected goods to County without prior written
      approval and instructions from County. In addition, Supplier shall identify resubmitted goods as previously rejected.
      Supplier shall provide and maintain a quality assurance and control system acceptable to County.

2.6   WARRANTY:
      Unless otherwise agreed to in writing by the parties, Supplier warrants that items ordered to specifications will conform
      thereto and to any drawings, samples or other descriptions furnished or adopted by County, or, if not ordered to specifications
      will be fit and sufficient for the purpose intended, and that all items will be new, merchantable, of good material and
      workmanship, and free from defect. Such warranties, together with Supplier's service warranties and guarantees, if any, shall
      survive inspection, test, acceptance of, and payment for the items and shall run to County and its assigns. Except for latent
      defects, the County shall give notice of any nonconformity to the Supplier within one (1) year after acceptance. County may
      return for credit or require prompt correction or replacement of the defective or non-conforming goods or have the defective
      good corrected or replaced at Supplier's expense. Return to Supplier of any defective or non-conforming goods and delivery
      to County of any corrected or replaced goods shall be at Supplier's expense. Defective or non-conforming items shall not be
      corrected or replaced without written authorization by County. Goods required to be corrected or replaced shall be subject to
      the provisions of this clause and the clause hereof entitled "Inspection, Acceptance and Approvals" in the same manner and
      to the same extent as goods originally delivered under this contract.

      Invitation for Bid and Bid Form                      Page 6 of 17                               Bidder's Initials: _______
2.7    PAYMENT:
       County will pay Supplier for goods upon delivery to, submission of certified invoices and acceptance. The County will not
       be responsible for articles or services furnished without a purchase order. Price is tax-exempt.

2.8    CHANGE ORDER:
       County may make changes within the general scope of this contract. If any such changes cause an increase or decrease in the
       cost of or the time required for the performance of any part of the work, whether changed or not changed by any such order,
       an equitable adjustment shall be made in the price or delivery schedule or both, and any change order shall be in writing.
       Any claim by a Supplier for adjustment under this clause shall be asserted within fifteen (15) days from the date of receipt of
       this written order directing the change, provided, however, County, if it decides that the facts justify such action, may receive
       and act upon such claim asserted at any time prior to final payment.

2.9    DELIVERIES:
       Deliveries shall be made in strict accordance with any delivery schedule contained in the bid specification or contract and in
       the exact quantity ordered. Failure to adhere to delivery schedule is reason for termination in accordance with the
       "termination" clause. Deliveries are to be made at locations specified by the County at time of Order.

2.10   RESPONSIBILITY FOR SUPPLIES:
       Pursuant to Section 290.560 RSMo, Supplier/Contractor shall employ only Missouri laborers and laborers from nonrestrictive
       states except that other laborers may be used when Missouri laborers or laborers from nonrestrictive states are not available,
       or are incapable of performing the particular type of work involved, if so certified by the contractor and approved by the
       County. Except as otherwise provided, Supplier shall be responsible and bear all risks for loss and damage to goods until
       delivery at County's facilities, regardless of F.O.B. point, point of inspection or acceptance; and if the goods are rejected.

2.11   SUBCONTRACTS:
       Supplier shall not enter into any subcontract(s) in excess of $25,000 or 20% of this contract price; whichever is less, for any
       goods without County's prior written approval.

2.12   CHOICE OF LAW:
       This bid and contract shall be governed and interpreted according to the laws of the State of Missouri. Venue for any court
       action shall be in Jefferson County, Missouri.

2.13   TERMINATION:
         1. General: Performance of work may be terminated by the County in whole, or from time to time in part, whenever
            County shall determine that such termination is in the best interests of County with a thirty (30) day written notice.
            The Vendor may terminate the Agreement/Contract upon a sixty (60) day prior notice in writing. In the event of any
            termination of the Agreement/Contract by the Vendor, the County may purchase such supplies and/or services
            similar to those terminated and for the duration of the Agreement/Contract period the Vendor will be liable for all
            costs in excess of the established contract pricing.
          2.     Bankruptcy or Insolvency: In the event bankruptcy proceedings are commenced by or against Supplier or under any
                 provisions of the United States Bankruptcy Act or for the appointment of a receiver or trustee or a general
                 assignment for the benefit of creditors of either party, County shall be entitled to terminate without further cost or
                 liability. The County may cancel the Agreement/Contract or affirm the Contract and hold the Vendor responsible
                 for damages.
          3.     Default: County may terminate the whole Contract or any part in either of the following circumstances:
                  a. If supplier fails to deliver the items required by the contract within the time specified; or
                  b. If supplier fails to perform any of the other provisions of the contract, or so fails to make progress as to
                      endanger performance of the contract in accordance with its terms, and in either of these two circumstances
                      does not cure such failure within a period of ten (10) days after notice from County specifying such failure. In
                      the event of termination under subparagraph 1, County shall have the right to procure, on such terms and in
                      such manner as it may deem appropriate, items similar to those terminated, and to recover from Supplier the
                      excess cost for such similar items provided, however, Supplier shall not be liable for such excess costs where
                      the failure upon which the termination is based has arisen out of causes beyond the control of Supplier and
                      without the fault or negligence of Supplier. Such causes shall be deemed to include fires, floods, earthquakes,
                      strikes, and acts of the public enemy. The rights of County provided in subparagraph 1 shall be in addition to
                      any other rights provided by law or the contract.
                  c. In the event of the Supplier's non-compliance with the provisions as set forth, this Contract may be cancelled,
                      terminated or suspended in whole or in part and the supplier may be declared ineligible for further County
                      contracts. The rights and remedies of the County provided in this paragraph shall not be exclusive but are in
                      addition to any remedies provided in this Contract or as provided for by law.
       Invitation for Bid and Bid Form                       Page 7 of 17                              Bidder's Initials: _______
2.14   NOTICE AND SERVICE THEREOF:
       Any notice from the County shall be in writing and considered delivered and the service thereof completed when said notice
       is posted, by certified or regular mail, to the Supplier, at the address stated on the bid form.

2.15   CONTRACT TERM:
       Performance shall be governed solely by the terms and conditions as set forth in the Invitation for Bid, Bid Specifications,
       Bid Form and the Contract notwithstanding any language contained on any invoice, shipping order, bill of lading or other
       document furnished the Seller at any time and the acceptance by the County for any goods furnished.

2.16   COMPLIANCE WITH APPLICABLE LAWS:
       Supplier warrants it has complied with all applicable laws, rules and ordinances of the United States, Missouri or any other
       Governmental authority or agency in the manufacture or sale of the goods, including but not limited to all provisions of the
       Fair Labor Standards Act of 1938, as amended.

2.17   ACTS OF GOD:
       No party shall be liable for delays, nor defaults due to Acts of God or the public enemy, riots, strikes, fires, explosions,
       accidents, governmental actions of any kind or any other causes of a similar character beyond its control and without its fault
       or negligence.

2.18   SELLER’S INVOICES:
       Invoices shall contain the following information. Contract number (if any), Purchase Order Number, Item number, contract
       description of goods or services, sizes, quantities, unit prices and extended totals. Invoices for and inquiries regarding
       payment should be addressed to the County Accounts Payable Clerk.

2.19   APPROVAL:
       It is agreed the acceptance of a Bid shall not be valid and binding upon the County until approved by the County Purchasing
       Agent, County Council, and the County Counselor.

2.20   RENEWAL OPTION:
       The County reserves the right to negotiate the contract for one (1) additional one-year term with the written consent of the
       awarded vendor. If the contractor/vendor request an increase in compensation for any renewal period, the vendor shall notify
       the Office of Contracts and Grants no less than 60 days prior to the end of the contract period. The County shall notify the
       Vendor of the intent to exercise the renewal option. However, failure to notify the Vendor does not waive the County’s right
       to exercise the renewal option.

2.21   INDIVIDUAL, PARTNERSHIPS, CORPORATIONS:
             Indicate: [ ] Individual: [ ] Partnership: [ ] Corporation.
                 Incorporated in the State of ____________________________.


 VENDORS ARE REQUIRED TO SUBMIT 3 COMPLETE COPIES OF ALL PAGES
OF THE INVITATION FOR BID AND BID FORMS WITH ORIGINAL SIGNATURES
             ALL DOCUMENT PAGES MUST BE INITIALED AND RETURNED




       Invitation for Bid and Bid Form                      Page 8 of 17                              Bidder's Initials: _______
                          WINDSHIELD, AUTO GLASS REPLACEMENT
                                           GENERAL SPECIFICATIONS

1. The agreement term will be from April 16, 2009 through June 1, 2010.

2. Orders will be placed as required against this requirements agreement by Tom Redman, Director of Fleet Services or
   other County personnel authorized to order from this agreement. It is anticipated that by eliminating the need for
   frequent requests for prices and multiple purchase orders, the administrative costs for both the vendor and the County
   will be greatly reduced.

3. Bid Prices will F.O.B. based on installation at the County's place of business or other specified location in the county.
   The County has maintenance facilities at the following locations:

        2960 Lee Pyle Road off Hwy 67 south of 110 in DeSoto, Missouri.
        5275 Hwy B in Hillsboro, Missouri
        6460 Hwy MM in House Springs, Missouri
        355 Elm in Hillsboro, Missouri

4. The minimum single order requirement per service without handling charge will be one unit of any item. Bid prices
   must include all installation, travel, delivery and handling costs.

5. The successful bidder(s) agrees to keep the following stock in reserve at the bidder’s nearest warehouse for the use of
   Jefferson County. Failure to deliver or to repair/replace glass and windshields within 24 hours of order by the
   County or to maintain sufficient stock will be cause for termination of the agreement.

    Minimum stock requirements are: One-tenth (1/10) of the total estimated yearly usage for each item.

6. Bid prices will be protected and will remain firm during the term of the agreement, one purchase order will be issued
   for the requirements of one budget year.

7. The quantities shown are annual usage estimates and do not incur any obligation on the part of the County to purchase
   like quantities. The County is not obligated to purchase any of the vendor’s stock at the termination of this
   agreement.

8. Items may not be substituted without the written consent of the County. The quality of the glass replacement must
   meet EOM specifications. Repairs and materials must be warranted from defects for one year.

9. The County prefers to make award to one lowest, responsive bidder.

10. Actual purchases will be made as needed, from an open and indefinite quantity agreement, which will be awarded as a
    result of this bidding.

11. The County has the option with the consent of the successful bidder to renew this agreement for two additional one-
    year terms at the same terms, conditions and pricing as the original agreement.




        Invitation for Bid and Bid Form                  Page 9 of 17                          Bidder's Initials: _______
                                                 BID FORM
Item # Description
1.     1995 - 2001 Ford Crown Victorias: Windshield and Glass Replacement
       A:        Windshield Replacement “Tinted”: Estimated annual usage: 10 each – UNIT BID PRICES
                 1995 - $_________________________each        1997 - $_________________________each
                 1996 - $_________________________each        2001 - $_________________________each
       B:        Door Glass Replacement (one window): Estimated annual usage: 5 each – UNIT BID PRICES
                 1995 - $_________________________each        1997 - $_________________________each
                 1996 - $_________________________each        2001 - $_________________________each
       C.        Rear Window Replacement: Estimated annual usage: 5 each UNIT BID PRICES
                               HEATED                                   UN-HEATED
                 1995 - $_________________________each   1995 - $_________________________each
                 1996 - $_________________________each        1996 - $_________________________each
                 1997 - $_________________________each        1997 - $_________________________each
                 2001 - $_________________________each        2001 - $_________________________each
2.     1992 – 2006 Ford F250/350 Pickup Trucks: Windshield and Glass Replacement
       A.         Windshield Replacement “Tinted”: Estimated annual usage: 5 each UNIT BID PRICES
                 1992 - $_________________________each        1998 - $_________________________each
                 1993 - $_________________________each        1999 - $_________________________each
                 1994 - $_________________________each        2000 - $_________________________each
                 1995 - $_________________________each        2002 - $_________________________each
                 1996 - $_________________________each        2003 - $_________________________each
                 1997 - $_________________________each        2006 - $_________________________each
       B.        Door Glass Replacement: Estimated annual usage: 5 each Unit Bid Prices
                 1992 - $_________________________each        1998 - $_________________________each
                 1993 - $_________________________each        1999 - $_________________________each
                 1994 - $_________________________each        2000 - $_________________________each
                 1995 - $_________________________each        52002 - $_________________________each
                 1996 - $_________________________each        2003 - $_________________________each
                 1997 - $_________________________each        2006 - $_________________________each
       C.        Rear Window Replacement: Estimated annual usage: 5 each – UNIT BID PRICES
                               UN-HEATED
                 1992 - $_________________________each   1998 - $_________________________each
                 1993 - $_________________________each        1999- $_________________________each
                 1994 - $_________________________each        2000- $_________________________each
       Invitation for Bid and Bid Form             Page 10 of 17                      Bidder's Initials: _______
               1995 - $_________________________each       2002 - $_________________________each
               1996 - $_________________________each       2003 - $_________________________each
               1997 - $_________________________each       2006 - $_________________________each
3.   1997 – 2000 Ford Ranger Super-cab: Windshield and Glass Replacement
     A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
               1998 - $_________________________each       1999 - $_________________________each
               2000 - $_________________________each
B.   Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
               1998 - $_________________________each       1999 - $_________________________each
               2000 - $_________________________each
C.   Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                         UNHEATED
           1998 - $_________________________each    1999 - $_________________________each
               2000 - $_________________________each
4.   2000-09 Ford Explorer: Windshield and Glass Replacement
     A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
               2000 - $_________________________each       2009 - $_________________________each
B.   Door Glass Replacement (one window): Estimated annual usage: 5 each – UNIT BID PRICES
               2000 - $_________________________each       2009 - $_________________________each
C.   Rear Window Replacement: Estimated annual usage: 5 each – UNIT BID PRICES
                         HEATED                                   HEATED
           2000 - $_________________________each    2009 - $_________________________each
5.   1997 – 2006 Ford Taurus:Windshield and Glass Replacement
     A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each – UNIT BID PRICES
               1997 - $_________________________each       2006 - $_________________________each
               1998 - $_________________________each
     B.        Door Glass Replacement (one window): Estimated annual usage: 5 each – UNIT BID PRICES
               1997 - $_________________________each       2006 - $_________________________each
               1998 - $_________________________each
     C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES
                             HEATED                                   UNHEATED
               1997 - $_________________________each   1997 - $_________________________each
               1998 - $_________________________each       1998 - $_________________________each
               2006 - $_________________________each       2006 - $_________________________each

     Invitation for Bid and Bid Form            Page 11 of 17                      Bidder's Initials: _______
6.   2002 – 2009 Ford Escape: Windshield and Glass Replacement
     A.        Windshield Replacement “Tinted”: Estimated annual usage: 10 each – UNIT BID PRICES
               2002 - $_________________________each       2005 - $_________________________each
               2003 - $_________________________each       2006 - $_________________________each
               2004 - $_________________________each       2008 - $_________________________each
               2009 - $_________________________each
     B.        Door Glass Replacement (one window): Estimated annual usage: 5 each – UNIT BID PRICES
               2002 - $_________________________each       2005 - $_________________________each
               2003 - $_________________________each       2006 - $_________________________each
               2004 - $_________________________each       2008 - $_________________________each
               2009 - $_________________________each
     C.        Rear Window Replacement: Estimated annual usage: 5 each – UNIT BID PRICES
                             HEATED
               2002 - $_________________________each   2005 - $_________________________each
               2003 - $_________________________each       2006 - $_________________________each
               2004 - $_________________________each       2008 - $_________________________each
               2009 - $_________________________each
7.   2001 Ford Expedition: Windshield and Glasses Replacement
     A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each – UNIT BID PRICES
               2001 - $_________________________each
     B.        Door Glass Replacement (one window): Estimated annual usage: 5 each – UNIT BID PRICES
               2001 - $_________________________each
     C.        Rear Window Replacement: Estimated annual usage: 5 each – UNIT BID PRICES
                             HEATED
               2001 - $_________________________each
8.   2004 Ford Excursion: Windshield and Glasses Replacement
     A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each – UNIT BID PRICES
               2004 - $_________________________each
     B.        Door Glass Replacement (one window): Estimated annual usage: 5 each – UNIT BID PRICES
               2004 - $_________________________each
     C.        Rear Window Replacement: Estimated annual usage: 5 each – UNIT BID PRICES
                             HEATED
               2004 - $_________________________each




     Invitation for Bid and Bid Form            Page 12 of 17                      Bidder's Initials: _______
9.    2000 - 2007 Chevrolet Impala: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 15 each -UNIT BID PRICES
                2000 - $_________________________each       2004 - $_________________________each
                2001 - $_________________________each       2005 - $_________________________each
                2002 - $_________________________each       2006 - $_________________________each
                2007 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES
                2000 - $_________________________each       2004 - $_________________________each
                2001 - $_________________________each       2005 - $_________________________each
                2002 - $_________________________each       2006 - $_________________________each
                2007 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES
                        HEATED
                2000 - $_________________________each   2004 - $_________________________each
                2001 - $_________________________each       2005 - $_________________________each
                2002 - $_________________________each       2006 - $_________________________each
                2007 - $_________________________each
10.   2001 Chevy – Blazer: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES
                2001 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES
                2001 - $_________________________each       2001 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES
                              HEATED
                2001 - $_________________________each
11.   1993 – 2000 Jeep Cherokee: Windshield and Glass Replacement
      A.        Windshield Replacement “ Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES
                1991 - $_________________________each       1998 - $_________________________each
                1992 - $_________________________each       1999 - $_________________________each
                1995 - $_________________________each       2000 - $_________________________each
                1996 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES
                1991 - $_________________________each       1998 - $_________________________each
                1992 - $_________________________each       1999 - $_________________________each

      Invitation for Bid and Bid Form            Page 13 of 17                      Bidder's Initials: _______
                1995 - $_________________________each         2000 - $_________________________each
                1996 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each Unit Bid prices for 1993 – 2000 models:
                              HEATED
                1991 - $_________________________each         1998 - $_________________________each
                1992 - $_________________________each         1999 - $_________________________each
                1995 - $_________________________each         2000 - $_________________________each
                1996 - $_________________________each
12.   1999 – 2002 Dodge Durango: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                1999 - $_________________________each         2002 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                1999 - $_________________________each         2002 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                              HEATED
                1999 - $_________________________each   2002 - $_________________________each
13.   2002 Dodge Intrepid: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                2002 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each – UNIT BID PRICES
                2002 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each – UNIT BID PRICES
                              HEATED
                2002 - $_________________________each
14.   1999 – 2006 Dodge Dakota Super-cab: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                1999 - $_________________________each         2004 - $_________________________each
                2001 - $_________________________each         2006 - $_________________________each
                2002 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                1999 - $_________________________each         2004 - $_________________________each
                2001 - $_________________________each         2006 - $_________________________each
                2002 - $_________________________each




      Invitation for Bid and Bid Form              Page 14 of 17                       Bidder's Initials: _______
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                              HEATED
                1999 - $_________________________each   2004 - $_________________________each
                2001 - $_________________________each       2006 - $_________________________each
                2002 - $_________________________each
15.   2004 Chevy 2500 Pickup: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                2004 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                2004 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                              HEATED
                2004 - $_________________________each
16.   1996 – 2001 Dodge 2500 Pickup: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                1996 - $_________________________each       2001 - $_________________________each
                1998 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                1996 - $_________________________each       2001 - $_________________________each
                1998 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                              HEATED
                1996 - $_________________________each   2001 - $_________________________each
                1998 - $_________________________each
17.   1997 – 2004 International 4700/4900: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                1997 - $_________________________each       2001 - $_________________________each
                1998 - $_________________________each       2002 - $_________________________each
                1999 - $_________________________each       2003 - $_________________________each
                2000 - $_________________________each       2004 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                1997 - $_________________________each       2001 - $_________________________each
                1998 - $_________________________each       2002 - $_________________________each
                1999 - $_________________________each       2003 - $_________________________each
                2000 - $_________________________each       2004 - $_________________________each
      Invitation for Bid and Bid Form            Page 15 of 17                      Bidder's Initials: _______
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                              UNHEATED
                1997 - $_________________________each   2001 - $_________________________each
                1998 - $_________________________each         2002 - $_________________________each
                1999 - $_________________________each         2003 - $_________________________each
                2000 - $_________________________each         2004 - $_________________________each
18.   2003 to current International 4300: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - to current year $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - to current year $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                                               UNHEATED
                2003 - to current year $_________________________each
19.   2003 to current International 7100: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - to current year $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - to current year $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                                               UNHEATED
                2003 - to current year $_________________________each
20.   2003 – 2008 Ford F250 Superduty: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - $_________________________each         2008 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - $_________________________each         2008 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                              UNHEATED
                2003 - $_________________________each   2008 - $_________________________each
21.   2003 to current Ford F550 Superduty: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - to current year $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 5 each - UNIT BID PRICES:
                2003 - to current year $_________________________each

      Invitation for Bid and Bid Form              Page 16 of 17                      Bidder's Initials: _______
      C.        Rear Window Replacement: Estimated annual usage: 5 each - UNIT BID PRICES:
                                               UNHEATED
                2003 - to current year $_________________________each
22.   2009 Dodge 1500 Pickup: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 2 each - UNIT BID PRICES:
                2009 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 2 each - UNIT BID PRICES:
                2009 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 2 each - UNIT BID PRICES:
                              HEATED
                2009 - $_________________________each
23.   2004 Cadillac Escalade: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 2 each - UNIT BID PRICES:
                2004 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 25 each - UNIT BID PRICES:
                2004 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 2 each - UNIT BID PRICES:
                              HEATED
                2004 - $_________________________each
24.   2009 Chevy Suburban: Windshield and Glass Replacement
      A.        Windshield Replacement “Tinted”: Estimated annual usage: 2 each - UNIT BID PRICES:
                2009 - $_________________________each
      B.        Door Glass Replacement (one window): Estimated annual usage: 2 each - UNIT BID PRICES:
                2009 - $_________________________each
      C.        Rear Window Replacement: Estimated annual usage: 2 each - UNIT BID PRICES:
                              HEATED
                2009 - $_________________________each
25.   Attach Windshield Doctor pricing for small breaks that occur frequently throughout the year.
COMMENTS:_____________________________________________________________________________________
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__________________________________________________________________________________________
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__________________________________________________________________________________________
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      Invitation for Bid and Bid Form            Page 17 of 17                       Bidder's Initials: _______

								
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