WORKFORCE INVESTMENT BOARD

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					WORKFORCE INVESTMENT BOARD
            OF
     KANAWHA COUNTY
            405 Capitol Street, Suite 506
                   P.O. Box 3726
          Charleston, West Virginia 25337



           PROGRAM YEAR 2010

      REQUEST FOR PROPOSALS
               OF
         YOUTH SERVICES


         Deadline for receipt of proposals is:

        TUESDAY, APRIL 13, 2010
                    By 4:00 p.m.




Auxiliary aids and services are available upon request
            to individuals with disabilities.
     An Equal Opportunity Program/Employer
Dear Service Provider:


       The Region III Workforce Investment Board of Kanawha County is seeking proposals for In-
School and/or Out-of-School youth that meet the guidelines in the attached Request for Proposal (RFP).
We invite you to submit a proposal(s).

       Instructions for submitting this proposal are included within the RFP. Interested parties must
complete the proposal package as instructed and submit it without exception by close of business (4:00
p.m.) Tuesday, April 13th at:

                          Workforce Investment Board of Kanawha County
                                    405 Capitol Street, Suite 506
                                  Charleston, West Virginia 2530l
                           (Post Office Box 3726, Charleston, WV 25337)

       Please note RFP’s mailed will be registered at the time of receipt and not by the postmark date.
RFPs hand-delivered will be issued a receipt with the date and time so noted. A Bidders Conference will
be conducted on Tuesday, March 16th at 9:00 a.m. in the 4th Floor Conference Room of 405 Capitol
Street, Charleston. Although attendance at the Bidders Conference is not required, we strongly
encourage participation. Be advised, no technical assistance will be provided after the Bidders
Conference.

      The Youth Council as well as the WIB-KC is interested in providing comprehensive services to the
youth of Kanawha County ages 14-21. As re-emphasized in this Request for Proposal the WIB-KC’s
Mission is “To empower at-risk and disadvantaged youth by providing access to opportunities so that
they may become successful participants in the 21st century economy.

      We invite you to continue investing in our youth by submitting a proposal geared towards
preparing our youth for tomorrow’s workforce. We look forward to working with you.

Sincerely,

Curtis Hardman
Curtis Hardman, Director
Workforce Investment Board
of Kanawha County
                      SOLICITATION SCHEDULE FOR
                       REQUEST FOR PROPOSALS



       DATE                              ACTION
MARCH 2, 2010             Release of RFP Package

MARCH 16, 2010 @ 9:00     Bidders Conference

APRIL 13, 2010            Proposals Due by 4:00 p.m.

APRIL 14 – 30, 2010       Staff/Youth Council Review Committee
                          Rate RFPs
MAY 11, 2010              Recommendation to Youth Council

MAY 18, 2010              Recommendation to WIB-KC

MAY 19, 2010              Award letters and Scheduling of
                          Contract Negotiations
July 1, 2010              Program Year 2010-2011 Contract
                          Begins
                                    TABLE OF CONTENTS

I.     Purpose…………………………………………………………………… 1

II.    Eligible Youth…………………………………………………………….                                4

III.   Scope of Work……………………………………………………………. 5

IV.    Program Design/Program Elements……………………………………. 7

V.     Description of Elements………………………………………………….. 8

VI.    Individual Training Accounts (ITAs)……………………………………..12

VII.   Performance Measures & Program Outcomes…………………………. 14

VIII. Common Measures……………………………………………………….. 15

IX.    Performance Levels Table………………………………………………... 16

X.     Process………………………………………………………………………17

XI.    Program Budget…………………………………………………………….19

XII.   Administrative Procedures………………………………………………...20

XIII. Proposal Format…………………………………………………………….24

XIV. Proposal Cover Sheet……………………………………………………….25

XV.    Agency Questionnaire………………………………………………………26

XVI. Past Experience/Contracts…………………………………………………28

XVII. Authorized Reference Release……………………………………………..30

XVIII. Participant Schedules………………………………………………………31

XIX. Budget Forms……………………………………………………………….32

XX.    Assurances…………………………………………………………………..33

XXI. Attachments…………………………………………………………………39

The following three (3) Attachments are given as reference materials only:

Attachment I………………………………………………………..Income Levels
Attachment II…………………………………………………..Proposal Checklist
Attachment III…………………………………….Proposal Evaluation Overview
                                             OVERVIEW


                  Youth Activities Under Title I of the Workforce Investment Act


PURPOSE

The Region III Workforce Investment Board of Kanawha County (WIB-KC) issues this Request for
Proposals (RFP) to solicit innovative youth workforce development programs to operate under the
provisions of the Workforce Investment Act. The WIB-KC intends to be as inclusive as possible in
this solicitation. The aim is to receive a wide variety of innovative proposals that best meet the needs
of the community at large.

Title I of the Workforce Investment Act authorizes services for youth, ages 14-21. The Act requires a
comprehensive program of services for youth on a year-round basis, including summer employment
opportunities. Additionally, the Act specifies that program services for youth shall be procured on a
competitive basis. The Region III Workforce Investment Board and Youth Council are requesting
proposals from applicants that have experience and the capability of conducting a wide array of
activities for eligible youth, in accordance with the Workforce Investment Act of 1998 and regulations
authorized by the Federal Department of Labor.

The Workforce Investment Act of 1998 (WIA, Public Law 105-220) provides the framework for a
national workforce preparation system that is flexible, responsive, customer-focused and locally
managed. The WIB-KC envisions a system that meets the needs of residents and businesses alike.
The goal of programs under the Act is to increase employment, job retention, and earnings and
develop the work potential of the residents of Kanawha County. The philosophy of the WIB-KC is to
provide services to all geographic locations in Kanawha County.

The Workforce Investment Act of 1998 Presents a Vision for Youth:

“The statement ‘All youth, particularly those out-of-school, will acquire the necessary skills and work
experience to successfully transition into adulthood, careers, and further education and training’,
frames the Department of Labor’s vision for preparing youth for active participation in the nation’s
workforce and for real change in ways in which such preparation occurs. The right interventions at
the right time in a young person’s life will have a major impact on his or her future success. The
statement reflects a core value that all youth can learn and acquire skills, and that it is possible to
achieve parity among the employability prospects for youth of all backgrounds.”

___________________________________

THE WORKFORCE INVESTMENT ACT OF 1998: A VISION FOR YOUTH, U.S. Department of
Labor, Secretary Alexis M. Herman, prepared by Lorenzo D. Harrison, Administrator of the Office of
Youth Services Employment & Training Administration.




                                                   1
The WIA presents reformation in just how youth are served within a comprehensive system. The
U.S. Department of Labor expects that the provision of workforce training and related activities will be
driven by youth service needs within individual communities. The local youth programs will be linked
more closely to local labor market needs and be based on an overall assessment of the strengths and
challenges experienced by area youth.

There are four (4) major themes with the Act’s reform of youth services and the proposer will
recognize the recurring themes within this RFP.

   1.     The Workforce Investment Board’s (WIB) Youth Council must guide the services to be
          offered;
   2.     Individual Customer Service Plans will guide the comprehensive services required for each
          youth;
   3.     WIA Title I services must be connected to established local youth agencies;
   4.     Performance accountability and customer satisfaction are imperative.

The intent of WIA legislation is to provide a systematic approach that offers youth a comprehensive
set of service strategies and a closer link to the labor market. In addition, the Act requires
connections between youth programs and the One-Stop system providing information on the full array
of appropriate services that are available to youth.

 To be eligible for WIA youth services, a youth must be aged 14 through 21, economically
disadvantaged, and have at least one of six specified barriers to employment. Up to five (5) percent
of the youth served in a Local Workforce Area are not required to be economically disadvantaged if
they are within one or more categories of individuals who face serious barriers to employment. Youth
program providers must ensure that eligible applicants who do not meet the enrollment requirements
of their program or who cannot be served by their program are referred for additional assessment and
to appropriate programs in order to meet their basic skills and training needs.

Features of the WIA youth program design are outlined in Section 129(c) of the Workforce Investment
Act. There are ten (10) required elements in the Act. Local program operators must propose to
provide all required elements for each youth registrant based on the registrant’s objective assessment
and services strategy. All youth must receive some form of follow-up services for a minimum period
of 12 months after they have been exited from the workforce system. (A WIB-KC policy does provide
an “Addendum” to the contract(s) to assist in offsetting some of the follow-up cost to service
providers).

Workforce Investment Act Regulations are available on the Internet at:

                                  http://www.doleta.gov/usworkforce/

The Workforce Investment Board of Kanawha County (WIB-KC) reserves the right to make changes
to these policies based on clarifications in the regulations. State Legislation, or other guidance
provided by the State or Federal Government regarding the implementation of the Workforce
Investment Act.

The request for proposal is issued to obtain information from organizations experienced and
interested in developing activities and services for eligible youth. This request covers a twelve-month
                                                     2
period. Service providers initially selected to operate programs may continue program activities
contingent upon successful negotiation of a second year operating budget, satisfactory performance
during 2010-2011, and availability of federal funding.

This Request for Proposals is not in itself an offer of work nor does it commit the WIB-KC to fund any
proposals submitted. The WIB-KC is not liable for any costs incurred in the preparation or research
of proposals.

FUNDING – The following statement adheres to the approved procurement policy.

       The funding available for this training will be $183,569 (PY 09 Funding Amount). In most
instances, the WIB-KC has received notification from Workforce WV on the funding available.
However, if the funding amount has not been received at the time of release of the RFP, then the
WIB-KC will use the previous program year’s funding. This fact will be re-emphasized during the
Bidder’s Conference that the total available is subject to change depending on the final
allocation of funds from Workforce WV. Likewise, if funding rescissions are made by the US
Department of Labor these rescissions will be passed down to the Youth Program funding.
The final contract(s) will be awarded based on the final allocation of funds. No additional RFP
process will be necessary or entertained unless the potential service provider refuses acceptance of
the funding amount. In this instance, the RFP will be advertised as normal and will follow the
established and normal RFP process.

        The WIB-KC funding allocation is forty percent (40%) in-school youth and sixty percent
(60%) out-of-school youth. Common Measures dictated that more focus be given to out-of-school
youth to ensure performance measures are met. However, the Youth Council acknowledges
significant focus should also be given to in-school youth to combat the rise in the drop-out rate. A
recently released Departmental Review of the Department of Education conducted by the West
Virginia Legislative Auditor notes “The State’s Average High School Graduation Rate has had no
upward trend in the past 15 years.”1 Contained within the report Kanawha County’s graduation rate
(using the 4-Year Cohort Measure) is 60% to 69%.


WIB-KC PLANS
                                                     Youth Mission Statement

                              “To empower at-risk and disadvantaged youth by providing
                              access to opportunities so that they may become successful
                              participants in the 21st century economy”

The WIB-KC is currently exploring options to select an operator or operators to administer services to
meet the needs of eligible out-of-school and/or in-school youth. This can be accomplished through a
system building approach (using many organizations to fulfill the requirements of a year round youth
program).

Activities conducted by service providers or community organizations shall include the provisions of:
1
    January 2010 PE 09-20-466 – Department Review – Department of Education

                                                                      3
      1.      effective and comprehensive activities, which include a variety of options to improve the
              educational and skill competencies and provide effective connections to employers;
      2.      on-going mentoring opportunities of eligible youth made available as the need is
              identified;
      3.      training opportunities (basic academic, employability, occupational skills assistance or
              tutoring) for eligible youth;
      4.      continued supportive services for eligible youth;
      5.      employment or employer-based activities to improve the job readiness of the participant
              served; and
      6.      opportunities for eligible youth in activities related to leadership, personal development,
              decision-making, citizenship, and community service.

ELIGIBLE YOUTH

      Individuals who would like to participate must fit the criteria for eligible youth:

1.    Not less than age 14 and not more than 21 at the date of registration; and be a
2.    Low-income individual; and
3.    Who is one or more of the following:

          Deficient in basic literacy skills (at or below 8th grade level or unable to function on job, in
           family or society).
          A school dropout
          Homeless, a runaway, or a foster child
          Pregnant or a parent (Custodial or Non-Custodial Parent)
          An offender
          An individual (including youth with disabilities) who requires additional assistance to
           complete an educational program, or secure and hold employment; and

4.    U.S. citizen or legal alien; and
5.    Meets selective service requirements.

Income exception for youth

Not more than 5% of youths served may be youths that do not meet income criteria, if the youth is in
one or more of the following categories:
        School dropout
        Basic skills deficient (below 8th grade)
        One or more grade levels below grade level appropriate for age
        Pregnant or parenting (Custodial Parent)
        Has disability (including learning disability)
        Homeless or runaway youth
        Offender

           Free or reduced meals through the National School Lunch Program does not meet the
           definition of low-income individual.
                                                    4
PLEASE SEE ATTACHED INCOME GUIDELINES

SCOPE OF WORK

The realities of today’s global economy make it imperative that publicly funded workforce systems for youth be
demand-driven, and the programs and services made available through these systems be aimed at preparing
our country’s most at-risk and neediest youth for real job opportunities. Many out-of-school youth are currently
being left behind in our economy because of lack of program focus and emphasis on outcomes.

The Region III Workforce Investment Board is seeking programs that provide a comprehensive array of
services or make available to youth a comprehensive program. It is not necessary that all services are funded
through Title I of the Workforce Investment Act to qualify as an activity to be offered to eligible youth. WIB-KC
is seeking coordination between organizations and funding sources to meet the needs of eligible participants.
However, well-designed workforce investment programs should offer youth who have become disconnected
from mainstream institutions and systems another opportunity to successfully transition to adult roles and
responsibilities.

The WIB-KC is committed to trying bold, innovative and flexible initiatives to prepare the most at-risk and
neediest youth for jobs in our changing economy. The White House Task Force Report recommended that
youth programs focus on serving the neediest youth, with priority given to out-of-school youth, children of
incarcerated parents and migrant youth. ETA has developed a new strategic vision to serve out-of-school and
at-risk youth focusing on connecting youth with high quality education and employment services. ETA’s new
vision is:

VISION: Out-of-school youth (and those most at risk of dropping out) are an important part of the new
workforce “supply pipeline” needed by businesses to fill job vacancies in the knowledge economy.
WIA-funded youth programs will provide leadership by serving as a catalyst to connect these youth
with quality secondary and postsecondary educational opportunities and high-growth and other
employment opportunities.

To achieve this vision it is recommended that your programs also focus on the following four major areas:

      Focus on Alternative Education – The No Child Left Behind (NCLB) Act holds schools, school districts,
       and states accountable for student outcomes and requires that students meet standards in core subject
       areas. The implementation of NCLB has important implications for “second chance” alternative
       education programs since the public workforce investment system often contracts with these programs
       to provide educational services to economically disadvantaged high school drop-outs and out-of-school
       youth with basic skills deficiencies, some of who may have diagnosed or undiagnosed learning
       disabilities.

       Workforce systems are encouraged to partner with public school systems implementing NCLB
       requirements around mutually beneficial issues. Youth programs, working through the One-Stop
       Career Center system, should ensure that alternative education institutions have and use information
       on workforce training programs and local labor markets. This is accomplished by ensuring that
       alternative education students are exposed to job opportunities in growing occupations, including
       requirements for further education, and training and possible career pathways.

      Focus on Business Demands, especially in high growth industries and occupations - Use models of
       employer-driven youth development programs such as SKILLS USA, Jobs for America’s Graduates
       (JAG) and Automotive Education Systems (AYES) that combine skills training with instruction in
       employability skills, including professional development, community services and leadership. Develop

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       partnerships with local businesses, educational organizations and community colleges that allow for the
       rapid development of training curriculum to meet changing workforce demands. Identify high-growth
       demand industries and target the appropriate resources for training programs that provide workers,
       particularly out-of-school youth, the skills required to receive an industry certificate and/or a
       postsecondary credential.

       Programs must be versed on what the high-growth industries/occupations are, what the career
       pathways are for these jobs, and what options are potentially available for at-risk youth to access these
       jobs.

      Focus on Neediest Youth – The Task Force identified youth in foster care (particularly those aging out
       of foster care), youth in juvenile justice system, children of incarcerated parents, and migrant youth as
       those most in need of services. ETA will prioritize investments that serve these youth.

              1)     Funds will be used to develop model programs for youth aging out of foster care.
                     Model programs will take a comprehensive approach to serving this population, including
                     basic skills remediation, help staying in school or returning to school, employment,
                     internships, help with attaining a high school diploma or GED, post-secondary vocational
                     training, apprenticeships, and enrollment in community colleges and four year colleges.
              2)     Make funds available to help returning youth offenders reintegrate into and become
                     productive members of their communities by providing education, job training, and
                     supportive services such as mentoring and life skills training after their release from
                     correctional institutions. Helping these youth attain employment or an education
                     credential may ensure that returning youth offenders remain crime-free.
              3)     Migrant youth are not a significant part of our population, however services and basic
                     education services for high school completion to out-of-school migrant and seasonal
                     farm worker youth ages 16 -21 should be provided if a youth falls into this category.
                     Mentoring is expected to be a significant component of this effort to assist migrant
                     students with navigating education and job training systems and to provide the
                     encouragement, tutoring and assistance these students need to achieve their goals.

      Focus on Improved Performance – To ensure the success of an increasingly at-risk youth population,
       our workforce investment system must be committed to utilizing the strategies that lead to higher levels
       of performance and outcomes.

       Common measures for youth programs will include: placement in employment or education;
       attainment of a degree or certificate; literacy and numeracy gains, and an efficiency measure.
       Strategies for youth participants should be directly linked to one or more performance outcomes within
       these common measures. The certificate measure is a demand-driven measure in which certificates
       are awarded in recognition of an individual’s attainment of measurable technical or occupational skills
       necessary to gain employment or advance within an occupation. These technical or occupational skills
       are based on standards developed or endorsed by employers. Attainment of literacy and numeracy
       gains is viewed as most appropriate for youth with basic skills deficiencies as determined by a basic
       skills assessment. The increased focus on literacy and numeracy gains for youth ensures WIA
       programs incorporate high quality adolescent literacy programs.


The Workforce Investment Act of 1998 provides funds for workforce investment activities through statewide
and local workforce investment systems. The intent of the Act is to increase the employment, retention and
earnings of participants and increase occupational skill attainment by participants. This should result in the
improved quality of the workforce, reduce welfare dependency, and enhance the productivity and
competitiveness of the nation.
                                                     6
Activities for youth, including summer employment activities, must be designed as a year-round
service. Applicants are encouraged to plan a specific program throughout the year at times and
locations convenient for the target group to be served (in-school youth versus out-of-school youth).
Summer employment opportunities may include community improvement projects occupationally
driven and should provide for a transition of youth into continued activities throughout the remainder
of the year.

           Summer portion must be offered to all participants. Those proposals not demonstrating summer
            activity will not be considered.

Summer Employment Opportunities shall provide work experience opportunities at public or private
employment sites or community improvement projects designed to develop the leadership and skills of the
individual served. Service providers may include a request for funding to provide staff to conduct and provide
oversight of these activities.

Youth participating in Summer Employment Opportunities shall be targeted for transition into activities or
programs that are conducted throughout the year. Activities throughout the year shall offer eligible youth
employability and life-skills seminars, post-secondary transition services, career exploration, leadership
activities, etc. It is anticipated that all youth served will transition into a year-round program from the summer
employment program. Program designs should include activities that will lead toward positive performance
relevant to the U.S. DOL and Region III performance requirements for youth.


PROGRAM DESIGN/PROGRAM ELEMENTS

The following is a description of the program design and a list of the 10 program elements that shall be made
available to all youth, based on his/her needs and goals. NOTE: Service Providers must be willing to revise
program designs in the event subsequent directions received from the U.S. Department of Labor or Region III
Workforce Investment Board dictate such alterations, or withdraw from award contract, without prejudice.

       Program Design – The design framework of local youth programs must:

       1.      After determination, Service Providers will conduct an objective assessment of each youth
               participant that meets the requirements of WIA section 129(c)(1)(A) and includes a review of the
               academic and occupational skill levels, as well as the service needs of each youth;
       2.      Service Providers will develop service strategies for each youth participant that meets the
               requirements of WIA section 129(c )(1)(B), including identifying a career goal in consideration
               of the participant’s needs;
       3.      The One-Stop Career Center will conduct a pre-test, using the TABE, a standardized testing
               instrument to identify participant math and reading levels. Basic skills instruction, if the need is
               identified, will be provided to assist the youth in increasing basic skill levels. Increased basic
               skill levels will be documented by comparing the basic skills pre-test score with the results of the
               post-test (administered by the service provider) using the same standardized testing instrument
               used during the pre-test (TABE 9 & 10);
       4.      Provide preparation for post-secondary educational opportunities, linkage between academic
               and occupational learning, preparation for employment, and effective connections to
               intermediary organizations that include strong links to the job market and employers.


       Please note youth currently enrolled with service provider(s) are continuously served without
       interruption of service regardless of who is awarded the contract(s). Any new enrollments will
       occur after these youth have been served and based on the budget.
                                                      7
Youth Program Elements

       Proposals must contain all of the required program elements. If a required program element is not
       provided by the proposer, the proposal should state whom the proposer would partner with to provide
       the element, and how the participant will access the required element. Required program elements
       (WIA Section 129 (c) (2) are:

       1.     Tutoring, study skills training, and instruction, leading to completion of secondary
              school, including dropout prevention strategies;
       2.     Alternative secondary school services, as appropriate;
       3.     Summer employment opportunities that are directly linked to academic and occupational
              learning;
       4.     As appropriate, paid and unpaid work experiences, including internships and job
              shadowing;
       5.     Occupational skill training, as appropriate;
       6.     Leadership development opportunities, which may include community service and peer-
              centered activities encouraging responsibility and other positive social behaviors during
              non-school hours, as appropriate;
       7.     Supportive services;
       8.     Adult mentoring for the period of participation and a subsequent period, for a total of not
              less than 12 months;
       9.     Follow-up services for not less than 12 months after the completion of participation, as
              appropriate; and
       10.    Comprehensive guidance and counseling, which may include drug and alcohol abuse
              counseling and referral, as appropriate.

NOTE: Local providers will be responsible for arranging and/or carrying out services for youth, based on the
results of individualized objective assessments and service strategy. If a youth is determined to be in need of
any of the above ten- (10) program elements, those elements shall be made available to the individual served.

Participants may be referred for services currently available within a community if specific services are not
offered by the organization funded to provide WIA youth services.

WIA service providers will be required to document activities, attendance, and progress of individuals
participating in each element.


Description of Program Elements:

       Tutoring and Study Skills Training

       This element is designed to improve the basic and study skills of the eligible population. Tutoring
       and/or study skills training shall be structured to ensure that intensive individualized assistance is
       provided for youth in need of remediation or skills improvement. This activity shall lead to improvement
       in participant test scores and overall academic performance. Service providers may refer participants
       for this service or provide the service through scheduled activities. However, it is the responsibility of
       the service provider to document activities conducted and the progress of students participating in this
       element.


       Alternative School Settings

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Participants may be referred for scheduled alternative educational opportunities that are designed to
improve the student’s academic performance and will lead to continuation in secondary school or
graduation. Scheduling of alternative education activities and the definition for successful outcomes will
be consistent with local school district policies. Service providers will be required to document activities
conducted and progress of students participating in this element.

Summer Employment Opportunities

Summer employment opportunities are to be viewed as one element among many available to youth as
a part of a menu of activities offered by the local providers. Based on the interest and needs of the
youth served, service providers shall develop summer work experience sites and opportunities for
youth throughout the County. Work experience sites shall be made available at convenient times and
locations for participating youth. Service providers will be responsible for: development of summer
work sites in public and private sector, orientation of worksite supervisors and participants, completing
work site agreements between worksite and service provider, maintenance of participant timesheets,
monitoring work sites and documenting work activities, payment of youth work experience wages at no
less than the federal minimum wage rate, completion of I-9 and W-4 forms with participants, and
issuing W-2 forms at the end of each calendar year.

Work Experience

Work experiences are planned, structured learning activities that take place in a workplace for a limited
period of time. Work experiences are designed to enable youth to gain exposure to the world of work
and its requirements. Work experience should be designed to help youth acquire the personal
attributes, knowledge, and skills needed to obtain a job and advance in employment. The purpose is to
provide the youth participant with the opportunities for career exploration and skill development and is
not to benefit the employer, although the employer may, in fact, benefit from the activities performed by
the youth.

Work experience may be subsidized or unsubsidized (Consistent with Wage and Hour Laws) and may
include the following elements:
        1.      Exposure to various aspects of an industry;
        2.      Progressively more complex tasks;
        3.      Internships and job shadowing (unpaid work experience);
        4.      The integration of basic academic skills into work activities;
        5.      Supported work, work adjustment, and other transition activities
        6.      Entrepreneurship; and
        7.      Other elements designed to achieve the goals of work experience
Work experience can occur in the public; private; for-profit; or private non-profit sectors where the
objective assessment and individual service strategy indicate that work experience is appropriate.
Several providers will be responsible for developing work experience sites, providing orientation to work
site supervisors and participants; completing work site agreement, payment of participant wages,
completion of necessary tax and W-2 forms, monitoring and documenting work experience activities
and progress, maintaining timesheets of participants, and reporting to Region III activities under this
element.

Internships

Internships may be made available for a limited duration as an unpaid introduction to a particular
occupation or industry. This activity is designed to provide informational training and experience for
youth to determine his/her interest in a specific occupation. It is not designed to provide work activities

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similar to those of hired employees within an organization. Service providers will be responsible for
documenting internship activities throughout the duration of an internship.

Occupational Skills Training

Occupational skill training provides training for potential employment in a specific field of study leading
toward a credential in the field. If this occupational skill requires receiving an Individual Training
Account, then you must follow the Region III Individual Training Account Policy.

Leadership Development Opportunities

Leadership opportunities for youth may include:

       1.      Exposure to postsecondary educational opportunities;
       2.      Community and service learning projects;
       3.      Peer-centered activities, including peer mentoring and tutoring;
       4.      Organizational and team work training, including team leadership training;
       5.      Training in decision-making, including priority determination;
       6.      Citizenship training, including life skills training such as parenting, work behavior
               training, and resource budgeting;
       7.      Employability skills improvement;
       8.      Positive social behaviors, often referred to as soft skills, which may include, but are not
               limited to: Positive attitudinal development; self esteem building; cultural diversity
               training; maintaining a healthy life style; maintaining positive relationships with
               responsible adults and peers; contributing to the well being of one’s community,
               including voting; maintaining a commitment to learning and academic success; avoiding
               delinquency; responsible parenting; and positive job attitudes and work skills.

Supportive Services

Supportive services will only be made available based on the needs of the individual, if other sources of
funding or services are not available to assist. It is the responsibility of a service provider to ensure that
other sources of supportive service funding are coordinated and accessed prior to utilizing Title I WIA
funds. Supportive services will be available, consistent with Region III Board policy, through a service
provider contract or directly to individuals served and may include:

       1.      Linkages to community services
       2.      Assistance with transportation costs (does not include transportation to school when
               available through school district);
       3.      Assistance with child care and dependent care costs;
       4.      Assistance with housing costs;
       5.      Referral for medical services; and
       6.      Assistance with uniforms or other appropriate work attire and work-related tool costs,
               including such items as eyeglasses and protective eye gear.

Adult Mentoring

This element will be available to participants as a means of career exploration and personal
development. Service Providers will identify adult mentors who are interested in the advancement of
youth in the community. Adult mentoring activities may include:

                                                 10
              1.      Job shadowing and guidance provided by an adult to assist the participant in increasing
                      his/her academic performance;
              2.      Goal-setting;
              3.      Support meetings to increase the motivation of the youth served;
              4.      Career Exploration assistance;
              5.      World of Work and social skills improvement.

       Follow-up Services for Youth

       Follow-up services will be offered to eligible youth in the same way that all services are provided;
       through a menu of services that can be customized as appropriate for each youth. This menu could
       include:

              1.      Leadership development and supportive service activities listed above;
              2.      Regular (monthly) contact with a youth and/or the youth’s employer, including assistance
                      in addressing work-related problems that arise;
              3.      Assistance in securing better paying jobs, career development and further education;
              4.      Work-related peer support groups;
              5.      Tracking the progress of youth in employment after training;
              6.      Organization (Community Based Organization) or a one-stop partner such as a job club,
                      career pathing activities, job shadowing, etc.;
              7.      Mentoring including peer mentoring.

Section 664.450 of the Regulations specifies that all youth must receive follow-up services for a minimum
duration of twelve (12) months after participation.

Disclaimer: All records maintained for youth enrolled under the contract are the property of the
Workforce Investment Board of Kanawha County (WIB-KC).


Comprehensive Guidance and Counseling

This element provides the eligible youth with intensive guidance and counseling related to career exploration,
personal counseling, drug and alcohol abuse counseling, financial counseling, and goal setting. Specialized
counseling and services may be conducted through a referral to an appropriate organization or counselor
experienced in counseling and guidance in the particular area of concern. This may be an ongoing activity
throughout the duration of services and follow-up. Funding may be accessed through Title I of the Workforce
Investment Act, if other sources of funding are not available to provide such a service.

All youth must be connected to employers at an appropriate time as detailed in each Individual Service
Strategy. Connections to employers include:

       1.     Work Experiences
       2.     Employment
       3.     Career exploration activities involving employers
       4.     Training by employers for staff who work with youth in order to ensure the staff
              understand what employers need and want

The Proposing Agency will outline in detail the tracking of participants and the required ten (10)
elements as outlined in WIA Section 129(c)(2). This tracking will be made a part thereof the Monthly
Report that will be forwarded to the WIB-KC on the 5th day of the following month. This Monthly Report
                                                  11
is the process utilized by the WIB-KC to review expenditures, participant status and is also utilized in
processing funds to the service provider.

INDIVIDUAL TRAINING ACCOUNTS (ITAs)

The U.S. Department of Labor granted the State of West Virginia’s waiver request to permit the use of
Individual Training Accounts (ITAs) for older youth program participants.

The State was granted a waiver of the prohibition on the use of ITAs for older youth at 20 CFR664.510. Under
the waiver, the State will identify criteria for determining the use of the ITA and provide guidance to local
workforce boards on how to assist youth in choosing the appropriate educational providers. The state should
also ensure that funds used for ITAs are tracked and reflected in the individual service strategies for these
youth.

The State has allowed each WIB to set its policies as to how these ITAs will be used. The youth ITAs will be
administered by the WIB-KC’s Individual Training Accounts’ policy as approved by its Board. Payments for
ITAs will be done in accordance with the approved Payment Policy. Allowable charges under an ITA may
include tuition, books, training supplies, lab materials, etc.

The maximum amount for each ITA paid by the WIB-KC will be $4,000.00 and is good for up to one (1)
Program Year. The WIB-KC will not obligate ITA funds beyond the current Program Year but will review longer
training periods on an individual basis. Costs associated with all ITAs granted to youth must be budgeted and
included in the overall contract, as no additional funds will be awarded for this activity. The WIB-KC will work
closely with all ITAs issued to ensure compliance of the ITA Policy.

PROPOSALS

The WIB-KC approved the establishment of a Youth Council on May 31, 2000 to advise them on the particular
needs of youth in regards to workforce preparation. This council has determined that program emphasis will
differ slightly for two groups of youth, those in school and out-of-school. Proposal goals should reflect these
two groups distinctly and could include such as the following:

              In-School Youth                       Out-of School Youth
              Basic education skills                Employment
              Employability skills                  Military Service
              High school completion                College Enrollment
              (or equivalent)                       Vocational School Enrollment

Proposals may include serving both groups or either group separately. The WIB-KC is interested in programs
which attempt to address and resolve issues that are particularly relevant to youth, such as: Substance Abuse,
Character Development, Cultural Awareness, Community Activism, Self Esteem, Core Values, Pregnancy
Prevention, and Resource Budgeting.

In compliance with common measures the Youth Council is interested in seeing program proposals
that are focusing on the youth that are most at-risk and neediest with priority given to out-of-school
youth, high school dropouts, runaway and homeless youth, youth in foster care, court involved youth,
and children of incarcerated parents. Other specific target groups may include but are not limited to:
Pregnant and Parenting Teens, youth with disabilities and those who are Basic Skills Deficient
(scoring below grade level norms on nationally recognized tests). As potential service providers
describe their programs they should consider these target groups and identify them by answering
such questions as:

                                                      12
       -   Who is included in the target group?
       -   Why do they need service?
       -   How will this program serve them?
       -   What are the short and long-term outcomes of the services?
       -   What will be the community impact of these services?
       -   When will services be provided?
       -   Where will services be provided?

PARTNERS

Both the Act and the WIB-KC encourage partnering and collaboration to deliver the most effective
services to have the greatest community impact. If your proposal involves a partnership, you must
provide a letter of agreement generally outlining the partnership and the activities or services of each
of the partners. Before funding, partnerships will have to be firmly established by means of formal
Memorandum of Understanding (MOU). The MOU, whether developed as an umbrella agreement
with a variety of agencies, or independently with a particular partner must contain, at a minimum, the
following information:

       -   A description of what customer services will be provided by each partner
       -   How the costs of services and operating costs of the partnership will be funded
       -   Method of referral between partners
       -   Duration of the Memorandum and procedures for amending the Memorandum
       -   Other provisions as agreed upon by the parties to the MOU

Strategic collaboration among multiple service providers with particular experiences and expertise in
serving youth will be a key component in building a comprehensive youth system under the
Workforce Investment Act.

If your proposal involves a partnership, both partners are required to include the latest financial audit
performed by an independent auditing firm. Audits prepared internally will not be accepted. The
WIB-KC reserves the right to request additional information on any findings included in the Audit.
This may include, but not be limited to reviewing the corrective actions or the audit resolutions that
have been implemented by the auditee.

Due to the important role of the local school systems in the success of the WIA youth programs, each
proposal should include the school system in a collaborative effort or as a partner. This linkage will
ensure a more successful recruitment effort and will facilitate the process of obtaining required
information from the school system.

Local WORKFORCE WEST VIRGINIA Career Centers have been established as community-wide
resources and centralized places where community members and employers can access information
and resources on education and workforce development. Many services and informational resources
already exist that could meet the need of young people. Each collaborative or partnership is required
to develop linkages and access appropriate resources from the WORKFORCE WEST VIRGINIA
Career Center. The goal is to provide young people with exposure to the WORKFORCE WEST
VIRGINIA Career Center’s informational resources and services and to integrate young people into a
mainstream system. Each collaborative must show tangible ways the WORKFORCE WEST
VIRGINIA Career Center services and resources will be used to support their program design.
                                                 13
PROGRAM PARAMETERS

The Workforce Investment Act has required elements that must be addressed by all contractors. The
following section is excerpted from the Workforce Investment Act, Section 129, (a), (b), and (c). The
purpose of Youth Programs under WIA is:

       “to provide, to eligible youth seeking assistance in achieving academic and
       employment success, effective and comprehensive activities, which shall
       include a variety of options for improving educational and skill competencies
       and provide effective connections to employers; to ensure on-going mentoring
       opportunities for eligible youth with adults committed to providing such opportunities;
       - to provide opportunities for training to eligible youth;
       - to provide continued supportive services for eligible youth;
       - to provide incentives for recognition and achievement to eligible youth and;
       - to provide opportunities for eligible youth in activities related to leadership development.”

Section 129(c) (1) of the Act requires that all programs:

       -   Provide an objective assessment of the academic levels, skill levels, and
           service needs of each participant;
       -   Develop service strategies for each participant that shall identify an employment goal;
       -   Provide preparation for post-secondary educational opportunities, in appropriate cases;
       -   Establish strong linkages between academic and occupational learning;
       -   Prepare enrollees for unsubsidized employment opportunities, in appropriate cases; and
       -   Develop effective connections to intermediaries with strong links to the job market and
           local/regional employers.

Under WIA, Workforce Investment Boards (WIBs) must meet certain, quantifiable Performance
Measurements each Program Year. WIB Staff will inform contractors as these performance
measures are finalized. Program operators will be required to track customer progress throughout
enrollment and a follow-up period of not less than 12 months after program exit.

PERFORMANCE MEASURES

The Workforce Investment Act requires a comprehensive performance accountability system to assess the
effectiveness of states and local areas in achieving, continuous improvement of workforce investment activities
funded under Title I. The intent of continuous improvement is to optimize the return on investment of federal
funds in statewide and local workforce investment activities.

The Department of Labor, in collaboration with other federal agencies developed performance measures for
programs with similar goals.     Those performance measures are called “common measures”. For
performance purposes under common measures, youth will no longer be divided into younger youth and older
youth categories. All youth – younger youth and older youth, in-school and out-of-school – will fall under the
same common measures reporting criteria.

Because performance is based on long-term gains in education, employment and earnings, bidders must
closely evaluate staff time to be spent in follow-up and tracking services and plan for it accordingly.
                                                        14
Performance standards are negotiated with the State by the Local Workforce Investment Board. Bidders or
contractors should be aware that those standards may change and modifications to existing contracts would be
issued to comply with the negotiated standards.

The Common Measures performance standards for Program Year 2010-2011 have not been negotiated by
the State with the U.S. Department of Labor. Bidders whose proposals are approved for funding will be
informed of the common measures performance rates as son as possible after they have been determined so
that goads may be set for their individual contracts.

The standards are as follows:

   Common Measures

               “Common Measures applies to all registrants after 7/1/05 and all
               exiters with an exit date after 7/1/05”

          The common measures performance standards are shown as follows. Proposal offerors
          are reminded, under Common Measures there will not be a distinction between older
          and younger youth.

          1.         Placement in Employment or Education

                     The percentage of participants who are in employment, the military, post-
                     secondary education, and/or advanced training/occupational skills training during
                     the 1st quarter after exit. Those excluded from this measure are youth in post-
                     secondary education, employment, or the military at the date of participation.

                     The negotiated PY 08 WIA performance standard for youth entered
                     employment rate is 62%.

          2.         Attainment of a Degree or Certificate

                     The percentage of participants who are in education who attained a diploma,
                     GED, or certificate by the end of the 3 rd quarter after exit. Those excluded from
                     this measure are those youth not enrolled in education at the date of participation
                     or at any point during the program.

                     The negotiated PY 08 WIA performance standards for youth attainment of a
                     degree or certificate is 56%.

          3.         Literacy and Numeracy Gains (Out-of-School Youth Only)

                     The number of participants who increase one or more educational functioning
                     levels (i.e., 2 or more grade levels) within one year (i.e., 365 days) of the date of
                     participation. Those excluded from this measure are:

                    (a)    out-of-school youth who are not basic skills deficient (i.e., who read
                           and perform math at or above 9.0 grade level as evidenced by a TABE
                           assessment); and
                                                               15
                   (b)    in-school youth (i.e., youth attending secondary school at the time of
                          program participation).

                   The negotiated PY 08 WIA performance standard for youth literacy and
                   numeracy gains is 51%.

          4.         Efficiency (Only WIBs will be held accountable)

                        The program appropriation level is the amount of federal funding authorized
                         by Congress for the year.
                        To be calculated at the federal level to determine an efficiency outcome for
                         program overall
                        ETA may review efficiency outcomes at the state and grantee levels using
                         allotment levels.

                     Program appropriation amount divided by the number of participants.


The following table lists the current negotiated performance levels for Region III:


                            Performance Goals
                                PY 2008/09

           Placement in Employment/Education                    62%

           Attainment of Degree/Certificate                     56%

           Literacy/Numeracy                                    51%

           Efficiency – Only WIBs will be held                  N/A
           accountable


Please include specific information on how your proposal will meet or exceed each of the above
Minimum Performance Measures. Please be specific. Also, include the tracking method and
mechanism that will be utilized by your agency.

The Workforce Investment Act of 1998 requires negotiation of local levels of performance between
the Governor, the Chief Elected Officials, and the Local Board. Upon the conclusion of this
negotiation process, the Region III WIB-KC will modify its Strategic Plan to include the negotiated
levels of performance and will require youth contractors to meet a level of performance at no less
than the negotiated levels.

If performance goals are not met, a range of consequences may be imposed on the service
provider(s) ranging from additional technical assistance to financial sanctions, depending on the
severity of the nonperformance, and the period of time over which it occurred.

                                                   16
PROCESS

Contract Period

The Region III Workforce Investment Board will award contracts for programs to operate during the
period July 1, 2010 – June 30, 2011 (second year extension contingent upon satisfactory
performance, satisfactory negotiation of budget, and availability of funding). In the event
additional youth funds become available through the Department of Labor, contractors may be given
the opportunity to expand programs to serve additional participants or provide additional services.

Responsibilities of the Bidder

All bidders are responsible for completing all questions within this proposal and submitting a detailed
line-item budget with required attachments. Proposals, which are not complete or do not include
programs consistent with the intent of the Workforce Investment Act, will not be considered
for funding. Proposals received after 4:00 p.m., April 13, 2010 will be disqualified and not
considered for Funding. Proposals should only contain a description of activities and services that
can be carried out by the bidder if awarded a contract. All bidders, if funded, will be expected to
perform and carry out activities described in the proposal. A non-responsive proposal is considered a
proposal that does not include answers to all questions asked, budgets that are not completed, and
proposals that do not meet the intent and guidelines of the Act and Regulations. The WIB-KC will not
be responsible for any cost in the preparation of the RFP. This will be the sole responsibility of the
prospective service provider.

The Proposal process is a competitive process, which follows government procurement rules.


Audit Requirements

All awarded organizations (including partnerships) will be required to comply with federal audit
requirements as stated in OMB A-133 and all other applicable federal and state rules and regulations.
No organization will be funded which has outstanding audit findings. A copy of the most recent
independent Audit must be included with the RFP. Failure to include this will be just cause for
immediate disqualification.

Assurances

The attached assurances must be completed and signed. Applicants must also provide evidence
they maintain general liability insurance.

Submission of Proposals

Six copies and one original proposal must be delivered and be completed by 4:00 p.m.
Tuesday, April 13, 2010 in person or by mail to:
                                               17
                          Region III Workforce Investment Board of Kanawha County

                                   405 Capitol Street, Suite 506
                                         P.O. Box 3726
                                     Charleston, WV 25337

                      Late Proposals/Postmarks will not be accepted.
                     This Due Date is receipt of and not postmark date.
                     There will be no exceptions granted to this Policy.
           No questions will be answered/entertained after the Bidders Conference.


Evaluation of Proposals

The WIB Staff will initially review proposals to ensure they meet mandatory requirements. Applicants
submitting non-responsive proposals will be notified in writing that the proposal was not reviewed nor
considered for funding during the initial funding cycle. A sub-committee of the Youth Council will
review and evaluate remaining proposals independently and objectively prior to meeting as a
team.

Proposals will be rated for completeness, program design that includes the availability of all 10
elements for youth, cost, and accuracy of the budget.

WIB Staff may conduct a pre-award site review to determine the administrative capacity of the
recommended bidder, and to assess the ability of the organization and/or its partners to deliver the
proposed services. This review may include a request for appropriate documents (e.g. insurance),
completion of Fiscal and Administrative Capacity questionnaires for WIB-KC review, and telephone
interviews with key staff.

Funding of proposals is contingent upon the availability of Title I funds, authorization of program
activities, and federal or state legislative actions. All bidders are encouraged to access the
www.doleta.gov/usworkforce/ website to obtain a copy of the Final Regulations. Bidders may also
request information from WIB-KC concerning the Workforce Investment Act and the policies of the
Board.

The proposals that score highest will be recommended to the Youth Council for funding on or about
May 11, 2010. Selected proposals will be recommended to the WIB-KC for funding at the May 18,
2010 meeting. The decision of the Workforce Investment Board will be final. All bidders will be
notified in writing within 10 days from the date of the WIB-KC’s action regarding approval or denial.
Contract negotiations will begin after this date.

Right to Reject

Region III Workforce Investment Board and the Youth Council reserve the right to accept or
reject any or all proposals at any time during the bidding and review process. The Board also
reserves the right to waive any formalities in bids where acceptance, rejections, or waiver is
considered in the best interest of the Region III Workforce Investment Board and Youth

                                                 18
Council. In the event proposals are rejected due to programming changes, regulatory
changes, or budget constraints, bidders will be notified in writing.

Appeals

If a proposal is denied, a written appeal regarding the non-award of funds may be submitted within 10
calendar days of receipt of the non-award notice. The appeal may include a request for
reconsideration of funding. The written appeal shall be submitted to the Director of Region III
Workforce Investment Board. After consideration by the Director, the written notice may be submitted
to the Youth Council and the Workforce Investment Board, or designated committee of the Board for
consideration. Further requests for appeals shall follow the Region III grievance procedures available
at the WIB-KC Office. Bidding organizations may request a copy of the grievance procedures at any
time.

Disclaimer (For WIA Reauthorization)

In the event policy, procedure, program design, or regulatory changes occur, bidding organizations
may be required to modify program design or the delivery of services. Should a request for a change
in program design or services occur, staff of Region III WIB-KC will be available to assist bidding
organizations or service providers with the interpretation and suggestions for changes in redesign.

Expected date for program implementation is JULY 1, 2010.

PROGRAM BUDGET

All proposers are required to provide a completed Summary Budget with the proposal. The Budget
Section is attached with this RFP. A detailed budget will be required if the proposal is selected for
consideration of funding. Technical Assistance will be provided upon request. All technical
assistance will be provided before and during the Bidders Conference, however none will be provided
after the conclusion of the Bidders Conference. Please note the Administration Rate can not
exceed 7% of the total Budget.

Be advised, separate budgets/proposals for in-school and out-of-school programs are required.

Programs should be aware that funding is contingent upon the solvency of the proposing
organization. Organizations or partnerships should be able to operate independent of any funding
authorized under the Workforce Investment Act.

Partnerships and/or Organizations that operate programs funded with other funding sources should
be prepared to submit a cost allocation plan. Non-Profit Program operators may only submit for
reimbursement of actual costs. If the applying entity is a for-profit organization, profit margins must
be negotiated independent of contract costs. A fiscal review may be conducted prior to negotiation to
ensure fiscal integrity.

BUDGETARY PLANS

With limited funds, the WIB-KC is interested in hearing from any and all entities that can leverage the
limited funds that we have with existing or potential funding resources that each entity may have
                                                  19
access to. If your agency is using other funding resources in conjunction with WIB-KC funds, please
include restrictions on how those funds must be utilized. NOTE: Federal grants or resources
cannot be utilized as matched or leveraged funds.

Funds will be provided from the WIB-KC allocation to carry out the responsibilities of the service
provider(s). The level of funding will be determined by the activities of any interested parties and
must be approved by the WIB-KC.

ADMINISTRATIVE PROCEDURES

Please include the Administrative Procedures that will be utilized by your agency which include, but
are not limited to preparation of payrolls, support payments, follow-up services to participants,
tracking of participants, monthly status report submission, job descriptions and qualifications, etc. Be
specific.

Statement of Work

The Statement of Work is the body of the proposal and should give reviewers a clear picture of the
design and cost of the project, activity or service, the anticipated outcomes, and the proposer’s
capability of delivering the Youth Program being proposed. This information must be presented in the
following sequence.

1.    TARGET GROUP/GEOGRAPHIC SERVICE AREA, ACTIVITIES AND/OR SERVICES:
      Describe the youth that you intend to serve. Detail the number of youth per age/activity
      category that you will target. Briefly describe the demographics of the geographical area you
      will be serving.
2.    ACTIVITIES AND/OR SERVICES: Describe the activities and/or services you wish to provide
      and how they will be provided by age/activity category for in-school and/or out-of-school youth:
      the summer youth employment component and the year-round activities. Include details that
      tie to the specifications outlined in this RFP. What purpose will the proposed activity or service
      serve? How will your case management services be handled? If you are providing career
      exploration, work experience or internships, list the occupations you will be targeting, and
      describe how you will recruit employers. Describe any awards, non-WIA funded incentives,
      diplomas or certificates of completion, or academic credits you will provide to participants and
      the basis for awarding these. Describe any recognition ceremonies you will provide for
      participants. Attach copies of curricula, certificates of completion, etc., which are essential to
      your service, as attachments to your proposal. Describe the tutoring, study skills training and
      instruction, alternative secondary school offerings, adult mentoring and follow-up that will be
      offered. Ensure that all program elements are offered as appropriate to the needs of the
      individual youth.
3.    GOALS AND OBJECTIVES: List the goals and objectives you intend to achieve through the
      above activities. Goals and objectives must be measurable and attainable during the contract
      period. Refer to the sections under the performance measures. These are standards set by
      the Department of Labor and will be the foundation on which you will be evaluated. Include
      additional goals specific to your project that you plan to achieve. Indicate what level of
      performance (percent achieved) you intend to complete for each of the goals. Include the

                                                  20
      number of youth you plan to serve. At a minimum, the goals and objectives for In-School
      and/or Out-of-School Youth must be included.

4.    STAFFING: Describe the staff involved in the project. Provide a job description for each
      position to be funded by this proposal. What related experience or training are they expected
      to have? How will they be selected for this project? Include resumes of existing staff or job
      descriptions for staff to be hired. List your teacher to student ratio or counselor to participant
      ratio, as appropriate.

5.    FACILITIES: Describe the facilities you will be using for activities and/or services. Where will
      they be located? Provide documentation that these facilities meet ADA standards.

6.    TRANSPORATION: Describe your plans for transporting youth on a daily basis (if necessary)
      and special event basis. What steps will be taken to ensure that licenses and bonded carriers
      will be utilized? If daily transportation is being provided, what schedule will be anticipated?
      What provision will be made for transportation of special needs youth?

7.    ADMINISTRATION/RECORDKEEPING: Describe your organization’s previous experience in
      providing programs and services for youth, particularly at-risk youth. What administrative
      capacity does your organization currently possess? What is your previous track record in
      providing services to youth, whether under JTPA/WIA or other funding sources? Describe the
      records you will keep. Where will they be kept? Indicate your willingness to provide access to
      these records. How will you document disciplinary action(s) taken and on what means will
      discipline be administered?

8.    ORGANIZATIONAL CAPACITY/DEMONSTRATED PERFORMANCE:                               Describe your
      organization. Indicate how long you have been in existence. Give a brief history of the kinds
      of programs, activities and services your organization has provided in the past, particularly if it
      pertains to the Job Training Partnership Act or other youth employment initiatives. Document
      the results of these programs, activities and services. Describe your organization’s strengths
      and weaknesses. Has your organization provided similar services before? What were the
      results? Describe how you will account for WIA funds awarded to you. Describe your
      accounting systems and the qualifications of staff that will account for the funds. Provide
      references, including names, organizations, addresses and telephone numbers.

9.    BUDGET/INSURANCE: Describe how your organization arrived at the program costs being
      proposed. What services will be included in the budget for the proposed program and what will
      be provided for by in-kind contributions and/or public-private partnerships? What will be the
      cost per youth served? What is the amount and percentage of profit and/or indirect cost, if
      any? Describe your planned insurance coverage and attach a certificate of insurance that
      verifies coverage, if one exists.

10.   COLLABORATION: Describe any partnerships you have established for the project. Who is
      involved? What are the roles and responsibilities of each partner? Describe in-kind services
      and contributions being made by the partners. Identify the lead fiscal agency in the
      collaborative.   Attach copies of Collaborative Partnership Agreements and required
      documents/certifications/insurance.

                                                  21
11.   SUBCONTRACTING: Do you plan to subcontract with others for services or activities
      contained in your proposal?       If so, describe the nature of those subcontracts, the
      subcontractors, and the services and activities to be provided by the subcontractor, as well as
      compliance with the Standard General Provisions, Federal/State regulations and Region III
      WIB-KC policies and procedures. A copy of the subcontract must be provided to the WIB-KC
      prior to contracting and implementation of a program.

12.   INCENTIVES/ACADEMIC CREDIT: Describe how you will compute and award incentives,
      how will they be paid and for what period of time. Differentiate between full-time summer
      employment opportunities and year-round activities.

13.   SPECIAL POPULATIONS: Will your organization be seeking to target special populations of
      youth such as those with physical and/or mental impairments, language barriers or pregnancy?
      How will these barriers be addressed in your program? What provisions will be made to
      accommodate special populations in terms of transportation, curriculum or other programmatic
      areas? How will these youth be identified and on what basis will they be determined to
      possess additional barriers? Indicate your organization’s past experience with the proposed
      population of youth and your involvement in the recruitment of these youth for the proposed
      program.

14.   FUTURE PLANS: How will you ensure sustainability of your program? What additional
      funding will be pursued?

15.   FOLLOW-UP: How will this component be designed, how will it capture needed performance
      measures? How will this component be utilized in your program?

16.   ASSESSMENT:        Provide names and descriptions of assessments you will use in the
      following areas:

            a.     Reading
            b.     Math
            c.     Interest Inventories
            d.     Labor Market Analysis
            e.     Pre/Post Evaluation Instruments to Show Attainment

17.   SUPPORTIVE SERVICES: Describe the supportive services that will be provided to
      participants. How will the need for supportive services be determined? How will the services
      and dollars received be documented?

18.   CORE SERVICES FOR ALL YOUTH: Describe the services that will be made available to all
      youth. These services might include, but are not limited to, eligibility determination,
      information, referral, electronic access, and WORKFORCE West Virginia Career Center
      access.

19.   LINKAGES WITH OTHER SERVICE PROVIDERS: Describe the linkages that exist or
      will be developed with providers of services that will be leveraged in order to enhance services.
      In the case of linkages to be developed list specific steps that will be taken and identify the
      service providers to be contacted.
                                                  22
20.   LINKAGES WITH AREA EMPLOYERS: Describe activities that are planned during the
      contract period to continuously improve connections with area employers.

21.   SUMMER EMPLOYMENT COMPONENT: Describe the activities planned for this service, and
      how will the overall component be implemented, as well as a timeline for this activity.

PRE-AWARD ASSURANCES

All organizations/partnerships awarded contracts will be asked to provide assurances stating:

      -    Legal organizational status
      -    They are not barred from receiving federal funding.
      -    Federal dollars will not be used for lobbying on behalf of this program.
      -    A safe and healthy environment will be provided.
      -    Equal Opportunity laws and guidelines will be followed.

PROPOSAL EVALUATION CRITERIA

The Youth Council will consider the merits of all proposals received based on the following criteria.

A.    The minimum standards to be met if the proposal is to be evaluated:

      1. The proposal was submitted before the closing time and date.
      2. The proposing organization is not on a Federal or State Debarment list.
      3. All ten required elements of a youth program are present.
      4. The proposing agency is fiscally solvent.
      5. The proposing agency has additional funding sources and will not be dependent on WIA
         funds alone for ongoing operations.
      6. The person signing the proposal as the submitting officer has the authority to do so.
      7. The proposing agency agrees to meet all Federal, State, and local compliance
         requirements.
      8. Most recent independent Audit. (No exceptions)

The following variable items are addressed:

      1. Program purpose: What is the need? How is it addressed? How will this
         benefit the affected youth? What will be the result of the program? How will
         this be known?
      2. Experience in providing youth programs: How long has the proposing agency
         been providing youth services? Is this an old, new, or an expanded program?
      3. Operational capacity: Is the service location appropriate for youth? Is there
         experienced staff on hand to provide the proposed services? Is there
         adequate equipment?
      4. Area(s) to be served: What parts of the County are to be served? Will
         currently under-served parts of the County receive program services? How?
      5. Operational linkages: Are service networks already in place to provide the
         range of services required? Are they substantiated by linked agency memo,
         letter, or Memorandum of Agreement?
                                                      23
      6. Program follow-up: What provisions are made for post-exit services for at least a year after
         other program services end?
      7. Return on investment: What justification is made for providing services at the proposed
         cost? Does the proposal prove that this is a good investment for the expected benefits to
         be received?

PROPOSAL FORMAT

Proposals must be on letter size paper and assembled in the following order:

      1.     Cover Page. This should be the cover page of the proposal. No title page is needed or
             required.
      2.     Agency Questionnaire
      3.     Proposal Narrative including Executive Summary and Statement of Work. The
             Narrative should begin with a Table of Contents, followed by a one- (1) page Executive
             Summary and then present the necessary information in the Statement of Work
             (Maximum of 20 pages).
      4.     Participant Schedules (In-School and Out-of-School)
      5.     Budget Pages
      6.     Job Descriptions/Organization Chart
      7.     Equal Opportunity Non-Discrimination Notice
      8.     Certification Regarding Drug-Free Workplace Requirements
      9.     Certification Regarding Debarment, Suspension
      10.    Certification Regarding Lobbying
      11.    Certification Regarding Clean Air and Water Act
      12.    Proposal Pages Numbered
      13.    Most Recent Independent Audit Report Attached




                                                 24
                                       PROPOSAL COVER SHEET


1.    PROPOSING AGENCY:

      Address:

      City/State/Zip:

      Authorized Representative:

      Telephone:           Fax:


2.    Proposed Program:           In-School      Out-of-School       Both

3.    Agency Type:                Public Non-Profit       Corporation
                                  Private for Profit      Government
                                  Private Non Profit      Other

4.    Years in Operation

PROGRAM DESCRIPTION: Briefly describe the program, i.e. type of services, in/out-of-school
etc.


5.    Dollar Amount of Contract:

6.    Federal Employee Identification Number:

7.    Number of Participants to be Served: In-School              Out-of-School

8.    Cost per Participant:


In compliance with the request for proposals noted above, and subject to the conditions
thereof, the undersigned offers to furnish the services requested and certifies he/she has
read, understands, and agrees to all terms, conditions, and requirements of this proposal and
is authorized to contract on behalf of the firm named above.

Signature:_____________________________Title:             Date:

Typed/Printed Name:


                                                25
                                           Agency Questionnaire

What is the name of the person(s) who can bind the organization contractually and/or is authorized to
negotiate on behalf of the organization?

      NAME:      TITLE:
      ADDRESS:
      CITY:    STATE:                      ZIP:
      TELEPHONE:        FAX:
             Number of years in business            Number of years in “Training” business
             Number of permanent employees

1.    If your organization bound by federal, state, or local affirmative action/EEO rules?
      YES        NO       N/A
      IF “yes”, has your organization filed all required EEO reports to cognizant government agencies?
      YES        NO      N/A
      (Note: A statement to abide by all affirmative action guidelines will be attached to contracts).

2.    Is your organization a Drug Free Workplace? YES         NO

3.    Is your organization now, or has it ever been, debarred or suspended under federal and/or state rulings from
      participating in receipt of funds under a contract? YES      NO     (IF YES, explain in detail on a separate
      attachment).

4.    Has the applicant’s organization ever been cited, fined, or reprimanded for any law or code violation within the last
      three years, or has any business license been suspended or revoked? YES           NO
      (IF YES, explain in detail on a separate attachment).

5.    Do you certify that your organization will not enter into contracts with subcontractors who are debarred or
      suspended from federal and/or state transactions? YES            NO

6.    The organization agrees not to use contract funds to lobby. YES        NO

7.    Does the organization have the financial capacity and accounting system necessary for the project?
      YES       NO

8.    Does the organization carry worker’s compensation coverage for its employees? YES            NO

9.    Are you able to provide audits, financial statements and/or other proof of fiscal accountability and stability
      (including partners) to the Region III WIB-KC? YES       NO      (IF “YES” attach copy - IF “NO”, this is just cause
      for immediate disqualification).

10.   Does your organization carry current applicable insurance? Please attach copies or if “No”, show proof of your
      agency’s ability to obtain insurance.

                             INSURANCE                     YES        NO
                 Worker’s Compensation Coverage
                 Fidelity Bonding
                 General Liability Insurance
                 Unemployment Insurance
                 Automobile (if applicable)

      NOTE: IF YOU DO NOT ATTACH COPIES OR SHOW PROOF OF YOUR ABILITY TO OBTAIN ABOVE
      NOTED COVERAGE, THE PROPOSAL WILL BE RETURNED & DISQUALIFIED.
11.   Are you established in accordance with State statues and authorized to conduct business in the State of West
      Virginia? YES        NO
                                                           26

12.    Does the organization presently have any outstanding unresolved audit deficiencies with any other Federal, State
       or local agencies? YES         NO     (IF YES, please explain in detail on a separate attachment). The WIB-KC
       reserves the right to investigate any/all findings fully.

       List the date of most recently completed independent audit and by whom:

       Date:        Auditor:

       Could your organization, if requested, provide a independent AUDITED financial statement for the last year which
       identifies all sources of revenue, donations, and income as well as the offsetting expenses?
       YES        NO      (IF “YES” (attach copy) – IF “NO”, this is just cause for immediate disqualification)

13.    A copy of the organization’s cost allocation plan should be included to support all costs budgeted for this program
       that are not directly related to the project. These items are usually rent, utilities, insurance and other overhead
       items.

14.    Has your organization’s governing body passed a motion or resolution, which authorized the submission of this
       proposal for funding? YES       NO




Authorized Representative’s Signature______________________________________

Typed Name of Authorized Representative

DATE




                                                           27
                                  Past Experience/Contracts
Please list any past experience/contracts that your organization has held in the past five (5) years
dealing specifically with youth. Please include all funding sources with references and be specific in
detailing all quantitative goals, performance measures, achievements, etc. met in each contract.
Please attach additional sheet(s), if needed.

      Reference(s):

             Agency:
             Phone Number:
             E-mail Address:
             Contract Person:         Title
             Type of Program:
             Brief Description of Program
             Number Served
             Funding Year          Amount of Funding


             Agency:
             Phone Number:
             E-mail Address:
             Contract Person:         Title
             Type of Program:
             Brief Description of Program
             Number Served
             Funding Year          Amount of Funding


             Agency:
             Phone Number:
             E-mail Address:
             Contract Person:         Title
             Type of Program:
             Brief Description of Program
             Number Served
             Funding Year          Amount of Funding


             Agency:
             Phone Number:
             E-mail Address:
             Contract Person:         Title
             Type of Program:
             Brief Description of Program
             Number Served
             Funding Year          Amount of Funding
                                         28
      Agency:
      Phone Number:
      E-mail Address:
      Contract Person:         Title
      Type of Program:
      Brief Description of Program
      Number Served
      Funding Year          Amount of Funding


      Agency:
      Phone Number:
      E-mail Address:
      Contract Person:         Title
      Type of Program:
      Brief Description of Program
      Number Served
      Funding Year          Amount of Funding




The WIB-KC reserves the right to verify all past experiences/contracts regardless of
funding sources.
                                            29
                               Authorized Reference Release

I hereby authorize the above-listed funding source(s) to release information pertaining to
performance, number served, goals met, etc. during the time frame so noted, to the Region III
Workforce Investment Board of Kanawha, Curtis Hardman, Director.




Authorized Representative’s Signature_________________________________________

Typed Name of Authorized Representative

Date:
          30




PARTICIPANT SCHEDULES
      IN-SCHOOL
           &
   OUT-OF-SCHOOL
31
                                                              TITLE I YOUTH
                                                               (IN-SCHOOL)

     SERVICE PROVIDER:

                                                 YOUTH PARTICIPANT SERVICE SCHEDULE


                                                       2010                         2011
                                          JUL.   AUG   SEPT   OCT   NOV       DEC   JAN    FEB   MAR   APR   MAY   JUN   TOTAL
1. CUMULATIVE ENROLLMENT
2. NEW ENROLLMENT
3. ACTIVE CARRY-OVER (From Previous PY)
4. TRANSFER TO ANOTHER WIA TITLE
5. TOTAL EXITED
  A. ENTERED EMPLOYMENT
  B. RETURNED TO SCHOOL FULL TIME
  C. REMAINED IN SCHOOL
  D. ENTERED ADVANCED TRAINING
  E. ENTERED POST SECONDARY EDUCATION
6. OBTAINED HS DIPLOMA/EQUIVALENCY
7. TOTAL END OF MONTH ENROLLMENT
  A. THOSE IN TRAINING
  B. THOSE IN 12-MONTH FOLLOW-UP
8. EMPLOYMENT RETENTIONS


TARGET GROUPS


HIGH SCHOOL DROPOUTS
RUNAWAY AND HOMELESS YOUTH
YOUTH IN FOSTER CARE OR AGING OUT
COURT INVOLVED YOUTH
YOUTH OF INCARCERATED PARENTS
PREGNANT AND PARENTING TEENS
YOUTH WITH DISABILITIES
BASIC SKILLS DEFICIENT
OTHERS




                                                                                                                    Rev. 02/10
                                                                TITLE I YOUTH
                                                              (OUT-OF-SCHOOL)

     SERVICE PROVIDER:

                                                 YOUTH PARTICIPANT SERVICE SCHEDULE
                                                       2010                       2011
                                          JUL.   AUG   SEPT     OCT   NOV   DEC   JAN    FEB   MAR   APR   MAY   JUN   TOTAL
1. CUMULATIVE ENROLLMENT
2. NEW ENROLLMENT
3. ACTIVE CARRY-OVER (From Previous PY)
4. TRANSFER TO ANOTHER WIA TITLE
5. TOTAL EXITED
  A. ENTERED EMPLOYMENT
  B. RETURNED TO SCHOOL FULL TIME
  C. REMAINED IN SCHOOL
  D. ENTERED ADVANCED TRAINING
  E. ENTERED POST SECONDARY EDUCATION
6. OBTAINED HS DIPLOMA/EQUIVALENCY
7. TOTAL END OF MONTH ENROLLMENT
  A. THOSE IN TRAINING
  B. THOSE IN 12-MONTH FOLLOW-UP
8. EMPLOYMENT RETENTIONS


TARGET GROUPS


HIGH SCHOOL DROPOUTS
RUNAWAY AND HOMELESS YOUTH
YOUTH IN FOSTER CARE OR AGING OUT
COURT INVOLVED YOUTH
YOUTH OF INCARCERATED PARENTS
PREGNANT AND PARENTING TEENS
YOUTH WITH DISABILITIES
BASIC SKILLS DEFICIENT
OTHERS




                                                                                                                  Rev. 02/10
PROPOSAL BUDGET FORMS




         32
                                                             FOR TITLE I
                                                      IN-SCHOOL YOUTH USE ONLY



PROJECTED BUDGET FOR:

STARTING DATE:                            ENDING DATE:

                 ALLOCATION OF COSTS BY COST CATEGORY AND PROGRAM ACTIVITIES



                                                           INTENSIVE   TRAINING     WORK           SUMMER EMPLOY
  COST CATEGORY                  CORE SERVICES              SERVICES   SERVICES   EXPERIENCE          OPPORT.
ADMINISTRATION
PROGRAM
TOTALS




                                                             *OTHER     *OTHER
  COST CATEGORY                   *OTHER SPECIFIY            SPECIFY    SPECIFY   *OTHER SPECIFY    *OTHER SPECIFY
ADMINISTRATION
PROGRAM
TOTALS




     COST CATEGORY                               GRAND TOTAL           PERCENT
ADMINISTRATION
PROGRAM
TOTALS



NOTE: List other activities not referenced. Be specific.




                                                                                                            Rev. 02/10
                                                           FOR TITLE I
                                                 OUT-OF-SCHOOL YOUTH USE ONLY



PROJECTED BUDGET FOR:

STARTING DATE:                            ENDING DATE:

                 ALLOCATION OF COSTS BY COST CATEGORY AND PROGRAM ACTIVITIES




                                                           INTENSIVE      TRAINING      WORK          SUMMER EMPLOY
  COST CATEGORY                   CORE SERVICES             SERVICES      SERVICES    EXPERIENCE         OPPORT.
ADMINISTRATION
PROGRAM
TOTALS




                                                             *OTHER        *OTHER
  COST CATEGORY                   *OTHER SPECIFIY            SPECIFY       SPECIFY   *OTHER SPECIFY   *OTHER SPECIFY
ADMINISTRATION
PROGRAM
TOTALS




    COST CATEGORY                             GRAND TOTAL              PERCENT
ADMINISTRATION
PROGRAM
TOTALS


NOTE: List other activities not referenced. Be specific.




                                                                                                              Rev. 02/10
                                               BUDGET
                                              SUMMARY



SERVICE PROVIDER:


  ACCOUNT
  NUMBER                        ACCOUNT     ADMINISTRATION BUDGET   PROGRAM BUDGET   TOTAL BUDGET
100          SALARIES (STAFF)

101          FRINGES (STAFF)

102          TRAVEL

200          RENT (SPACE)

201          EQUIPMENT (PURCHASED)

202          EQUIPMENT (LEASED/PURCHASED)

203          EQUIPMENT (RENTED)

204          OTHER OPERATING EXPENSES

300          WAGES (PARTICIPANTS)

301          FRINGES (PARTICIPANTS)

302          NEEDS BASED PAYMENTS

303          OTHER PARTICIPANT EXPENSES

             TOTAL ALL COSTS

NOTES/COMMENTS:




                                                                                           Rev 02/10
                                     DETAILED STAFF LISTING



SERVICE PROVIDER:



                                     PERCENT
                 ANNUAL    PERCENT     TIME                                       TOTAL CHARGED
POSITION TITLE   SALARY   INCREASE   APPLIED   ADMINISTRATION   %   PROGRAM   %       TO WIA




TOTALS



                                                                                       Rev. 02/10
                                 FRINGE BENEFITS COSTS



SERVICE PROVIDER:


                               AMOUNT RATE                                TOTAL
       FRINGE BENEFIT   RATE    APPLIED TO    ADMINISTRATION   PROGRAM   FRINGES
FICA
WORKERS COMP
HEALTH & WELFARE
RETIREMENT
OTHER (BE SPECIFIC)




          TOTALS



                                                                             Rev. 02/10
                                     TRAVEL



SERVICE PROVIDER:


                                   NUMBER
                                     OF                                 TOTAL
   TRAVEL BY: (JOB TITLE)   RATE    WEEKS   ADMINISTRATION   PROGRAM   TRAVEL




PER DIEM:




TOTALS




                                                                           Rev. 02/10
                                 RENT



SERVICE PROVIDER:



                 SQUARE
   LOCATION     FOOTAGE   RATE   ADMINISTRATION   PROGRAM   TOTAL RENT




TOTALS




                                                                    Rev. 02/10
                       EQUIPMENT (PURCHASED)



SERVICE PROVIDER:

          ITEM      ADMINISTRATION   PROGRAM   TOTAL




     TOTALS



                                                       Rev. 02/10
                    EQUIPMENT (LEASED/PURCHASED)



SERVICE PROVIDER:

             ITEM   ADMINISTRATION    PROGRAM      TOTAL




    TOTALS

                                                           Rev. 02/10
                          EQUIPMENT (RENTED)



SERVICE PROVIDER:

              ITEM   ADMINISTRATION    PROGRAM   TOTAL




     TOTALS
                                                         Rev. 02/10
                         OTHER OPERATING EXPENSES



SERVICE PROVIDER:



                                   NUMBER
                        COST PER     OF
  ITEM                   MONTH     MONTHS   ADMINISTRATION   PROGRAM   TOTAL
  DESK TOP SUPPLIES
  TELEPHONE
  POSTAGE
  UTILITIES
  INSURANCE
  OTHER (BE SPECIFIC)




  TOTALS
                                                                          Rev. 02/10
                                     WAGES (PARTICIPANTS)



  SERVICE PROVIDER:


                           PARTICIPANTS     HOURS PER    NUMBER           RATE
                               PER          WEEK PER       OF     TOTAL    PER    TOTAL
WORK CLASSIFICATION       CLASSIFICATION   PARTICIPANT    WEEKS   HOURS   HOUR   AMOUNT




1. SUB-TOTAL
2. TOTAL
3. LESS PHASE IN, PHASE
OUT AND ABSENTEEISM

TOTALS

                                                                                 Rev. 02/10
                        FRINGES (PARTICIPANTS)



SERVICE PROVIDER:

      FRINGE BENEFIT    RATE       AMOUNT RATE APPLIED TO   TOTAL AMOUNT
       Worker’s Comp.
           Other




   GRAND TOTAL



                                                                      Rev. 02/10
                            NEEDS BASED PAYMENTS



SERVICE PROVIDER:



      CLASSIFICATION   PARTICIPANTS PER CLASSIFICATION   TOTAL AMOUNT
   TRANSPORTATION
   LUNCH
   CHILD CARE




   TOTAL

                                                                        Rev. 02/10
                            OTHER PARTICIPANT EXPENSES



SERVICE PROVIDER:

                                                 PROGRAM   TOTAL AMOUNT
 TRANSPORTATION (NOT PAID TO PARTICIPANT)
 CHILD CARE (NOT PAID TO PARTICIPANT)
 CASE MANAGEMENT
 COUNSELING
 FOLLOW-UP SERVICES
 DRUG & ALCOHOL ABUSE (COUNSELING & REFERRAL)
 OTHER (BE SPECIFIC)




 GRAND TOTAL



                                                                    Rev. 02/10
                                            ASSURANCES


I recognize that I must give assurance for each item below. If I cannot, this proposal will be
automatically rejected. The assurances are:

1. I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner
   of this agency or business to submit this proposal.
2. We are not currently on any Federal, State, or local Debarment List.
3. We will provide records to show that we are fiscally solvent, if needed.
4. We have, or will have, all of the fiscal control and accounting procedures needed to
   ensure that WIA funds will be used as required by law and contract.
5. We have additional funding sources and will not be dependent on WIA funds alone.
6. We will meet all applicable Federal, State, and local compliance requirements. these
   include, but are not limited to:
    Records accurately reflect actual performance.
    Maintaining record confidentiality, as required.
    Reporting financial, participant, and performance data, as required.
    Complying with Federal and State non-discrimination provisions.
    Meeting requirements of Section 504 of the Rehabilitation Act of 1973.
    Meeting all applicable labor law, including Child Labor Law standards.
   We will not:
    Place a youth in a position that will displace a current employee.
    Use WIA money to assist, promote, or deter union organizing.
    Use funds for youth in the construction, operation, or maintenance of any part of a facility to be
       used for sectarian instruction or religious worship.
    Use WIA funds for activities that would interfere with or replace regular academic
       requirements for eligible youth that are not dropouts.
    Use WIA funds to carry out programs funded under the School-to-Work Opportunities Act of
       1994 unless the program(s) are only for youth eligible to participate under WIA.


I hereby assure that all of the above are true.

Name:

Title:

Date:




                                                      33
                CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS


        A.     The contractor certifies that it will or will continue to provide a drug-free workplace by:

               a.      Publishing a statement notifying employees that the unlawful manufacture, distribution,
                       dispensing, possession, or use of a controlled substance is prohibited in the contractor’s
                       workplace and specifying the actions that will be taken against employees for violation of such
                       prohibition:

               b.      Establishing an ongoing drug-free awareness program to inform employees about:

                       1.       The dangers of drug abuse in the workplace
                       2.       The grantee’s policy of maintaining a drug-free workplace
                       3.       Any available drug counseling, rehabilitation, and employee assistance programs, and
                       4.       The penalties that may be imposed upon employees for drug abuse violations occurring
                                in the workplace.

               c.      Making it a requirement that each employee is to be engages in the performance of the grant to
                       be given a copy of the statement by paragraph “a” above.

               d.      Notifying the employee in the statement required by paragraph “a” that, as a condition of
                       employment under the grant, the employee will:

                       1.       Abide by the terms of the statement, and
                       2.       Notify the employer in writing of his or her conviction for a violation of a criminal drug
                                statue occurring in the workplace no later than five (5) calendar days after such
                                conviction;

               e.      Notifying the agency in writing within ten (10) calendar days after receiving notice under
                       subparagraph “d.2.” from an employee or otherwise receiving actual notice of such conviction.
                       Employers of convicted employees must provide notice, including position title, to every grant
                       officer or other designee on whose contract activity the convicted employee was working, unless
                       the Federal agency has designated a central point for the receipt of such notices. Notices shall
                       include the identification number(s) of each affected grant;

               f.      Taking one of the following actions, within thirty (30) calendar days of receiving notice under
                       subparagraph “d.2.” with respect to any employee who is convicted:

                       1.       Taking appropriate personnel action such an employee, up to and including termination,
                                consistent within the requirements of the Rehabilitation Act of 1973, as amended; or
                       2.       Requiring such employee to participate satisfactory in a drug abuse assistance or
                                rehabilitation program approved for such purposed by Federal, State, or local health, law
                                enforcement, or other appropriate agency.

               g.      Making a good faith effort to continue to maintain a drug-free workplace through implementation
                       of paragraphs “a”, “b”, “c”, “d”, “e”, and “f”.

Applicant Organization:

Name of Certifying Official:

Signature:

Date:
                                                             34
                     EQUAL OPPORTUNITY NON-DISCRIMINATION NOTICE




      (Name of Agency), as a recipient of WIA funds, shall provide initial and continuing notice that it
does not discriminate on any prohibited ground to: applicants, eligible applicants, participants,
applicants for employees, and members of the public, including those with impaired vision or hearing,
and unions or professional organizational holding collective bargaining or professional organizations
holding collective bargaining or professional agreements with the recipient.


                                            ASSURANCE


As a condition to the award of financial assistance under WIA from the Department of Labor, the
grant applicant assures, with respect to operation of the WIA-funded program or activity and all
agreements or arrangements to carry out the WIA-funded program or activity, that it will comply fully
with the nondiscrimination and equal opportunity provisions of the Workforce Investment Act of 1998,
including the Nontraditional Employment for Woman Action of 1991; Title VI of the Civil Rights Act of
1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; the Age
Discrimination Act of 1975, as amended; Title IX of the Education Amendments of 1972, as amended;
and with all applicable requirements imposed by or pursuant to regulations implementing those laws,
including but not limited to 29 CFR Part 34. The United States has the right to seek judicial
enforcement of this assurance.




TYPED NAME OF AGENCY OFFICIAL:

TITLE:

SIGNATURE:__________________________________________________________

E.O. OFFICER:

DATE:




                                                  35
                            CERTIFICATION REGARDING
             DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
                          PRIMARY COVERED TRANSACTION


Applicant/Organization:

This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 29 CRF Part 98, Section 98.510, Participants Responsibilities. The regulations were
published as part VII of the May 26, 1988 Federal Register (Pages 19160-19211).

       (1)   The prospective primary participant (i.e., grantee) certifies to the best of its knowledge
             and belief, that it and its principals:

             (a)    Are not presently debarred, suspended, proposed for debarment, declared
                    ineligible, or voluntarily excluded from covered transactions by any Federal
                    department or agency;
             (b)    Have not within a three-year period preceding this proposal been convicted of or
                    had a civil judgment rendered against them for commission of fraud or a criminal
                    offense in connection with obtaining, attempting to obtain, or performing a public
                    (Federal, State, or Local) transaction or contract under a public transaction;
                    violation of Federal or State antitrust statutes or commission of embezzlement,
                    theft, forgery, bribery, falsification of destruction of records, making false
                    statements, or receiving stolen property;
             (c)    Are not presently indicted for or otherwise criminally or civilly charged by
                    government entity (Federal, State, or Local) with commission of the offenses
                    enumerated in paragraph (1)(b) of this certification; and
             (d)    Have not within a three-year period preceding this application/proposal had one
                    or more public transactions (Federal, State, or Local) terminated for cause or
                    default.

       (2)   Where the prospective primary participant is unable to certify to any of the statements in
             this certification, such prospective participant shall attach an explanation to this
             proposal package.




Name of Certifying Official

Signature_________________________________________________________

Date


                                                  36
                              CERTIFICATION REGARDING LOBBYING

                      CERTIFICATION FOR CONTRACTS, GRANTS, LOANS,
                              AND COOPERATIVE AGREEMENTS


The undersigned certifies, to the best of his or her knowledge and belief that:

(1)   No Federal appropriated funds have been paid or will be paid, by or on behalf of the
      undersigned, to any person for influencing or attempting to influence an officer or employee of
      Congress, or an employee of a Member of Congress in connection with the awarding of an
      Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
      renewal, amendment, or modification of any Federal contract, grant loan, or cooperative
      agreement.

(2)   If any funds other than Federal appropriated funds have been paid or will be paid to any
      person for influencing or attempting to influence an officer or employee of any agency, a
      Member of Congress, an officer or employee of Congress, or an employee of a Member of
      Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
      undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report
      Lobbying”, in accordance with its instruction.

(3)   The undersigned shall require that the language of this certification be included in the award
      documents for all sub awards at all tiers (including subcontracts, subgrants, loans, and
      cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This
      certification is a material representation of fact upon which reliance was placed when this
      certification is a prerequisite for making or entering into this transaction imposed by Section
      1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be
      subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such
      failure.


Applicant Organization

Name of Certifying Official

Signature__________________________________________________________

Date Submitted




                                                   37
                      CERTIFICATION REGARDING THE CLEAN AIR ACT
                                       AND THE
                    FEDERAL WATER POLLUTION CONTROL (as amended)




      (Name of Agency) assures and certifies that to the extent required by law, it will comply with
applicable provisions of the Clear Air (42 USC 7401 et seq) the Federal Water Pollution Control Act,
as amended (33 USC 1251 et seq), Section 508 of the Clean Water Act (33 USC 1368), Executive
Order 11738, and the Environmental Protection Agency regulations at 40 CFR Part 15.




Typed Name of Certifying Official



___________________________________________
Signature



Date




                                                 38
ATTACHMENTS




      39
ATTACHMENT II
                                                                       ATTACHMENT II

                                                PROPOSAL CHECKLIST

Are the following attachments present in the proposal?

                Attachments                                                                       Check

A.     Proposal Cover Page*………………………………………………………
       This should be the cover page of the proposal. No title page is needed or required .
       The proposal narrative should follow the proposal cover page.

B.     Program Activities and Goals………………………………………………

C.     Program Elements…………………………………………………………..

D.     Program Performance Plan…………………………………………………

E.     Participant Schedules……………………………………………………….

F.     Budget Forms………………………………………………………………

G.     Personnel Detail…………………………………………………………….
       Include job descriptions of program staff (including EO Officer) and organization chart.

H.     Agency Questionnaire…………………………………………………………...

I.     Certification Regarding Drug-Free Workplace Requirements……………..

J.     Past Experience/Contracts………………………………………………….

K.     Authorized Reference Release……………………………………………..

L      Equal Opportunity Non-Discrimination Notice……………………………

M.     Certification Regarding Debarment, Suspension………………………….

N.     Certification Regarding Lobbying…………………………………………

O.     Certification Regarding Clean Air and Water Act………………………....

P.     Most Recent Independent Audit……………………………………………



*The proposal narrative is the Table of Contents, Executive Summary and Statement of Work.
                                                            ATTACHMENT III

                                        Proposal Evaluation Overview

In response to the RFP, each proposal received which meets minimum requirements will be evaluated and
scored based on the criteria in the following categories:

          Administrative Section
          Fiscal Review
          Programmatic Section I, II, III
          Past Program Performance

Administrative Section – 22 Points

          Was the proposal signed and dated?
          Were assurances included and signed?
          Was in-kind and/or additional funding detailed?
          Is the proposing agency fiscally solvent and currently insured?
          Are all ten elements identified and quantified?

Fiscal Review – 35 Points

          Are costs reasonable; are computations correct, etc?
          Can entity operate and manage a program?
          Prior financial reports; are they on time and correct; any audit findings?
          Are administrative rate, training rate, and support services rate in compliance?
          Copy of most recent independent Audit?

Programmatic Section I – 45 Points

          Was the geographic area identified?
          Program objectives stated in quantitative terms?
          Were partners identified?
          Is development of partnerships and MOUs addressed?
          Does the RFP identify services to youth “most at-risk & neediest”?
          Are the 10 elements clearly defined?
          Is there adequate management and administrative structure?

Programmatic Section II – 24 Points

          Was the goal of the program explained?
          Were academic and occupational skills identified?
          Are the goals measurable?
          Are tracking mechanisms and follow-up services identified?
Programmatic Section III – 20 Points

      Is responsibility of program activities defined?
      Are other funding agencies providing support services identified?
      Are plans to link with other agencies identified?
      Is case management a part of the program design?

Bonus Points – Past Performance - +/-10 Points

      Did the service provider meet performance standards?
      Did the service provider demonstrate effective and timely management and reporting?
      Was 75% of the operating budget spent?
      Did the service provider submit correct monthly reports?
      Did the service provider have any serious monitoring/audit findings?

				
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