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					                               OPERATIONS AND CONSTRUCTION
                                       5937 Cove Road, N.W.
                                      Roanoke, Virginia 24019
                             Phone: (540)562-3800 Fax (540)562-3988
                                         www.rcs.k12.va.us


                             ROANOKE COUNTY PUBLIC SCHOOLS
                            CONSTRUCTION COMMITTEE MEETING
                                       May 18, 2010


Members Present: David Wymer, Fuzzy Minnix, Dr. Lorraine Lange, Allen Journell, Dr. Martin
Misicko, Dennis Epperly, and Chris Bedard

Also Present: Brenda Chastain, Darlene Adams, Brian Weeks, Cindy Perdue, David Atkins, Jeff Terry,
Merry McKissick—Roanoke County Public Schools Administration
Dr. Richard Turner and Byron Owen—WBHS
Marcus Ordonez—Roanoke County Government
Trudy Boyd and Carol Royal—WBHS Track Boosters


The Construction Committee meeting was called to order at 12:15 p.m. by Dr. Martin Misicko, Chairman.

Approval of the April 20, 2010, Minutes

Mr. Wymer made a motion to approve the minutes of the April 20, 2010, Construction Committee
meeting with no changes. The motion was seconded by Mr. Minnix. The motion passed unanimously.


Proposed Change Orders for CSES, GVES, WBHS, and MCES Renovation Projects

Dr. Misicko explained that the change orders would be diverted for the time being.

Dr. Misicko felt that it is critical to review the change orders for GVES regarding expenses incurred in the
correction of the sink hole problem. A consultant advised the dynamic compaction method, whereby a
crane would lower a 60-ton or 75-ton weight to compact the soil and then fill in the voids afterwards with
additional soil and a dense material called grout. The two change orders combined would total
approximately $124,000. He stated that there is sufficient money in the contingency account to fund the
dynamic compaction. He requested the committee’s permission to begin the work after school is out for
its completion prior to the beginning of the new school year.

Mr. Minnix made a motion to approve the allocation of the funding to do the work after school is out this
year, and Mr. Wymer seconded the motion. It passed unanimously.


Irrigation System for CSES

Dr. Misicko raised for discussion the topic of an irrigation system for CSES that Mr. Minnix had
mentioned at the prior meeting. He learned that it would cost approximately $15,000 to install the
irrigation system, which is significantly less than in other areas because wells are already present at the
site.
Mr. Wymer suggested that it be submitted to the School Board at their next meeting in order to save
money and have the field completed and available for practices for several teams. Dr. Misicko asked Mr.
Minnix if he would like to allocate $15,000 from the contingency fund to fund the project.

Mr. Minnix made a motion to allocate $15,000 from the CSES contingency fund to install the irrigation
system now during the current phase of construction while the track is also being replaced. Mr. Wymer
seconded the motion. The motion passed unanimously.


HVMS Request for Shed Roofs over Existing Dugouts

Dr. Misicko explained that Mr. Ken Nicely, HVMS principal, is requesting the construction of shed roofs
over the existing dugout areas on the softball fields. All funding estimated at $1,500 or less will come
from either donations or team fundraising. The work will be done by Square 1, Inc., general contractors
in Roanoke. They have submitted to the Operations Office a copy of their insurance certificate and
contractor’s license. Square 1, Inc., will be responsible for obtaining all permits required by Roanoke
County.

Dr. Misicko felt that the shed roofs over the dugouts would be a good improvement to the field and felt
comfortable that a Class A contractor would be doing the work rather than by volunteers, which was the
original plan submitted last year. He recommended that the committee accept the proposal submitted by
HVMS with funding to come from the school, as well as the contractor being responsible for obtaining
any permits needed for the project.

Mr. Minnix moved to ask the School Board for their approval of the project, and Mr. Wymer seconded
the motion. The motion passed unanimously.


Request for Funding for Air Conditioning Proposal for Server Room

Dr. Misicko explained that Jeff Terry had done extensive research for a cooling system for the server
room. There have been significant problems over the years with the telephone system and servers going
down. These are functions that require cooling in order to be operational. He has obtained the majority
of funding but needs some additional funding for the proposed cooling system needed for the server
room.

Mr. Terry explained that there is some funding left in the Active Board account and in an account for
building improvements. He found that Liebert is the top rated cooling system that would fill the needs for
the server room at Central Office. This particular unit would supply cooling and dehumidifying for the
server room.

The funds would be used to purchase the air conditioning unit plus cover the majority of the installation
costs. The actual installation would have to be bid out. The estimated amount for the total project is
$69,300. The amount of funding in the Active Board account and building improvements account totals
$63,626. He is requesting approval to use the funds remaining in the Active Board and building
improvements accounts for the server room air conditioning project. He is also seeking permission from
the committee to approve the allocation of the remaining $5,674 needed from the Minor Capital Account.

David Atkins from the Budget & Finance Office reported that there is a balance of $750,782 in the Minor
Capital Account.

Dr. Misicko explained that he felt it is essential for this project to be approved, especially considering the
amount of available funding that Mr. Terry has found. When the server goes down at Central Office,
many times the schools also lose telephone and Internet service. He believes that it is essential since we
are continuing with the technology development and made a recommendation that the committee approve
Mr. Terry’s request. Mr. Minnix agreed that now is the best time to take action in order to get the best
deal.

Mr. Wymer asked about the new student data system that will add an additional load to the server room.
Mr. Terry reported that the new equipment will be put in place this summer. He assured Mr. Wymer that
the new student data system can be supported by the current equipment in the server room.

Dr. Misicko explained that Mr. Terry had researched the equipment needed and that the Liebert system is
the unit that the Public Safety Center is using. Mr. Terry reported that there is available funding in the
Media Services Department budget to pay for the maintenance support annual expense, which is
approximately $1,600 per year for parts and preventive maintenance.

Dr. Misicko explained that a structural analysis will need to be done before the new unit is put on the roof
of the building to ensure that the roof will support the weight of the unit.

Mr. Wymer made a motion to allocate $5,674 from the Minor Capital Account to complete the funding
needed for this project, and Mr. Minnix seconded the motion. It passed unanimously.

Mr. Minnix inquired about air conditioning the classrooms during the summer months and whether the
AC could be shut down during that time to conserve energy. Chris Bedard, Energy Manager, explained
that the units are programmed for night set back. During the summer months, they are set at 80 degrees.
If the temperature exceeds 80 degrees in the classrooms, the air conditioning units will come on
automatically. Dr. Misicko said that an automatic set-back will be triggered during the summer months to
reduce the humidity that could potentially cause a mold problem.


Project Updates

Dr. Misicko gave the following project updates:

FLES—Caldwell Design is working on a new parking lot layout. This summer we will do a relocation of
the office to the rear of the building for a new entrance closest to the gymnasium.

Mr. Wymer requested new signage to prevent traffic from using the short lane in front of the school. Dr.
Misicko said that new signage will be erected after the widening of Main Street in front of FLES is done.

MVES—Lumsden Associates will do a review of the existing water problem.

MCES—The rear classroom building is being erected now. There is very little or no grass remaining on
the property. The topsoil has been removed and is being stored. The stairwell and elevator shaft are
complete in the back of the building.
Building C: working on the CMU block now; drainage lines are in.
Geothermal field: planned to start this week in the front of the building; waiting for the Health
Department to issue a permit; storm structures to be installed as weather permits because excavation
cannot be done now. Target date to be in the school: Fall, 2011.

CSES—pouring a pad for the kitchen; new steps will have to be poured for the kitchen.
Administration area: under roof; fireproofing being done; roughing in the mechanicals
Kindergarten area (two classrooms at the rear of the building): CMU block being done now; target date,
this fall
Bus loop in back: target date, also this fall
The plan is to move out all trailers except three as a safeguard in case the music, art, and computer rooms
will not be completed by the beginning of the new school year. We are asking the county for permission
to store the trailers at RCCMS or CSMS temporarily so as not to take up parking space for football
games.
GVES—There was a major roof leak on Monday morning due to inadequate flashing between the new
administration area and the existing building where the parapet had been before its removal. The
Maintenance Department staff, warehouse staff, and school custodians did a great job cleaning up the leak
before the students began testing at 8:30 a.m. that morning.
Kitchen: completed taken out and mechanicals to be roughed in for new equipment
Administration area: good progress with stud walls being erected
Roof system is being installed as weather permits, probably to be completed by the end of next week.
Geothermal field: dynamic compaction to be done in June after school is out
Old boilers removed and mechanical systems being installed

Mr. Weeks gave the following updates on renovation projects:

MPES—administrative addition: interior rough-in work: mechanical, electrical, plumbing
Metal studs and door frames are done.
Main part of the building: mechanical and electrical work is being done in the evenings.
Work continues in two first grade classrooms while school is in session.
VCT floor tile in the fourth grade classroom
Relocating students after this weekend to lay VCT floor tile in another classroom
Kitchen/cafeteria addition: dried in and brick up to roof level; fireproofing done on the inside and
mechanical, electrical, and plumbing rough-in’s being done
Geothermal field: covered up but field will be restored
Dr. Misicko reported that Marcus Ordonez from Parks & Rec did a great job assisting the Construction
Department in laying out the field.

Dr. Misicko reported that drawings are made of the field where geothermal wells are to be drilled for
future points of reference on the field for the location of all piping to be done. If there are any future
problems, the exact location can be determined without destroying the entire field. The piping ties into an
underground vault, the same as at NSHS. Wells in one portion of the field can be shut off if necessary
while the other wells still remain operational.

Dr. Misicko explained that typically the heat pumps in the classrooms would fail before the wells because
they have mechanical parts. The mechanical equipment normally lasts approximately 20-30 years and
will fail much sooner than the wells.

Dr. Misicko also reported that the trailers will be removed later this month before school is out and will
be moved to either the old WBHS or RCCMS. Public water is being tied in now.

WBHS—Administrative addition: dry wall is up and finishing the exterior looking complete with brick
up to the roof
Cafeteria addition: partially bricked; insulation being installed
Existing cafeteria: temporary walls up; kitchen to be turned over to Martin Brothers a couple of weeks
before school is out
Gym addition: CMU block is being laid; progressing well
Stadium: scoreboard columns are up; new scoreboard not installed yet
Concessions/bathrooms: on target
Press box: to be delivered in July and turned over to Martin Brothers to install
Turning over 12 classrooms this fall and trailers to be moved then

WBMS—classrooms will be done with the exception of weight room until auxiliary gym is done.

Mr. Wymer asked what will be done with the old scoreboard. Dr. Turner explained that it belongs to
Time Technologies. They lent the scoreboard to RCPS for two years.

Dr. Misicko reported that there was a question about taking the existing flag poles and putting one in the
stadium. He said that we will take care of that request.
He stated that we have not received the final proposal for the new scoreboard yet. Money was included in
the budget for a new scoreboard, as well as having some other available funds.


Miscellaneous

Roof Repairs: Dennis Epperly had asked Dr. Misicko to bring up for consideration the allocation of
money from the Minor Capital Account for roofing repairs. Every year we have been allocating money to
repair or replace one roof in the schools to keep from getting behind in repairs. He is not asking for the
allocation right now, just for consideration of the request. This topic will be placed on the agenda of the
upcoming administrative retreat in July.

**************

Temporary storage of trailers: Dr. Misicko asked Mr. Ordonez to check with the county to determine if
there are any available areas to accommodate storing the trailers temporarily for one year after they are
moved from the school property.

**************

Mr. Wymer asked about the timeline for the renovation of CSMS. Dr. Misicko replied that presently we
are interviewing architectural firms. The anticipated schedule is having them design the school probably
in February, 2011. The project would go out to bid in March, 2011. Construction would begin in June,
2011, with the completion of the school in the Fall of 2012.

Mr. Wymer asked about the next project in the CIP. Dr. Misicko said that the CIP called for GHS to be
the next renovation project. They would have to confer with the county to determine the availability of
funds at that time. He suggested that Mrs. Hodge could offer information regarding funding availability.

**************

Dr. Misicko reported that another consideration regarding CSMS is to consult with an architect to look at
the Ranchcrest property and design a concept before looking at the purchase of any additional property.


**************

Dr. Misicko recognized and introduced Mrs. Carol Royal and Mrs. Trudy Boy, WBHS parents in the
track booster club. Dr. Turner explained that track at WBHS includes boys and girls cross country, boys
and girls indoor track, and boys and girls outdoor track. It is probably their largest booster club. He said
the largest issue is fitting the track with an all-weather surface. The surface must also allow for cars to be
driven on it.

Mrs. Royal explained that there are cracks in the asphalt track, and the inside lane is falling apart. She
stated that asphalt is the worst surface for runners to run on. Documentation supplied by trainers indicates
that running on asphalt can cause shin splints and stress factures. She explained that sprinters cannot use
the track because spikes cannot be worn on the track, and they cannot hold home meets because other
schools will not come to WBHS to use the track. Mrs. Royal explained that they are sharing the WBHS
track with WBMS and other teams (soccer and basketball) that use the track for laps while training.

Dr. Misicko explained that we will need to finish the project first to see what funding would be available
and then submit the request to the School Board for their consideration. He asked that they not solicit
quotes at this time. We would have to do this as a school system in order to be in compliance with the
Procurement Act. If they would like to get an estimate, CSHS is installing a track as part of their Project
50. They could speak with Mr. Spangler, principal, who would give them information regarding the
rubber surface on their new track. Mr. Minnix said that the new CSHS track has a really nice surface that
is safe for runners.
.

Dr. Misicko told Mrs. Royal that we will look at assisting if possible in securing the blocks to help them
out. He asked Dr. Turner to enter a work order, and he will then talk to Mr. Epperly about providing
assistance from the Maintenance Department.

**************


Hearing no other items for discussion, Dr. Misicko adjourned the meeting at 12:55 p.m.


Respectfully submitted,


_________________________________                         ___________________________________
           Secretary                                                   Chairman

				
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