Handbook Publication Guide - Monash University Administration by linxiaoqin

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									                                         Handbook Publication Guide
                                                                                     May 2006

General Rules
                Introduction to Handbooks – must be included at the beginning of the
                 handbook – refer to 2006 example (Appendix 1).

                Fee information should not be published in Handbooks. This
                 information should be published in the domestic and international
                 course guides.

                As from 2006, entry requirements will no longer be included in course
                 entries in the Undergraduate Handbook. They should be published in
                 Course Guides, VTAC guide and other publications for prospective
                 students. From 2007 (for the 2008 publications), entry requirements
                 will not be included in the Postgraduate Handbook.

                Information for courses that are no longer offered should only be
                 published for the remaining stages of the course.

                For double degrees, the main entry (under the managing faculty)
                 should include all course details that have been approved by both
                 faculties.

                One Handbook entry per course code and no more than one course
                 code per Handbook entry.

                Course maps/tables should no longer be included in course entries.
                 Course structure and units taken should be expressed as bullet points
                 or lists. Exceptional cases may be considered by the owner of the
                 Handbooks.

                All courses should be listed alphabetically under each faculty, listing all
                 single-degree courses first and then double-degree courses.

                Course objectives and/or learning outcomes should be included for
                 each course published in the Handbooks.

                Data for the online handbook should only be updated for automatic
                 uploading no later than the 2nd week of semester. Special amendments
                 can be approved after this time.

                SCA band and EFTSL must be reported for every unit.


Guidelines on Structure and Content
                All details should be prepared in accordance with the ‘Editorial
                 guidelines for members of the CUPID user group’ (Appendix 2).

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                Course descriptions – maximum of 250 words. For correct format and
                 examples of good course descriptions and the components of what it
                 should be made up of and not made up of, refer to the Undergraduate
                 Handbook course entry guidelines (Appendix 3).

                Course entries in the Handbooks should follow the course entry
                 guidelines (Appendix 3).



Currently Under Review
                Guidelines for the ‘Faculty information’ section of the Undergraduate
                 Handbook
                Unit entries in the Undergraduate Handbook
                Postgraduate Handbook structure


Contact the Policy & Publications Unit, Student Administration
(publications@adm.monash.edu.au) for advice on policy, editorial issues,
style, branding and layout.




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                                                                                                    Appendix 1

                                                   Undergraduate Handbook 2006

                                                                                     Introduction

+ About this handbook
The Monash University Undergraduate Handbook provides information on the
courses and units offered to undergraduate students at Monash during the 2006
academic year. It is primarily a tool to assist students who have commenced, or are
about to commence, their studies in an undergraduate degree to plan each stage of
their enrolment in their chosen course, so that they can undertake the required
program of study. In particular, it includes the overall requirements that students who
commence that course in 2006 must normally satisfy before they are eligible to be
awarded that qualification.
Students are also encouraged to regularly check the online version of the
undergraduate handbook, as it reflects amendments to courses and units approved
by the university after the publication of this printed version. Online publications can
be viewed at www.monash.edu.au/pubs.
The university also publishes a postgraduate handbook to assist students who have
been accepted for enrolment in a postgraduate or graduate course at Monash
University.
Prospective students
Prospective students requiring information on undergraduate courses, admission
requirements and related issues should consult the Monash University
Undergraduate Course Guide or the Monash International Undergraduate Course
Guide. The Monash University Off-Campus Learning Guide contains course and
related information for prospective students wishing to study in the off-campus mode.
Each of these publications provides broad information about courses as well as more
detailed information about the university and each of its campuses.
Current students
Information on services and resources that Monash University provides for current
students can be found in the Student Resource Guide. The publication also sets out
university and faculty policies; students’ rights and obligations; course administration
and enrolment information; and principal dates for enrolments, examinations,
graduations and other major events.
The Monash University Calendar contains legislation regarding Monash University,
including the regulations of the university and the faculties.
+ Glossary
Units
A unit is the basic component in which a student will enrol to undertake study in a
particular discipline. Most undergraduate courses expect that full-time students will
enrol in eight 6-point units per academic year, although there are some exceptions.
Typically, a 6-point unit requires an average total study workload (including classes,
assigned work and private study) of 12 hours per week for 13 weeks, or 156 hours in
total.
Courses and degrees
A course is the overall program of study in which a student will enrol to complete a
qualification at Monash University. For example, the qualification may be a bachelors
degree or a diploma. Normally, students are only enrolled in one undergraduate
course at any time.

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A degree is an individual qualification. For example, a student in a double-degree
course will be undertaking a single program of study as defined in the associated
course requirements and will be enrolled under a single ‘course code’, but will qualify
for two degrees upon graduation, at the completion of the course.
Semesters
The academic year at Monash University is divided into three semesters. Most
students undertake their studies during the first and second semester. These are
each 13 weeks in duration and in 2006 they run from 27 February to 2 June and 17
July to 20 October respectively. The summer semester takes several forms,
depending on the unit being offered, but typically it is taught within the period from
December to February.
Credit points
Courses and units at Monash University are described in terms of ‘credit points’, or
‘points’ for short. The normal full-time study load for most undergraduate courses is
48 points per academic year, or 24 points in each of the first and second semesters.
Most undergraduate units are 6 points in value, although there are some exceptions.
Study modes
Monash University offers courses and units in a variety of study modes. These
include ‘on-campus’ teaching and a variety of forms of ‘off-campus’ delivery. Studies
undertaken in ‘multimode’ combine these two approaches. These modes are
designed to provide some flexibility for students with different needs and
expectations. The study modes available are listed in the course and unit entries in
this handbook.
Full-time and part-time study
The normal enrolment for students undertaking full-time study is 24 points in both first
and second semesters. Full-time students must enrol in at least 36 points of units in
any academic year, although international students are normally required to enrol in
24 points in each semester (in accordance with their visa obligations). Students who
enrol in units offered in the summer semester should not undertake more than 18
points of studies over that period. Where permitted, students are strongly advised to
adjust the number of units undertaken in any semester according to their individual
needs and circumstances.
Most undergraduate courses at Monash University can be undertaken by either full-
time or part-time study, or a combination of both. Where this does not apply it will be
indicated in the course entry in this handbook by the qualifier ‘F/T only’ or ‘P/T only’.
Course requirements
Each course offered by Monash University has an associated set of formal ‘course
requirements’. These requirements are stated in this handbook under the ‘course
requirements’ subheading for the course.
Students will not have completed the course until they have successfully completed
all the units and other requirements that are stated in the handbook entry for that
course in the year in which they commenced their studies, or in any subsequent year
where permitted. It is the students’ responsibility to satisfy themselves, in
consultation with the relevant faculty, that they are undertaking the appropriate units
in order to complete all of the requirements for their course of study.




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                                                                             Appendix 2



                         Editorial guidelines for
                         the CUPID user group
                          Updated September 2005
Introduction
The Course and Unit Publication Information Database (CUPID) has been established
to streamline the publication and dissemination of important university information, in
both hard copy publications and on the web.

One of the database’s primary aims is to ensure that students and the public receive
up-to-date, consistent and clear information about courses, units and other essential
university information.

Since information for publication in both hard copy publications and on the internet
will be extracted directly from the database, it is of paramount importance that the
information keyed into the database is accurate, consistent in style and grammatically
correct. In addition, making sure the information is editorially sound early in the
process will mean that later interventional editing of the information can be kept to a
minimum.

Entering information into the database will therefore require attention to detail, a
knowledge of Monash editorial style and a sound understanding of grammar.

Questions about editorial style and grammar may be directed to either Kaye Quittner
on extn 53673 or Jill Rosenberg on extn 51347.

GENERAL NOTES
• Only one space after full stops.
• Only one space after bullet points.
• Only one space before and after parentheses and brackets.
• Do not use soft or hard returns to shorten lines in the middle of a paragraph.
• Do not use soft or hard returns to space out text between paragraphs; use only one
hard return at the end of a paragraph.

Writing style for CUPID
Please try to aim for:

• consistency in the presentation of information between the course entries;
• an absence of marketing information in handbook course entries (facts only);
• brevity and clarity;
• avoidance of repetition of information.

Use third person (students), not second person (you), eg:
                 Students are required to undergo police checks prior to undertaking field
                 placements.

Use of third person is recommended in all Monash publications, except the Student
Resource Guide, which uses a combination of second and third person.

e-Publishing and web issues
ampersands – these may not be recognised by some web browsers, therefore use
‘and’ in faculty, department or school, course, discipline and unit names, eg:

                 Faculty of Art and Design
                 School of Psychology, Psychiatry and Psychological Medicine
                 Bachelor of Business and Commerce
                 Students can major in ceramics, glass, metals and jewellery, and painting.
                 MGW3130 Organisational change and development

bullet points – refer to the entry under Monash editorial style.

en rules ( – ) – use double hyphens in place of an en rule (--).

smart quotes (‘) – these are not recognised by web browsers; use straight quotes (')
instead.

ticks (√) – do not use ticks; there are technical issues associated with using these.

MONASH EDITORIAL STYLE

The following are common style issues that you may encounter while keying in
information into the CUPID database. A full version of the university’s Editorial Style
Guide is available on the web at www.adm.monash.edu.au/pa/pubs/styleguide/).

a, an
When referring to an initialism or acronym, use the appropriate article for the way the
term is spoken, not spelled, eg:

                 an FBI agent, an ENTER of 96.00, an RACV member

abbreviations
To be avoided wherever possible, for example:

                 Department rather than dept
                 Telephone rather than tel.

Academic Board
On second reference, use ‘the board’.

academic degrees and diplomas
Academic awards can be cited in full or shortened, but don’t use a mixture of the
two, eg:


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                 Graduate Diploma of Arts (Applied Linguistics), or
                 GradDipArts(AppLing), but not
                 Graduate Diploma of Arts (AppLing)

Capitalise the name of an award but not a general description of it, eg:

                 Bachelor of Arts (Social Science) but
                 Bachelor of Arts with first class honours in politics

acronyms
Acronyms should generally be avoided; spell out the following in full:

                 Victorian Certificate of Education – rather than VCE
                 Victorian Tertiary Admissions Centre – rather than VTAC
                 off-campus learning – rather than OCL

But note the following exception:

                 Use ENTER – rather than Equivalent National Tertiary Entrance Rank

addresses
Set out addresses without punctuation at the end of a line and do not use shortened
forms, eg:

An example of a Monash postal address:

                 Executive Director
                 Public Affairs
                 PO Box 65
                 Monash University
                 Victoria 3800
                 Australia

An example of a Monash physical address:

                 Marketing and Public Affairs
                 Building 65
                 Monash University
                 Clayton campus
                 Wellington Road
                 Clayton, Melbourne

adviser
Not ‘advisor’.

ampersand (&)
An ampersand should be avoided; use ‘and’. It should only be used where it forms
part of an official name, eg a Monash course abbreviation, or a company, or an art
prize. Another reason for not using ampersands is that they may not be recognised by
some web browsers.


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approximately, commencement
Consider shorter alternatives such as ‘about’ instead of ‘approximately’, and ‘start’
rather than ‘commencement’.

Australian students (see ‘domestic (and local) students’)

bachelors degree
No apostrophe, and lower-case ‘b’.

bullet points (dot points)
Whenever bullet points are required, use ‘+’. These characters will be converted to
bullet points in published text. There should be one space between + and the words of
the dot point.

The introductory line preceding a list of dot points should end in a colon. The first
word in each point is not capitalised unless it is a complete sentence. A full point
should only appear at the end of the list. For example:

                 Disciplines offered at Clayton include:

                 + art theory
                 + marketing
                 + management.

Each point should only be capitalised if the introductory sentence and each point are
complete sentences. For example:

                 The following rules apply:

                 + The funds covering tuition fees must be cleared.
                 + All debts to the university must be paid.
                 + The refund will be paid to the person nominated.

campus
Lowercase when used in a generic sense or when describing a Monash location, eg:

                 on a university campus
                 at Monash’s Gippsland campus

Campus Centre

chairperson or chair

chief executive officer

college and university names
Uppercase ‘college’ when part of a proper name; lowercase when used
generically, eg:

                 Victorian College of Pharmacy
                 Accommodation is not available at the college.

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colon, semi-colon
A colon is commonly used to introduce a series or list (do not use a semi-colon). If a
colon introduces a complete sentence, more than one sentence, a formal statement, a
quotation or speech in a dialogue, capitalise the first word of the sentence. If the colon
introduces a sentence fragment, do not capitalise the first letter. See also ‘bullet
points’.

committee names
Committee names are generally capitalised.

Commonwealth
When referring to Australia’s government or bureaucracy, use ‘Federal’ except when
officially required to use Commonwealth, as in legal documents, eg:

                 The Federal Attorney-General's office said ...

Commonwealth-supported place
A place in a course that is partially subsidised by the federal government (previously
known as the Higher Education Contribution Scheme, or HECS).

compared with, similar to

compounding and hyphenation
The Macquarie Dictionary is the preferred authority on whether a term in noun or
verb form is run together, hyphenated or made into two words. A few general rules:

Hyphenate compound adjectives (including measurements) used before a noun, eg:

                 a three-year course, a first-year student, mature-age students

comprise
‘Comprise’ does not take a preposition. It means ‘include’ or ‘encompass’, eg:

                 The seminars may comprise undergraduate and graduate students, but
                 The seminar is composed of students.

continuous, continually
‘Continuous’ means ‘unceasingly’; ‘continually’ means ‘repeatedly’.

cooperate, coordinate
No hyphens required.

course names
Use maximal capitalisation, except for conjunctions (joining words) such as ‘of’,
‘and’, ‘in’, eg:

                 Postgraduate Certificate of Education (Work and Learning Studies)

Double degrees should appear as follows (without spaces before and after the forward
slash), eg:

                 Bachelor of Business (Accounting)/Bachelor of Computing
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See also ‘majors, minors and sequences of study’.

cultural movements, periods, styles
Most historical or cultural period names are lowercase (baroque period, colonial
period), except for proper names and adjectives (Victorian era) or to avoid ambiguity
(Middle Ages, Renaissance).

A general rule is to capitalise names of cultural movements and styles if they are
derived from proper nouns; otherwise they should be lowercase, eg:

                 Doric, Gothic, Pre-Raphaelite, but
                 baroque, classical, cubism, dadaism, postmodernism

currency
Express amounts of money as numerals combined with symbols. Always use the
international name and symbol when quoting currency, and use an informal style as
follows:

                 A$100 – Australian dollars
                 (Note that this is the style recommended by the Reserve Bank of Australia)

                 R29,000 – South African rand
                 RM21,000 – Malaysian ringgit

                 US$6000 – US dollars
                 NZ$500 – New Zealand dollars
                 £375 – UK pounds

dash (see ‘hyphen, dash’)

database

dates
The preferred style is 14 February 2003 without commas. However, when including
the day, use a comma after the day only: Monday, 14 February 2003.

Do not abbreviate the months of the year, unless space is restricted.

Where shortened forms need to be used, the following style is preferred (without full
points): Jan, Feb, March, April, May, June, July, Aug, Sept, Oct, Nov, Dec.

days
Do not abbreviate the days of the week, unless space is restricted.

Where shortened forms need to be used, the following style is preferred (without full
points): Sun, Mon, Tues, Wed, Thurs, Fri, Sat.

decades
The preferred style is to use numerals rather than text – do not use apostrophes, eg:

                 1970s, 1980s, 1990s

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department
Capitalise when used in full, eg Department of Business Law and Taxation.

domestic (and local) students

Monash’s Australian campuses are Berwick, Caulfield, Clayton, Gippsland, Parkville
and Peninsula. Monash’s overseas campuses are Malaysia and South Africa.

In Monash publications:

                 (a) students who are studying at a Monash facility in Australia and are
                 local to Australia (ie Australian citizens or permanent residents, or New
                 Zealand citizens resident in Australia) are referred to as ‘Australian domestic
                 students’, or ‘Australian students’ or ‘domestic students’ in the second
                 instance.

                 (b) students who are studying at the Monash Malaysia campus and are
                 local to that country (ie Malaysian citizens or permanent residents) are
                 referred to as ‘Malaysian local students’.

                 (c) students who are studying at the Monash South Africa campus and are
                 local to that country (ie South African citizens or permanent residents) are
                 referred to as ‘South African local students’.

See also ‘international students’.

e-commerce

email
Do not hyphenate.

email addresses
Use a full point at the end of an email address when it appears at the end of a
sentence.

emphasis
Don’t try to emphasise a word or idea by underlining or using italics or bold print.
Emphasise through skilful use of language, such as putting the word or term to be
emphasised at the start or end of a sentence.

enquire
Use 'inquire'.

external
In coursework programs, use ‘off-campus’ to describe courses or units offered in the
off-campus learning mode. Use ‘external’ to describe the offering mode for research
degrees such as PhDs and professional doctorates.

faculty
‘Faculty’ is capitalised when the faculty’s name is used in full, but not when
contracted or used on second reference, eg:

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                 the Faculty of Science; the Science faculty

faculty board

faculty names

The names of faculties at Monash University are as follows:

                 Faculty of Art and Design
                 Faculty of Arts
                 Faculty of Business and Economics
                 Faculty of Education
                 Faculty of Engineering
                 Faculty of Information Technology
                 Faculty of Law
                 Faculty of Medicine, Nursing and Health Sciences
                 Victorian College of Pharmacy
                 Faculty of Science

See also 'ampersands'.

See also 'Victorian College of Pharmacy' for guidelines on current style and
presentation of the college's name in university-wide publications, including course
guides and handbooks.

fax
Preferred over ‘facsimile’. Lowercase, unless it is the first word in a contact line, eg:

                 Dr Jane Smith
                 Telephone: +61 3 9905 2037
                 Fax: +61 3 9905 2097

FEE-HELP
A loan from the government to cover the cost of full-fee courses.

Use full capitals, and hyphenate.

fee-liable (see ‘full-fee courses’)

fellow
A fellow in the Department of Physics; a professorial fellow; a visiting fellow.

fewer than
Use ‘fewer than’ when referring to people or objects, not ‘less than’ (which usually
applies to quantities), eg:

                 Fewer than 20 students failed their exams.

flexible mode
Use ‘multimode’.


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focused, focusing
One ‘s’ only.

fractions (see ‘numbers’)

full-fee course
A course that requires the full cost of tuition to be paid by the student. Do not describe
as ‘fee-liable course’.

full-fee place
A place in a full-fee course, taken up by either international or local students. See also
‘full-fee course’.

full stop
In general, full stops are used with abbreviations (‘no. 15’), but not with contractions
(‘hons’ for ‘honours’).

Do not use with contractions such as Mr, Dr, Mrs, or with terms such as Pty Ltd.

Do not use with words such as ‘eg’ (see ‘Latin abbreviations’).

full-time (and part-time)
For the sake of consistency, always hyphenate these terms, whether they form
compound adjectives, act as adverbs, or stand alone, eg:

                 The students are undertaking their part-time course at the Clayton campus.
                 (adjective)

                 The students are undertaking their course part-time.
                 (adverb)

                 Course code: 1234 • Off-campus • Part-time
                 (stand-alone)

head
Lowercase, as in 'the head of the School of Asian Languages and Studies'.

headings
Use sentence case in the headings and sub-headings in a publication, except for the
title of the publication, which should be maximally capitalised.

HECS-HELP
A method of deferring payment of student contributions in Commonwealth-supported
places and paying the debt back to the government when earning a predetermined
threshold income.

Use full capitals, and hyphenate.

home page




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hyphen, dash (en rule)
Generally, hyphens join and dashes separate. Hyphens are used to join compound
nouns and adjectives, eg:

                 anti-apartheid, two-year-old

At Monash, the dash in a sentence is represented by an en rule ( – ). En rules in
sentences always have spaces before and after them, whether they are used as a pair to
bracket an independent clause, or at the end of a sentence to introduce a sentence
fragment, eg:

                 She smiled sweetly then – to my horror – pulled out the evidence.
                 Imagine my horror when she reached into her bag – and pulled out the
                 evidence.

In CUPID, avoid using en rules or dashes wherever possible in dates and spans of
time and in textual copy. Use the word ‘to’ instead, creating a complex entity for
simple spans of time, eg:

                 6 pm to 9 pm
                 5 to 8 April

                 6 am to 9 pm
                 5 April to 8 March

Indigenous
Use an initial cap when referring to Australian Aboriginal people.

initials
Spaces between initials and no full points, eg: C L Butchers

inquire
Not enquire.

internal
Use ‘on-campus’ to describe the offering mode in both research degrees and
coursework programs. See also ‘external’ and ‘off-campus’.

international students
In Monash publications, a student is considered an ‘international student’ if:

        (a) they are not local to the country in which they are enrolled at an official
            Monash campus
        (b) they are studying at a Monash facility in Australia and are not local to
            Australia
        (c) they are studying at a Monash facility in a country where Monash does not
            have an official campus.

Monash’s Australian campuses are Berwick, Caulfield, Clayton, Gippsland, Parkville
and Peninsula. Monash’s overseas campuses are Malaysia and South Africa.


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Note that all other Monash centres, colleges, offices and other locations where the
university has twinning arrangements are not official university campuses, for
example:

                 Monash University London Centre
                 Monash University Prato Centre
                 Monash city offices – Melbourne city
                 Monash College locations in China, Singapore and Indonesia
                 TMC Centre for Advanced Education in Singapore

Examples of international students:

                 (a) An Indonesian student enrolled at the Malaysia campus is considered an
                 international student … because they are not local to the country in which they
                 are enrolled at an official Monash campus.

                 (b) A Hong Kong student studying at Monash College in Melbourne is
                 considered an international student … because Monash College is a Monash
                 facility in Australia.

                 (c) A Singapore student studying at TMC Centre for Advanced Education in
                 Singapore is considered an international student … because TMC is not an
                 official Monash campus and lies outside Australia.

See ‘domestic (and local) students’ for an explanation of the term ‘local’.

Latin abbreviations
The following do not take full points:

                 eg – for example
                 ie – that is
                 etc – and so forth
                 v – against

less than (see ‘fewer than’)

lists (see ‘dot points’)

local students
See ‘domestic (and local) students’ and ‘international students’.

majors, minors and sequences of study

These are not capitalised, eg:

                 A major sequence in history comprises …
                 Honours courses are available in women's studies and Japanese linguistics.

masters degree
No apostrophe, and lower-case ‘m’.

mature-age students
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Monash names
Use the following in their full form on first reference; on second reference, a
shortened form such as ‘the centre’ or ‘the college’ is acceptable (in lower case).

                 King's College London
                 Monash University London Centre
                 Monash University Prato Centre

Monash University
Must be used in full on first reference. Use ‘Monash’ or ‘the university’ on second
reference. Campuses can be treated in various ways:

                 Monash University Malaysia campus or
                 Monash University’s Gippsland campus

On second reference, ‘the Gippsland campus’ is acceptable.

Monash University London Centre

Monash University Prato Centre

more than
When referring to something that can be counted, use ‘more than’ rather than ‘over’,
eg:

                 The concert attracted more than 2000 music-lovers, but
                 Derek is over 180 centimetres tall.

multimedia

multimode
When referring to courses that offer a combination of on-campus and off-campus
units (do not use ‘multimodal’, ‘flexible mode’ or ‘fleximode’).

myriad
Like ‘comprise’, ‘myriad’ does not take a preposition, eg:

                 She had myriad reasons not to accept the offer.

non-school-leaver

nonetheless

numbers
Always spell out numbers at the start of a sentence. When abbreviating, use no.
(singular), and nos (plural – no full point). In text, spell out numbers from one to nine
and use figures for numbers from 10 onwards, eg:

The woman had five nine-year-old children to look after each day.
One of the children had two siblings, aged 14 and 15.


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                Commas and spaces: In textual rather than tabular copy, use a comma only in
                 numbers with more than four figures. Thus use ‘6000’ rather than ‘6,000’, and
                 ‘60,000’ not ‘60000’.
                Percentages: Use figures and the percentage symbol, with no space between
                 figure and symbol, eg: ‘9%’.
                Ordinals: In text, use words for ordinal numbers up to and including nine, and
                 figures thereafter, eg: the first floor of the Menzies building, the 20th level of
                 the building.

        CUPID users entering unit data for use in preliminary fields should take note of
        the following examples:

                 6 points • Three 1-hour lectures per week and one 3-hour lecture •

                 6 points • One 2-hour lecture and one 1-hour tutorial per week •

        The following example is incorrect:

                 12 points • 1-hour lecture and 2-hour tutorial •

        Always specify the number of 1-hour or 2-hour sessions to be attended, and use
        words rather than numerals.

off-campus/on-campus (see also full-time, part-time)

For the sake of consistency, always hyphenate these terms, whether they form
compound adjectives, act as adverbs, or stand alone, eg:

                 The students are undertaking their course in the off-campus learning mode.
                 (adjective)

                 The students are undertaking their course off-campus.
                 (adverb)

                 Course code: 1234 • Off-campus • Three years full-time
                 (stand-alone)

off-campus learning
Use ‘off-campus’ to describe the external mode of offering in coursework programs.
See also ‘external’.

Off-campus learning is a mode of learning and is therefore lower-cased, as is
‘multimode’.

office names
Capitalise when part of an official name but lowercase when used generically, eg:

                 the Monash University Solicitor’s Office, but
                 the arts administration office

off-shore

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online

ordinals (see 'numbers')

page, volume
Use ‘p’ to abbreviate ‘page’; ‘pp’ for ‘pages’. When referring to the volume number
of a publication, use ‘vol’.

part-time (see ‘full-time’)

percentages (see ‘numbers’)

person

Use third person (students), not second person (you), eg:

                 Students are required to undergo police checks prior to undertaking field
                 placements.

Use of third person is recommended in all Monash publications, except the Student
Resource Guide, which uses a combination of second and third person.

postgraduate

Prospective Students Office
No apostrophe.

pro vice-chancellor

re-enrolment

room numbers and building names
Lowercase ‘building’ and ‘room’ except when proper nouns, eg:

                 The seminar will be held in room 212 in building 11 at 2 pm.
                 The seminar will be held in room 212 in the Menzies building at 2 pm.
                 The seminar will be held in the Robert Blackwood Concert Hall

scholarships and awards
Names of scholarships and awards are maximally capitalised, eg:

                 Monash University Scholarships for Excellence
                 Monash University Support Bursaries
                 Monash University Indigenous Scholarship for Excellence and Equity
                 Vice-Chancellor’s Awards for Distinguished Teaching

For a full list of scholarships, programs and awards available at Monash, see the
Student and Staff Services website.

school-leavers


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seasons, semesters, holidays
The four seasons are lower-cased. Semesters are lower-cased. Religious and national
holidays are minimally capitalised, eg:

                 The Queen’s Birthday long weekend
                 Melbourne Cup day

sequences
See ‘majors, minors and sequences of study’.

semester (first and second)
Use ‘first semester’ and ‘second semester’ rather than ‘1st semester’ or ‘2nd
semester’.

similar to, compared with, in contrast to

songs (see ‘titles’)

spreadsheet

streams
See ‘majors, minors and sequences of study’.

students (see ‘domestic (and local) students’ and ‘international students’)

subject names (see ‘unit names’ and ‘VCE subject names’)

summer semester
Not ‘summer school’.

telephone numbers
In text for an external audience, don't give extensions. The following style should be
used, with no hyphens (also note the placement of spaces):

Melbourne/Victoria:                                                                  +61 3 9905 2085
                                                                                     1800 263 847
                                                                                     0149 581 583
Australian/international:                                                            +61 3 9905 2085

Use only Australian/international telephone numbers in all university-wide
publications – (for example, local Gippsland caller telephone numbers are not to be
used in university-wide publications, but may be used in publications intended for
local Gippsland users).

television programs (see ‘titles’)

their, his or her
It is increasingly common for pronouns within a sentence not to agree with their
verb, eg:


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                 Each student was asked to nominate their favourite lecturer, rather than
                 Each student was asked to nominate his or her favourite lecturer.

While the second example is grammatically correct, this is cumbersome if dealing
with numerous references in one text.

time of day
Use as few figures as possible when describing time spans, and do not use full points
after ‘am’ and ‘pm’, eg:

                 The function will be held from 9 am to 3 pm on Wednesday (not 9.00 am to
                 3.00 pm)

                 The author will be on hand to sign copies of her novel at the bookshop
                 between 10 am and 4 pm on Saturday.

                 Note: 12 noon (not 12 pm).

CUPID users are advised to avoid the en rule in time spans altogether. Refer to
‘hyphen, dash’ for further information.

title, entitle
‘Entitle’ means to give title to; ‘title’ means to call by a title, eg:

                 The author entitled the book last week.
                 The book, titled How to Write, is now on the shelves.

titles

                Articles in journals, chapters in books: roman in single quotes, minimal
                 capitalisation, eg: ‘The anti-nuclear movement in Japan’.

                Book titles: italics and maximal capitalisation, eg: The Secret History.

                Exhibitions: italics and maximal capitalisation, eg: What John Berger Saw.

                Musical compositions: maximal capitalisation, eg: ‘The Animal Song’.

                Newspapers, journals and periodicals: italics and maximal capitalisation,
                 eg: The Age, The New Scientist.

                Paintings, drawings, sculpture: roman in single quotes, maximal
                 capitalisation, eg: ‘Blue Poles’.

                Plays and films: italics and maximal capitalisation, eg: The Sound of Music.

                Songs: roman in single quotes, maximal capitalisation, eg: ‘The Long and
                 Winding Road’.

                Television programs: roman in single quotes, maximal capitalisation, eg:
                 ‘The Vicar of Dibley’, ‘Simone de Beauvoir’s Babies’.



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titles and positions
Use minimal capitalisation for a person’s title or position (whether or not
accompanied by his or her name) in handbooks, course guide and other university-
wide publications, eg:

                 The vice-chancellor is represented on the committee by …

                 Contact the Gippsland course coordinator on …

                 The dean, as chief executive officer of the faculty, provides academic
                 leadership to the faculty …

                 The vice-chancellor oversees the development of …

                 The group managers of the faculty are responsible for …

troubleshooting

UK
Use of abbreviation in general text is acceptable.

undergraduate

under way

unit names
Capitalise the first word of a unit name, eg: Logistics control systems.

When a unit name is accompanied by a code and appears in a list, it is written as
follows:

                 KOS3010 Korean civilisation
                 KOS3020 Modern Korea

When unit names and codes are part of a sentence, they are shown with the words in
parenthesis, eg:

                 Students take KOS3010 (Korean civilisation) in their third year.

When the code is not given, the unit name is shown in single quotes, eg:

                 Students take ‘Korean civilisation’ in the final year of their bachelors degree.

university
Use ‘Monash University’ in full on first reference, then ‘university’ in lowercase or
‘Monash’.

University Council
Use ‘Monash University Council’ or ‘University Council’.

university-wide
But statewide, nationwide.
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US
Use of abbreviation in general text is acceptable. Preferred over USA.

VCE subject names
These are maximally capitalised, eg:

                 Mathematical Methods
                 English Literature

vice-chancellor (see ‘titles and offices’)

Victorian College of Pharmacy

The Victorian College of Pharmacy should not be referred to as the 'Faculty of
Pharmacy' in any Monash University publications.

On second reference, 'the college' is to be used with a lower-case 'c' (and note the
following):

                Do not use the shortened forms 'pharmacy college', 'VCP' or 'college of
                 pharmacy'.
                Although the Victorian College of Pharmacy is considered a faculty of
                 Monash University and may be described as such in marketing copy (ie 'the
                 Victorian College of Pharmacy, a faculty of Monash University, offers
                 students …'), it should not be referred to on second reference as 'the faculty'.

Where a sentence describes Monash University as having 10 faculties and lists them,
the Victorian College of Pharmacy is to be described as follows:

Monash has 10 faculties: Art and Design; Arts; Business and Economics; Education;
Engineering; Information Technology; Law; Medicine, Nursing and Health Sciences;
Pharmacy (Victorian College of Pharmacy); and Science.

In corporate publications such as the corporate brochure and the annual report, it is
both acceptable and desirable for the Victorian College of Pharmacy to be described
in its entirety alongside shortened faculty forms, for example (from the 2004 Annual
Report):

Faculties of the university were: Art and Design; Arts; Business and Economics;
Information Technology; Education; Engineering; Law; Medicine, Nursing and
Health Sciences; Science; and the Victorian College of Pharmacy.

It is accepted that the advertising medium requires brevity, so Monash faculties are
described in their shortened forms, but for branding purposes it is desirable for the
Victorian College of Pharmacy to be described in full alongside shortened faculty
forms.

VTAC
Use Victorian Tertiary Admissions Centre (see also ‘acronyms’).

web addresses
Use a full point at the end of a web address when it appears at the end of a sentence.
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web page

website

Western
Capitalise when used to denote industrialised nations’ lifestyles and traditions and so
on, eg:

                 The Western habit of wearing shoes indoors still has not caught on in Japan.

world wide web




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                                                                                             Appendix 3



                                              Handbook course entry guidelines
                                         Version: May 2006
                     (based on June 2005 version for Undergraduate Handbook by
                          the Undergraduate Handbook Steering Committee)

A single course entry should normally be provided in the Undergraduate and
Postgraduate Handbooks for each active course code. As the course entries
move towards using CUPID as the source of content, it is important that
faculties plan to ensure that from 2007 there will normally be only one
handbook course entry per course code and no more than one course
code per entry. This will also assist in the conversion of the print handbook
content into the online version.

Courses may only normally be included in the Undergraduate and
Postgraduate Handbooks once they have been approved by the relevant
faculty board(s), or the Deputy Vice-Chancellor (Academic) for courses that
fall into one of the ‘categories of strategic significance’. Faculties are
responsible for ensuring compliance with this requirement. In exceptional
circumstances, Deputy Vice-Chancellor (Academic) may approve the
publication of a course entry in the Handbooks prior to its formal approval. All
major amendments to course requirements should follow the same
procedures. Changes to handbook entries for double-degree courses must be
approved by both faculties prior to their submission to the handbook editor.
These course entry guidelines cover each of the following cases:


        current single-degree courses that are accepting a commencing intake in
         2007;
        current double-degree courses that are accepting a commencing intake
         in 2007;
        all courses with no further intake.

Note that these guidelines relate only to each of the formal course entries in
the Undergraduate Handbook, which are typically in a section titled ‘Outline of
undergraduate studies’ and listed by course name. For the 2006 handbook, it
was not planned to significantly alter any of the other sections, including the
‘Faculty information’ section, but additional guidelines for some of the other
sections may be introduced from 2007.
Note that these guidelines do not apply to course entries in the Postgraduate
Handbook.




*
 Where this planned policy is expected to cause significant difficulties, a written case outlining those
difficulties should be addressed to Mark Hatwell, Manager, Policy and Publications, Student
Administration.
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Course entry fields for all current courses

For all courses that are accepting a commencing intake in 2007, the following
must be provided:



Field                                                        Comments                                       Status
Course name                                                   As defined in Callista.                      Compulsory field
(style HB-H1)
Preamble                                                      Bullet-separated for print version.          Compulsory field
(field name not printed)                                      See sample document for required
                                                               layout.
       Course code                                            As defined in Callista.                      Compulsory sub-
                                                                                                            field
       Course abbreviation                                    As defined in Callista.                      Compulsory sub-
                                                              Must comply with the Course Titling and      field
                                                               Abbreviation policy and procedures.
       Total credit points                                    State the number only.                       Compulsory sub-
                                                                                                            field
       Course length                                          Normal length of course in years for full-   Compulsory sub-
                                                               time (and for part-time if available) (eg    field
                                                               ‘3 years full-time, 6 years part-time’).
       Managing faculty                                       Used only for double-degree courses.         Optional sub-field
       No further intake                                      Only a short course entry is normally        Optional sub-field
                                                               published over the period that a course
                                                               is being phased out. See below for
                                                               details.
Study mode and course                                         List ‘On-campus’, ‘Off-campus’ and/or        Compulsory field
location                                                       ‘Multimode’ on separate lines.
(style HB-H4)                                                 For each mode, list campuses
                                                               alphabetically in brackets, separated by
                                                               a semi-colon (note: campus refers to
                                                               the place the course is run, not the
                                                               campus of enrolment).
                                                              Students are advised in the Introduction
                                                               to the handbook that the ‘default’ is for
                                                               all courses to be available both F/T and
                                                               P/T; otherwise state ‘F/T only’ or ‘P/T
                                                               only’
                                                               eg (Caulfield F/T only; Clayton P/T
                                                               only).
                                                              See sample document for the required
                                                               layout.
Course description                                            An approximately 100-word description        Compulsory field
(style HB-H2)                                                  of the purpose/outcomes of the course.
                                                              See the notes below for additional
                                                               detailed guidelines on the usual
                                                               structure and content of this section.
                                                              Should be factual rather than
                                                               promotional in tone.
Cross-reference text                                          The text which appears in the ‘shadow’       Compulsory field
(field name not printed)                                       double-degree entries that are listed        for double degrees
                                                               under the non-managing faculty.              (only)
                                                              See sample document for the required
                                                               style.
Entry requirements                                            From 2006, this field should no longer       Deleted field
                                                               be included in UG Handbook course            (from 2006)
                                                               entries. See notes below.
Special requirements                                          Provided as a ‘failsafe’ – to be used        Optional field
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(style HB-H2)                                                       only if there are requirements that do
                                                                    not fit under any other field, eg it could
                                                                    be used for listing special requirements
                                                                    for OCL students, etc.
Course structure                                                   Where appropriate (and not repetitive)       Compulsory field
(style HB-H2)                                                       the overall requirements should be
                                                                    described in broad terms in conjunction
                                                                    with the two optional sub-field entries
                                                                    below.
                                                                   The next two optional sub-fields provide
                                                                    an opportunity to sub-divide some of
                                                                    the broad course structure information
                                                                    into relevant sub-headings.
                                                                   The more technical requirements
                                                                    should be listed in the ‘Course
                                                                    requirements’ sub-field.
                                                                   Do not include information already
                                                                    provided in the preamble in any of
                                                                    these sub-fields.
       Core studies                                                Describes the number of                      Optional sub-field
       (style HB-H3)                                                core/compulsory units and, where
                                                                    appropriate, the types of studies
                                                                    involved in those.
                                                                   See the BCompSc entry in the sample
                                                                    document for a suggested layout.
       Areas of study                                              Where appropriate, this field should         Optional sub-field
       (style HB-H3)                                                indicate the broad course structure in
                                                                    relation to the range of majors/areas of
                                                                    study, sequences, streams, branches,
                                                                    etc.
                                                                   This may cross-reference longer
                                                                    descriptions of streams, sequences etc
                                                                    that are published in other sections of
                                                                    the handbook.
                                                                   See the BCom entry in the sample
                                                                    document for a suggested layout.
       Course requirements                                         Should state clearly the complete and        Compulsory sub-
       (style HB-H3)                                                precise (legal) course requirements, eg      field
                                                                    as bullet points.
                                                                   Distinct from broad information about
                                                                    the course structure included in other
                                                                    fields.
                                                                   Where relevant, list the requirements
                                                                    under additional subheadings by year
                                                                    or (48 point) ‘stage’ (eg ‘First year’ or
                                                                    ‘Stage one’).
                                                                   Unit lists should be in alpha-numerical
                                                                    order by unit code.
                                                                   Do not restate information that is
                                                                    already provided in the preamble (eg
                                                                    course length, total points).
                                                                   Use ‘points’ rather than ‘credit points’
                                                                    unless the former is ambiguous.
                                                                   Unless necessary, the requirements
                                                                    should not be listed separately for each
                                                                    semester.
                                                                   As noted below, course maps should
                                                                    no longer be published in the course
                                                                    entry.
                                                                   May include maximum course duration
                                                                    as the final sentence.

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       Course progression                                     State any special criteria which must be    Optional sub-field
       requirements                                            met to remain in the course (eg 70
       (style HB-H3)                                           average).
                                                              May include requirements for
                                                               progression to alternate exit points or
                                                               honours.
                                                              Should not include ‘unsatisfactory
                                                               academic progress’ criteria.
                                                              Should not be used simply to advertise
                                                               associated or articulated courses.
       Course map                                             From 2006, course maps should not be        Deleted sub-field
                                                               included in course entries* (and            (from 2006)
                                                               preferably they should also not be
                                                               published in a separate section). See
                                                               ‘notes’ below.
                                                              Preferably, existing course maps
                                                               should be converted to another format,
                                                               for example a bullet-point list under
                                                               ‘course requirements’.
                                                              Any course maps that are permitted
                                                               must not reproduce the same
                                                               information that is already stated as
                                                               ‘course requirements’.
Fieldwork                                                     Where compulsory for overall course         Optional field
(style HB-H2)                                                  only.
                                                              Unit-based fieldwork should instead be
                                                               listed in the CUPID ‘fieldwork’ field for
                                                               that unit (which is planned for CUPID).
Professional                                                  Indicate which professional                 Optional field
recognition                                                    organisations have accredited the
(style HB-H2)                                                  degree.
Contact details                                               Provide telephone, fax, email, and/or       Optional field
(style HB-H2)                                                  web details for the point(s) of first
                                                               contact.
                                                              Include name(s) and affiliation/campus
                                                               of director/leader/coordinator(s), where
                                                               applicable, under a sub-heading (in
                                                               style HB-H4).
                                                              For double degrees, separate contact
                                                               details can be provided for each
                                                               component (with the approval of both
                                                               faculties).
                                                              See sample document for the required
                                                               layout.
                                                              Otherwise list under ‘Faculty
                                                               information’.

Notes

 The university ‘Course Titling and Abbreviation’ policy and procedures
  should be followed for all course abbreviations. These are available at:

              http://www.adm.monash.edu.au/execserv/policies/Academic-
              Policies/policy/course-titling-and-abbreviation.html

              http://www.adm.monash.edu.au/execserv/policies/Academic-
              Policies/procedures/course-titling-and-abbreviation.html


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 The university ‘Course Structure' procedures require that ‘Departmental
  statements of educational objectives for students taking a major in the
  discipline or field and faculty statements of objectives for courses shall be
  printed in the official university handbooks’. Accordingly, where these
  objectives are available (at least in summary form), they should be included
  in the course description field and, where they are not currently available,
  faculties should commence planning to develop them for the 2007
  handbook.
 The course description field should be no more than 250 words in length
  and will normally include the following types of content, in the order listed
  below (although without any sub-headings):

              Double degree                                            For double-degree courses, commence with           Optional
              statement                                                 the statement ‘This double-degree course
                                                                        allows students to qualify with both the BX
                                                                        degree and the BY degree.’
              Broad aims, objectives                                   Should include a brief statement of the broad      Compulsory
              and outcomes                                              course objectives (compulsory from 2007).
                                                                       Expected acquisition of skills, knowledge,
                                                                        attitudes, or other achievements.
                                                                       Linked to generic skills as well as discipline
                                                                        specific attributes.
                                                                       May include an overview of the primary
                                                                        area(s) of study (without repeating ‘Areas of
                                                                        study’).
                                                                       Where appropriate, could include reference
                                                                        to preparation for specific career paths.
              Disciplines/                                             Overview of the disciplines/specialisations        Optional
              specialisations                                           offered (but not repeating ‘Areas of study’).
              Other                                                    Specific articulation arrangements (except         Optional
                                                                        where they are obvious, eg to honours).
                                                                       A disclaimer (where applicable) for
                                                                        clarification or to avoid potentially being
                                                                        misleading (eg for a non-accredited course).

 The course description should not simply reproduce the course structure
  in words, nor should it include information appearing in any other fields (eg
  title of course, length of course or mode of offering). Also it should not
  simply describe the discipline area(s).
 The non-managing faculty for a double-degree course (or genuine cross-
  faculty course) should only include a short ‘shadow entry’ that cross-
  references to the full course entry that will be published under the
  managing faculty. See the separate guidelines for these ‘shadow entries’
  below.
 The ‘Entry requirements’ field should no longer be included as the
  Undergraduate Handbook is intended as an enrolment tool for current
  students. (Details of course entry requirements are already published in the
  VTAC guide and other publications for prospective students.)





 Where this planned policy is expected to cause significant difficulties, a written case outlining those
difficulties should be addressed to Mark Hatwell, Manager, Policy and Publications, Student
Administration.
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 The ‘Course structure’ field is a broader overall description of the course
  (where that might be needed), whereas the ‘Course requirements’ field
  must include the precise ‘legal’ specifications.
 ‘Core studies’ and ‘Areas of study’ are (new) optional sub-fields under
  which some of the broader description of the course structure can be sub-
  divided, if required. (For example, for the ‘Core studies’ sub-field should
  describe the core/compulsory components of the course, while for some
  Education courses it should include the information currently listed under
  ‘Method of practice and teaching units’.) Neither sub-field has to be used if
  it is simpler to describe it all together under the overall ‘Course structure’
  heading.
 In the ‘course requirements’ sub-field the course structure and specific
  units to be completed should be expressed as bullet points or unit lists
  under each year, or 48-point ‘stage’, in single columns only. If units are
  listed by campus, then these should be listed in alphabetical order.
 For courses that are no longer offered, only the course information for the
  remaining stages of the program should be included. See the separate
  guidelines below for those course entries.
 Preferably, course maps should no longer be included within the course
  entries. Instead, the ‘course requirements’ sub-field (see above) should be
  used.
 Detailed fee information should not be published in Handbooks
  (however, if it is essential for some purpose, reference can be made to
  other publications or a website).
 All copy should be prepared in accordance with ‘Editorial guidelines for
  members of the CUPID user group’, as approved by the Editorial Working
  Party (and available as a link from the CUPID main menu), and the
  ‘Editorial style guide’ at www.adm.monash.edu.au/mapa/pubs/styleguide/.
 Handbook coordinators can contact Donna Aitken on ext 51059 in the first
  instance for information and advice on editorial issues, or Mark Hatwell,
  Manager, Policy & Publications on ext 53265, for advice on policy and
  planning issues.

Current double-degree courses

For double-degree courses, the main entry under the managing faculty should
include all of the course details as outlined in the section above. Each entry
must be discussed and approved by both faculties before it is submitted
to the handbook editor. Faculties are encouraged to discuss planned changes
to double-degree course entries as early as possible.
Normally, a ‘shadow entry’ (only) should appear in the handbook under the
non-managing faculty and this should include only following information:

Field                                                          Comments                    Status
Course name                                                     As defined in Callista.   Compulsory field


 Where this planned policy is expected to cause significant difficulties, a written case outlining those
difficulties should be addressed to Mark Hatwell, Manager, Policy and Publications, Student
Administration.
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(Style HB-H1)
Preamble                                                        Bullet-separated for print version.          Compulsory field
(field name not printed)                                        See sample document for required
                                                                 layout.
       Course code                                              As defined in Callista.                      Compulsory sub-
                                                                                                              field
       Course abbreviation                                      As defined in Callista.                      Compulsory sub-
                                                                Must comply with the Course Titling          field
                                                                 and Abbreviation policy and
                                                                 procedures.
       Total credit points                                      State the number only.                       Compulsory sub-
                                                                                                              field
       Course length                                            Normal length of course in years for         Compulsory sub-
                                                                 full-time (and for part-time if available)   field
                                                                 (eg ‘3 years full-time, 6 years part-
                                                                 time’).
       Managing faculty                                         Used only for double-degree courses.         Compulsory sub-
                                                                                                              field
                                                                                                              (in this case)
       No further intake                                        Only a limited course entry is normally      Optional sub-field
                                                                 published over the period that a
                                                                 course is being phased out. See
                                                                 below for details.
Cross-reference text                                            The text which appears in the                Compulsory field
(field name not printed)                                         ‘shadow’ double-degree entries that          (in this case)
                                                                 are listed under the non-managing
                                                                 faculty.
                                                                See below for the required style.

Notes

 As noted above, the course description field for all double-degree courses
  should only appear in the main entry (under the managing faculty) and it
  should normally refer to the objectives of the two component degrees with
  a wording of the form ‘This double-degree course allows students to
  complete both the BX degree and the BY degree’. The objectives of the two
  component courses should not be outlined, but a short sentence on how
  the two degrees provide additional combined benefits might be included.
 The ‘Cross-reference’ text under the non-managing faculty should normally
  be of the form: ‘For details, refer to the BX/BY entry in the Faculty of ABC
  section of this handbook’.
 Genuine cross-faculty courses can be included in the handbook in the
  same way as double-degree courses (with a main entry under the
  managing faculty and a ‘shadow entry’ under the other faculty). These must
  be courses with joint management, and which are formally approved
  through more than one faculty board and the DVC(A), rather than other
  faculties simply providing some teaching or units for the course.




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Course entry fields for courses with no further intake

For a course that is no longer being offered, it is not necessary to continue to
publish the course entry in the handbook as normally students will be
expected to complete the course requirements as described for the year in
which they were admitted to the course. However, it is acknowledged that in
some cases there may be year-by-year modifications to the remaining stages
of the course, for example due to some units being replaced over that period.
For example, in the first year a course is no longer offered the published
course structure should normally commence at ‘Second year’ (or ‘Stage two’)
and reduce in content by one level (or stage) each subsequent year.
Where a course entry is published for a course that no longer has any intake,
only the following information may normally be provided in the entry:

Field                                                        Comments                                       Status
Course name                                                   As defined in Callista.                      Compulsory field
(style HB-H1)
Preamble                                                      Bullet-separated for print version.          Compulsory field
(field name not printed)                                      See sample document for required
                                                               layout.
       Course code                                            As defined in Callista.                      Compulsory sub-
                                                                                                            field
       Course abbreviation                                    As defined in Callista.                      Compulsory sub-
                                                              Must comply with the Course Titling and      field
                                                               Abbreviation policy and procedures.
       Total credit points                                    State the number only.                       Compulsory sub-
                                                                                                            field
       Course length                                          Normal length of course in years for full-   Compulsory sub-
                                                               time (and for part-time if available) (eg    field
                                                               ‘3 years full-time, 6 years part-time’).
       Managing faculty                                       Used only for double-degree courses.         Optional sub-field
       No further intake                                      This phrase must be included during          Compulsory sub-
                                                               the period the course is phased out,         field
                                                               from the year following its final intake.    (in this case)
Course structure                                              Where appropriate (and not repetitive)       Compulsory field
(style HB-H2)                                                  the overall requirements should be
                                                               described in broad terms in conjunction
                                                               with the two optional sub-field entries
                                                               below.
                                                              The next two optional sub-fields provide
                                                               an opportunity to sub-divide some of
                                                               the broad course structure information
                                                               into relevant sub-headings.
                                                              The more technical requirements
                                                               should be listed in the ‘Course
                                                               requirements’ sub-field.
                                                              Do not include information already
                                                               provided in the preamble in any of
                                                               these sub-fields.
       Core studies                                           Describes the number of                      Optional sub-field
       (style HB-H3)                                           core/compulsory units and, where
                                                               appropriate, the types of studies
                                                               involved in those.
                                                              See the BCompSc entry in the sample
                                                               document for a suggested layout.
       Areas of study                                         Where appropriate, this field should         Optional sub-field
       (style HB-H3)                                           indicate the broad course structure in
                                                               relation to the range of majors/areas of
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                                                                    study, sequences, streams, branches,
                                                                    etc.
                                                                   May cross-reference longer
                                                                    descriptions of streams, sequences etc
                                                                    that are published in other sections of
                                                                    the handbook.
                                                                   See the BCom entry in the sample
                                                                    document for a suggested layout.
       Course requirements                                         Should state clearly the complete and       Compulsory sub-
       (style HB-H3)                                                precise (legal) course requirements, eg     field
                                                                    as bullet points, for the remaining
                                                                    years/stages of the course since the
                                                                    last normal intake (only).
                                                                   Distinct from broad information about
                                                                    the course structure included in other
                                                                    fields.
                                                                   Where relevant, list the requirements
                                                                    under additional subheadings by year
                                                                    or (48 point) ‘stage’ (eg ‘First year’ or
                                                                    ‘Stage one’).
                                                                   Do not restate information that is
                                                                    already provided in the preamble (eg
                                                                    course length, total points).
                                                                   Use ‘points’ rather than ‘credit points’
                                                                    unless that is ambiguous.
                                                                   Unless necessary, the requirements
                                                                    should not be listed separately for each
                                                                    semester.
                                                                   As noted below, course maps should
                                                                    no longer be published in the course
                                                                    entry.
                                                                   May include maximum course duration
                                                                    as the final sentence.
       Course progression                                          State any special criteria which must be    Optional sub-field
       requirements                                                 met to remain in the course (eg 70
       (style HB-H3)                                                average).
                                                                   May include requirements for
                                                                    progression to alternate exit points or
                                                                    honours.
                                                                   Should not include ‘unsatisfactory
                                                                    academic progress’ criteria.
                                                                   Should not be used simply to advertise
                                                                    associated or articulated courses.
       Course map                                                  Course maps should not be used for          Deleted sub-field
                                                                    courses that have no further intake.        (from 2006)
Contact details                                                    Provide telephone, fax, email, and/or       Optional field
(style HB-H2)                                                       web details for the point(s) of first
                                                                    contact.
                                                                   Include name(s) and affiliation/campus
                                                                    of director/leader/coordinator(s), where
                                                                    applicable, under a sub-heading (in
                                                                    Style HB-H4).
                                                                   For double degrees, separate contact
                                                                    details can be provided for each
                                                                    component (with the approval of both
                                                                    faculties).
                                                                   See sample document for the required
                                                                    layout.
                                                                   Otherwise list under ‘Faculty
                                                                    information’.


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Sample entries

Some sample course entries are attached to illustrate how this structure can
be applied. These are based on existing handbook entries with some content
rearranged and extended where necessary.




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+ Bachelor of Commerce
Course code: 0179 • Course abbreviation: BCom •Total credit points required: 144 • 3 years full-time, 6
years part-time

Study mode and course location
On-campus (Clayton)

Course description
The course provides a professional education in a range of units related to commerce disciplines, with a
strong emphasis on developing the analytical skills and professional competence required for careers in the
business or public sector. To ensure cohesion, depth and breadth in their program of studies, students
undertaking the course must include a major specialisation and other studies.

Course structure
Areas of study
Students must complete a major specialisation in one of the following disciplines taught by the faculty:
accounting, finance, economics, business law and taxation, econometrics and business statistics,
management or marketing. All units taken as part of the major specialisation are limited to units taught by
departments of the faculty on the Clayton campus (ie the third character of the unit code is C).

Other studies may be drawn from any of the disciplines taught on the Clayton campus by the Faculty of
Business and Economics. These other studies can, in some cases, form a second major specialisation in a
commerce discipline.

Up to six open electives may also be taken from other campuses or other Monash faculties.

Course requirements
The course requirements are:

(a) Completion of 10 compulsory units (60 credit points):

    +        AFC1021/AFC1022 Accounting principles

    +        AFC1100/AFC2100 Introduction to finance or AFC2140 Business finance*

    +        BTC1110/BTC2110 Business law

    +        ECC1000 Principles of microeconomics

    +        ECC1100/ECC2100 Principles of macroeconomics

    +        ETC1000 Business and economic statistics

    +        ETC1010/ETC2010 Data modelling and computing

    +        MGC1010 Managing people and organisations

    +        MGC1020/MGC2020 Organisations: contexts and strategies

    +        MKC1200/MKC2200 Principles of marketing

Students wishing to take first-year units other than those on the above list are able to undertake the second-
year versions of the appropriate number of compulsory units. This allows students to complete substantial
work in related fields such as languages, computing, psychology, or mathematics. First-year students normally
may not take a second-year unit until at least four first-year units have been completed successfully.

(b) Completion of a major specialisation of at least eight units (48 credit points) in a discipline or field of study
of the faculty with at least two units (12 credit points) at each of second and third-year level (disciplines are
defined by department prefixes and fields of study are those sets of related units that may be defined in the
catalogue of courses and units). All units taken as part of the major specialisation must be taught by
departments of the faculty on the Clayton campus (ie the third character of the unit code is C).

(c) A total of 24 units (144 credit points) over a maximum of 10 years of study.

(d) A maximum of 10 first-year-level units (60 credit points).

(e) A minimum of six third-year-level units (36 credit points), of which at least four (24 credit points) must be

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from those offered by the faculty on the campus delivering this program.

(f) At least four non-compulsory units (24 credit points) must be taken outside the main field of study.

(g) An option to include a maximum of six units (36 credit points) from disciplines taught by other faculties or
from an approved list of faculty units offered on campuses other than Clayton.

Students should have their program of study approved by the course coordinator or the course coordinator’s
nominee prior to commencement of the relevant year.
   * Although students have a choice of compulsory finance units, it is strongly advised that those attempting AFC2140 without having completed
   AFC1000/AFC2100, or its equivalent, may be seriously disadvantaged.

Professional recognition
This degree is recognised as meeting academic requirements for membership by:

    +        CPA Australia

    +        Institute of Chartered Accountants in Australia

    +        Australasian Institute of Banking and Finance

    +        Australian Institute of Management (AIM)

    +        Australian Human Resources Institute (AHRI)

    +        Australian Marketing Institute

    +        Tax Agents Board

For all professional bodies, membership is dependent upon the correct choice of units by students. Details are
provided at the beginning of the Clayton courses entry in this section of the handbook.

Contact details
Inquiries: telephone +61 3 9905 2327, email enquiries.clayton@buseco.monash.edu.au or visit
www.buseco.monash.edu.au/student/kiosk/progression/clayton.php.

Course director
Associate Professor Marg Lindorff




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+ Bachelor of Computer Science
Course code: 2380 • Course abbreviation: BCompSc • Total credit points required: 144  3 years full-
time, 6 years part-time

Study mode and course location
On-campus (Clayton; Malaysia)

Course description
The course is designed for students who want to study computing in depth, focusing on the software, the
hardware and the underlying theory of computing and its applications to scientific and technical problem
solving, and to information processing in commerce and industry.

Computer science can be studied as a discipline in its own right or in combination with a wide variety of other
units, some from other schools and other faculties. The course offers students the opportunity to combine their
computing studies with additional material appropriate to their chosen career.

Students enrolled in a variety of degrees (eg BA, BSc and BEc) may be able to take a major, minor or
individual units in computer science. It has been common to combine computer science and accounting in the
BSc degree and in the Bachelor of Computer Science degree. The Bachelor of Computer Science is an
alternative to and not a replacement for the BSc.

Course structure
The course includes both compulsory and optional units selected from the range of computer science units,
plus units chosen from those offered by other schools or faculties.

Core studies
The course for the pass degree consists of a major in computer science (96 points) and corequisite studies in
mathematics (12 points). The remaining 36 points may be taken in computer science or another discipline
(computing or non-computing) and may be selected from any first, second or third-year units for which the
student has the appropriate prerequisites.

In the pass degree, computer science units occupy at least one-quarter (12 points) of the first-year load, at
least three-quarters (36 points) of the second-year load, and at least three-quarters (36 points) of the third-
year load. The remaining 12 points may be selected from first, second or third-year computer science
electives. In addition, the course requires approved mathematics units to a value of at least one-quarter (12
points) of first year.

The Private Higher Educational Institutions Act 1996 of Malaysia requires students in Malaysia to take three
units: Malaysian studies, a national language (there is one unit for Malaysian citizens and another for citizens
of other countries), and either Islamic studies (Muslim students) or moral studies (other students). For further
details, inquire on campus.

Course requirements
The course requirements are as specified below. Some additional information on each level of the course is
outlined below, along with a list of the core and computer science elective units.

Stage one
First-year coordinator (Clayton): Dr Jane Doe
First-year coordinator (Malaysia): Dr John Brown

The following core units must be completed:

    +        CSE1301 Computer programming

    +        CSE1303 Computer science

These units serve both as a general introduction to computer science and as a prerequisite for further studies.
They may be taken either by students wishing to major in computer science or by students whose major
interest is in some other branch of science, arts, economics, or another discipline area. They are also ideal for
students who wish to combine computing with another discipline. The first-semester unit CSE1301 covers
basic programming skills and gives an introduction to computer science. The second-semester unit CSE1303
develops the students’ understanding of algorithms, data structures and computer systems.


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Students enrolled in the Bachelor of Computer Science are also required to take 12 points of first-year
mathematics or the equivalent. Examples of approved mathematical sequences are:
     +       MAT1841 (Mathematics for computer science I) and MAT1830 (Mathematics for computer science II)
or
     +       MTH1020 (Analysis of change) and MTH1030 (Techniques for modelling) requiring VCE Mathematical
             Methods units 3 and 4
or
     +       MTH1030 (Techniques for modelling) and MTH2010 (Multivariable calculus) requiring VCE Specialist
             Mathematics units 3 and 4

Students who do not develop a solid background in mathematics may be at a disadvantage in later years of
the course. Students intending to take second-year mathematics are advised to consult with the School of
Mathematical Science on their choice of first-year mathematics units.

The remaining 24 points of elective units can be taken from any faculty, provided the student has the
appropriate prerequisites. In general, a maximum of 60 points of first-year units may be counted towards the
degree.

Stage two
Second-year coordinator (Clayton): Dr Arial Font
Second-year coordinator (Malaysia): Dr Ann Moore

The following units must be completed:

     +       CSE2302 Operating systems

     +       CSE2303 Formal methods I

     +       CSE2304 Algorithms and data structures

     +       CSE2305 Object-oriented software engineering

     +       12 points of approved second-year computer science electives

The second-year core units aim to develop a firm foundation in the fundamental concepts of computer
science, namely operating systems; formal methods; algorithms and data structures and software engineering.
In addition, at least 12 points of second-year computer science electives broaden the student’s view of
computation and its applications.

The remaining 12 points of elective units can be taken from any faculty, provided the student has the
appropriate prerequisites. Students must complete at least 36 points of second-year units.

Stage three
Third-year coordinator (Clayton): Dr Helen Wheels
Third-year coordinator (Malaysia): Dr Red Green

The following units must be completed:

     +       Either CSE3301 Project or CSE3302 Software engineering project

     +       CSE3308 Software engineering: analysis and design

     +       Any two of CSE3305 Formal methods II, CSE3322 Programming languages and implementation, and
             CSE3323 The computer industry: historical, social and professional issues

     +       12 points of approved third-year computer science electives

The remaining 12 points of elective units can be taken from any faculty, provided the student has the
appropriate prerequisites. Students must complete at least 36 points of third-year units.

Core units and electives
     +       CSE1301 Computer programming (6 points)

     +       CSE1303 Computer science (6 points)

     +       CSE1304 Professional communication and presentation (6 points)

     +       CSE1305 Professional communication and documentation (6 points)

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    +        CSE1306 Data structures (6 points)

    +        CSE1307 Computer systems (6 points)

    +        CSE1308 Digital logic (6 points)

    +        CSE1370 Advanced project level 1 (zero points) (by invitation)

    +        CSE1401 Introduction to software engineering (6 points)

    +        CSE1402 Technical documentation for software engineers (6 points)

    +        CSE1434 Web programming with java applets (6 points)

    +        CSE2302 Operating systems (6 points)

    +        CSE2303 Formal methods I (6 points)

    +        CSE2304 Algorithms and data structures (6 points)

    +        CSE2305 Object-oriented software engineering (6 points)

    +        CSE2306 Digital logic (6 points)

    +        CSE2307 Numerical computing (6 points)

    +        CSE2309 Artificial intelligence (6 points)

    +        CSE2316 Database management systems (6 points)

    +        CSE2318 Data communications and computer networks (6 points)

    +        CSE2319 Second-year topics in computer science (6 points)

    +        CSE2324 Computer architecture (6 points)

    +        CSE2325 Multimedia programming and the world wide web (6 points)

    +        CSE2370 Advanced project level 2 (zero points) (by invitation)

    +        CSE2391 UNIX tools (3 points)

    +        CSE2392 COBOL programming (3 points)

    +        CSE2393 Prolog programming (3 points)

    +        CSE2394 LISP programming (3 points)

    +        CSE2395 Perl programming (3 points)

    +        CSE3020 Network technology (6 points)

    +        CSE3151 Communication network performance (6 points)

    +        CSE3153 Network administration (6 points)

    +        CSE3212 Data mining (6 points)

    +        CSE3301 Project (6 points)

    +        CSE3302 Software engineering project (6 points)

    +        CSE3303 COBOL project (6 points)

    +        CSE3304 Computer organisation (6 points)

    +        CSE3305 Formal methods II (6 points)

    +        CSE3306 Microprocessors (6 points)

    +        CSE3308 Software engineering: analysis and design (6 points)

    +        CSE3309 Artificial intelligence (6 points)

    +        CSE3313 Computer graphics (6 points)

    +        CSE3314 Image processing (6 points)

    +        CSE3316 Database management systems (6 points)

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    +        CSE3318 Data communications and computer networks (6 points)

    +        CSE3319 Third-year topics in computer science (6 points)

    +        CSE3320 Machine learning (6 points)

    +        CSE3322 Programming languages and implementation (6 points)

    +        CSE3323 The computer industry: historical, social and professional issues (6 points)

    +        CSE3324 Computer architecture (6 points)

    +        CSE3325 Multimedia programming and the world wide web (6 points)

    +        CSE3391 UNIX tools (3 points)

    +        CSE3392 COBOL programming (3 points)

    +        CSE3393 Prolog programming (3 points)

    +        CSE3394 LISP programming (3 points)

    +        CSE3395 Perl programming (3 points)

    +        CSE3821 Internet architecture and protocols (6 points)

    +        CSE1102 Digital technology 2 (6 points)

    +        CSE2111 Electronics for digital systems (6 points)

    +        CSE2131 Fundamentals of digital signal processing (6 points)

    +        CSE2101 Digital design 1(6 points)

    +        CSE2102 Digital design 2 (6 points)

    +        CSE3101 Digital design 3 (6 points)

    +        CSE3120 Digital systems project (12 points)

    +        CSE3132 Digital signal processing (6 points)

    +        CSE3133 Fundamentals of robotics (6 points)

    +        CSE3134 Robotics (6 points)

    +        CSE3141 Real-time system design (6 points)

    +        CSE3142 Integrated circuit design (6 points)

Professional recognition
Graduates are eligible for professional-level membership of the Australian Computer Society.

Contact details
Inquiries (Clayton): email enquiries@csse.monash.edu.au or visit www.csse.monash.edu.au.

Inquiries (Malaysia): email infotech@monash.edu.my or visit www.monash.edu.my/busit.

Course leaders
Dr Sid Ray (Clayton), Dr Hiew Pang Leang (Malaysia).




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+ Bachelor of Science
Course code: 0050 • Course abbreviation: BSc • Total credit points required: 144  3 years full-time, 6
years part-time

Study mode and course location
On-campus (Clayton; Gippsland)
Off-campus (Gippsland P/T only)

Course description
The course aims to provide a broad, general science education, equipping graduates for employment in both
the public and corporate sectors where the emphasis is on generic skills, which include numeracy, data
analysis and presentation skills, and the capacity to work in teams. Graduates will also have specialist training
in one or more science disciplines, with the potential for honours and postgraduate study, leading to
employment opportunities in any of the traditional careers for scientists.

Course structure
Areas of study
Students must complete a minor and major sequence in science towards the course, along with a specified
number and type of science electives, two core units in science and up to 48 points of non-science electives.
The science studies must be chosen from the science units listed in the section ‘Science areas of study and
sequences offered’ in this handbook.

Course requirements
Students must complete all of the following:

    +        at least one major sequence in a science area of study

    +        at least one minor sequence in a science area of study

    +        at least one core unit at level one from SCI1020, STA1010, MTH1030 or MAT1085, and the core unit
             SCI2010 at level two

    +        at least one level-one unit from each of the three ‘PLE’ groups in physical processes (P), life processes
             (L) and earth processes (E)

    +        at least 36 points of science units at level one and at least 24 points of science units at level three

    +        no more than 48 points of units offered by another faculty, subject to meeting any entry requirements of
             that faculty

    +        at most 60 points of level-one units overall (including core, ‘PLE’ and non-science units)

For details of available science minor and major sequences, consult the section ‘Science areas of study and
sequences offered’ for the Clayton campus. The ‘PLE’ groups include the following areas of study:

    +        Physical processes: astronomy, chemistry, materials science, physics

    +        Life processes: biology, psychology

    +        Earth processes: atmospheric science, geosciences, geography

Stage one
It is recommended that at least two 12-point level-one science sequences, a level-one core unit, and units
from at least two of the three ‘PLE’ groups are commenced at stage one. Where possible, commencing three
12-point level-one sequences can assist students in their selection of minor and major areas of study at stage
two.

Stage two
It is recommended that at least two science minor sequences and the level-two core unit are undertaken at
stage two, and that any remaining ‘PLE’ units are completed.

Stage three
Students should complete their science major sequence and any remaining units needed to complete any

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outstanding course requirements at stage three. Additional level-two and three science units may also be
taken at stage three, for example to complete a second science major sequence or a double-major sequence.

The maximum time for completion of the Bachelor of Science is 10 years, including intermissions.

Course progression requirements
To be eligible for apply for entry into the honours year, students should obtain a distinction grade average (70
per cent) or above in 24 points of studies in relevant units at level three, which will normally include at least 18
points of units in the area of study in which they wish to undertake honours.

Contact details
Inquiries (Clayton): telephone +61 3 9905 4000, email enquiries@sci.monash.edu.au or visit
www.sci.monash.edu.au/bsc.

Inquiries (Gippsland): telephone +61 3 9902 4000, email sci.enquiries@gippsland.monash.edu.au or visit
www.gippsland.monash.edu.au/science/undergrad/bscience.shtml.

Course coordinators
Dr Frank N Stein (Clayton), Dr Teresa Green (Gippsland).




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+ Bachelor of Arts/Bachelor of Science
Course code: 0530 • Course abbreviation: BA/BSc • Total credit points required: 192  4 years full-time,
8 years part-time • Managing faculty: Science

Study mode and course location
On-campus (Clayton)

Course description
The course provides students with an opportunity to combine studies within the very wide range of disciplines
in the humanities, social sciences and communications in combination with studies in a number of areas of
science. In the arts component of the course, students are encouraged to grasp the opportunity to develop
their imaginations and gain a broad understanding of the new ideas and values with which they will be
challenged, so that they may become flexible, well-informed graduates who are sophisticated communicators
and analytical thinkers. The science component aims to provide a broad, general science education with an
emphasis on generic skills, which include numeracy, data analysis and presentation skills, and the capacity to
work in teams. Graduates will also have specialist training in at least science and one arts discipline, in
preparation for honours and postgraduate study or for employment in any of the traditional careers for arts
graduates or scientists.

Course structure
Areas of study
Students must complete minor and major sequence in both arts and science towards the course, along with a
specified number of electives from each faculty and two core units in science. The Faculty of Arts requires arts
studies to be chosen from the arts disciplines in the unit listings. The Faculty of Science requires science
studies to be chosen from the science units listed in the section ‘Science areas of study and sequences
offered’ in this handbook. Students in the BA/BSc course may not take units from faculties other than the
Faculties of Arts and Science.

Course requirements
Students must study at least four level-one sequences, at least two from the Faculty of Science and at least
two from the Faculty of Arts; only four sequences will be taken in the first year of study and no more than 36
points of level-one units may be taken from either faculty.

Students will then go on to complete at least one major sequence and one minor sequence in arts and at least
one major sequence and one minor sequence in science. These four sequences must be in different areas of
study.

Students are required to complete 96 points of units from each faculty. Students must satisfy the core
requirement for the Bachelor of Science as part of their science studies by completing SCI2010 and at least
one of SCI1020, MTH1030 and STA1010.

Course progression requirements
Students may be eligible to graduate with either a BA or a BSc after three years, depending on the units
studied. Students who wish to graduate with a Bachelor of Science, or undertake honours in science, prior to
the completion of the full BA/BSc course must have completed at least 144 points of studies including all of the
science requirements for the course.

Except with the permission of both faculties, the maximum time for completion of the course is 10 years,
including intermissions.

Contact details
Inquiries (arts): telephone +61 3 9905 4321, email enquiries@arts.monash.edu.au.

Inquiries (science): telephone +61 3 9905 4567, email enquiries@sci.monash.edu.au or visit
www.sci.monash.edu.au/babsc.

+ Bachelor of Commerce/Bachelor of Science
Course code: 1469 • Course abbreviation: BCom/BSc • Total credit points required: 216  4.5 years full-
time, 9 years part-time • Managing faculty: Business and Economics
For details of the BCom/BSc, refer to the Faculty of Business and Economics section of this handbook.

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