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PREMISES MANAGEMENT QUESTIONNAIRE - Norfolk Schools

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					                                           Children’s Services Health and Safety Manual

                                                                       Appendix 5




      PREMISES MANAGEMENT AUDIT QUESTIONNAIRE

Premises: …………………………………………………………………….

Date of Audit: ……………………..

Audit Carried out by: ……………………………………………..


                                  Contents

1.   Management
2.   Record Keeping and Documentation
3.   Building Contracts Management
4.   Monitoring Arrangements
5.   Building Standards
6.   Electrical Services Standards
7.   Mechanical Services Standards
8.   In House Maintenance
9.   Building Management Audit Summary and Recommendations




Issued November 2004              1 of 9                         Control of Contractors
                                               Children’s Services Health and Safety Manual


PREMISES MANAGEMENT QUESTIONNAIRE

1.    Management

1.1   Has a member of staff been appointed/nominated:

      To manage building fabric?         Yes/No
      To manage building services?       Yes/No

      Named Person(s): ……………………………………..

1.2   Does the Governing Body operate a building/premises sub-committee to:

      oversee the management of building fabric?   Yes/No
      oversee the management of building services? Yes/No

      How regularly does the sub-committee meet?          ………………………..

      Last meeting held on ………………………………

1.3   Does the Governing Body receive regular reports from their sub-committee
      and management regarding building issues? Yes/No

      Date of last report …………………………………..

1.4   Does the school have a documented programme of planned maintenance,
      over and above day to day maintenance covered by the school’s maintenance
      contractor, linked to the School Improvement Plan and Asset Management
      Plan? Yes/No

      Comments:

2.    Record Keeping and Documentation

2.1   Is the asbestos register for the premises made available to contractors?
      Yes/No

      When was the last change to recorded Asbestos Containing Materials notified
      to NPS? …………………………..

      Who is the responsible person for notifying NPS of changes? ………….

2.2   Does the school maintain a record of contractors’ visits to site? Yes/No

      Comments:

2.3   Are suitable and sufficient records kept of all building work undertaken at the
      school? Yes/No

      Comments:


Issued November 2004                  2 of 9                         Control of Contractors
                                                Children’s Services Health and Safety Manual

2.4    Are suitable and sufficient records kept of all mechanical and electrical
       services work undertaken at the school? Yes/No

       Comments:

2.5    Is the Fire Log available and up to date? Yes/No

       Comments:

2.6    Has a fire safety risk assessment been carried out and action taken in regard
       to the recommendations? Yes/No

       Comments:

2.7    Is a CDM health & safety file available? Yes/No

       Comments:

2.8    Are appropriate persons aware of the guidance on ‘Managing Premises
       Issues’ available on Norfolk Esinet? Yes/No

       Comments:

2.9    Is the school aware of the requirement within ‘Managing Premises Issues’
       guidance to notify the LEA of improvement projects using ‘School Based
       Capital Project Proposal’ form? Yes/No

2.10   Is a record available of the last premises management audit carried out at the
       school? Yes/No

3.     Building Contracts Management (where school manages work)

3.1    Is the school aware of the duties imposed by the Construction Design and
       Management Regulations (CDM) (1994) relating to school led building
       contracts, i.e CDM applicable work managed directly by the school? Yes/No

3.2    For school led building contracts, have competent contractors been selected
       in line with NCC requirements contained in Section 20 of the Health and
       Safety Manual, ‘Control of Contractors’? Yes/No

       Comments:

3.3    Does the school have documented procedures for planning, organising and
       controlling the work in school led building contracts? Yes/No

       Comments:

3.4    Does the school have documented procedures for contract completion in
       school led building contracts? Yes/No

       Comments:

Issued November 2004                   3 of 9                         Control of Contractors
                                               Children’s Services Health and Safety Manual

4.    Monitoring Arrangements

4.1   Does the Governing Body undertake regular and routine premises inspections
      to identify areas requiring maintenance? Yes/No

      Comments:

4.2   Does the school management have a system in place for the identification of
      defects in premises and services and for carrying out appropriate follow up
      action? Yes/No

      Who is the responsible person for co-ordination? ……………………

      Comments:

4.3   Can the school produce records of the monitoring arrangements and resulting
      action? Yes/No

      Comments:

5.    Building Standards

5.1   Does the external fabric of the school buildings generally appear to be in a
      suitable state of repair? Yes/No

      Comments:

5.2   Does the internal fabric of the school buildings generally appear to be in a
      suitable state of repair? Yes/No

      Comments:

5.3   Do toilets, washbasins, showers etc. generally appear to be in a suitable state
      of repair? Yes/No

      Comments:

5.4   Does the internal fixed furniture and equipment (e.g. in Science, Design &
      Technology, P.E. and Drama) generally appear to be in a suitable state of
      repair? Yes/No

      Comments:

5.5   Has the glazing within the school been assessed and upgraded, e.g. fitted
      with safety film, where there is a foreseeable risk of injury through persons
      coming into contact with the glazing? Yes/No

      Comments:




Issued November 2004                  4 of 9                         Control of Contractors
                                               Children’s Services Health and Safety Manual

5.6   Do the external hard surface areas of the school generally appear to be in a
      suitable state of repair? Yes/No
      Comments:

5.7   Do the existing premises-related fire safety measures (fire doors, fire exits,
      etc.) generally appear to be maintained to an appropriate standard? Yes/No
      Comments:

5.8   Do boundary walls and fences, fixed barriers, handrails, etc. generally appear
      to be in a suitable state of repair? Yes/No
      Comments:

5.9   Do sheds/outbuildings generally appear to be in suitable state of repair?
      Yes/No
      Comments:

5.10 Do mature trees on or adjacent to the site appear to be in a safe condition?
     Yes/No
      Comments:

5.11 Are arrangements in place for mature trees to be maintained and inspected by
     a competent person? Yes/No

      Comments:

5.12 Are arrangements in place for general maintenance of school
     grounds? Yes/No
      Comments:

6.    Electrical Services Standards
6.1   Does the lighting system (including emergency and stage lighting) in the
      school generally appear to be in a suitable state of repair? Yes/No

      Comments:

6.2   Does the power supply in the school generally appear to be in a suitable state
      of repair? Yes/No
      Comments:

6.3   Does the external power supply/lighting in the school generally appear to be
      in a suitable state of repair? Yes/No
      Comments:




Issued November 2004                  5 of 9                         Control of Contractors
                                                Children’s Services Health and Safety Manual

6.4   Does the fire alarm system in the school generally appear to be in a suitable
      state of repair? Yes/No
      Comments:

6.5   Do test/service contracts exist for all aspects of the school's electrical system,
      are test reports available and have all remedial works been carried out?
      Yes/No
      Comments:

6.6   Are any lifts subject to suitable and sufficient general maintenance and
      inspection? Yes/No
      Comments:

6.7   Is portable electrical equipment subject to portable appliance testing?
      Yes/No
      Comments:

7.    Mechanical Services Standards

7.1   Does the Heating System in the school generally appear to be in a suitable
      state of repair? Yes/No

      Comments:

7.2   Do the hot and cold water systems in the school generally appear to be in a
      suitable state of repair? Yes/No

      Comments:

7.3   In addition to general servicing and maintenance, have arrangements been
      made, through NCC Risk and Insurance section, or via another competent
      person, for carrying out statutory inspections following a written scheme of
      examination of:

      -   pressure systems (e.g. compressors, autoclaves, pressure cookers,
          pressurised heating systems) Yes/No

      -   lifting equipment (e.g. lifts, wire ropes, pulleys, winches, vehicle jacks)
          Yes/No

      -   local exhaust ventilation equipment Yes/No

      -   dust extraction equipment? Yes/No

      Are statutory inspection reports available and have all remedial works been
      carried out for the above items? Yes/No

      Comments:


Issued November 2004                   6 of 9                         Control of Contractors
                                               Children’s Services Health and Safety Manual

7.4   Do test/sterilisation contracts exist for the hot and cold water systems?
      Yes/No

      Are test reports available and have all remedial works been carried out?
      Yes/No

      Comments:

7.5   Are the ventilation systems within the school inspected regularly and
      maintained to an appropriate standard? Yes/No

      Comments:

7.6   Are the gas systems maintained to an appropriate standard and
      subject to regular inspections/checks? Yes/No

      Comments:

7.7   Is gas equipment subject to annual inspection/testing? Yes/No

8.    In House Maintenance

8.1   Are elements of building maintenance carried out in house by school staff,
      volunteers, etc.? Yes/No

      Comments:


8.2   Does the school have a procedure in place for assessing the competence of
      persons undertaking in house maintenance? Yes/No

      Who is responsible for assessing competence? ………………………..

      Comments:

8.3   Does the school keep training records confirming the competence
      of the person(s) undertaking the work, e.g. for erection of prefabricated
      aluminium scaffolding? Yes/No

      Comments:




Issued November 2004                  7 of 9                         Control of Contractors
                                             Children’s Services Health and Safety Manual

Premises Management Audit Summary and Recommendations

9.1 Summary of Findings

   Management




Recommended Actions –




   Record Keeping and Documentation




Recommended Actions –




   Building Contracts Management




Recommended Actions –



   Monitoring Arrangements



Recommended Actions –



   Building Standards




Recommended Actions –




Issued November 2004                8 of 9                         Control of Contractors
                                             Children’s Services Health and Safety Manual

   Electrical Services Standards




Recommended Actions –




   Mechanical Services Standards




Recommended Actions –




   In House Maintenance




Recommended Actions –




Issued November 2004                9 of 9                         Control of Contractors

				
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