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					                                                         REQUEST FOR QUOTATIONS FOR SUPPLY OF
                                                       GOODS UNDER NATIONAL SHOPPING PROCEDURES
To
                                 ___________________________________
                                 ___________________________________
                                 ___________________________________

Sub :                            REQUEST FOR QUOTATIONS FOR SUPPLY Horticulture Tools.

Dear Sirs,
1.                           Government of India has received a credit from the International Development Association (IDA) equivalent to US$
60 million towards the cost of the Mid Himalayan Watershed Development Project and intends to apply part of the proceeds of this credit to
eligible payments under the contract for which this invitation for quotations is issued.
                             Divisional Watershed Development Officer, Shri Renuka Ji Watershed Development Division, Nahan invites
quotations from suppliers or dealers on E-5 Performa enclosed herewith for supply of Horticulture tools F.O.R. at Nahan as per detail given
                                                                                                                  th
below. The quotation on standard E-5 profoma should reach in the office of the undersigned on or before 6 February, 2012 by 12.30 PM.
Quotations shall be opened on the same day at 12.40 PM, in presence of the interested bidders or their authorized representative who wish to be
present during the process. The bidders shall have to deposit Rs. 3,000/- as earnest money in cash under proper receipt or in shape of
draft/TDR/FDR pledged in favour of undersigned with bid Performa E-5 duly filled in. For more details, please contact the office of the
undersigned on any working day between 10.00AM to 5.00PM up to 4th February, 2012 or visit official Website of the Project:
http://www.hpmidhimalayan.org/tender.asp. The quantity mentioned below is approximate, which may vary and supplier/ contractor shall be
bound to honors the revised supply order(s) during the period of contract. You are, therefore, invited to submit your most competitive quotation
on E-5 format for the following goods:-
   S.No.        Brief Description of Goods/ material                      Specification                     Quantity         Place of Delivery
                                                                                                         (Approximate)
 1.         Pruning Secateurs (ISI/ISO certified)          By pass secateurs with rotating handle,           40Nos.           DWDO office at
                                                          Ideal for live or soft branches, producing                          Nahan, District
                                                             a clean and accurate cut Size 225mm                                 Sirmaur
 2.         Budding / grafting knife(ISI/ISO certified)       With inbuilt bark lifter designed for          40 Nos.
                                                                  accurate cut during grafting
 3.         Pruning saw(ISI/ISO certified)                 Folding 30cm special blade with double            40 Nos.
                                                                          action teeth.
2.           Bid Price
        2.1. The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re-writing.
        2.2  All duties, taxes and other levies payable on the raw materials and components shall be included in the total price.
        2.3  Sales tax in connection with the sale shall be shown separately.
        2.4  The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.
        2.5  The Prices shall be quoted in Indian Rupees only.
        2.6  Each bidder shall submit only one quotation.
        2.7  Rate of goods should be F.O.R. destination Office of DWDO Nahan, Distt. Sirmaur, H.P.
3.           Validity of Quotation
             Quotation shall remain valid for a period 45 days after the deadline date specified for submission.
4.           Evaluation of Quotations
        4.1 In case, the day of opening of quotation happens to be a holiday, the whole process will commence on the next working day on the same time &
             schedule for which no separate notice or order shall be issued.
        4.2 Conditional quotations and quotations received through Fax and Email shall not be entertained.
        4.3 Quotations without earnest money will be treated as non-responsive and hence shall not be considered. After the evaluation of bids/quotation is
             over, the earnest money deposited by the lowest bidder will be adjusted / converted into the performance security and shall be returned /
             refunded to remaining/ other bidders. The Performance Security deposited by the lowest bidder(s) will be released after the receipt of the
             ordered goods as per specification in full quantity, duly verified by the inspecting officer.
        4.4 The Quotations would be evaluated for all the items together/separately for each item(to be specified).
        4.5 Sales tax in connection with sale of goods shall not be taken into account in evaluation.
        4.6 In case of tie on quoted rates between / among suppliers, the supplier with longer period of warranty/guarantee shall have preference over
             others and if this condition is also same or not relevant, the supply order shall be divided / split equally between / among all such lowest bidder
             or to one of them on the written consent of all of them.
        4.7 Each bidder shall submit only one quotation with complete address as given in E-5 Performa and all entries duly filled in both words and
             wherever required in figures as well.
        4.8 The purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which (a)are duly signed; (b)conform to
             the terms and conditions, and specifications and would evaluate for each item separately.
        4.9 Quotations with cutting/overwriting in quoted rates shall not be accepted. However, such cutting/overwriting, duly attested by the bidder(s)
             before submission / tendering of quotation into tender box, shall be considered by the purchaser.
        4.10 Those bidder(s) who submit their quotations by post or do not participate in the quotation opening process shall have to submit signed
             copy of quotation notice, in the box given below and submit/attach the same with the standard quotation Performa E-5 in token of
             accepting / agreeing to the terms and conditions of the quotation notice. Whereas other bidders present in the quotation opening
             process shall sign the same at the time of opening process.
               It is certified that I/we agree to the terms and conditions of the quotation and I/we fully understand that any violation of the terms and
               conditions by me/us shall render me/us liable for suitable action, against me/us as deemed fit by the purchaser.

5.
               Name(s):-                                                                                                Signature
Award of contract
   5.1 The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered
        the lowest evaluated quotation price.
   5.2 The rates quoted by the successful bidder shall remain valid for period not less than 45 days after the date of opening of quotations.
   5.3 The successful bidder(s) will have to arrange supply within 10* days after issuing of supply order.
   5.4 Any shortage/ damage/loss during transportation/ supply will be the responsibility of supplier and shall have to replace such short supply of goods.
   5.5 The above quantity can be increased or decreased as per the actual requirement of the purchaser and availability of goods from Govt. owned
        Institutions / Farms and bidder shall have no right to object or challenge the decision of the purchaser.
     5.6 The acceptance of the goods supplied by the supplier shall be subject to the recommendation of the inspecting officer/committee as the case
          may be who/which shall inspect the goods at Nahan.
     5.7 Payment towards the project cost shall be made to the supplier, as soon as possible, after receipt of the goods at DWDO Office Nahan and on
          recommendation of the inspecting officer/committee, as the case may be, and the remaining amount towards beneficiary share shall be paid
          immediately after receiving the beneficiary contribution from the beneficiaries during the current financial year.
     5.8 Bidders should have his account in any nationalize bank, covered under RTGS/NEFT-facility and shall quote in his /her bid document (i.e E-5 or
          W-5)Name of the bank and branch, with IFSC code under relevant column/line to enable U/S to make payment through e-banking.
     5.9 Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all
          quotations at any time prior to the award of contract.
     5.10 The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period.
          The terms of the accepted offer shall be incorporated in the purchase order.
     5.11 Normal commercial warranty/ guarantee shall be applicable to the supplied goods.
     5.12 All legal disputes if any, will be settled within the jurisdiction of Court(s) at Nahan.
          You are requested to provide your offer latest by 1230 hours (12.30 PM) on 6th February, 2012.
          We look forward to receiving your quotations and thank you for your interest in this project and for further details and downloading E-5, visit
Project Web site http://www.hpmidhimalayan.org/tender.asp.
          Uploaded on Project Web site http://www.hpmidhimalayan.org/tender.asp.
(* The period of 10 days shall be reckoned either after 10 days from date of issue of this letter or actual delivery of this supply order at the
address(es) of the supplier through fax, e-mail, by post or by some other means, whichever is earlier of the above criterion for reckoning of
stipulated period.)
                                                                                                   (Purchaser)



                                                                     Name:               Divisional Watershed Development Officer,
                                                                     Address:            H.P.M.H.W.D.P. Development Division, Nahan.
                                                                                         Distt. Sirmaur, H.P.-173001
                                                                                         Tel-       01702-222423.
                                                                                         Fax No. -01702-222423.
                                                                                         Email ID: dwdonhn@rediffmail.com
Endst. No.DWDO/H-I-V-Vol-II/_______________Dated, Nahan the/_____________
Copy to:-
1. Addl.Pr.CCF-cum-Chief Project Director, HPMHWDP,Solan for favour of information.
2. Regional Project Director,HPMHWDP,Bilaspur for favour of information.
3. Chairman / Members Quotation Opening Committee for favour of information and n/a. He shall ensure that in expediency of follow up action
   on the quotation so received, relevant column/ entry in E-5 is not left blank and if already not filled up by, the bidder, shall be asked to fillup
   the blank entry/space, especially with regard to FAX No., PAN, Regd. No., Complete postal Addresses-both office/shop & pmt. residence, E-
   mail, Tel/Ph.No. etc. during the scrutiny of the quotations in presence of the bidders to enable this office to act promptly and convey the
   decision to the successful bidder/bidders at the earliest date. However, the non-filling up of the entry/entries in respect of Fax No, Regd. No.,
   address, Tel. No. etc, which are not part of the terms & conditions of the quotation should not be considered as non-responsive.
4. Supdt.-cum-Cashier for information and further necessary action. He shall ensure that proper record / receipt of earnest money is
   maintained.
5. All WDC of this Division for favour of information and f/n/action. They shall collect the required beneficiary share and pay directly to the
   supplier which shall be conveyed to them, through the copy of the award of supply order to the successful bidder. Also, they shall make
   necessary arrangements for immediate lifting of these goods to their units for an early delivery/distribution/supply for the beneficiaries.
6. All suppliers along with E-5 Performa for information and n/action.
7. Acctt. Branch for information.
8. Notice Board.
9. Uploaded on Project Web site http://www.hpmidhimalayan.org/tender.asp.

                                                                                         Divisional Watershed Development Officer,
                                                                                         H.P.M.H.W.D.P. Development Division., Nahan,
                                                                                         Distt. Sirmaur, H.P.-173001
                                                                                         Tel&Fax No.-01702-222423.
                                                                                         Email ID: dwdonhn@rediffmail.com
                                                     FORMAT OF QUOTATION E-5
 S.          Brief Description          Specifications             Qty.         ISI/ISO Certified-            Quoted                           Total Amount
 No.         Goods / Material                                     (App)           (Make / Brand             Unit Rate in
                                                                                      name)#                    Rs.
                                                                                                                                   In                      In Words
                                                                                                                                Figures

1.           Pruning                By pass secateurs            40Nos.
             Secateurs            with rotating handle,
             (ISI/ISO              Ideal for live or soft
             certified)          branches, producing a
                                 clean and accurate cut
                                       Size 225mm
2.           Budding /           With inbuilt bark lifter       40 Nos.
             grafting            designed for accurate
             knife(ISI/ISO          cut during grafting
             certified)
3.           Pruning              Folding 30cm special          40 Nos.
             saw(ISI/ISO           blade with double
             certified)               action teeth.

                                                                                                  TOTAL:
                                                                                     Sales Tax / Vat if any:
                                                                                                  G.Total:
     # The bidder shall have to fill up the name of the firm / manufacturer of the above listed goods/material.

                                                                                                                                Gross Total Cost : Rs. ..........................

     1.       We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs. ________________________
              (amount in figures) (Rs. _________________________________ amount in words) within the period specified in the Invitation for quotations.
     2.       We also confirm that the normal commercial warrantee/guarantee of __________________ Months shall apply to the offered goods / livestock.
     3.       I/We hereby certify that the rate quoted by us shall remain valid for 45 days after opening of quotation.
     4.       I / We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery.
     5.       I/ We hereby certify that I / We agree to all the terms and conditions of quotation notice for the supply of the above material.
     6.        I/We hereby certify that following information w.r.t . my/our unit/profession, is correct :-
     Name of the Bank and Branch: i) Bank____________________________________________________________ ii)Branch At_________________________________________
     Acctt.No.of the owner & IFSC code of the Branch: i)A/C No.___________________________________________________________ ii)IFSC code_________________



     Date:                                                               Signature of Bidder/Supplier partner /
                                                                        authorized signatory of the firm / supplier/bidder.
                                                                         *PAN:_____________________________________________________
                                                                         *Regd. No.___________________________________________________


     FURNISH COMPLETE ADDRESS OF THE REGISTERED FIRM /MANUFACTURES OR AUTHORISED DEALER SHOP/ OFFICE WITH CONTACT NOS. AND E-MAIL
                                                             ID AS UNDER:-
                   Name and Permanent Address of the Bidder/ Supplier partner / authorized signatory of the firm / supplier/bidder:
       Telephone Nos: (i)Mobile: ……………………………………                      Permanent Address:
     (ii) Land line with STD Code: ………………                            Name:- ……………………………………………….Village/Mohalla/Colony…………………………..
     Fax No: ……………………………..                                           Post Office ……………  Tehsil ………………………    .District………………………..
     Email ID: ………………………………                                           State ……………………………………… PIN………………………………………
       Telephone Nos: (i)Mobile: ……………………………………                      Correspondence Address :
     (ii) Land line with STD Code: ………………                            Name:- ……………………………………………….Village/Mohalla/Colony…………………………..
     Fax No: ……………………………..                                           Post Office ……………        Tehsil ……………………… .District………………………..
     Email ID: ………………………………                                           State ……………………………………… PIN………………………………………
     *Strike of whichever is not applicable.
     Rates can be quoted for maximum 2 brands / makes by bidder against above listed goods/tools.
     1.         Last date & time for submission of quotation:                                      06/02/2012 at 12.30 PM
     2.         Date and time for opening of quotation:                                            06/02/2012 at 12:40 PM

				
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