Drug and Alcohol Recovery Services

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Drug and Alcohol Recovery Services Powered By Docstoc
					Easthampstead House, Town Square, Bracknell,
Berkshire RG12 1AQ
Tel: (01344) 352000




                   INVITATION TO TENDER (ITT)


                                        for


 DRUG AND ALCOHOL RECOVERY SERVICES


                                 September 2011



                                    COMPLETED BY

                        ORGANISATION     [Tenderer to complete]

                        NAME             [Tenderer to complete]

                        DATE             [Tenderer to complete]




                  TO BE COMPLETED AND RETURNED TO THE COUNCIL




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ORGANISATION NAME:                                            Drug and Alcohol
_____________________                                         Recovery Services

DATE: _________________
                                                          INVITATION TO TENDER



                                                    TABLE OF CONTENTS

1       Introduction ................................................................................................................................... 3

2       Instructions to Tenderers ............................................................................................................ 5

3       Specification.................................................................................................................................. 9

4       Tariffs ........................................................................................................................................... 14

5       Terms and Insurance.................................................................................................................. 15


    Schedule 1 – Terms and Conditions.................................................................................................. 16

    Schedule 2 – Tariffs ........................................................................................................................... 16

    Schedule 3 – Client Profiles............................................................................................................... 16

    Schedule 4 – Specification................................................................................................................. 16

    Schedule 5 – Outcome Domains ....................................................................................................... 16

    Schedule 6 – Example Annual Incomes ............................................................................................ 16

    Schedule 7 – Evaluation Spreadsheet............................................................................................... 16

    Schedule 8 – Smart CJS TUPE Information...................................................................................... 16

    Schedule 9 – CRI TUPE Information ................................................................................................. 17

    Schedule 10 – Turning Point TUPE Information................................................................................ 17

    Schedule 11 – Reference Request.................................................................................................... 17

    Schedule 12 – Freedom of Information Act 2000 .............................................................................. 18


    FORM A – Freedom of Information Act 2000 - Schedule of Reserved Information: ......................... 20

    FORM B – Tender Checklist .............................................................................................................. 21

    FORM C – Form of Tender ................................................................................................................ 22





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ORGANISATION NAME:                   Drug and Alcohol
_____________________                Recovery Services

DATE: _________________
                                   INVITATION TO TENDER


1	      Introduction

1.1	    Background
1.1.1	 Bracknell Forest Borough Council (BFBC or the Council) is located in central
       Berkshire, and was designated a New Town in 1949 but became a Unitary authority
       in April 1998. The Council’s services are divided between four directories, Corporate
       Services, Adult Social Care and Health, Environment, Culture and Communities and
       Children, Young People and Learning.
1.1.2	 See Specification Section 1 for more detailed information


1.2	    Outline Requirement
1.2.1	 As one of eight national pilots chosen to deliver Payment by Results in Substance
       Misuse Services, Bracknell Forest Council is seeking to appoint a ‘Prime Provider’ to
       deliver services that are focussed on outcomes and recovery. The service will be
       provided to adults who reside within the boundaries of Bracknell Forest Council.
1.2.2	 The Prime Provider will be expected to deliver or sub contract out services which will
       include but are not limited to the following:

           o	 Brief interventions, advice, peer support programmes
           o	 Structured programmes of care to include Drug Rehabilitation Requirements
               and Alcohol Treatment Requirements
           o	 Assertive outreach services both community & criminal justice
           o	 Substitute Prescribing (including Dual Diagnosis)
           o	 Alternative Therapies.
1.2.3	 National estimates for drug users suggest that there are 252 Opiate and/or Crack
       users in Bracknell Forest. Treatment data for 2010/11 show that there were 118
       Opiate and/or Crack users in treatment which equates to a penetration level of 47%
       which is higher that the national average. Looking at the users of each drug
       separately, however, gives a different picture. The estimates suggest there are 210
       Opiate only users of which 116 were in treatment in 2010/11 (penetration level of
       55%). It is suggested that there are 217 Crack only users but there are fewer of them
       in treatment, 87, so the penetration level is far lower in this group of drug users
       (40%). In 2010/11 75% of the drug treatment population were males and 93% of the
       treatment population were white. 44% of people new to treatment in 2010/11 were
       parents.
1.2.4	 During 2010/11 there were approximately 246 people in treatment where their main
       substance of choice was alcohol. It is not possible to provide exact numbers due to
       the boundaries of the local NHS Primary Care Trust. However where we are
       confident in terms of data 77 of these people were referred to structured psychosocial
       interventions and 54 of them left treatment in a planned way. 50% of referrals into
       the Specialist Tier 3 Service came from the Community Mental Health Team and of
       the 106 people in treatment 80 were discharged from treatment during the year and
       70% of the discharges were planned. There are far more women with alcohol issues
       accessing Services than we see in the drug using population.
1.2.5	 The contract duration will be for a maximum of four years, covering an initial period of
       two years plus two optional extensions; each of one year (i.e. 2 + 1 + 1).



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ORGANISATION NAME:                     Drug and Alcohol
_____________________                  Recovery Services

DATE: _________________
                                     INVITATION TO TENDER

1.2.6	 This Invitation to Tender excludes the provision of pharmacy and non pharmacy
       needle exchange products, the cost of providing pharmacy needle exchange services
       and supervised medication, payments made to General Practitioners for providing
       substitute medication prescribing to their own patients and Tier 4 In Patient and
       Residential Rehabilitation services.


1.3	    TUPE
1.3.1	 Three of the Council’s contractors have provided information on staff that they believe
       benefit from the Transfer of Undertakings (Protection of Employment) regulations on
       expiry of the current contractual arrangements. The three contractors are:

        a)	     SMART CJS

                Building B

                Kirtlington Business Centre

                Slade Farm

                Kirtlington

                Oxon

                OX5 3JA

                01869 350028


        b)	     CRI
                3rd Floor

                Tower Point

                44 North Road

                Brighton

                BN1 1YR

                01273 645074


        c)	     Turning Point

                The Exchange

                3 New York Street

                Manchester

                M1 4HN

                0161 238 5100


1.3.2	 Information on current employees provided to the Council in July/August 2011 is
       replicated in Schedules 8, 9 and 10. It is incumbent upon tenderers to satisfy
       themselves whether the provisions of TUPE do, or do not, apply to the potential
       transferees identified. The Council will not be held responsible for the accuracy
       of the information provided and tenderers should contact the above
       contractors direct for further information.

1.4	    Project Schedule
1.4.1	 The following is the proposed timetable for the procurement and implementation of
       Drug and Alcohol Recovery Services


                                                   Thursday         XXXX
        Publish advert in South East

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ORGANISATION NAME:                    Drug and Alcohol
_____________________                 Recovery Services

DATE: _________________
                                     INVITATION TO TENDER

        Business Portal

        Issue Invitation to Tender                   Wednesday        XXXX

        Last Questions from Tenderers                Tuesday          XXXX

        Issue Final Question & Answer
        Summary                                      Friday           XXXX

        Receive Response from                12
        Tenderers                            noon    Wednesday        XXXX

                                                     Monday &
        Supplier Presentations                       Tuesday          XXXX

        Contract Award                                                XXXX

        Contract Start Date                                           XXXX


2       Instructions to Tenderers
2.1     General Instructions
2.1.1   If you intend to tender for the provision of Drug and Alcohol Recovery Services to the
        Council, please read the following instructions carefully and prepare your tender
        accordingly.
2.1.2   The Council will not be responsible for any costs or expenses you incur in preparing
        or delivering or in the evaluation of the tender, nor with any costs or expenses
        incurred with the formation of a contract should you be successful.
2.1.3   You are deemed to have obtained at your own expense, all information necessary for
        the preparation of your tender.
2.1.4   Prior to the date for return of tenders, the Council may clarify, amend or add to the
        documentation. A copy of each such instruction will be issued by the Council to every
        contractor and shall form part of the tender documentation. No amendment shall be
        made to the tender documentation unless it is the subject of such an instruction. You
        should promptly acknowledge receipt of such instructions.
2.1.5   Clarifications of the invitation to tender documents must be made in writing by email
        to the following:
                XXXX
2.1.6   As soon as practical after receipt of any request for clarification, the Council will
        respond in writing to all tenderers except where the clarification has been identified by
        the tenderer, and subsequently agreed by the Council, as being commercially
        sensitive. The Council will not be bound to respond to any request for clarification of
        the Invitation to Tender which is received later than XXXX
2.1.7   Only clarifications made in writing by the Council will form part of the Invitation to
        Tender documents.
2.1.8   All information contained in the invitation to tender shall be treated as confidential
        except insofar as is necessary to be disclosed for the purposes of obtaining
        quotations essential for the preparation of your tender.


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ORGANISATION NAME:                   Drug and Alcohol
_____________________                Recovery Services

DATE: _________________
                                   INVITATION TO TENDER



2.2	    Tender Response
2.2.1	 Please submit eight copies of your tender, comprising seven hard copies plus one
       electronic copy on CD/DVD. We are unable to accept tenders on USB stick.
       Two hard copies containing both commercial and technical sections, plus five hard
       copies with technical section only.
2.2.2	 Your tender must be divided into two sections and contain the information called for in
       each section below:

       The commercial section should include:­
              •	 The completed Schedule of Reserved Information (Form A) see guidance
                   attached at Schedule 12.
              •	 The Form of Tender statement (Form C) completed, signed and dated.

        The technical section should include:
               •	 Responses to questions in this ITT covering
                       o	 Specification, Section 3
                       o	 Tariff, Section 4
                       o	 Terms and Insurance, Section 5
               •	 Tender Checklist (Form B) should be completed and comments added if
                  required.
               No pricing should be included in the technical section.

2.2.3	 Respond to all questions on the Specification in Section 3. You should complete your
       responses in blue ink into this document. Alternatively, you may submit a separate
       document providing the tender cross references the section and paragraph numbers
       of this invitation to tender. All sections must be responded to even if simply
       “Understood” or “Agreed”.
2.2.4	 Where any external reference material, such as brochures, specifications and system
       descriptions, is used to support your tender, any statements within the reference
       material which may allow change to obligations or reduce liability, such as
       "specifications subject to change without notice", or other disclaimers will be regarded
       as void and shall not form part of the contract in the event that the tender is accepted.
2.2.5	 Where a particular section of the tender response relates to information given in
       another section or in external reference material, then you must ensure that the
       response is clearly cross-referenced.
2.2.6	 All pricing should be stated exclusive of VAT.
2.2.7	 Tenders shall remain open for an initial acceptance for a minimum of 190 calendar
       days, although the Council may ask you to extend the period of validity.

2.3	    Submission of Tenders
2.3.1	 The original, signed, tender must be returned by no later than 12 noon on XXXX.
2.3.2	 Please address to:

                Tender Opening – Ref: Drug and Alcohol Recovery Services
                Bracknell Forest Borough Council

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ORGANISATION NAME:                        Drug and Alcohol
_____________________                     Recovery Services

DATE: _________________
                                      INVITATION TO TENDER

              Easthampstead House

              Town Square

              BRACKNELL

              Berkshire

              RG12 1AQ

2.3.3	 The envelope must not indicate the name of the sender; envelopes that do may be
       rejected unopened. Similarly, tenders received after the tender submission date/time
       may be rejected.


2.4	    Tender Decline
        If you decide not to respond to this ITT, please let the contact in Section 2.1.5 know in
        writing as soon as possible, giving a brief reason(s).


2.5	    Evaluation of Tenders
2.5.1	 The Council may seek confirmation that suppliers meet the Council’s minimum levels
       of economic and financial standing or technical or professional ability, originally stated
       in the contract notice, at any time.
2.5.2	 The contract will be awarded on the basis of the most economically advantageous
       offer having regard to:
2.5.3	 The Quality of the solution in terms of functionality and infrastructure takes into
       account issues such as; quality, price, technical merit, aesthetic and functional
       characteristics, environmental characteristics, after sales service, technical
       assistance, delivery date and delivery period and period of completion.      The Project
       Team will also be looking for innovative solutions which add value and increase the
       achievement of outcomes.
2.5.4	 The Council has requested references from customers identified in the PQQ Section
       13. The questionnaire is attached at Schedule 12 for your information. These will be
       scored and form part of the Quality criteria.
2.5.5	 The Council’s evaluation will include supplier presentations on the XXXX. Evaluation
       of these elements will be used to review the initial scoring based on further
       understanding gained.
2.5.6	 The headline quality evaluation criteria are as follows:­

                   Criteria                 Marks      Applicable Document(s) & Section(s)
         References                            3                 ITT Section 2.5.4
         Specification                       88.5                  ITT Section 3
         Tariffs                              8.5                  ITT Section 4
         Terms and Insurance               Pass/Fail               ITT Section 5
         Freedom of Information              Not                      Form A
                                            Scored
         Tender Checklist                    Not                       Form B
                                            Scored
         Form of Tender                    Pass/Fail                   Form C

                                  Total      100

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ORGANISATION NAME:                    Drug and Alcohol
_____________________                 Recovery Services

DATE: _________________
                                    INVITATION TO TENDER


2.5.7	 The evaluation spreadsheet which details any sub-criteria and formulae used is
       attached as Schedule 7 of this ITT.
2.5.8	 The Council shall be under no obligation to award a contract for all or any part of the
       requirement set out in the Invitation to Tender, to any tenderer or at all.
2.5.9	 You may be required to answer any Council queries on your proposal and to attend
       formal meetings with the Council during the tender evaluation period. Additionally the
       Council may wish to visit tenderers’ premises to view the facilities and systems that
       may be used to deliver the service.

2.6	    Canvassing
        Any contractor who directly or indirectly canvasses any member or official of the
        Council concerning the award of the contract for the provision of the Goods/Services,
        or who directly or indirectly obtains or attempts to obtain information from any such
        member or official concerning any other tender for the Goods/Service will be
        disqualified. If discovery occurs after the award of the contract, the Council shall then
        be entitled to summarily terminate the contract.

2.7	    Whistle blowing policy
        Your attention is drawn to the Council’s whistle blowing policy which can be found on
        the Procurement website at: www.bracknell-forest.gov.uk/procurement




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ORGANISATION NAME:                    Drug and Alcohol
_____________________                 Recovery Services

DATE: _________________
                                    INVITATION TO TENDER



3       Specification
3.1     Specification Compliance
3.1.1   Please confirm your acceptance of the attached Specification. If there are any
        exceptions, please detail below or attach a separate sheet if necessary.
Response



3.2	    General
3.2.1	 Please provide a brief overview of your organisation and how it could best provide the
       Drug and Alcohol Recovery Services required by the Council, as detailed in the
       Specification.
Response [Maximum 1,000 words]

3.2.2	 In addition to the facilities in New Hope, how would your organisation provide
       outreach services to people throughout the Borough, within a safe, sensitive and
       confidential environment? Give examples of how you have delivered this.
Response [Maximum 700 words]



3.3	    Other Policies and Procedures
3.3.1	 Please provide details of the following internal policies:
       • Complaints & Compliments
       • Environmental management policy
Response [Maximum 400 words per example, total 800]



3.4     Technical Ability - Staff
3.4.1   Please provide the structure and details of the team who would provide the service
        including how many other clients they would be handling and CVs of key personnel
Response [Maximum 1,500 words]



3.4.2	 Should your organisation be successful, please advise how it intends to comply with
       the TUPE Regulations in respect of staff who may be affected by the change of
       contractor.
       Describe the management actions you will take to ensure an orderly transfer of any
       staff who decide to transfer under the Regulations.

       Please also confirm that the financial and any other impacts of TUPE have been

       taken into consideration.

       For further details see Section 1.3 and Schedules 8, 9 and10.
Response [Maximum 500 words]

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ORGANISATION NAME:                   Drug and Alcohol
_____________________                Recovery Services

DATE: _________________
                                   INVITATION TO TENDER




3.4.3	 Please provide details of additional staff members who would be involved in the
       transition and implementation phase of this contract, their experience in undertaking
       this type of role and proportion of time dedicated to this contract. Please also provide
       a high level project plan listing key activities and resources.
Response [Maximum 600 words]



3.5	    Training
3.5.1	 Briefly describe your organisation’s approach to staff training, including Health and
       Safety, Safeguarding and Information Sharing/Confidentiality for this contract. Please
       attach your training plan.
Response [Maximum 600 words + plan]

3.5.2   For the Drug and Alcohol Recovery Services indicate how many hours training, on
        average, is received by a member of staff within a 12 month period. List by subject.
Response [Maximum 200 words]

3.5.3   Please describe your induction process for new staff.
Response [Maximum 200 words]



3.6	    Operations
3.6.1	 How will your organisation deliver or contribute to the following core services:
       • Case management
       • Structured Day Programme
       • Psychosocial Interventions
       • Integrated Offender Management
Response [Maximum 200 words per service, total 800]



3.6.2   How will the prescribing service be delivered and what clinical governance framework
        will be used.
Response [Maximum 500 words]

3.6.3	 How will your organisation ensure continuity of service provision, particularly the
       prescribing service, for example during adverse weather conditions or other
       interruption?
Response [Maximum 500 words]




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ORGANISATION NAME:                    Drug and Alcohol
_____________________                 Recovery Services

DATE: _________________
                                   INVITATION TO TENDER

3.6.4   Describe the alternative therapies your organisation would deliver and their benefits.
Response [Maximum 500 words]



3.6.5   Please describe your organisation’s method of managing sub-contractors and
        internally provided recovery services.
Response [Maximum 500 words]

3.6.6   Please how would your organisation facilitate communications to partner agencies
        and authorised individuals for purposes of managing the recovery process.
Response [Maximum 500 words]



3.7	    Case Studies
3.7.1	 Please provide a case study detailing how your organisation improved the
       employment prospects of someone who was in recovery and how your organisation
       supported them to access voluntary work, education and training and what the
       outcome of this support was.
Response {Maximum 500 words}



3.7.2	 Please provide another case study describing a case where there was multi-agency
       involvement including statutory supervision from the Probation Service and how
       communication delivered significant positive outcome(s).
Response {Maximum 500 words}



3.8	    Service Levels
3.8.1	 How will your organisation ensure that you meet the following requirements:
       •	 Waiting times into treatment of 3 weeks or less
       •	 Choice of case manager appropriate to individual needs i.e. same sex, ethnic
          background
       •	 The delivery of outreach services at appropriate venues taking into account
          confidentiality and safety of staff
       •	 The use of outreach services to re-engage with people who have dropped out of
          services
Response [Maximum 300 words per example, total 1,200]



3.9	    Outcomes
3.9.1	 Please describe how your organisation will increase positive outcomes for people
       who use the services in relation to the following:
       •	 Abstinence from drug of use
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ORGANISATION NAME:                  Drug and Alcohol
_____________________               Recovery Services

DATE: _________________
                                  INVITATION TO TENDER

        •   Access to suitable accommodation
        •   Reduced Offending/re-offending
        •   Improved Health & Wellbeing

Response [Maximum 500 words per example, total 2,000]



3.9.2	 Please describe your organisation’s strategy to reduce offending and re-offending
       rates and how you will develop joint working arrangements with criminal justice
       agencies.
Response [Maximum 500 words]



3.10	 Contract Management & Reports
3.10.1 Please confirm that,	 if awarded the contract, your organisation would be able to
       attend monthly status meetings with the Council.
Response

3.10.2 Please provide an overview of your organisation’s contract escalation procedure.
Response [Maximum 300 words]



3.11	 Enhanced CRB Checks
3.11.1 Please	 detail how your organisation obtains, reviews and maintains records of
       Enhanced Criminal Records Bureau checks for all staff, including sub-contractors,
       who provide recovery services.
Response [Maximum 300 words]



3.12	 Customer Satisfaction
3.12.1 Please explain how your organisation would involve people in recovery to gauge
       customer satisfaction and improve staff skills
Response [Maximum 600 words]



3.12.2 Briefly describe how customer satisfaction of people in recovery is measured and
       continuously improved.
Response [Maximum 500 words]

3.12.3 How	 does your organisation use the results to achieve continuous service
       improvement? (Give two actual examples)


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ORGANISATION NAME:                 Drug and Alcohol
_____________________              Recovery Services

DATE: _________________
                                  INVITATION TO TENDER

Response [Maximum 500 words each example, total 1,000]



3.13	 Contingency Management
3.13.1 Please	 describe your organisation’s approach to contingency management, as
       defined by the NTA, and provide 2 short examples of how this has been applied and
       what difference it made.
Response [Maximum 500 words each, total 1,000]




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ORGANISATION NAME:                   Drug and Alcohol
_____________________                Recovery Services

DATE: _________________
                                   INVITATION TO TENDER


4       Tariffs

4.1     Basis
4.1.1   Schedule 2 details the basis of the Tariffs that will be applied for this contract. We
        have also included at Schedule 6 two examples (6a and 6b) of the annual income
        based on historical data. The intention is that the appointed Prime Provider will
        increase the numbers of people accessing the services and also achieving their
        outcomes, thereby increasing the Prime Providers income.
4.1.2   Please review these documents and confirm your understanding and acceptance.
Response




4.1.3   Please advise discount offered against each tariff.
XXXX




4.2     Payment
4.2.1   The Council standard terms of payment are Net 30 days from receipt of acceptable
        invoice. Please advise any discount available for early payment i.e. 7 or 14 days.
Response




4.2.2   The Council standard payment method is by BACS, please confirm acceptance.
Response




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ORGANISATION NAME:                  Drug and Alcohol
_____________________               Recovery Services

DATE: _________________
                                  INVITATION TO TENDER


5       Terms and Insurance
5.1     Contract Conditions
5.1.1   Refer to Schedules 1, 2 and 3, Terms & Conditions of Contract, for the terms and
        conditions of contract. Please confirm acceptance of all these terms or detail
        exceptions and any proposed alternatives below, or in a separate document.
Response



5.2	    Insurance

5.2.1	 Provide copies of insurance certificates covering
       • Public Liability
       • Employee Liability
       • Professional Indemnity

5.3	    Freedom of Information
5.3.1	 With reference to Schedule 12 on the Freedom of Information Action 2000, please
       complete Form A – Schedule of Reserved Information.




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ORGANISATION NAME:                  Drug and Alcohol
_____________________               Recovery Services

DATE: _________________
                                  INVITATION TO TENDER

Schedule 1 – Terms and Conditions

Refer separate Word document.

Schedule 2 – Tariffs

Refer separate Word document.


Schedule 3 – Client Profiles

Refer separate Word document.


Schedule 4 – Specification

Refer separate Word document.

Schedule 5 – Outcome Domains

Refer separate Word document.

Schedules 1 to 5 will form the basis of the contract together with the tender submission and
any clarifications.


Schedule 6 – Example Annual Incomes

Refer separate Excel documents, 6a for 2009/01 and 6b for 2010/11. Please note that these
are approximate and based on historical data.


Schedule 7 – Evaluation Spreadsheet

Refer separate Excel document.


Schedule 8 – Smart CJS TUPE Information

Refer separate Adobe PDF document.




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ORGANISATION NAME:                Drug and Alcohol
_____________________             Recovery Services

DATE: _________________
                                 INVITATION TO TENDER



Schedule 9 – CRI TUPE Information

Refer separate Adobe PDF document.


Schedule 10 – Turning Point TUPE Information

Refer separate Adobe PDF document.


Schedule 11 – Reference Request

Refer separate Word document.




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ORGANISATION NAME:                     Drug and Alcohol
_____________________                  Recovery Services

DATE: _________________
                                    INVITATION TO TENDER

Schedule 12 – Freedom of Information Act 2000

GUIDANCE TO TENDERERS ON FREEDOM OF INFORMATION ACT 2000:
ACCESS TO INFORMATION ABOUT OR ARISING UNDER CONTRACTS

1	      Introduction

1.1	    All information relating to any tender made to the Council or any contract to which the
        Council is party, including information arising under the contract or about its
        performance, will be covered by the Freedom of Information Act 2000 (the Act) from
        January 2005. The Council will be under a legal obligation to disclose such
        information if requested unless an exemption applies. The legal obligations to
        respond to a request for information fall on the Council. The Council must determine
        whether an exemption applies to information and whether the request should be
        refused. The Council may also be subject to disclosure obligations under other
        legislation or codes of practice. This Guidance sets out the approach of the Council
        to the disclosure of information about contracts.

2.	     General rules on disclosure

2.1	    The Council has determined that, in the absence of special circumstances:­

           •	     The Invitation to Tender (ITT) will always be available under the Act to those
                  who enquire.

           •	     Responses to tenders (apart from price information – see below) will be held
                  in confidence at least until award of the contract.

           •	     Broad cost information will generally be available after award of contract
                  under the Act to those who enquire.

           •	     Detailed tender prices will be held in confidence until 7 years after expiry or
                  completion of the contract awarded as reserved information (see below)

2.2	    Tenderers must therefore inform the Council, on the enclosed Schedule of Reserved
        Information, of such other information which it regards as being eligible for exemption
        from disclosure by the Council under the Act. The reasons for all such exemptions
        must be fully justified against the relevant section of the Act.

3.	     Reserved Information

3.1	    The Act specifies a number of different grounds for exemption. Most of these are not
        considered to be relevant to a tendering process or subsequent award of contract.
        Those which are most likely to be relevant are:­

        •	 The information constitutes a trade secret (section 43(1))

        •	 Disclosure would prejudice the commercial interest of any person (including the
           Council) (section 43(2))


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ORGANISATION NAME:                   Drug and Alcohol
_____________________                Recovery Services

DATE: _________________
                                   INVITATION TO TENDER

        •	 Disclosure would constitute an actionable breach of confidence (section 41(1))

        •	 Personal data or information relating to the private life of any individual which is
           appropriate for protection (section 40)

3.2	    If the Council agrees that information nominated by the successful tenderer may be
        legitimately classified as “reserved”, the Schedule of Reserved Information will form
        an integral part of the contract. The Schedule will list the class or category of
        information or the information itself and specify which exemptions under the Act apply
        to each specified class, category or specific information. The schedule shall indicate
        when it is likely that the information can be made available under the Act or if the
        information is unlikely ever to be made so available. Where such information is
        exempt under the rules governing commercial matters, (section 43(2)), then unless
        special circumstances apply, it will not be withheld under the Act for more than three
        years after completion/expiry of the contract.

3.3	    Information relating to the overall value, performance or completion of the contract,
        contract records and administration will not generally be accepted as reserved
        information. The Council may however withhold access to such information under the
        Act in appropriate cases. The decision whether to withhold information shall be for the
        Council alone to determine. It shall have no obligation to consult the contractor.

3.4	    The Council will automatically make information available under the Act from 3 years
        after completion/expiry of the contract, in the absence of specific agreement to the
        contrary. In the event that the Council receives a request for such information before
        the expiry of the 3 year period which it considers it may be appropriate to provide it
        will, wherever possible, notify the tenderer and take into consideration any
        representations made by the tenderer within 7 days of receipt of the notice by the
        tenderer.

4.	     Handling requests for information and notice to those affected

4.1	    Other than as set out above the Council shall have no obligation to consult the
        contractor where any request for information, whether under the Act or otherwise,
        touches or concerns the contract.

5.	     Information about the provision of the service which is the subject of the
        contract which arises in the course of performance of the contract

5.1	    The Council will have obligations to respond to the Act and other requests for
        information and the contract will include appropriate terms requiring the contractor to
        supply such information as requested by the Council.

Any enquiries about this policy and its application should be addressed to the Borough
Solicitor, Bracknell Forest Borough Council, Easthampstead House, Town Square, Bracknell,
Berks RG12 1AQ




DARS ITT Final for BFC Website	                                            Page 19 of 22
ORGANISATION NAME:                   Drug and Alcohol
_____________________                Recovery Services

DATE: _________________
                                   INVITATION TO TENDER

FORM A – Freedom of Information Act 2000 - Schedule of Reserved Information:


                                                           When     available        for
                  Reserved Information                                                     Relevant Section of Act   Reason
                                                           disclosure

                  Tender     responses      (excl    price After award of contract
                                                                                           Section 43(2)             Commercial confidentiality
                  information)

                                                           After award of contract
                  Generic tender price information                                         Section 43(2)

                                                           7 years after expiry or
                  Detailed tender prices                   completion of the contract      Section 43(2)             Commercial confidentiality
                                                           awarded




                Signed………………………. Name ……………………………… Organisation ………………………………………                                                     Date…………




DARS ITT Final for BFC Website                                           Page 20 of 22
ORGANISATION NAME:                   Drug and Alcohol
_____________________                Recovery Services

DATE: _________________
                                   INVITATION TO TENDER

FORM B – Tender Checklist

Please tick checklist to indicate that copies of all relevant documents are enclosed.



                                                          Document
                                                          enclosed
Section      Required Documents                           Yes/No       Comments

3            Specification Questions
3.4.1        CVs of key personnel
3.4.3        High level project plan
3.5.1        Training plan



5            Terms and Insurance
5.2.1        Copy of Public Liability Insurance
             certificate
5.2.1        Copy of Employers Liability Insurance
             certificate
5.2.1        Copy of Professional Indemnity Insurance
             certificate



             FORMS
A            Schedule of Reserved Information
B            Tender Checklist
C            Form of Tender

             Other – Please List




DARS ITT Final for BFC Website                                             Page 21 of 22
ORGANISATION NAME:                    Drug and Alcohol
_____________________                 Recovery Services

DATE: _________________
                                    INVITATION TO TENDER

FORM C – Form of Tender

I/We, the undersigned, having examined the Conditions of Contract, Specification and all
other Tender Documents, hereby offer to supply the goods/undertake the services required,
in accordance with the tender documents for prices detailed in the tender documents.

I/We understand that the Council is not bound to accept the lowest or any tender received.

This tender remains open for acceptance for 190 days from the date fixed for the submission
of tenders in the Invitation to Tender.

I/we agree that the essence of selective tendering is that the Council shall receive bona fide
competitive tenders from all those tendering. In recognition of this principle, I/we warrant that
this is a bona fide tender, intended to be competitive, and that I/we have not fixed or adjusted
the price tendered by, or under or in accordance with any agreement or arrangement with
any other tenderer. I/ we furthermore warrant that no approaches have been made to any
other tenderers for the purpose of obtaining or influencing their tender prices or any other
details of their bid. I/ we also warrant that I/we have not and will not before the award of any
contract for the work:

(i)(a)	    communicate to any person other than the Council the amount or approximate
           amount of the tender or proposed tender, except where the disclosure, in
           confidence, of the approximate amount of the tender was necessary to obtain
           insurance premium quotations required for the preparation of the tender;

    (b)	   enter into any agreement or arrangement with any person that they shall refrain from
           tendering, or that they shall withdraw any tender once offered or vary the amount of
           any tender to be submitted;

(ii)	      pay, give or offer to pay or give any sum of money or other valuable consideration
           directly or indirectly to any person for doing or having done or causing or having
           caused to be done in relation to any other tender or proposed tender for the work,
           any act or thing of the sort described at (i)(a) or (b) above.

Unless and until a formal agreement is prepared and executed, this tender, together with your
written acceptance thereof, shall constitute a binding contract between us.


             Signature

                                      (please use non black ink)
             Name
             Job Title
             Organisation
             Address
             � Telephone No.(s)
             E-mail
             Date



DARS ITT Final for BFC Website	                                             Page 22 of 22

				
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