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					Microsoft Office for Mac 2011 Fundamentals
                − Illustrated

Unit E: Getting Started with Microsoft Office
                for Mac 2011




                Microsoft Office for Mac 2011   1
                  Fundamentals Illustrated
                                      Objectives

     Understand Microsoft Office for Mac
     2011
     Start an office program
     Use menus and the standard toolbar
     Explore the ribbon and view options




Microsoft Office for Mac 2011 Fundamentals Illustrated   2
                       Objectives (cont’d.)

     Explore the toolbox and media
     browser
     Save and close a file
     Create a new file from a template
     Get help and quit an Office program




Microsoft Office for Mac 2011 Fundamentals Illustrated   3
Understanding Microsoft Office for
           Mac 2011
  Home and Student & Home and Office
    Shared programs
       • Microsoft Word (word processing)
       • Microsoft Excel (spreadsheet)
       • Microsoft PowerPoint (presentation graphics)
    Home and Business only
       • Microsoft Outlook (e-mail and information
         manager)

  Microsoft Office Web Apps
        Scaled-down versions of Office programs
             available on the Internet
Microsoft Office for Mac 2011 Fundamentals Illustrated
                                                       4
 Microsoft Office for 2011 Program




     Figure E-3: Presentation slide created in Microsoft PowerPoint   5
Microsoft Office for Mac 2011 Fundamentals Illustrated
             Starting an Office Program

     Launch (open) from hard disk
     User interface (buttons and tools)
     Program window components
        Menu bar
        Standard toolbar
        Ribbon
        Tabs
        Document window
        Status bar
Microsoft Office for Mac 2011 Fundamentals Illustrated   6
                Microsoft Word Program
                  Document Window




                             Figure E-6: Word program window
Microsoft Office for Mac 2011 Fundamentals Illustrated         7
      Using Menus and the Standard
                Toolbar
     Office 2011 programs share tools that
     help you complete tasks
     Some components
        Drop-down menus
        Dialog boxes
        Insertion points
        Buttons
        Help tags

Microsoft Office for Mac 2011 Fundamentals Illustrated   8
        Using Menus and the Standard
              Toolbar (cont’d.)


                                                         Figure E-7:
                                                         Format menu




                      Figure E-8:
                      Font dialog box
Microsoft Office for Mac 2011 Fundamentals Illustrated                 9
      Exploring the Ribbon and View
                 Options
     Ribbon: new feature of Office 2011
        Provides quick access to tools
              • Tabs open groups of commands

     View buttons
        Six buttons located on the status bar
              • Default view is print layout
              • Click buttons to change the display of a
                document



Microsoft Office for Mac 2011 Fundamentals Illustrated     10
   Using Layout Tab on the Ribbon


                                                         Figure E-10:
                                                         Layout tab on the ribbon




                                                         Figure E-11:
                                                         Left and right margins
                                                         changed to 1 inch



Microsoft Office for Mac 2011 Fundamentals Illustrated                   11
                                    View Options




                              Table E-1: View options    12
Microsoft Office for Mac 2011 Fundamentals Illustrated
Exploring the Toolbox and Media
            Browser
Toolbox
   Updated tabs offer new features and
    tools




                                    Table E-2: Toolbox tabs   13
Microsoft Office for Mac 2011 Fundamentals Illustrated
    Exploring the Toolbox and Media
            Browser (cont’d.)
       Media browser
          New feature in Office 2011 allows quick
           access to document tools
                Toolbar button




                                 Figure E-14: Media browser   14
Microsoft Office for Mac 2011 Fundamentals Illustrated
               Saving and Closing a File

     Choose a filename
     Specify a location
     Use “save as” command from file
     option on menu bar
        Save as dialog box
        Save as text box
        Documents folder is default location
        File extension
        Close button
Microsoft Office for Mac 2011 Fundamentals Illustrated   15
Saving and Closing a File (cont’d.)




                                 Figure E-16: Word file menu
Microsoft Office for Mac 2011 Fundamentals Illustrated         16
  Saving and Closing a File (cont’d.)




                             Figure E-17: Save as dialog box
                                                               17
Microsoft Office for Mac 2011 Fundamentals Illustrated
             Creating a New File from a
                     Template
     Template contains predesigned
     formatting, text and other tools
     Template gallery
        Stores templates for each Microsoft
         program
              • Word document gallery
              • Excel workbook gallery
              • PowerPoint presentation gallery



Microsoft Office for Mac 2011 Fundamentals Illustrated   18
             Creating a New File from a
                 Template (cont’d.)




                           Figure E-18: Word document gallery

Microsoft Office for Mac 2011 Fundamentals Illustrated          19
Getting Help and Quitting an Office
             Program
      Help is context sensitive
         Displays topics and instructions geared
          to the task you are performing
      Help button
         Help window
         Help topics
         Keyword search
      Quit a program from the menu bar
         Closing a window does not close a
          program                                        20
Microsoft Office for Mac 2011 Fundamentals Illustrated
 Getting Help in an Office Program




                     Figure E-21: Example of a Help Tag


Microsoft Office for Mac 2011 Fundamentals Illustrated    21
 Getting Help in an Office Program
             (cont’d.)




                              Figure E-22: Word help window

Microsoft Office for Mac 2011 Fundamentals Illustrated        22
                                          Summary

     Microsoft Office for Mac 2011 comes
     with a variety of programs and tools
     Launch (open) a program and interact
     with the user interface
     Program menus and toolbars help you
     complete tasks
     Ribbons and view options help you
     complete tasks quickly and efficiently
Microsoft Office for Mac 2011 Fundamentals Illustrated   23
                           Summary (cont’d.)

     New features of toolbox and media
     browser easily access options
     Save, name, locate and close files for
     access later
     Templates help you create
     professionally designed documents
     Help covers a wide range of questions
     before you quit a program
Microsoft Office for Mac 2011 Fundamentals Illustrated   24

				
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