July 07 Exec Board Meeting Minutes

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July 07 Exec Board Meeting Minutes Powered By Docstoc
					                  AMERICAN SOCIETY OF MILITARY COMPTROLLERS
                ASMC Washington Chapter: P.O. Box 16237, Arlington, VA 22215
                                Web Page: www.Washington-ASMC.org
                              EXECUTIVE BOARD MEETING MINUTES
                                  1000-1100, 12 July 2006, Pentagon

  1) Attendance: (X before name indicates attended meeting)

                 Executive Board Officers                                     Committee Chairs
X Ms. Elizabeth McGrath           President                    Mr. James Auchter        Audit
X Mr. Kyle Fugate                 Secretary                    Ms. Beverly Veit         Awards/Essay
X Ms. Stacy Simmons               Treasurer                X   Ms. Carolyn Zavadil      CDFM
  Ms. Carol Phillips              OSD VP                       Ms. Brenda LaFleur       Chapter Fair
X Ms. Lucy Williams               OSD Asst Sec                 Ms. Amy Anda             Community Service
  Mr. Robert Benefiel, Jr         DFAS VP                  X   Ms. Veniceza Critton     Competition
  Ms. Sherri L’Anthony            DFAS Asst Sec            X   Ms. Millie Thompson      Luncheons
  COL Byron Cherry                Army VP                  X   Mr. Craig Silcox         Membership
  Ms. Mary Williams               Army Asst Sec            X   Ms. Deb Delmar           Mini-PDI
  Ms. Beverly Veit                Navy VP                  X   Mr. Rocky Wilbur         Photographer
  Ms. Brenda LaFleur              Navy Asst Sec                Mr. Jose Lopez           Publicity
  Ms. Marcia Case                 USMC VP                      Ms. Shirley Simpkins     Scholarship
X Ms. Arlillian Coleman           USMC Asst Sec                Ms. Barbara Rice         Training & Education
X Mr. Keith Hicks                 USAF VP                  X   Mr. Vic Ackley           Webmaster
X Mr Michael O. Ebiala            USAF Asst Sec
  Mr. Warren Cottingham           USCG VP
  LT Robert E. Hart, USCG         USCG Asst Sec
X Ms. Deb Delmar                  Corporate/Retired VP
  Mr. Brian Boshart               Corporate/Ret Asst Sec



  2) President’s Comments
        a. Addressed luncheon venue/ recent low attendance and solicited thoughts/ideas on
            improving luncheon attendance – input to be provided to Kyle Fugate prior to the August
            Board meeting.
        b. The committee discussed possible dates and locations for the December 2006 Holiday
            Reception. Committee agreed to conduct the event on 13 December at the Army Navy
            Country Club.
        c. Informed the team that Bob Hale, ASMC Executive Director, will be addressing our
            Executive Board during the August meeting.
        d. Re-affirmed commitment to community service activities
  3) Secretary’s Report and Previous Meeting’s Minutes:
        a. The June Board Meeting minutes previously presented by email were approved.
  4) Treasurer’s Report:
        a. Carlos to remain as Treasurer through July.
        b. Arranging audit of chapter account for transfer of Treasurer responsibilities.
        c. Provided copies of the Balance Sheet and Profit and Loss Statement as of 30 June 2006.
        d. Holiday Inn now allowing pay per person vs. 50 person minimum. (Millie please verify).
  5) Service VPs & Secretaries:
        a. OSD - Nothing to Report (NTR)
        b. DFAS - Not Present


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       c. USA - Not Present
       d. USN - Not Present
       e. USMC - Nothing to Report (NTR)
       f. USAF - Nothing to Report (NTR)
       g. USCG - Not Present
       h. Corporate - 117 Individuals were registered for the golf tournament. They also reported
          that full Corporate sponsorship was received. Ms. Delmar also discussed the renewed
          effort to increase corporate membership by focusing on retirees. Corporate is also
          evaluating various metrics that would capture corporate membership and participation
          activities.
6) Committee Reports:
      a. Audit: Nothing to Report (NTR)
      b. Awards / Essays: Nothing to Report (NTR)
      c. CDFM: Nothing to Report (NTR)
      d. Chapter Fair: Nothing to Report (NTR)
      e. Community Service: Nothing to Report (NTR)
      f. Competition: Nothing to Report (NTR)
      g. Luncheons: 42 people at last luncheon.
      h. Membership: Nothing to Report (NTR)
      i. Mini-PDI: $59K net from 2006 Mini-PDI
      j. Photographer: Nothing to Report (NTR)
      k. Publicity: Nothing to Report (NTR)
      l. Scholarship: Nothing to Report (NTR)
      m. Training and Education: Nothing to Report (NTR)
      n. Web Master: Provided monthly status by email. The board approved reimbursement of the
          web hosting bill. ($179.40). Also, many bios and pictures are still missing for the
          incoming executive board members. Please contact Vic Ackley.
7) Other Business:
      a. To better facilitate consistent newsletters, OSD will take ownership of publication each
      month for the next 11 months. The host organization will continue to solicit input.
      b. The meeting began at approximately 1000 and adjourned at approximately 1100.
      c. Next Meeting: August 2nd 2006 Crystal Square-4, Suite 201 0830-0930



                                                     Kyle T. Fugate
                                                     Secretary
                                                     17 Jul 2006


Attachments:
June 2006 Minutes and Agenda
Balance Sheet & Profit and Loss Statement




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