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					SCHOOL / DIRECTORATE OCCUPATIONAL SAFETY, HEALTH AND
                 ENVIRONMENT POLICY



1. Commitment to Safety, Health and the Environment

School/ Directorate recognises that the health and safety of its students and staff,
which it considers to be its most valued and valuable resource, and protection of the
environment, are of primary importance. Furthermore School/ Directorate recognises
that it must aim to ensure that its work does not adversely affect the health and
safety of its visitors and the general public. Therefore, School/ Directorate has
established detailed mechanisms to achieve its commitment to:

(i) Maintenance and continual improvement, as far as is reasonably practicable, of a
    safe and healthy working environment for all staff, students and visitors and; to
    strive for continual improvement in environmental performance in all its operations
    through meeting or exceeding common and statutory safety, health and
    environmental requirements.

(ii) Maintenance and continual improvement of a safety, health and environmental
    culture in which safety, health and environmental objectives are regarded by staff
    and students at all levels as aligned with its goal of being a world leading
    university.

To achieve its goals the School/ Directorate has established detailed mechanisms
for providing information, training and advice about the various potential hazards
which are likely to be encountered; for monitoring and the maintenance of its high
safety, health and environmental standards and for regular consultation between
School/ Directorate and representatives of its staff and students on health, safety
and environmental matters.

Furthermore, School/ Directorate will provide appropriate safety, health and
environmental information for interested parties, contractors and others, who work
within it, handle its products or operate its technologies. In addition, through these
mechanisms, School/ Directorate will remind staff and students at all levels that they
have an individual duty to take reasonable care for their own health and safety and
for that of other persons who might be affected by their actions (or lack of them);
they must co-operate with School/ Directorate in meeting its statutory and other
requirements and; co-operate with those persons who are responsible for health,
safety and the environment so as to enable them to carry out their duties.
2. Management Outline

School/ Directorate recognises that the reduction and elimination of the causes of
accidents and incidents and the reduction of School/ Directorate environmental
impact requires effective management and competent staff at all levels which will
ensure that: hazards are identified; effective control measures are implemented;
environmental matters are addressed. The development and implementation of
health and safety policies can only be effected through delegated lines of authority,
therefore, the management of safety, health and environment will be based on:

A safety, health and environmental policy, the responsibility for which rests with the
Head of School/ Directorate who must ensure compliance with the University’s
obligations to provide a healthy and safe environment for staff and other persons in,
or affected by, the School/ Directorate.

School/ Directorate will monitor its safety, health and environmental performance
through a process of audit and inspection and will seek to promote continual
improvement through appropriate training of staff at all levels; consideration of new,
safer and more environmentally sustainable technologies and setting of challenging
safety, health and environmental objectives.

This statement of intent, and the organisation and arrangements as described within
the remainder of this document constitute the formal safety, health and
environmental policy of School/ Directorate, with which all staff and visitors are
expected to comply.




Head of School / Directorate
3. School/ Directorate Safety, Health and Environmental Objectives are:

As appropriate

4. ORGANISATION

As the employing body the Council bears ultimate responsibility for the health and
safety of persons at the University and for those who might be affected by the
activities of the University. In practice the Council has delegated the authority for
ensuring compliance with its obligations to the Vice-Chancellor. The Vice-Chancellor
has further delegated authority to the Heads of Schools and to the administrative
Directors and this is consistent with the delegation of other responsibilities within the
University the lines of responsibility for Safety, Health and Environment are,
therefore, as follows:

4.1 Heads of School / Directorate are responsible for:

      The School / Directorate Safety, Health and Environment Policy.
      Protecting the safety and health of personnel within their School / Directorate
      Promoting the importance of safety, health and environment amongst their
       students and staff.
      Ensuring that the organisational structure within the School / Directorate is
       appropriate to manage safety, health and environment.
      Ensuring that adequate resources are provided to meet safety, health and
       environment requirements.
      Ensuring that adequate communication and consultation channels are present
       so that all managers are made aware of changes which may affect them and
       of any other relevant safety, health and environmental requirements.
      Ensuring that adequate communication channels are present so that relevant
       safety, health and environmental issues are brought to the attention of senior
       management.
      Ensuring the suitable training, instruction and supervision for all students and
       staff so that they can competently carry out their safety, health and
       environmental responsibilities.
      Ensuring that relevant University Policies are implemented.
      Developing School / Directorate safety, health and environmental objectives.
      Ensuring that effective contingency arrangements are in place to control
       potentially serious hazards or imminent danger.
      Ensuring that the same management standard is applied to safety, health and
       environment as to other management functions.
      Ensuring that accidents and ill-health due to work which involve School /
       Directorate students and staff are investigated and any rectifying action that is
       identified is taken.
      Ensuring that suitable and sufficient control measures are in place to mitigate
       any foreseeable hazards.
      Reviewing School / Directorate safety, health and environmental performance.
      Ensuring that Health, safety and environmental monitoring is carried out at
       recommended frequencies
      Ensuring that a safe means of access and egress to the place of work is
       provided.
      Ensuring the prompt return of the annual Health and Safety Reports.
      Ensuring that there is provision of emergency procedures within the School /
       Directorate and ensuring that personnel comply with the procedures.

4.3 Supervisors and Managers are responsible for:

      Ensuring suitable and sufficient risk assessments are undertaken, reviewed
       and communicated to all interested parties.
      Ensuring that personnel under their supervision have adequate instruction,
       training and supervision.
      Ensuring that relevant University rules, policies and procedures are adhered
       to.
      Demonstrating their personal commitment to safety, health and environment
       through adoption of best practice and encouraging those whom they
       supervise to do the same.
      The preparation of safe systems of work.

4.4 Teaching Staff are responsible for:

      Ensuring that students are evacuated promptly from teaching areas in the
       case of emergency evacuations using the appropriate routes.
      The preparation of safe systems of work.
      Ensuring suitable and sufficient risk assessments are undertaken, reviewed
       and communicated to all interested parties.
      Ensuring that personnel under their supervision have adequate instruction,
       training and supervision.
      Demonstrating their personal commitment to safety, health and environment
       through adoption of best practice and encouraging those whom they
       supervise to do the same.

4.5 Research Staff (Principle Investigators) are responsible for:

      Ensuring that students and junior colleagues are evacuated promptly from
       research areas in the case of emergency evacuations using the appropriate
       routes.
      The preparation of safe systems of work.
      Ensuring suitable and sufficient risk assessments are undertaken, reviewed
       and communicated to all interested parties.
      Ensuring that students and staff under their supervision have adequate
       instruction, training and supervision.
      Demonstrating their personal commitment to safety, health and environment
       through adoption of best practice and encouraging those whom they
       supervise to do the same.

4.6 All School / Directorate personnel are responsible for:

      Complying and co-operating with safety, health and environmental rules,
       policies and procedures.

      Ensuring that they do not interfere, change or compromise anything thing put
       in place for safety, health and environment.

      Their own safety and health and those who may be affected by their action /
       inaction.
      Promptly informing management of any work situation that may compromise
       safety, health and environment.
      Ensuring that their day- to- day work processes have as little environmental
       impact as possible.
      Fully appreciating the hazards encountered within their work processes
       through understanding of the associated risk assessments.

The management structure for School / Directorate is shown in Appendix 8;
Divisional/ Unit management structures are shown in:

5.0 ARRANGEMENTS WITHIN SCHOOL / DIRECTORATE

5.1 Safety, Health and Environment Committees.

The School/ Directorate has a recognised committee which is either dedicated to
safety, health and environment or on which safety, health and environment is a
standing committee agenda item (amend as appropriate). The size and composition
of the committee is appropriate to School/Directorate and is chaired by the Head (or
nominee). Through the committee structure departmental reports from safety, health
and environmental inspections are received; regular reviews of safety, health and
environmental performance are conducted; management of safety, health and
environmental issues are reviewed; dissemination of relevant safety, health and
environmental information is conducted and broad safety, health and environmental
aims and objectives are formulated.

The Head of Schools/Directorates may /has appointed staff within to undertake
various duties in respect of a range of safety, health and environmental matters.
These include:

      School / Directorate Health and Safety Manager
      School / Directorate Departmental Safety Officer
      Biological Safety Officer
      Radiation Protection Supervisor
      Eco-champion
          Fire Wardens
          Display Screen Equipment Assessors
          First Aiders

The Heads must ensure that staff understand their responsibilities; are competent to
undertake their tasks and are allocated sufficient time; support and resources from
School / Directorate.

5.2       Safety, Health and Environmental Training

Each member of staff shall receive safety, health and environmental induction on
joining the School/ Directorate. The induction shall include:

          The University’s safety, health and environmental responsibilities.
          Their own personal safety, health and environmental responsibilities.
          Emergency procedures.
          Accident and incident reporting

Staff and students shall receive specific safety, health and environmental training
which will identify the local rules and relevant personnel with safety, health and
environmental duties.

5.3       Risk Assessment

The School/ Directorate recognises that suitable and sufficient risk assessments are
fundamental to effective risk management and that all risk assessments must
consider all factors relevant to the activity including environmental impact and the
disposal routes of any waste or effluent.

Risk assessments should be treated as dynamic ‘working’ documents which should
be readily available for reference; communicated to and agreed by the interested
parties and reviewed in-line with: accidents/incidents relating to the activity; relevant
changes in legislation and the assigned review date.

For general hazards Cardiff University operates risk assessment process through a
generic risk assessment form:

http://www.cardiff.ac.uk/osheu/complete_risk_assessment

5.4 Codes of Practice and Approved Procedures

In addition to the University formulated and adopted Policies and Codes of Practice
the School/ Directorate has developed specific policies to deal with specific risks
/circumstances. It is the duty of all members of staff, students and visitors, where
appropriate, to be familiar with the provisions of the Policies and Codes of Practice
and to comply with them at all times. It is the duty of the Head of School/ Directorate
to ensure such compliance. The Policies and Codes of Practice can be downloaded
from: http://www.cardiff.ac.uk/osheu/safety/index.html. See Appendix 7 for the codes
currently in force in the University.
Cardiff University’s Training Policy can be found at:

http://www.cardiff.ac.uk/osheu/healthsafetycourses/index.html

5.5 Fire Safety Management

Head of School/ Directorate has devolved responsibility for the application of fire
safety and the University’s Fire Safety Policy.

The arrangements within the School/ Directorate for fire safety are…..

He fire wardens are…….

The Fire Safety Policy can be accessed at:
http://www.cardiff.ac.uk/osheu/resources/FireSafetyNonHospitalPolicy.doc

5.5.1 Fire Risk Assessments.

School/ Directorate shall assist Cardiff University with the fire risk assessments in the
appropriate buildings these are:

LIST

5.6 Safety, Health and Environment Panels

The main agencies for the monitoring of the School/ Directorate Safety, Health and
Environment Policy are the School /Directorate Safety, Health and Environment
Panels, consisting of four or five people, which may include staff at all levels and one
student (where applicable). The Panel will carry out audits and inspections and
make recommendations in writing to the Head who is responsible for any necessary
action that needs to be taken. Reports on the audit / inspection are submitted to the
Director of OSHEU, who will arrange for them to be considered by the OSHE
Committee. This ensures that where Schools policies and procedures impact upon
the University Safety Policy this can be appropriately taken into account.

Inspections must be carried out twice a semester and follow the guidelines
established by the Higher and Further Education Advisory Committee of the Health
and Safety Executive. The first inspection is to identify problems and unsafe
procedures, and the second is to ensure that remedial action has been taken .

5.7 Safety Representatives.

The School/ Directorate recognises that Safety Representatives are entitled to
inspect the workplace as laid down in the guidance ‘Safety representatives and
safety committees’.

Further information is available at:

http://www.hse.gov.uk/workers/safetyreps/role.htm
5.8    Departmental Safety Officer / Co-ordinator (DSO)

The Head of Department has appointed a Departmental Safety Officer (DSO) to be
concerned with the oversight of health and safety matters within the department. This
is a senior person with sufficient experience and background knowledge to deputise if
necessary for the Head on health and safety matters.
The DSO will devote normally only part of their time to health and safety matters but
to enable them to fulfill this role they will be relieved of some of their other duties.
They will also be required to attend training organised by OSHEU to enable them to
fulfill this role. The duties of DSOs are detailed in appendix 3.

The School/ Directorate DSO(s) is /are:


5.9    ECO – Champions

the School/ Directorate has appointed an Eco-champion to promote and encourage
the reduction in unnecessary energy and water consumption, minimise waste
production and ensure efficient recycling of unwanted resources. The duties of the
Eco-champion are detailed in appendix 4

The School/ Directorate Eco-champion(s) is /are:


5.10   Department Radiation Protection Supervisors (RPS)

The role of a department radiation protection supervisor is to supervise the
arrangements set out in the local rules. It may not always be necessary for the RPS
to be present in the department when work with ionising radiation is in progress; this
will depend on the competency and experience of the workers, the work in progress
and alternative arrangements that have been made for action in the event of an
emergency. The duties of DRPS can be accessed at:
http://www.cardiff.ac.uk/osheu/resources/RP1IntroductiontoRadiationProtection.pdf

The School/ Directorate RPS(s) is /are:

5.11 Biological Safety Officer (BSO)

The Head of Department has appointed suitably experienced and senior member(s)
of staff to advise and assist in the control of hazards associated with the work. The
duties of the BSO are detailed in appendix 2.

The School/ Directorate BSO(s) is /are:

5.12 Fire Wardens
The Schools / Directorates has appointed sufficient numbers of Fire Wardens to
ensure that emergency evacuation is rapid and complete. Details of the role of the
Fire Wardens are detailed in Appendix 5:

The School/ Directorate Fire Warden(s) is /are:



5.13   Display Screen Equipment Assessors (DSE)

The Schools / Directorates has appointed sufficient numbers of competent Display
Screen Equipment Assessors to ensure that problems associated with poor
workstation ergonomics are addressed.

Cardiff University’s DSE Policy can be found at:
http://www.cardiff.ac.uk/osheu/healthcentre/ochealth/dse_policy/index.html
Details can be accessed at:

http://www.cardiff.ac.uk/osheu/healthcentre/ochealth/index.html
The School/ Directorate Display Screen Equipment Assessor(s) is /are:

5.14 First Aiders

The Schools / Directorates has appointed sufficient numbers of First Aiders to
ensure that prompt and competent first aid assistance is given in the event of
instance of ill health.
The roles of the First Aiders are detailed in Appendix 6.

The School/ Directorate First Aider(s) is /are:


5.15 Occupational Hygiene

The School/ Directorate will undertake proactive and reactive monitoring, through
OSHEU (environment@cf.ac.uk), of the local environment of staff and students for:

      Noise
      Certain chemicals
      Dusts
      Light levels
      Temperature
      Humidity

The findings and recommendations of which will be disseminated to interested
parties.

5.16 Control of Wastes
The School/ Directorate acknowledges its responsibility to protecting the
environment and as such will wherever possible reduce its environmental impact by:
continually striving to minimise the production of wastes and effluents and: ensuring
hazardous wastes and effluents are disposed of in compliance with current
legislation. As such the School/ Directorate is responsible for ensuring the correct
disposal of their wastes.

Guidance on Waste streams can be found at:

      CU Guidance on the Disposal of Hazardous Waste
      CU WEEE Disposal Guidelines
      Chemical Waste Pro-forma



5.17   Explosive / flammable atmospheres

Areas where explosive / flammable atmospheres are known to exist or areas where
there is a potential for such a hazard to occur must be identified and highlighted in
accordance with current legislation. Further information can be found at:

http://www.hse.gov.uk/pubns/indg370.pdf

5.18   Safety Procedure-Permits to work

The School/ Directorate recognises that the effective management of specific
Hazardous activities is of paramount importance. In accordance with the University,
the School/ Directorate operates a ‘permit to work’ system under which certain high
risk activities may only be carried out if the appropriate control measures, identified
by the risk assessment, are in place and with the specific permission of an
Authorised Person. Permits-to-Work are required to be used for the following:

     Hot Work
     Building Service Isolation
     Roof access

     Entry into designated hazardous areas

     Asbestos repair or removal

5.19 Transport

The School / Directorate is working towards reducing its impact on the local
environment by encouraging the use of bicycles and walking, and the greater use of
public transport and a reduction in single occupancy car journeys. Further
information can be found at:
http://www.cf.ac.uk/osheu/environment/greentransport/index.html.

5.20 Reduction in energy and natural resource use
It is the responsibility of all personnel to continually strive to reduce the School /
Directorate’s environmental impact by using energy and natural resource efficient
working practices. Guidance on and monitoring of these practices is achieved
through the School/Directorate Eco-champions.

5.21 Procurement

Purchasers of any new equipment must ensure that the items and their installation:
comply with relevant legislation; conform to or better relevant recognised standards;
conform to local rules and; are sourced, wherever practicable, from parties whose
safety, health and environmental principles are compatible with School / Directorate
and Cardiff University.



5.22 Occupational health

The University operates a Health Centre with equipped ‘sick bay’ facility located in the
University’s Occupational Safety, Health and Environment Unit. The Centre provides
health services for University staff, students and visitors. It is responsible for:
    advising the University and individual members of it on matters of public health
    providing an appointment and drop-in service for students seeking advice, or
       treatment for illness, injury or to discuss any health problems.
    providing, when possible within the Health Centre’s resources, an accident and
       emergency service for all persons on University premises
    the delivery of and assessing of candidates on first aid at work training courses.
    Providing statutory and non-statutory health surveillance


5.23 Accident Procedures

The University accident reporting procedure complies with the requirements of the
Reporting of Injuries, Disease and Dangerous Occurrences Regulations 1995.

Whenever an accident occurs to any person on University premises, an Accident
Report Form should be completed as soon as possible. If the accident or incident is
potentially serious, where an injury may necessitate absence from work, the Head of
School/Directorate must be notified immediately and the Director of OSHEU (029
20875396)

Although it is not necessary to obtain the signature of any of the School/Directorate
safety staff prior to distributing the Accident form, the incident must be brought to
their attention in case an internal School/Directorate for investigation. This may be
followed by an investigation, by OSHEU staff if circumstances dictate. The objective
of the investigation will be to establish the circumstances of the accident, not to
apportion blame. This may include seeking statements from witnesses to the
accident and preparing reports.
All accidents resulting in lost time of three or more days will be reported by the
Director of OSHEU (or nominee) to the Health and Safety Executive, and to the
University Insurers by the Insurance Officer in Finance.

Incident forms are available from the OSHE Unit or via the OSHEU web:
http://www.cardiff.ac.uk/osheu/report_accident/index.html

The forms should be completed as soon as possible after the accident giving all
relevant detail and where applicable, a written risk assessment for the activity being
undertaken when the accident occurred. One copy should be sent to OSHEU and a
copy retained by the School/Directorate.

OSHEU is responsible for circulating copies of the accident forms to the relevant
persons.

All correspondence received by a School/Directorate arising from a claim for
compensation after an accident has occurred must be forwarded to the Finance
Insurance Officer without delay or acknowledgement. It is imperative that liability is
not admitted at any time.

5.24 Dangerous Occurrence Procedures

A dangerous occurrence can be defined as a "near miss" or more correctly a "near
hit" where the incident has the potential to cause serious personal injury, has caused
property damage or has the potential to cause property damage. It is important that
equipment or objects relating to the incident should be left in situ at the time of the
incident unless it would be unsafe to do so.

The investigative and reporting procedure is exactly the same as for accidents.
OSHEU will inform the Health and Safety Executive, and the Finance Insurance
Officer will inform the University Insurers.


5.25   Incident Investigation

All incidents must be reported within the School / Directorate and also to
Occupational Safety Health and Environment Unit (OSHEU) indicating all the
relevant information and detailing the exact location of the incident using the correct
School / Directorate address.

Incidents must be investigated by the School / Directorate and the findings and
recommendations disseminated to all interested parties.

Any incident that requires attendance at the Health Centre, the School / Directorate,
must ensure that the casualty is accompanied at all times.
APPENDIX 1

             THE ROLE OF THE BIOLOGICAL SAFETY ADVISER


       To act as adviser to the University in all matters relating to the containment
        of biological hazards and the safety of staff. The Biological Safety Officer
        should not be head of the establishment or department.

     To ensure that no work with GMO’s will be undertaken unless a Risk
       Assessment covering both human health and safety and environmental
       safety has been prepared for that work and that it has been reviewed by
       the local Genetic Modification Safety sub-Committee and to then take the
       action required, together with the principal research scientist, to notify the
       HSE, if necessary.

       To ensure that adequate containment facilities and procedures are in place
        to control any risks to workers and the environment through monitoring
        and audit.

       To raise potential problems with the physical security of the laboratory.
        The College Biological Safety Adviser must ensure that these problems
        are rectified where appropriate.

       To provide technical support, where appropriate, to the Genetic
        Modification Safety sub-Committee on Risk Assessment and classification.


       To carry out a local safety audits at regular intervals but particularly when
        a Risk Assessment has been submitted from that area to the Genetic
        Modification Safety sub-Committee.

       To inform the relevant personnel of published changes to the Genetic
        Modification Regulations.
APPENDIX 2

             THE ROLE OF THE BIOLOGICAL SAFETY OFFICER

       To ensure that the local rules are followed

       To ensure that containment equipment is maintained and tested at
        appropriate intervals.

       Where necessary, monitor for the presence of viable GMO’s outside of the
        containment area.

       Before agreeing to a new entrant in a containment laboratory, to be
        satisfied that the individual concerned is familiar with the local rules and
        the correct use of the laboratory equipment. The training must be
        commensurate with the level of risk.

       To maintain a list of all people who are working In the laboratories for
        which he/she is responsible.

       To ensure that the work of all new entrants are supervised by a
        responsible member of the laboratory staff.

       To ensure that no-one may enter the containment area (other than in an
        emergency) for cleaning, servicing of equipment, repairs or other activities
        outside the normal work of the laboratory unless the persons responsible
        for work in that area have previously been informed, have assessed the
        risks to the visitor, and have decontaminated laboratory surfaces and
        equipment when necessary.

       To ensure the safe storage of GMO’s, harmful or potentially harmful
        material and ensuring that records of these are kept.

       To ensure the appropriate transport of all GMO’s (transfer of organisms
        constructed at containment level 2 and above should be recorded).

       To ensure that laboratories are appropriately disinfected prior to the start
        of a new experiment or the entry of maintenance personnel. Appropriate
        disinfection could range from swabbing down work surfaces to complete
        fumigation and will be dependent on the Risk Assessment.

       To ensure appropriate waste disposal procedures are used.

       To formulate and implement emergency plans and procedures.
         Organising regular departmental investigations to assist them in meeting
          the other duties and monitor local standards of safety;
         To advise the head of the establishment or department in all matters
          relating to the containment of biological hazards and the safety of staff,
          except for those in which he/she is involved as principal investigator, when
          appropriate deputising arrangements should be made.

         To investigate all accidents, spillages etc in the laboratory and taking what
          action he/she considers necessary. Each incident and the action taken
          must be recorded, together with the names of the personnel involved. All
          accidents, and any incidents in a containment level 2 laboratory must be
          reported to the Safety, Health and Environment Unit.


The responsible member of staff in charge of an experiment is:
      (i) Answerable at all times to the Biological Safety Adviser for the safe
           execution of the work in progress and
      (ii) Responsible for ensuring the day-to-day cleanliness of the laboratory.
      (i) Responsible for all aspects of training in appropriate microbiological
           practice;
APPENDIX 3


                     THE ROLE OF THE DEPARTMENTAL
                     SAFETY OFFICER / CO-ORDINATOR




     To act as liaison between the School/Directorate and the OSHE Unit.
     To be an ex-officio member of the School/Directorate Safety Committee.
     To retain familiarity with University and School/Directorate health and safety
      policies.
     To maintain a general knowledge of safety, health and environmental
      legislation in relation to the activities of the School/Directorate.
     To follow an appropriate programme of development so that an appropriate
      standard of safety, health and environmental knowledge is sustained.
     To provide general health and safety advice, or where appropriate to refer
      members of the School/Directorate to the OSHE Unit.
     To disseminate health and safety information and reports to appropriate
      members of School/Directorate staff and students.
     Where appropriate, to liaise with the School/Directorate Eco Champion on
      matters relating to the safe disposal of hazardous waste.
     Where appropriate, to liaise with the School Biological Safety Adviser and
      School Radiation Protection Supervisor on matters relating to biological and
      radiation safety.
     With the School/Directorate Safety Committee to review health and safety
      procedures within the School/Directorate.
     With the School/Directorate Safety Committee to assist with the
      co-ordination of systematic health and safety inspections of the workplace.
     With the School/Directorate Safety Committee to assist with                the
      co-ordination of the reporting and investigation of accidents/incidents.
APPENDIX 4

                      THE ROLE OF THE ECO-CHAMPION

     Be aware and informed of University policies on Energy and Water
      management, Environment, Waste and Recycling.

     Participate in training and awareness sessions on energy and water
      management and other environmental issues in relation to the University.

     Remind staff and students (as appropriate) of the need to reduce energy and
      water consumption, minimise waste production and recycle unwanted
      resources.

     Conduct regular checks to ensure the efficient use of energy, in conjunction
      with ESTAT where appropriate.

     Ensure notices on energy, water and other environmental issues are
      displayed properly.

     Liaise with ESTAT, INSRV, OSHEU and/or appropriate colleagues to ensure
      compliance with best practice in recycling is implemented and maintained.

     Contact designated colleagues to assist with resolution of issues and
      provision of guidance.

     Work with the Energy, Water and Waste Working Group to provide data on
      internal changes which may impact on energy and/or water consumption
APPENDIX 5

                        THE ROLE OF THE FIRE WARDEN
The appointment and appropriate training of Fire Wardens is considered to be good
management practice, and is a requirement of fire safety legislation, including the
Fire Precautions (Workplace Regulations) 1997.
The main duties of the Fire Warden are:
    1) To monitor departmental fire safety systems and procedures.
    2) To report any defects to the School Safety Officer, ESTAT and/or OSHEU.
    3) To take appropriate and effective action in the event of a fire.

On-Going:
  1) To report to the School Safety Officer, ESTAT and/or OSHEU (as appropriate)
     any potentially serious fire safety hazards.

On Evacuation:
  1) To ensure that any disabled persons receive the appropriate assistance as
     detailed in their Personal Emergency Evacuation Plan (PEEP).
  2) To note any disabled persons making use of a Safe Haven / Refuge.
  3) On evacuation to check that all personnel have left the area.
  4) If safe to do so, to close all doors and windows as they leave.

On Exiting the Building:

   1)   To direct people to the designated Assembly Point(s).
   2)   To ensure clear access for the Emergency Services.
   3)   To liaise with the Emergency Services.
   4)   If appropriate, undertake a role-call.
   5)   To notify people when it is safe to re-enter the building.
APPENDIX 6
                          THE ROLE OF THE FIRST AIDER

      To assess a situation quickly and safely, and summon appropriate help.

      To protect casualties and others at the scene from possible danger.

      To identify, as far as possible, the injury or nature of the illness affecting the
       casualty.

      To give each casualty early and appropriate treatment, treating the most
       serious first.

      To arrange for the casualty’s removal to hospital, into the care of a doctor, or to
       their home as necessary.

      If medical aid is needed, to remain with a casualty until further care is available.

      To report your observations to those taking over care of the casualty, and to
       give further assistance if required.
      To prevent cross-infection between yourself and the casualty as far as possible.


Reference: First Aid Manual
APPENDIX 7

Safety:

Biological

      CU ACDP Specifications for Work Containment Levels
      CU ALA Policy
      CU GM Animal Form
      CU Autoclaving and Waste Disposal
      CU Biological Spillages
      CU Biological Waste
      CU COSHH Guidance 2005
      CU Fume Cupboard and MSC guidance
      CU GMM Containment Measures table
      CU GM Modified Human Viruses & Viral Vectors form
      CU/NHS GM Modified Plants form
      CU GM Modified Plant Virus form
      CU GM Organisms and Biological Agents
      CU Legionella Safety Policy
      NHS Merged Worker Registration & Health Surveillance
      CU Microbiological Safety cabinets
      CU/NHS Micro-organisms other than Viruses form
      CU Notification of Intention to conduct individual contained use activities
      CU Notification of intention to use premises for contained use activities
      CU Use of Disinfectants
      CU Worker Registration and Health Surveillance form



Chemical

      CU Chemical Spillages
      CU Chemical Waste
      Chemical Waste Pro-forma
      CU Complying with EC Regulation on Drug Precursors
      CU COSHH Guidance 2005
      CU Fume Cupboard and MSC guidance
      CU Fume Cupboard Test Procedure and Report
      CU Procedures for fume cupboard maintenance
      CU Hazwaste



Clinical

      NHS Anaesthetic Gases and Vapours
      NHS CJD Policy
      NHS Decontamination Policy
      NHS Isolation Policy
      NHS Latex Policy
      NHS Outbreak plan
      NHS TB policy
      NHS UHW MRSA policy
      NHS Viral Gastroenteritis policy
      NHS Waste Management policy
      CU Biological Spillages
      CU Biological Waste
      CU Hepatitis policy
      CU Human Tissue



Fire

      CU Fire Safety Non Hospital Based Sites Policy



General

      CU Driving whilst on Cardiff University Business 2007
      CU Driving at Work Guidance 2007
      CU Fieldwork Policy
      CU Lone Working
      CU Managing and Working with Asbestos on Non-Hospital Based Sites
      CU/NHS Manual Handling
      CU Minibus policy
      CU Personal Protective Equipment
      CU Provision Storage and Use of Transportable Gases
      CU Safeguarding Children and Young Persons on University Premises
      CU Safety Inspection and Testing of Portable Electrical Appliances Policy



Radiation

(ionising)
      CU (RP3) Action to be taken in emergencies
      Contamination Survey Instructions
      CU (RP10) Environment Agency Authorisation - Main & Preclinical Site
      CU (RP11) Environmental Agency Authorisation - Redwood Site
      CU (RP4) Geological Specimens
      CU (RP1) Introduction to Radiation Protection
      CU (RP2) Maintenance Staff and Contractors
      CU (RP9) Protection from Non-ionising Radiation
      CU (RP8) Radiation Appendices
      CU (RP7) Radiation Glossary or Terms
      VLLW Instructions Booklet
      CU (RP5) Work with radioactive materials
      CU (RP6) Work with x-rays

(non-ionising)

      CU (RP9) Protection from Non-ionising Radiation

Further radiation safety documents can be accessed at:

http://www.cardiff.ac.uk/osheu/safety/radiation/documents_download/index.html
APPENDIX 8: EXAMPLE OF DIRECTORATE MANAGEMENT STRUCTURE




                                            Director of Directorate                 Particular role
                                                  A.N.Other




 Director of Division/ Unit   Director of Division/     Director of Division/    Director of           Director of
                                      Unit                      Unit            Division/ Unit        Division/ Unit

        A.N.Other                  A.N.Other                 A.N.Other           A.N.Other             A.N.Other
     APPENDIX 9: EXAMPLE OF A DIRECTORATE DIVISION MANAGEMENT STRUCTURE

                                                                            DIRECTOR




                                                                     Particular role

                                                                      A. N. OTHER

     Particular role        Particular role                                                       Particular role                 Particular role
                              A. N. OTHER
                                                                                                 A. N. OTHER (W/A)
                                                                                                                                   A. N. OTHER
     A. N. OTHER (E)




                                                                                                                                      Particular role
                                                                                                                                      A. N. OTHER




                                    Particular role          Particular role           Particular role          Particular role                     Particular role
                                                                                                                A. N. OTHER (D/A)
                                      A. N. OTHER          A. N. OTHER (S/W/A)         A. N. OTHER              A. N. OTHER
                                                                                                                A. N. OTHER (D/A)                    A. N. OTHER



 Particular role       Particular role                                                 Particular role                              Particular role
                                                                                                                                      A. N. OTHER
                        A. N. OTHER                   Key :                            A. N. OTHER (W)
  A. N. OTHER
                                                               -
                                                      Safety Co ordinator   S
                                                      Eco Champion          E
                                                      Fire Warden           W
                                                      First Aiders          A
Particular role                                       DSE                   D                                                       Particular role
 A. N. OTHER
                                                                                                                                      A. N. OTHER

				
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